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HomeMy WebLinkAbout1988-05-02city council minutesSoo] L REGULAR MEETING May 2, 1988 7:30 p.m. The Meeting was called to order by Mayor Cowles. -hare u The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Raymond, Winder, Houchins, Mallea, Jarboe, and Straight. Absent: none. (AUDIENCE PARTICIPATION) Mayor Cowles introduced Jackie Carter, the Chairman of the clean up campaign, and asked her to report briefly on the project this week. Mrs. Carter stated that they have had a good response from organizations, Boy Scouts, school children, and etc. Everyone was meeting at 7:00 a.m. on Saturday morning at the I.B. & T. parking lot where assignments will be passed out. There will be donuts and coffee available in the morning and hot dogs and coke for fifty cents at noon. She encouraged everyone to participate in the project to clean Caldwell. The Mayor also recognized Scout Troop #276 and asked each of the boys to introduce themselves. The Troop was sponsored by the Elks Club. Camilo Lopez requested permission to speak to the City Council. Mr. Lopez commended the City of Caldwell for the moratorium on the bars. However there was one article in the newspaper that he did take offense to. This was with regard to the Hispanics being responsible for displays of undesirable behavior in the downtown area. Mr. Lopez stated that he f e l t it was bar patrons in general whether they are brown or white and not just the Hispanics. Mary Henshall from the Canyon County Board for Idaho Centennial was then recognized by the Mayor. Ms. Henshall explained the various activities planned and encouraged everyone to get involved. She also stated that Louisa Cone was appointed Chairman of the Canyon County Committee for the Centennial. Members of this Committee' included Durand Marcus, Emile Shorb, Clem Shorb, Lorene Thurston, Lou Attebery, Elaine Leppert, and John Sollers. (APPOINTMENT OF STADIUM MANAGER) Mayor Cowles stated that he requested that the City Council allow him to introduce Doug McConnaughey at this time. The Stadium Commission requested applications for this position some time ago. Approximately forty submitted applications for Stadium Manager. The selection committee recommended that Mr. McConnaughey be asked to accept this position. Based on this Committee's recommendation, the Mayor stated that he would recommend to the City Council that Doug McConnaughey be appointed as the Stadium Manager for the City of Caldwell. MOVED by Mallea, SECONDED by Houchins that the City Council accept the Mayor's recommendation that Doug McConnaughey be appointed as the Stadium Manager. Roll Call vote. Those voting yes: Mallea, Jarboe, Straight, Raymond, Winder, and Houchins. Those voting no: none. Absent and not voting: none. MOTION CARRIED The Mayor also introduced Doug's wife, Joanne. ook 2':i (CONSENT CALENDAR) Page .. The Mayor stated that there was two items included on the Consent Calendar. The .first was to dispense with the reading of the minutes of the Regular City Council meeting of April 18, 1988, and approve them as written. The second item was approval of :requests for four Catering Permits. The Corral was to cater each of the events which were as follows: Roman Reyna Dance on May 8th and May 29th, Two Guys Dart Tournament on May 14th and 15th and the Idaho Quarterhorse Association Dance on the 21st of May. All four events were to be held at the Fieldhouse. Mayor Cowles stated that the Police Chief approved the Catering Permits and all was in order. MOVED by Jarboe, SECONDED by Raymond that approval be given for those items included on the Consent Calendar. Roll call vote. Those voting yes: Jarboe, Straight, Raymond, Winder, Houchins, and Mallea. Those voting no: none. Absent and not voting: none. MOTION CARRIED OLD BUSINESS (THIRD READING OF BILL NO. 10 - VACATION OF CERTAIN PROPERTY IN CITY VIEW TRACTS) Mayor Cowles requested that Councilman Raymond read Bill No. 10 by title only as follows: AN ORDINANCE RECITING PETITION FOR VACATION AND RECITING APPROPRIATE NOTICE THEREFOR WAS GIVEN: DETERMINING THAT VACATION OF CERTAIN PROPERTY IN CITY VIEW TRACTS DESCRIBED BELOW SHALL BE MADE, AND THAT SAID VACATION IS IN THE BEST PUBLIC INTEREST FOR THE CITY OF CALDWELL, IDAHO. It was then MOVED by Raymond, SECONDED by Winder to suspend the rule requiring that: a Bill be read in full. Roll call vote. Those voting yes: