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HomeMy WebLinkAbout1987-04-20city council minutesBook 28 REGULAR MEETING April 20, 1987 7:30 p.m. The Meeting was called to order by Mayor Cowles. Page 56 The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Mallea, Marcus, Marmon, J. Carter, and L. Carter. Absent: Raymond. (APPROVAL OF MINUTES) MOVED by L. Carter, SECONDED by Marmon to dispense with the reading of the minutes of the Regular City Council Meeting of April 6, and approve them as written.. MOTION CARRIED (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who cared to bring anything before the City Council that was not on the prepared Agenda. As there was no one, the Mayor declared that the meeting would continue as outlined. OLD BUSINESS (AGREEMENT WITH HOSAC ENGINEERING) Mayor Cowles stated that the City Council agreed to allow him to move item Number 3 of New Business forward to be discussed at this time along with the Agreement with Hosac Engineering. The Mayor then requested that the City Engineer address this item. Mr. Redmond explained that this was an Addendum to the City's original agreement with Hosac Engineering for construction and engineering services for the Airport expansion project. The Addendum was presented to the City Council at the previous Council Meeting. Since then it has been modified with a couple of additional paragraphs which he discussed with the City Council before the Regular Meeting, Mr. Hosac was present at the meeting if any of the City Council members had questions. Mayor Cowles read the following Resolution: RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN ADDENDUM AGREEMENT BETWEEN THE CITY OF CALDWELL AND HOSAC ENGINEERING, INC. BE IT RESOLVED that the Mayor and City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Addendum Agreement attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell and Hosac Engineering, Inc., for additional construction related services. Councilwoman Mallea asked Mr_ Hosac if he had reviewed the Addendum as presented by Mr. Redmond. Mr. Hosac answered that he did discuss some minor modifications earlier with Mr. Redmond. Mr. Hosac further said that his main concern was that there was a possibilities that all of the elements will not be totally completed by the end of 1988. This would be subject to funding; they knew what they were attempting to do this year, but did not know for 1988. Councilwoman Mallea further asked if those elements were not finished by 1988, would Mr. Hosac`s Company expect them to fall automatically under their direction. Mr. Hosac said his firm has Book 28 Page 57 had serious problems with having their design plans and specifications used for a project where they do not have an opportunity to oversee the construction. Mr. Hosac further stated that in his profession, from a liability standpoint, they are quite reluctant to have plans and specs used for construction where they do not have the chance - to oversee the construction. His preference would be that the items of construction for which they have already completed the design that are listed in the Addendum be approved. Mr. Hosac also said that he would prefer that there be no time limit on those particular items. Councilwoman Mallea said that her concern was the that there was not a time limit and the Agreement was a very open document. She would like to have a dead date designated. Beyond that date, if more funding was received, Hosac Engineering would be highly considered by future Councils. Mr. Hosac further stated that the reason this problem arose was because the F.A.A. was certain that they would be able to fund this entire project either within one year or two. All know how difficult it is for the Government to guarantee and advance these funds. It was their request that his firm undertake the design for all of the construction elements prioritized and the F.A.A. just simply does not know from year to year what portion the Government can fund. Mr. Hosac said that he was not at all interested in locking the City into hiring Hosac Engineering indefinitely on this Airport. He felt that it was not fair and not practical. He realized that it could cause some very serious problems with the City as well as liability concerns for his company. The Addendum does cover this year and next year and Mr. Hosac stated that the Addendum was acceptable. Both the Contract and the Addendum specifically provide that they are completely contingent upon not only an offer of those funds from the Federal Government, but also a decision on the City's part to go ahead and do the project. These things wJ11 not occur unless both the funding is present and the City decides in that given year to go ahead with the construction. Councilwoman Mallea asked if she understood Mr. Hosac to say that you understand that this Addendum does terminate as of the Federal fiscal year of 1988. Mr. Hosac stated that this is how the Addendum reads. The Mayor then asked for a roll call. vote on the motion as made. Those voting yes: J. Carter, L. Carter, Mallea, Marcus, and Marmon. Those voting no: none. Absent and not voting: Raymond. MOTION CARRIED (APPROVE CONSTRUCTION PLANS FOR TIME AIRPORT) The City Engineer, Ron Redmond, eras requested by the Mayor to proceed on with discussion on construction plans for the Airport. Mr. Redmond informed the City Council that Mr. Hosac completed the plans and specifications as originally contracted. The time was approaching to put these plans out to bid. It was his request that the City Council give him authorization to approve those plans and specifications. 