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HomeMy WebLinkAbout1987-04-06city council minutesBook 28 REGULAR MEETING April 6, 1387 7:30 p.m. The Meeting was called to order by mayor Pete Cowles. Page 50 The Mayor requested that a member of the Boy Scout Troop present at the Meeting lead the City Council and audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Mallea, Marcus, Marmon, Raymond, J. Carter, and L. Carter. Absent: none. (APPROVAL OF MINUTES) It was MOVED by Mallea, SECONDED by Marcus to dispense with the reading of the minutes of the Regular City Council Meeting of March 16, 1987, and the Special City Council Meeting of March 30, 1987, and approve them as written. MOTION CARRIED (AUDIENCE PARTICIPATION) The Mayor introduced Boy Scout Troop #266 and asked each of the Scouts to introduce themselves. Mayor Cowles also encouraged them to ask any questions during the meeting. OLD BUSINESS NEW BUSINESS (PUBLIC HEARING ON APPLICATION FOR IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS) Mayor Cowles stated that the first item under New Business was to hold a public hearing on application for Idaho Community Development Block Grant funds. The Mayor explained that according to State law, it was necessary to sign up to speak to this item. He asked if there was anyone else who cared to speak and since there was no one, the Mayor requested that the City Council designate a time limit for those speaking. It was MOVED by Raymond, SECONDED by Marmon that five minutes be allowed for each of those desiring to speak. MOTION CARRIED Ron Redmond, the City Engineer, explained that both Tom Naylor and Mike Sweatt will be speaking on behalf of the proposed project. I'ka: ?4.avor then opened the Public Hearing and asked that Mr. Redmond give an overall briefing of what the monies were to be used for. Mr. Redmond stated that he would prefer introducing Mr. Naylor and Mr. Sweatt to speak at this t Mr. Naylor introduced himself and informed the City Council that he was with Ida -Ore Planning and Development Association Incorporated and was assisting he City in g y preparation of a pre - application for Community Development Block Grant funds for some public works improvements in the vicinity of Kit Manufacturing in Caldwell. As a part of the application, a specific public hearing has to be held relating to the application which was the order of business at this time. As part of the briefing, it was necessary to run through the time table of the Community Development Block Grant program as well as the funding allocations as they are coming out as well as the purposes for which the money can be used. He explained that this year °s Community Development Block Grant program was split into two parts; the first being a public works portion which was what they were doing right now. This was based Book 28 Page 51 on benefits to low and moderate income residents. The second part was going to be a public works program based on job creation. Mr. Naylor continued by going through the procedure as mentioned. The tape for this hearing will be available in the Office of the City Clerk for six months. The City Engineer, Ron Redmond, was then recognized by the Mayor and proceeded with his presentation by distributing handouts to the Council members giving the preliminary estimated costs of the project. Mr. Redmond :further stated that the project was designed to allow Kit Manufacturing to expand. He used maps to point out the area and explained at some length what needed to be accomplished to provide for their expansion as well as the costs of the improvements. After the City Engineer completed his remarks to the City Council, the Mayor recognized Mike Sweatt from Kit Manufacturing. Mr. Sweatt also pointed out the proposed project on a map for the City Council and described the phases of the planned expansion. The City Council directed a number of questions to Mr. Sweatt and the City Engineer. Mayor Cowles read the following notice that was published in the local newspapers two times on March 25th and April lst: To all interested groups and residents of Caldwell, Idaho; The City of Caldwell is intending to apply to the state Department of Commerce for Idaho Community Development Block Grant Funds authorized by the Housing and Community Development Act of 1974 for the following project: Construction of Public 'Facility Improvements in an industrial area of the City to enable expansion of an existing local industry. Major components of the project are street, sewer and drainage improvements. The amount of funds that will be requested is $350,000.00. The hearing is scheduled for April 6, 1987, at 7:30 p.m. in the City Council Chambers, City Hall, 621 Cleveland Boulevard, Caldwell, Idaho. Both written and verbal comments will be accepted at that time. For further information or for submission of written comments prior to the hearing, contact the City Engineer's office, Caldwell City Hall (telephone 455 - 3006). As there was no one else requesting to speak to the project, the Mayor closed the public hearing. Mayor Cowles then asked for a motion to approve malting application for the grant funds and also commitment from the City Council that the City of Caldwell will match the funds. MOVED by Mallea, SECONDED by J. Carter that the City of Caldwell make application for the Idaho Community