Raymond, Winder, Houchins, Mallea, Jarboe, and Straight. Those voting no: none. Absent and not voting: none. MOTION CARRIED MOVED by Raymond, SECONDED by Winder that Bill No. 10 be passed and entitled Ordinance No. 1780. Roll call vote. Those voting yes: Raymond, Winder, Houchins, Mallea, Jarboe, and Straight. Those voting no: none. Absent and not voting: none. MOTION CARRIED (UPDATE ON SIDEWALK REPAIR AT KIMBALL AND BLAINE) The City Engineer, Mr. Redmond, was recognized by the Mayor and requested to give an update on the sidewalk repair at Kimball and Blaine. Mr. Redmond reported that Council determined at an earlier meeting the direction they chose to take relative to this problem. J.U.B., the Engineering Consulting Firm, has been preparing a design plan and specifications for this project and also been working with the bridge section of the State Department of Transportation. Things were in order, everyone has agreed and they would now like to set a design hearing on June 9, 1988, at 7:30 p.m. at City Hall. This will give the OG". Z 9 face 7 public an opportunity to voice their opinion relative to the project. The project was entirely in the State's hands at this time and they will do the advertising for the meeting. The City Engineer further reminded Council that the alternative chosen by the Council was the removal of both Warren's Store and Rostocks and convert that area into an open channel flow. This was viewed to be the most cost effective way to solve the problem, at least in the preliminary stage, with minimal long term problems. This was the basis they have prepared their final design plan. A sidewalk will be installed to the North of the Blaine Street highway surface. (REPORT BY COUNCILMAN RAYMOND ON THE BEER AND WINE LICENSE MORATORIUM) Councilman Raymond explained that at the previous meeting, the Mayor and Council established a ninety day moratorium on beer and wine licenses. After this decision, the Mayor announced a tentative committee consisting of Skip Smyser, the City Attorney; Chief of Police Sobba; the Planning and Zoning Director, Sylvia Robison and the Mayor designated him as the Chairman of the Committee. Two meetings were held since that time with good attendance from barowners and the business community at large in the downtown area. Minutes developed by Mrs. Robison from the two meetings will be made available to the Council members. At this time, Councilman Raymond stated that a full committee should be established. Names were presented to the Mayor that afternoon and it would be appropriate to consider the names at this time_ The Mayor submitted the following names for acceptance by the City Council: John Eagan, M. Gonzales, Jeff Purcell, Carlos Ferreira (an alternate to Mr. Purcell) and Mike Maenaka. MOVED by Raymond, SECONDED by Jarboe to accept the appointments to this committee as requested by the Mayor. MOTION CARRIED NEW BUSINESS (REQUESTS FOR FIREWORKS STANDS) Mayor Cowles presented applications for fireworks from the following: Rocky Mountain Fireworks to be located at Paul's Market; Optimist Club at East Cleveland Beverage; Pyrodyne Corporation at M & W and Red Steer; WICAP at 220 North Kit; Pyrotronics Corporation at both Albertsons Stores; and Discount Fireworks at the Circle K at 2406 Montana. Several of the companies needed to get a copy of their insurance to the City Clerk. The motion should approve the applications subject to the insurance being met and approval by the Building Inspector and the Fire Department after the stands are erected MOVED by Mallea, SECONDED by Houchins that the applications for fireworks stands be approved subject to the insurance requirements being met and inspection by the Building Official and the Fire Department after the stands are built. MOTION CARRIED (REQUESTS FOR EXCLUSION FROM THE CALDWELL MUNICIPAL IRRIGATION DISTRICT) Mayor Cowles presented two petitions requesting withdrawal from the Caldwell Municipal Irrigation District. One was received from the law firm of Rettig, Rosenberry, Lovan and Morfitt representing Samual Lydick. All seemed to be in order. The second petition was submitted by Physicians Eye Clinic, P.A. and their papers also seemed to be in order. The Mayor then asked for action from the City Council on Boo ,', 257 these two petitions. Page D8 MOVED by Mallea, SECONDED by Straight that the two petitions for withdrawal from the Caldwell Municipal Irrigation District be