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HomeMy WebLinkAbout1985-04-08city council minutesBook 26 REGULAR MEETING April 8, 1985 12:00 Noon Page 61 The Meeting was called to order by Mayor McCluskey. The Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Mallea, Marcus, Cowles, Raymond, and Carter. Absent: Norman. (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who had any item that they would like to discuss with the City Council that was not on the prepared Agenda. As there was no one, the Mayor declared that the Meeting would continue as outlined. OLD BUSINESS (RECOMMENDATION ON THE B.M.X. TRACK AT STADIUM COMPLEX) The Mayor requested that Councilwoman Mallea address this item on the Agenda. Councilwoman Mallea reminded the City Council that Mr. Martin was present at the last City Council Meeting. Mr. Martin made a request to the City Council to allow him to build a B.M.X. Track on the back of the Stadium property. After a lengthy discussion at the last meeting, it was determined by the Council that they would have an answer for him at this Meeting. In the meantime, a special Stadium Advisory Board Meeting was held on the 3rd day of April. The Board's previous recommendation was to charge Mr. Martin $100.00 a month to lease the property. This was passed onto the City Council for their action. Mr. Martin, in his presentation, stated that he could not afford this charge for the property. He subsequently petitioned the Board for a $50.00 per year cost for a two year period. This would enable him to put in the track and assume other costs necessary for the function. Councilwoman Mallea further stated that there was a great deal of discussion at the Stadium Board Meeting. Their recommendation stated that Mr. Martin would have to build a fence to not only contain his enterprise, but to also keep the participants in his sport from other areas. He will have to provide his own electric meter, provide portable potties, make some arrangements for irrigation, make some arrangements for water for the grounds and the people, oil dust the Railroad road in the back of the property to prevent dust problem, have a water truck available to help keep the dust under control, improvements to the property must be acceptable to the City and compatible to other buildings and improvements, and he must provide insurance. The Stadium Board felt that if all of these things were in place and satisfactory after the first year, they would grant him his fee for $50.00. It also should be 'included that Mr. Martin keep accurate records and provide profit and loss statements to the City. On the basis of these requirements, the Stadium Board recommends that the City Council approve the $50.00 rent for the first year. At the end of the first year, the terms of the lease would be reevaluated and there might be a change then in the $50.00 a year lease amount. The lease would be renegotiated at the end of the two year period. Mr.. Martin would be receiving a two year lease with $50.00 guaranteed for the first year. Any improvements made in the way of fences, buildings, trees, or what have you would revert to the City if Mr. Martin should give up the lease. This would be a proposal that would be inserted in the City of Caldwell's lease to Mr. Martin. Under the second year, improvements were to be made with regard to landscaping, trees and grass, bleachers, and concession stands. Book 26 Page 62 There was considerable discussion with regard to the insurance required. Mr. Martin stated that he was an A.B.A. sanctioned operator and could get a copy of the insurance from them. The Mayor stated that he would get in touch with A.B.A. and if the Council gave approval for drawing up the lease, it would have to be approved subject to a copy of the insurance being on file. Councilman Cowles stated that he had one question with regard to the lease agreement. What was being discussed with regard to the fee and length of the contract did not agree with what the minutes of the Stadium Board stated. The minutes said that the lease would be reevaluated at the end of each year and renegotiated at the end of the two year period and that the property would be leased for a period of 2 years for a fee of „ $50.00 per year. Council agreed that this was how the Board meant the lease to be considered„ MOVED by Mallea, SECONDED by Cowles to accept the recommendation of the Stadium Board concerning the lease with Mr. Don Martin subject to the conditions as stated as well as a copy of the insurance to be on file with the City and that lie be entitled to a lease for two years at the fee of $50.00 a year. MOTION CARRIED (COMMITTEE REPORTS) Councilwoman Mallea stated that she did attend the Stadium Meeting where the proposed lease was discussed. Councilman Raymond reported that the letters to the downtown businesses with regard to keeping the City clean will be in the mail this afternoon. He received a letter, and he would assume all Council members :received one as well_, concerning the Greenbelt. They were having a dedication ceremony on the 13th and a work project starting at 10:00 a.m. Councilman Raymond further_ said that he was sure the Greenbelt Committee would appreciate any support from the City Council and City employees. Councilman Cowles stated that the employees held a sale on Saturday and made approximately $500.00. This was to be donated to the Tony Shephard fund. Councilwoman Marcus reported on the Library Board Meeting and the Crimestoppers Meeting. Both organizations had various activities they were involved in and doing very well. Councilman Raymond mentioned that he had a phone call from a couple that were operating Trinity Maintenance. They are willing to run a special on window washing for the downtown area to tie in with the proposed clean up of the downtown. He advised her to contact the Chamber of Commerce. (MAYOR'S COMMENTS) The Mayor stated that there would be a Special Meeting of the City Council at El Gringo on the 22nd of April. This would be in conjunction with the City of Nampa Council. They plan to make a presentation to the City of Caldwell at that time. There will not be a Regular Council Meeting that day. There being no further business, the Meeting was adjourned at — 12:25 p.m. APPROVED AS wri tten ari , 1985. Co ncilperson `CounC' 1person Co�uncilperson DAY OF mars 15th