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Home My WebLink About1984-04-24city council minutesBook 25 Page 91 REGULAR MEETING April 24, 1984 12:00 Noon The Meeting was called to order by Mayor McCluskey. The Roll of the City Council was called with the following members present: Carter, Mallea, Marcus, Cowles, and Norman. Absent: Raymond. (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who cared to bring anything before the City Council that was not on the prepared Agenda. As there was no one, the Mayor declared that the meeting would continue as outlined. OLD BUSINESS (DISCUSSION ON A.I.C. CONVENTION) The Mayor stated that the first item under Old Business was discussion with regard to the A.I.C. Convention. He further said that it would be necessary to determine who was planning to attend and he would encourage them to do so as soon as possible. Councilwoman Mallea stated that there should be some clarification as to when everyone was planning to be in Sun Valley. Also needed was some direction as to whether the Council members attending would stay in Sun Valley on Saturday night after the picnic. The Mayor pointed out that he felt it was too far to drive home after the picnic and that they should all wait until the next morning. The City Council discussed this Convention at some length particularly as to what expenses would be paid by the City of Caldwell. Councilman Cowles stated that he felt it would be beneficial for the City Engineer to attend the Convention. The Mayor also informed the City Council that the City Attorney also requested that he be allowed to attend. The Mayor pointed out that the Convention was very beneficial and well done. The City Council determined that the City would pay for the registration, the lodging, and those meals included in the registration as well as the transportation to Sun Valley. Any extra meals would be paid out of their individual expense accounts. It was MOVED by Cowles, SECONDED by Carter that the City Engineer and the City Attorney be allowed to attend the A.I.C. Convention in Sun Valley. MOTION CARRIED Councilwoman Mallea reminded those who were planning to attend that the deadline for sending in their registration request was May 21st. NEW BUSINESS (SET PUBLIC HEARING ON VACATION OF RICE ROAD) The City Engineer, Ron Redmond, stated that this public hearing was with regard to the property that was sold to Mr. Gans and Kelly at the last City Council Meeting. The City needed to vacate Rice Road that would extend from the Notus Canal, down the bluff to Plymouth Street. The appropriate days would be either at the noon :meeting on the 22nd of May or the night meeting on June 5th. Mr. Redmond further said that this would not be a controversial issue and would suggest the Noon Meeting on the 22nd of May. Book 25 Page 92 The Mayor then declared that the Public !tearing for the vacation of Rice Road would be set for the goon Meeting on the 22nd of May, 1984. Mr. Redmond further stated that they have already filled out the necessary forms for the request for the vacation. (STREET LAYOUT FOR NORTH ILLINOIS) The City Engineer addressed this item on the Agenda explaining that be wanted to bring this to the City Council's attention as it would change things significantly on North Illinois. Mr. Redmond explained the proposal extensively with the aid of a map to point out the areas for the benefit of the City Council. The maps and plans of this project are on file in the Office of the City Engineer. Mr. Redmond further stated that he would like to delay the formation of the L.I.D. that he proposed to the City Council about two months ago. This was a large L.I.D. and it was Mr. Redmond's feeling that the Department would just not have the time to get it .started at this time. In order for the work to be done on this L.I.D. in the fall, they would have to set a Public Hearing date the next week and notify the people. It just would not be possible to get the work done in time. There was the possibility of doing a smaller L.I.D. later in the summer. It was then MOVED by Norman, SECODED by Cowles that the City Engineer proceed with the project as indicated. MOTION CARRIED Councilman Norman stated that going toward the Freeway on South Florida there was a twenty mile an hour sign on the road. Coming off Highway 20 -26 on Muller Lane into South Florida, there wasn't a sign at all. He suggested to the Police Chief that a twenty mile sign be installed there as they come off highway 20 -26 at about forty or so miles an hour. When they come onto narrow South Florida, it was dangerous. Mr. Redmond also asked if it was the Council's feeling at this - time, that the L.I.D. approach be delayed until next year. Council agreed with this concept. (COMMITTEE REPORTS) Councilwoman Mallea reported that the Insurance Committee met with the insurance Carriers for the City of Caldwell. The reason for this was to determine the coverage for the City, the potential for increase in coverage,, and the desire of the City Council to put it for proposal. Several things came to their attention. One was that the direct=ion to the Department Heads was that three estimates were not necessary in the repair of a car. The Insurance Carriers were to submit a letter with regard to this. The Carriers requested that the Departments take the vehicle to a reputable body repair '.shop, get an estimate and at that point, call. the Insurance Carrier. The Carrier will then discuss the repair with the body shop operator and come to an agreement. This was the way they would like to handle any claims or potential claims such as irrigat=ion problems and etc. They would like to be called immediately so the problem could be settled before it goes into a legal situation. Councilwoman Mallea stated that this would be a definite advantage to the City. ?also, Councilwoman Mallea stated that the decision now was whether to increase the liability of the City or the property coverage. The Carrier was asked to write a letter detailing the amount; taking the amount of coverage the City has now and finding how much additional coverage would cost so that a decision could be made. When this was received, a Finance Meeting of the City Council will be called. Book 25 Page 93 Councilman Norman further emphasized that several bids did not have to be secured by the Depart rent Heads. The Insurance Carrier stated that the easiest way for them to handle it was for them to negotiate after the Departments took it to one shop. Councilman Norman said that he aoe:reciated the Carrier's attitude in the fact that they wanted to get the problem taken care of quickly. Councilman Carter reported that he attended the Senior Citizen's Meeting last week and they discussed some of the concerns the Council expressed with regard to their budgeting process. The Seniors agreed to try to remedy the problems and would get back to the Council as to who was responsible for the building. They also agreed to work very carefully with their budget to enable them to get through the year without over spending. The Janitorial Service for the Building terminated so they are looking into getting some Title V people to handle that situation. Councilman Carter also stated that he found the combined Airport Conference he attended last week very informative. It was his plan to discuss this with the Commission at their next meeting. Councilman Norman said that he attended the Golf Committee Meeting and the project for Fairview was in motion and financially determined. Councilwoman Marcus reported that the Vaudeville Committee net and it was progressing nicely. Tickets will be available sometime during this week. (FIRESI'ORKS APPLICATION) The City Clerk presented one Fireworks Application for approval by the City Council. This was for Neva Stark and Harriet Winters to sell safe fireworks at their property located at 522 North 9th. The fee was received and the insurance papers were in order. The Clerk requested that the applciation be approved subject to the inspection made by the Building Inspector and the Fire Chief after the stand was constructed. MOVED by Mallea, SECONDED by Carter that the Fireworks Application submitted by Neva Stark and Harriet Winters be approved subject to inspection of the stand by the Building Inspector and the Fire Chief. MOTION CA RRIED There being no further business, the Meeting was adjourned at 12:40 p.m. APPROVED AS written THIS, 1st DAY 0r May 1984. 2 C�e c Coyagcilperspjn Councilnerson ATTEST: 4MaYUr f Cit��C�l