denied and. that the petitions be forwarded to Pioneer Irrigation with the recommendation that they be denied as the withdrawals have the potential of adverse financial impact to the Caldwell Municipal Irrigation District because of a reduced revenue base. Councilman Raymond expressed some concern with regard to the Lydick property. It was his recommendation that clarification be made as to whether there is irrigation water available at that particular. property. After some discussion, the Mayor assured Councilman Raymond that this fact would be mentioned in the recommendation forwarded to Pioneer Irrigation. MOTION CARRIED (CORRECTION ON DATE OF PUBLIC HEARING FOR SALE OF PROPERTY) Mayor Cowles explained that at the last City Council meeting, the date of May 23rd was established as the time for a hearing on the sale of property. As there was five Mondays in the month of May, that date will be changed to May 16, 1988 for the hearing. (BILL NO. 12 - REZONE OF BLOCK 121, STRAHORN ADDITION NO. 1 FROM R -3 MULTI - FAMILY HIGH DENSITY RESIDENTIAL TO C -3 SERVICE COMMERCIAL) Mrs. Robison, the Planning and Zoning Director, informed the City Council that two public hearings were held to take testimony on this request. Everything seems to be in order. It was in conformance with the Comprehensive Plan. Councilman Winder read Bill No. 12: by title only as follows: AN ORDINANCE CHANGING THE ZONING OF CERTAIN PROPERTY WITHIN THE CITY OF CALDWELL, IDAHO, FROM R -3 MULTI- FAMILY HIGH DENSITY RESIDENTIAL TO C -3 SERVICE COMMERCIAL; DETERMINING THAT SAID CHANGE IN ZONING IS IN THE BEST INTEREST OF THE CITY OF CALDWELL, IDAHO; INSTRUCTING THE CITY ENGINEER TO DESIGNATE SAID PROPERTY AS C -3 SERVICE COMMERCIAL ON THE OFFICIAL ZONING MAP; AND REPEALING ALL LAWS, ORDINANCES AND RESOLUTIONS IN CONFLICT HEREWITH. Mrs. Robison pointed out that there was a business waiting to operate in the area. He will be coming in for a building permit as soon as the rezoning is completed. MOVED by Winder, SECONDED by Raymond to suspend the rule requiring that a bill be read at three separate times and that the bill be read by title only for the one reading. Roll call vote. Those voting yes: Winder, Houchins, Mallea, Jarboe, Straight, and Raymond. Those voting no: none. Absent and not voting: none. MOTION CARRIED MOVED by Winder, SECO]DED by Raymond that Bill No. 12 be passed and entitled Ordinance No. 1782. Roll call vote. Those voting yes: Winder, Houchins, Mallea, Jarboe, Straight, and Raymond. Those voting no: none. Absent and not voting: none. MOTION CARRIED (RECOMMENDATION FROM PLANNING AND ZONING ON UNNAMED STREET BETWEEN KIT AND AIRPORT) >ook 29 Page 99 Mrs. Robison presented the recommendation from the Planning and Zoning Commission as follows: The City has received requests to name the new street being constructed under the Kit Idaho Community Development Block Grant. The proposed names are "Pocapalia Avenue" and "Omnipure Avenue." Engineering has been calling the street Garber for purposes of the grant, since it is somewhat on the alignment of a short section of Garber Street lying between Paynter and Shaver Avenues. After much deliberation, the Planning and Zoning Commission is recommending the name "Garber Street" to the City Council for their consideration. After some discussion, it was MOVED by Raymond, SECONDED by Mallea that the City Council accept the recommendation from the Planning and Zoning Commission and that this section of the street be named Garber Street. MOTION CARRIED (ACCEPTANCE OF HISTORIC PRESERVATION GRANT) Mayor Cowles recognized Mrs. Robison, representing the Historic Commission, and asked her to address this item on the Agenda. Mrs_ Robison stated that the Historic Preservation Commission received word from Ann Swanson of the State Historical Society that there was still monies available for grants before the close out of the year. She suggested that since Caldwell was in the progress of doing some design review standards for a proposed historic district downtown, the City apply for a grant and send a representative from the Commission to San Francisco to attend a seminar in June. Application was made for the grant in the amount of $675.00 and it was received. There was a local match which can be done by attendance of the person at the seminar. The memo submitted to the Mayor and Council regarding this grant was as follows: The Caldwell Historic Preservation