Development Block Grant funds. MOTION CARRIED MOVED by Marmon, SECONDED by J. Carter that the City of Caldwell will make up the difference with regard to the matching funds as determined by the City Engineer. MOTION CARRIED (PRESENTATION AND REQUEST FROM THE GREENBELT CIVIC LEAGUE OF CALDWELL, INC.) Book 28 Page 52 Mayor Cowles informed the City Council that Bill Gigray had prepared a presentation with regard to this item on the Agenda, but was unable to attend tonight. His Request to the City of Caldwell from the Greenbelt Civic League of Caldwell, Inc. was as follows: Request that the City of Caldwell, a municipal corporation duly organized and existing by virtue of the laws of the State of Idaho, join with the Greenbelt Civic: League of Caldwell, Inc., a non - profit corporation existing by virtue of the Yaws of the State of Idaho, in joint exercise of an Option to Purchase that certain piece of real property according to the terms and conditions as set out in the Option to Purchase dated the 26th day of November, 1986, by and between Roy Hardy and Bennye F. Hardy, husband and wife, of 3421 South Kimball Avenue, and the Greenbelt Civic League of Caldwell, Inc., a copy of which is attached hereto and marked Exhibit 1. The Greenbelt Civic League of Caldwell, Inc., does hereby propose that this Option be exercised prior to the lst day of May, 1987, and that the closing of the purchase occur on or before the 15th day of May, 1987. It is further proposed that the Deed of Conveyance be made jointly to the Greenbelt Civic League of Caldwell, Inc., and to the City of Caldwell. It is further requested that the City of Caldwell maintain all policies of insurance, insuring said property for liability and that subsequent to the exercise of the Option and the completion of the sale, the Greenbelt Civic League would deed their interest in the property to the City of Caldwell, subject to the City of Caldwell 's use of said property as a park, open space, bike and equestrian trailways, and the protection and improvement of Boise rivers and other streams and water body areas, and parking facilities for use by the public subject to necessary rules and regulations governing the use and hours of availability for purposes of safety and security of the area. And further, that the City of Caldwell authorize the sum of $5,641.41 be allocated towards the exercise of the Option and purchase of said real property, with the understanding and upon the agreement that the Greenbelt Civic League of Caldwell will pay the remaining sums required to effect the purchase of said property. It is further requested that the Mayor and Clerk of the City of Caldwell, and any other official of the City necessary to effect the purposes of this request be given the authority to execute any documents necessary to complete the transaction. Copies of all the documents with regard to this request from the Greenbelt Civic League of Caldwell, Inc., are attached to these minutes. The tape is also on file in the Office of the City Clerk for at least six months. Mayor Cowles then recognized Dan Norman, 1714 Howard, who was present on behalf of Mr. Gigray. Members of the Council received copies of all the documents involved in the presentation. Mr. Norman spoke to the Council on the request and offered to answer any questions they might have. After considerable discussion, the Mayor requested that the Council take action on the proposal. MOVED by Marmon, SECONDED by Mallea that the necessary funds be transferred into the appropriate place so the Greenbelt Civic League can purchase the property. Roll call vote. Those voting yes: Marmon, Raymond, J. Carter, L. Carter, Mallea, and Marcus. Those voting no: none. Absent and not voting: none. Book 2 8 MOTION CARRIED Page 53 (AWARD BIDS ON FAIRVIEW REMODEL AND STREET DEPARTMENT FENCING) Mayor Cowles stated that all members of the City Council received abstracts of bids as they were opened on Friday at 4:00 p.m. There was approximately seven bids received for the Fairview remodel, but none were received from businesses in Caldwell. The low bid was received from Idaho builders out of Nampa for $26,995.00. There was $25,000.00 budgeted and the City Engineer has a proposal as to how best to handle this lack of funds. Mr. Redmond indicated that there was funds available from the Purple Sage remodel that could be used to cover the shortfall in this particular project. He further explained that in any —" remodel job there is a chance of getting into things that are not anticipated. Mr. Redmond then asked that the City Council award the bid and then authorize additional funds to cover any change orders necessary when getting into the actual remodel. There was originally $50,000 budgeted for Purple Sage and only a small portion had been used. He would ask that the Council award the bid to the lowest bidder in the amount shown, but allow him the flexibility to go up to $28,000.00 if necessary on change orders. MOVED by L. Carter, SECONDED by Raymond that the bid be awarded to the low bidder, Idaho Builders in the amount of $26,995. MOTION CARRIED MOVED by J. Carter, SECONDED by Marcus to authorize additional funds be transferred if necessary for the remodel of Fairview. MOTION CARRIED The Mayor then asked Mr. Redmond to present the bids for the Street Department fencing. Mr. Redmond informed the City Council that four bids were received for the fencing. The low bid was submitted by Arnold McCrae of Caldwell in the amount of $9,396.20. MOVED by Mallea, SECONDED by Marmon to accept the low bid from Arnold McCrae in the amount of $9,396.20 for the fencing. MOTION CARRIED (REQUEST FOR REMOVAL FROM THE CALDWELL MUNICIPAL IRRIGATION SYSTEM) Mayor Cowles read the following letter dated April 1, 1987, with regard to request for removal from the Caldwell Municipal Irrigation System: I, Thomas Eld, owner of Heating Equipment, request the lots listed be removed from Caldwell Municipal Irrigation District for the following reasons: 1. The entire lot is buildings and asphalt. 