9'he Chairman of the Airport Commission has reviewed them and all seems to be in order. Mr. Redmond recommended that the plans and specifications be approved. MOVED by J. Carter, SECONDED by Marcus that authorization be given to the City Engineer to approve the plans and specifications for the airport project. MOTION CARRIED Book 28 NEW BUSINESS Page 58 (PETITION REQUESTING REMOVAL FROM THE CALDWELL MUNICIPAL IRRIGATION SYSTEM) Mayor Cowles read the following letter addressed to the Mayor and City Council: I wish to petition out of the Caldwell Municipal Irrigation System. I have paid my 1987 assessments. when I built our home in 1965, elevation of the land trade it impossible to get irrigation water to the property. I was advised it would be necessary to sprinkle with City water as my next door neighbor has a well and I could not drill a new well so close to him. I have paid irrigation taxes for 21 years without being able to use the irrigation water. It is time for permission to withdraw. Sincerely, /s/ Robert E. Pasley The Mayor stated that he would turn it over to the City Council for action. The checks were included with the letter as well as the property description. MOVED by Marcus, SECONDED by L. Carter that the City Council deny this request due to the fact that it. will reduce the revenue for the Irrigation District and the petition be forwarded to the Pioneer Irrigation District. MOTION CARRIED (ACCEPT THE CITY OF CALDtWELL'S AUDIT) Mayor Cowles stated that on March 12, 1987, the firm of Messuri, Bates, and Gibbons, Certified Public Accountants, presented to the City of Caldwell the audit for the year ending September 30, 1986. All have had an opportunity to sit down with Jo Bolen, the firm's representative, and discuss the audit with her. At this time, it would be the role of the City Council to accept this particular audit. MOVED by J. Carter, SECONDED by L. Carter that the City accept the Audit Report. Councilwoman Mallea stated that she would like to say a little about this audit. I think this audit is the most discussed audit and interesteed audit I have ever seen. I think it is a very unusual audit of a budget. I am going to call this the Norman budget because there is so many budgets running around. This budget was proposed before Mr. Carter was on the Council at this time and Mr. Marmon was not on the Council at this time and both Durand and I voted against this budget which has just been audited. This was the only time of my life of seven votings or budgets that I have voted against it. The reason I did that is because in the newspaper, Mr. Norman said that it no longer contained contingency funds or emergency funds in the Departments and no money has been set aside. Yet this audit came and showed us that there was 37% not budgeted at all which I think is very strange. So that is the Norman budget which I would have voted for it I had known there was all of that carryover. Then, there is another budget that seems to be under discussion and that's the Carter budget. That is the budget we are operating under right now and that budget is $2,651,000 of the General Fund. I am only going to speak of General Fund because the other audits are amalgams and are very strange. I have a memo that shows the carryover in the General Fund for that year was $562,000. In the Idaho Press Tribune of 4/12/87, it said that this Finance Book 28 Page 59 Committee budgeted $410,000 which left a balance of $151,708 which is a very comfortable balance. However, if you take the 1/4 of the budget that has to be there for October, November, and December when we get no money, that amounted to 5662,877 which left the budget with no contingency and in the hole of $511,000. I wouldn't have voted for that budget for the very same reason that it is a deficit budget predicated on these figures. Now, I read in the paper yesterday that there is a 1.8 million amount of money that has been unbudgeted. I don't know if there is or not, I suspect that no one is going to know until this audit comes in because Mr. Norman's budget and Mr. Carter's and my previous budget were all based on figures that came from the same source. I really was not going to vote for this audit becuase I didn't vote for the budget, but: if everybody who didn't vote for the budget didn't vote for the audit, we couldn't pass the audit - so guess I will vote for the audit. Mayor Cowles asked for a vote from the City Council. MOTION CARRIED (REQUEST TO SID ON SEWER LINE_, PROJECT AND PUMP AND WELL HOUSE AT LUB Y PARK) Mr. Redmond, the City Engineer, stated that he would like permission from the City Council to advertise for bids for some sewer line replacement work predominately the downtown and the older part of town. The estimated cost was approximately $350,000. He would also request permission to bid for a new pumphouse and panel board equipment for the new well at Luby Park. The well