Commission has received a grant from the Certified Local Government program in the amount of $675.00 for a member of the Commission to attend a design review training conference in San Francisco June 7 -9. The local match will be provided by an hourly rate of $30.00 for the time the representative puts in attending the seminar. Mayor Cowles stated that it would be appropriate at this time for Council to accept the grant and authorize the Mayor to execute the Memorandum of Agreement. MOVED by Straight, SECONDED by 'Winder that the grant be accepted and that the Mayor be authorized to execute the Memorandum of Agreement. MOTION CARRIED (AWARD BID FOR THE SOUND SYSTEM) Mr. Redmond, the City Engineer, reported to the City Council that bids were opened that day for the sound system for the Fieldhouse. There was three bidders. During the process of opening the bids, one of the bidders questioned the validity of the low bidder. This was due to a clause in the specs that calls for the contractor to also be the manufactured representative. Upon further evaluation of not only the low bid, but also the other two bidders, it was found that technically speaking none of the bidders fit the criteria as called for in the specifications. It was therefore Mr. Doo;< 29 Page 1 -00 Redmond's recommendation that all bids be rejected and to rebid the project. The benefits derived from proceeding probably do not outweigh the potential hazards involved in awarding to any one of the bidders. After considerable discussion with regard to the time lost in the delay, it was MOVED by Raymond, SECONDED by Winder that approval be given for the rejection of all bids and to rebid the project. MOTION CARRIED (REQUEST FOR AN EXTRA PERSON FOR THE ENGINEERING DEPARTMENT) The following memo was submitted to the Mayor and City Council from the City Engineer: This memo is a request for temporary person for the survey crew for a period of approximately three months. This will require an additional allocation of approximately $:3,500.00 from the General Fund contingency to the Engineering salary budget. There are a number of reasons for this request. First, we are attempting to proceed with a large number of projects this summer and have a number of ongoing projects carried over from winter. We only have a two man survey crew and, in many cases,it takes three people to efficiently and safely do the work. Currently, we are using our draftsman to fill in the third position. We are now falling behind in our drafting and paperwork. An additional person will free up our draftsman so that we can finalize plans and specifications for other jobs. We may need to farm out some additional engineering work later on, but at this time it will be more efficient to work with an additional person. This request, if approved, needs to be implemented as soon as possible. Councilman Winder stated that the; Finance Committee has not discussed this request, although there was funds in contingency that would cover the request. He did think it was essential to provide the personnel to do the work as expeditiously as possible and as efficiently as possible. It was MOVED by Winder, SECONDED by Raymond that approval be given for the request as submitted by the City Engineer. There was some questions directed to the City Engineer after which the Mayor requested a roll call vote. Those voting yes: Winder, Houchins, Mallea, Jarboe, Straight, and Raymond. Those voting no: none. Absent and not voting: none. MOTION CARRIED ( REQUEST FOR Oi7=- C'AT;L TIME POLICY FOR PUBLIC WORKS PERSONNEL) The following memo was submitted to the City Council and the Mayor by the City Engineer: This memo is a request to approve a policy for the Public Works Departments that provides for compensating designated on -call personnel with compensatory time for the limitations placed upon them during their assigned on -call status. For example, each department has an established emergency number for problems that may develop. Each week, a member of each department is designated the on- o0 29 Page 101 call person and calls are forwarded either directly to his house or via a beeper. The individual is thereby restricted to his house or immediate vicinity in order to be capable of a quick response. I would like to proceed with a policy of compensating employee eight (8) hours of time off for the seven days of restriction. I've checked briefly with other