2. At this time we do not have a spout to receive water or will we ever need one for we have absolutely no use for irrigation water. Legal description of property: All of Lots 13 and 14 and the southeasterly 1/2 of Lot 15 in Block 121 of STRAHORN ADDITION NO. 1, according to the Revised Map of Caldwell, Idaho, filed July 29, 1891, and now of record in Book 1 of Plats, Page 20, records of Canyon County, Idaho. Mayor Cowles reported that all of the papers were in order and the fee required was included. A motion was necessary to determine what action should be taken by the City. Book 28 Page 54 MOVED by L. Carter, SECONDED by J. Carter that this request be denied based on the fact that it will deplete the funds necessary to provide adequate irrigation water to the Municipal System and the request be forwarded to Pioneer Irrigation. Councilwoman Mallea stated that she would ask that the motion be amended to include that it will provide for future loss of water to this system. Both Councilman L. Carter and J. Carter agreed to include this statement as part of the original motion. MOTION CARRIED (AGREEMENT WITH HOSAC ENGINEERING) The Mayor stated that there was still some concerns and auestions regarding this Agreement. Therefore, he would ask that action be delayed until the City could obtain some legal input. It was discussed during the open Pre- Council Meeting. (TAX DEEDS) Mayor Cowles explained that this information was submitted to the City Council for their purusal. It would be necessary at this time to make a motion as to desired action. MOVED by Mallea, SECONDED by L. Carter that the tax deed be taken on the properties as designated. MOTION CARRIED (CATERING PERMIT) The Mayor presented a request for a Catering Permit for Northwest Food Service to cater at Simplot Dining Hall for the Chamber of Commerce on April 16, 1987. The Chief of Police has given his approval and the fee was paid. MOVED by Mallea, SECONDED by Marmon that approval be given for the Catering Permit as presented. MOTION CARRIED (COMMITTEE REPORTS) Councilwoman Mallea reported that she attended the Airport Commission Meeting. They have scheduled the Air Fair Day, sponsored by the Chamber of Commerce, to be held on June 28th. The Commission and the Chamber have requested that the City Council take a formal position in naming the Air Fair Day and in closing the Airport for the four hours required. It was then MOVED by Mallea, SECONDED by Marcus that the Air Fair be held on June 28, 1987, and the Airport be closed to the usual traffic. MOTION CARRIED Councilwoman Marcus stated that she had mentioned before that the Golf Board had asked that the City pay for equipment paid by Troy Vitek for the Golf Course. The amount of the two bills less the tax was $2,015.85. The tax amounted to $165.00. Councilwoman Marcus further said that she would like to know if the Council was willing to pay these bills. Troy has already paid them, but the Finance Officer needed to know what action the Council cared to take. The City Council discussed this item briefly after which it was MOVED by Mallea, SECONDED by L. Carter that the City Council authorize payment of the entire bill. MOTION CARRIED Book 28 Page 55 Councilwoman Marcus further reported that she attended the Library Board Meeting. The Board gave permission to bid for the other two doors. The Library was attempting to find areas for the young adult books. On Friday, the 10th of April will be a Tea for the Volunteers. On Thursday, April 9th, was the business After Hours at the Caldwell Senior 'High School. Councilman Raymond stated that he set a meeting on Wednesday, the 8th of April at 4:30 p.m., with the various Boards and Commissions of the City to discuss their role in the budgeting process. The City Council was invited to attend if they cared to. Councilman L. Carter complimented the Irrigation and Engineering Departments for the work accomplished so far this year. The report submitted was excellent and -they should be commended. (MAYOR ° S COMMENTS) Mayor Cowles reminded the City Council of a notice submitted to them with regard to an audit report planned on Tuesday, April 14th, at 8:30 a.m. The Firm of Messuri, Bates, and Gibbons will be present to go over the audit. The formal acceptance of the audit will be on the Agenda for April 20th. The Mayor also reported on the controlled burn on Fri - day stating that he would like to apologize for the outcome of that situation. There being no further business, the Meeting was adjourned at 8:40 p.m, APPROVED AS wZ;ttan THIS 20th _ DAY OF April 0 1987. Mayor Councilpersononcilp' C oux9 i l pe r cllperson iCouncilperson ATTEST: City Clergy