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HomeMy WebLinkAbout1980-04-29city council minutesBook 21 Page 126 REGULAR MEETING April 29, 1930 12:00 Noon The Meeting was called to order by Mayor McCluskey. The Roll of the City Council was called with the following members present: Williams, Raymond, Hopper, Carter, Mallea, and Betts. Absent: none. (REQUEST BY MAYOR FOR ADDITIONAL REGULAR CITY COUNCIL MEETING) Mayor McCluskey stated that he would like to suggest to the City Council that they give consideration to having a noon official meeting on the days that there is not a Regular City Council Meeting that evening. This would be the second and fourth Tuesd.ay' of the month. These would be short meetings, but the Mayor felt there had been items that needed action before the Regular City Council Meetings on the first and third Tuesdays. MOVED by Carter, SECONDED by Williams that there be an Official Regular City Council Meeting on Tuesday at noon every off week from the Regular evening City Council Meeting. Roll call vote. Those voting yes: Carter, Mallea, Betts, Williams, Raymond, and Hopper. Those voting no: none. Absent and not voting: none. MOTION CARRIED (ADDITIONS TO THE AGENDA) The Mayor stated that he would like to add to the prepared Agenda one item. This was consideration for extension of well depth at Happy Day Ford. MOVED by Hopper, SECONDED by Cartier that permission be given for the addition to the Agenda as requested by the Mayor. Roll call vote. Those voting yes: Hopper, Carter, Mallea, Betts, Williams, and Raymond. Those voting no: none. Absent and not voting: none. MOTION CARRIED (DISCUSSION REGARDING LETTER FROM MRS. MARVIL SMITII) The Mayor read the following letter received from Mrs. Marvil Smith: We would like to request permission to renovate the house on our property located at 2523 Lincoln. The purpose being to provide housing for my parents, who due to extremely poor health were forced to move to a area that offers milder winters than those of Michigan. At the present high cost of housing, it would be a definite financial burden for them to rent a home. I am enclosing a copy of the agreement and description of the property. When we purchased the property, it was agreeable with us that this would not be used as a residence, but the unforeseen health and financial problems of parents have changed this. I'm thanking you in advance for considering this request. /s/ Mrs. Marvil Smith The City Engineer, Mr. :Lewis, explained that her house was at the end of Lincoln Street just before you go down the hill on the East side of Canyon Frill. In 1975, people named Myers owned the house. There was a unique barn behind the house that Mrs. Myers wanted to renovate into a house. The City told her she could do this, except the City did not want two houses one behind another with the possibility of separation of ownership of the front. Now, the remodeled house was not within the required setback distance of a right of way. She said she didn't want the cinder block house so she would tear it down when she moved into the remodeled barn. The Book 21 Page 127 Council entered into an agreement with her saying that they would give her a Building Permit for the barn if she would tear down the cinder block house as soon as she had vacated it. She didn't tear the cinder block house down and has since sold the property. The agreement was recorded and was still effective as far as the land was concerned. The new owner was appealing to the Council to use the cinder block house for her parents who were elderly and cannot afford to rent. Mr. Lewis pointed out several points for the Council to consider. One was how the City was going to handle the water service. He thought that the City could still allow the two houses on one water meter and just bill two minimum water bills. Another point was that this property was not on City sewer as it was not available as yet. The people should have approval of the Southwest District Health Department regarding the septic tank. Also, the Council should get a right of way from the Smiths for Lincoln. They would also have to agree to execute an affidavit of no separation of ownership. When this was done, it would prevent them from separating the ownership until certain conditions were met. First, they cannot create building sites that are not: on the right of way. Second, if they separate ownerships, they meet the building requirements. The City does not want separate ownerships on one water meter. The Mayor commented that he couldn't see much difference as long as the Smiths picked up all the costs between this situation and the condominium the Council split ownership on. Councilman Raymond asked if the