communities and this seems generally consistant with the way they compensate their on -call personnel. The Irrigation Department would be handled slightly different as the on -call restriction is included in the way the shift work has been established. Application would be to only those departments that require a designated on -call person. At this time, this would be Water, Sewer, and Irrigation Departments. The Street Department also has need for emergency response; however, neither the response time or the frequency of need is as severe as the other departments. There was a great deal of discussion pertaining to this item. Mr. Redmond further explained the problem and answered the many questions presented by the City Council. He pointed out that in some cases, the response time was very important as property damage could occur. Councilman Winder stated that there could be some broad ramifications with this policy. He suggested that some time be taken to look at the overall impact. When a policy was adopted, it could be retroctive. Council agreed with Councilman Winder's suggestion. The Mayor declared that action on this request would be tabled until the Regular City Council Meeting on June 6, 1988. (PRESENTATION OF CONTRACT WITH KEYS AND ENSLEY FOR PURPLE SAGE CLUBHOUSE) Councilman Jarboe stated that lie would request that Mr. Redmond, the City Engineer, address this item. Mr. Redmond explained that two meetings ago, approval was given to proceed with the preparation of plans and specifications on the Purple Sage Golf Course Clubhouse. Tom Ensly, of Keys and Ensley, has filled in a standard form of agreement between owner and architect to proceed with the project. There was a meeting of the Clubhouse Sub - Committee and they discussed the scope of what the architect would undertake relative to this facility. It was recommended by this Committee that all aspects of the project be turned over to the architect and let him proceed to design and coordinate all aspects of the project. If a point was reached where there might be an area that is donated or volunteer work, at least there will be a coordinated plan to proceed with. This would be a better plan than to have a number of misdirected groups that may not be working towards one common goal. The agreement calls for their fees to be seven percent of the construction cost minus the $500 already received for doing the rendering and the floor plan. It also provides a schedule of payment of those fees: fifteen percent in the schematic design phase; thirty -five percent in the design development phase; seventy -five percent (cumulative totals) as the construction documents are completed; eighty percent bidding and negotiating phase; and one hundred percent upon completion. There was a lengthy discussion with regard to this contract. During the discussion, Mr. Redmond pointed out that bidding this project now could realize bids that would be substantially less than what has been estimated. Last fall book 29 the architect indicated that they were somewhere in the neighborhood of fifteen to under what the normal rate would be if economy. If the City goes with the construction and realize good bids, the fee be less. Padre 102 receiving bids eighteen percent :here was a good percentage of is also going to MOVED by Jarboe, SECONDED by Mallea that the City enter into an agreement with Keys and Ensley for architectural work to be completed on the new clubhouse at Purple Sage Golf Course_ Councilman Jarboe pointed out that there has been very little negative input with regard to this clubhouse. Because of this, the Committee felt the project should proceed. Councilman Raymond commented that he had heard some concerns regarding whether people would be made aware in advance that the actual building was going to begin. Mr. Redmond stated that the Council would be committingto a substantial expendure if this agreement was approved and he felt this should be noted. The City Engineer also stated that if the Council determines to approve this agreement at this time, they should be well on - their way to saying yes to the concept of a new clubhouse at Purple Sage. They would be committing seven percent of a fairly large expenditure. During the discussion, Councilman Winder pointed out that the architect's estimate would come back to the Council. At that time, the decision would have to be made as to whether the Council wanted the