would come out of the water budget and the sewer out of the capital improvements funds for sewer. MOVED by Mallea, SECONDED by L. Carter that the City Engineer be given permission to bid out the two requests as stipulated. MOTION CARRIED (DEEDS AND EASEMENTS) —' The Mayor called on the Planning and Zoning Director, Mrs. Robison, to present deeds for acceptance. Mrs. Robison informed the City Council that she had three right of way deeds to be accepted by the City Council. One was for a portion of Arthur Street granted by Hoff Companies, Inc., which was an eighty foot right of way. Also, two 25 --foot strips by 187 feet for right of way for 45th Avenue; one from LaGrande Cox, Sr., and the other from Hoff Companies, Inc. MOVED by J. Carter, SECONDED by Marcus that the Deeds be accepted as presented by the Planning and Zoning Director. MOTION CARRIED (PRELIMINARY PLATS FROM PLANNING AND ZONING) The Planning and Zoning Director reported to the Mayor that the plats were not ready to be presented at this time. (FINANCIAL REPORT) Councilman Marmon stated that due to Councilman Raymond's absence, he was asked to go over the vouchers for the City of Caldwell.. Councilman Marmon further said that he did have several concerns. In going over the bills in the last year, he noted that hundreds of dollars were spent for tools such as wrenches, screwdrivers and etc. The other thing he felt the Council should be aware of was that another bill was received for maintenance work at the old City Hall. The building was sold and Book 28 Page 60 Councilman Marmon requested that an itemized statement be prepared showing what has been expended toward that building and why. Councilman Marmon then continued by stating that he did go over all of the bills and reported as follows: Accounts payable amounted to $254,515; Salaries were $172,626.31; Fringe benefits were $55,828.66; making a total of 5482,970.47. MOVED by Marmon, SECONDED by Marcus that the Financial Report be accepted, the bills paid, and the vouchers be filed in the Office of the City Clerk. MOTION CARRIED (COMMITTEE REPORTS) Councilwoman Mallea reported that she attended the Library's Openhouse and it was a lovely event. Also attended the Stadium Board and the meeting called by the Finance Chairman regarding Fair Labor Standards Act. Councilwoman Marcus stated that she attended the Golf Board Meeting. Budget concerns were discussed and a committee selected to work on the budget. The Board determined that they would like to present Peggy Stanwood a life time season pass for golf. Councilwoman Marcus further said that since there is City monies involved, the City Council should take action on this request. MOVED by L. Carter, SECONDED by Mallea that a Lifetime Season Pass be granted to Peggy Stanwood. MOTION CARRIED Councilwoman Marcus further stated that the College of Idaho was going to have a Fundy Night on June 5th. An auction would be held to gain scholarship monies for students at the College. One of the items they discussed to be included in the auction was a golf season pass. As it was City :ponies, the City Council would have to determine whether they wanted to approve having a season ticket for the auction. After considerable discussion, it was decided that the Council would delay action on this request at this time. Councilwoman continued informing Council that they were having trouble collecting cart storage fees. The Board requested that the Finance Officer send letters asking that fees be paid by a certain time or the space would be given to someone else. Councilman L. Carter reminded the City Council members of the Arbor Day celebration at Lincoln School on Friday, the 24th, at 10:00 a.m. (MAYOR'S COMMENTS) Mayor Cowles stated that he had two applications for safe fireworks permits both from Pyrotronics Corporation. Their application was to sell fireworks at Albertsons and Safeways; their fee was included, and permission secured from the stores, and the insurance was in order. MOVED by J. Carter, SECONDED by Marmon to approve the application for safe fireworks as presented. MOTION CARRIED Councilwoman Marcus also stated that there was an Openhouse for the City Council members hosted by the Snake Basin Drama on Thursday evening. This will be held at the Odd Fellows at 8:00 P.M. Boots. 28 Page 61 Councilwoman Marcus further informed the Council that there was another bill from Fairview that the Golf Board would like to have permission to be paid by the City. After discussion, it was determined that action on this bill would be delayed. Mayor Cowles congratulated the City Engineer, Ron Redmond, and the Finance Officer, Donna Talley, for their work regarding the E.D.A. Grant. It was largely because of them that the Grant was received. The Mayor said that he would like to set aside $25 for both Mr. Redmond and Mrs.. Talley along with Tom Naylor, for the time and effort spent by them in securing this Grant. As the Council did not make a motion to approve this request from the Mayor, Mayor Cowles stated he would authorize the $25. There being no further business, the meeting was adjourned at 8 :00 P.M. APPROVED AS wr itten _ THIS 4th DAY OF May , 1987. ncilper aAA Councilperson Councilperson ATTEST: Mayor cilperson ouncilperson City Cldr-k