Council allowed this, would the cinder block house then become a permanent rental by virtue of being remodeled. Mr. Lewis answered that this would be true. Councilman Hopper then asked why the City asked for the original demolition of the cinder block house. Mr. Lewis explained that the Council asked for this to keep from getting one house behind another one on a private lane. The lady also had agreed because she didn't want the cinder block house. Councilman Hopper stated that he thought the City should go along with this request as it would be better than bringing in a mobile home, which the owners might ask if the cinder block house was demolished. Mr. Lewis pointed out: that the Council shouldn't allow this unless they wanted to allow continued use of the cinder block house. Councilman Raymond stated that the Council was making a temporary exception to a covenant placed on the property. MOVED by Raymond, SECONDED by Hopper to allow the City Engineer to negotiate that agreement to allow usage of the second residence with the cost to be born by the applicant. Roll call vote. Those voting yes:: Raymond, Hopper, Carter, Mallea, Betts, and Williams. Those voting no: none. Absent and not voting: none. MOTION CARRIED (DISCUSSION ON ADMINISTRATIVE RE-ORGANIZATION) The Mayor reported that the Street Department had gone to a four day work week. This program was on a thirty day trial period. The Mayor asked for a daily progress report from the Street Superintendent In the program, the men don't take coffee breaks and work a nine and one half hour day rather than ten hours to compensate for the lack of coffee breaks. The Mayor explained that there will be two men on duty on Firdays. They will take another day off. For emergency calls on Saturday and Sunday, it will be handled as always with comp time or overtime paid. The Mayor commented that because of a shortage of building construction in the City of Caldwell, there was not enough work for the Building Department. The Mayor stated that he had asked the City Engineer and the Assistant Engineer to compose a list of items that hadn't been done in the Engineering Department. The Mayor stressed that this was not building a job, but was only things that were extremely important and had been neglected. The Mayor further explained that a drafting table had been set up in the Building Department. Because of Wayne Neilsen's knowledge and training, Book 21 Page 128 he can train Dennis Davis on the job. Mr. Lewis and the Mayor were going to work out a schedule of work to be done and completion dates. Councilman Hopper asked Mr. Lewis if the Building Department could help with some of the inspections the Engineering Department doesn't have time for. Mr. Lewis said that all of the inspection would be taken over by the Building Department and centralized. in that office. (COUNCIL APPOINTMENTS) The Mayor stated that he would make the following Council Committee appointments which were to be effective April 29, 1980. He further pointed out that there was two Council members on these committees to make certain that at least one member can attend. I-Ie also stated that this was to save the whole Council from attending all of these meetings. The appointments were: Finance Golf Library Airport Planning & Zoning Stadium Recreation Parks Senior Citizens Historical Commission Local Improvement Committee Bid F, Exemption Review Committee Gene Betts - Alta E. Williams Gene Betts - Les Carter Jack Raymond - Pat Mallea Ken Hopper - Jack Raymond Ken Hopper - Alta E. Williams Alta E. Williams - Gene Betts Pat Mallea - ICen Hopper Pat Mallea - Les Carter Les Carter - Alta E. Williams Les Carter - Pat Mallea Jack Raymond - Pat Mallea Alta E. Williams - Ken Kopper Gene Betts - Jack Raymond NOTE: The intent of Council Committee appointments in most instances is to act as a liaison between established City Commissions and the Council. Two persons are designated to each position to help assure attendance at meetings by at least one Councilperson appointed. I do not intend that any one person be "Chairman" since a cooperative effort will be more beneficial to the community. (COMMENTS BY MAYOR) The Mayor stated that he did not get much response from his add in the News Tribune for hanging plants and a showcase in City Hall, but was going to write a letter to all the service clubs to see if they would be interested in this. The Mayor commented that he would like to make City Hall look more like a community home. (REQUEST FOR TRAILER FOR IRRIGATION DEPARTMENT) The Mayor stated that he would like permission to buy a trailer instead of a pickup. The Irrigation Department would need a good heavy duty trailer with a pickup bed to carry their