project to go out for bid. This would allow more input from the public and the Council. There would also have to be a vote by the Council when the bids are brought to the Council for acceptance or rejection. Mr. Redmond also informed Council that a delay in proceeding could be harmful to the project. I£ the construction was going to start, there was a fairly narrow window to aim for. The ground breaking should start about the middle of September as the projected construction time was five to six months. Councilman Houchins noted that the Council at their last meeting committed a $25,000 or $30,000 figure up front anticipated cost whether the building was started or not. That was really all that was being requested at this time. The Mayor asked for action on the motion as presented. Those voting yes: Jarboe, Straight, Raymond, Winder, Houchins, and Mallea. Those voting no: none. Absent and not voting: none. MOTION CARRIED (EXECUTIVE SESSION) Mayor Cowles stated that he did distribute a letter to the City Council from the City Attorney pertaining to property. If the Council felt that an Executive Session was necessary, the Mayor said he would entertain a motion at this time. If they were satisfied, the call would not be made. The City Council agreed that the Executive Session was not necessary. — (DEEDS AND EASEMENTS) Mrs. Robison presented a Deed of Trust for acceptance by the City Council and instructions to be recorded. It was a rehab house foreclosure at 121 Freeport. MOVED by Mallea, SECONDED by Houchins that the Deed be accepted and the City Clerk directed to record the same. MOTION CARRIED ,-'ook 2 page 703 (MOTION PERTAINING TO THE CALL FOR AN EXECUTIVE SESSION) Mayor Cowles informed Council that it was Councilman Raymond's recommendation that acceptance of the City Attorney's actions involving the ;property be finalized by a motion at this time. Councilman Raymond explained that the City Council did authorize the City Attorney to enter into negotiations for property at the Airport which was completed in accordance with guidelines established. Therefore, Councilman Raymond said he would MOVE and it was SECONDED by Houchins that this settlement be accepted by the Council. MOTION CARRIED (COMMITTEE REPORTS) Councilman Raymond reported that the Armory Association met about a week ago. There was three requests from City groups to help the Caldwell Community Civic Building Association spend some of the money earned from renting out tables and chairs. The requests were from Greenbelt, Stadium, and Parks and Recreation. The Board has the requests under advisement and w i l l meet again in the near future and make their decision. Councilwoman Mallea stated that: she attended the Kiwanis Prayer Breakfast and it was most outstanding. The football coach from Boise State spoke and he was a good speaker. She also reported that she attended both Arbor Day celebrations. Mrs. Mal lea also said that she was contacted by a Mr. Schmidt expressing some concerns. She was hopeful that someone could address his problems. Councilwoman Mallea asked the Mayor with regard to a letter received from Mr. Yost. The Mayor informed her that this matter was taken care of through the Building Official and the Police Chief. There was a problem with communication regarding this situation and it was now being addressed. Councilman Raymond asked if there was a copy of an Attorney's Opinion with Mr. Schmidt's letter. If so, perhaps an updated opinion should be requested. (MAYOR'S COMMENTS) The Mayor stated that he would like to report with regard to tax dollars that were appropriated for a trip to Los Angeles last Sunday and Monday. Bill Norman, the Economic Development Director, and Mike Batt, a local businessman, and the Mayor met representatives from Taiwan with regard to investing some money in the Caldwell area. The meeting was well received and the Mayor said he would like to thank the Council for allowing him to attend that meeting. The Mayor also recognized Larry 'Rick who recently resigned from the Fire Department to take another job. He expressed his regret that he was leaving, but wished him good luck. There being no further business, the meeting was adjourned at 9:15 P.M. APPROVED AS written THIS -!6th DAY OF " -a`y 1988. --- - - - - -- --- - - - - -- Mayor Councilperson `— Cougl ilperson L J :Isa iv uosaadTTOunoo uos.zadTTounoo uossadTTOunOO uosxadTTounoo 'SGT ObUd C,? >iooa