heavy duty repair supplies. The Mayor said that he thought this might be more convenient as it could be attached to any of the pickups they have now. He further said that he could pick up a trailer for about :four hundred and fifty dollars. He felt that it should have at least a one thousand or two thousand pound axel with a jack on the front. MOVED by Betts, SECONDED by Carter that a trailer be purchased in place of the pickup as requested by the Mayor. Roll call vote. Those voting yes: Betts, Williams, Raymond, Hopper, Carter, and Mallea. Those voting no: none. Absent and not voting: none. MOTION CARRIED (PROGRESS PAYMENT FOR VIPCO) Mr. Lewis, City Engineer, explained that Vipco has requested that the City put the ten percent retainer of the Federal share in escrow with the interest to go to Vipco. Mr. Lewis stated that he had Book 21 Page 129 requested that Mr. Walker, the representative from Parametrix, explain the contract requirements as he understood them. There was no precedence for this in Idaho. Mr. Walker talked with the Association of General Contractors who do know about escrows, but were not aware of a contractor in Idaho requesting one. The Federal regulations say that the contractor can request the ten percent retainer if the Federal share go into an escrow. Since this was the first time this has been requested in Idaho, the City of Caldwell will face the difficulties of a decision with no precedence to go by. E.P.A. has assured Mr. Walker if an escrow is not set up, then they will hold the ten percent. It will just remain in the Federal Treasury. Councilman Raymond pointed out that the City could leave the money in the Treasury to avoid having the City of Caldwell establish a precedence. Councilman Hopper said that some of the Council had talked with the A.I.C. about this and they strongly believed that the City should follow the advice of the City's consulting engineer. Councilman Hopper stated that he thought the City Attorney should be appraised. Mr. Lewis stated that Vipco's estimate of the progress payment for April for the Treatment Plant alone is a half million dollars. Vipco hasn't billed the City as yet because they want the escrow set up. The City has thirty days from the date of approval by Parametrix to make the payment to Vipco, but if the payment isn't paid in that thirty days, then interest starts from the tenth day of approval. Mr. Lewis pointed out that interim financing interest was not grant eligible. The Council discussed their options at length. The Council directed Mr. Lewis to proceed with this in an orderly manner and report back to the Council. (CONSIDERATION FOR EXTENSION OF WELL DEPTH AT HAPPY DAY FORD) The Mayor called on the City Engineer to read the following letter that was written to Mr. Duane Wolfe from Jack Kelly: We have analyzed the sand samples from the well being drilled with respect to the desired quantity of water desired by the City of Caldwell for ultimate municipal use. In addition, we have visited the site and conferred with the driller. We conclude that the well will have the present 430 -foot level in order sand (acquifer) zones if more than minute capacity is desired. If you these conclusions, we will be glad at your convenience. /s/ Jack E. Kelly to be drilled deeper than to intercept additional a few hundred gallons per have any questions regarding to discuss them with you Mr. Lewis pointed out that Kelly was already thirty feet lower than they first thought they would have to go. Mr. Kelly wants an authorization to go to the five hundred foot level. Mr. Lewis had worked out that this would cost approximately another $8,000.00. It was the City Engineer's recommendation that the City go ahead and authorize this. MOVED by Raymond, SECONDED by Hopper to authorize the additional depth of the well as recommended by the City Engineer. Roll call vote. Those voting yes: Raymond, Hopper, Carter, Mallea, Betts, and Williams. Those voting no: none. Absent and not voting: none. MOTION CARRIED The Mayor introduced two people from the audience, Donna Bogman and Fred Confer. He explained that these people were from the Book 21 Page 130 Partial Care Center and. were at the meeting at the Mayor's request The Mayor explained that he had asked Donna Bogman if the handicapped people could arrange some kind of display for the bulletin board next to the Building Department in the City Hall. The Council then discussed several ideas for this. It was decided that Donna and Fred would work with the Art Department at Caldwell High School on this project. There being no further business, the Meeting was adjourned at 1:25 P.M. APPROVED AS written THIS 3rd DAY OF June , 1980. ATTEST: City Clerk �— Councilman