HomeMy WebLinkAbout2010-04-05city council minutesBOOK 51
SPECIAL MEETING
WORKSHOP
APRIL 05, 2010
6:00 P.M.
PAGE 39
WORKSHOP FOR THE PURPOSE OF A PRESENTATION FROM THE RED CARPET
RESTRUCTURING COMMITTEE.
The Roll of the City Council was called by Mayor Nancolas with the following members present: Blacker,
Oates, Hopper, Callsen, and Sobba. Those absent: Dakan.
Brent Orton and Anne Marie Skinner presented information concerning the committee's work on the
proposed "Red Carpet Plan." It was reported that the goal of the revised methods are to deliver a much
improved work flow process for the City of Caldwell's building and permitting organization. It was noted
that the current operations have yielded a rather poor perception of proactive business - friendly economic
development support. The methods of operation have been thoroughly reviewed and the new outlined
process will deliver significant improvements to customers. Committee members included Rem Fox (Team
Lead), Brent Orton, Maggie Colwell, Brian Billingsley, Anne Marie Skinner, Monica Jones, and Jeff
McFrederick.
The workshop adjourned at 6:28 p.m.
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 67 -2345, SUBSECTION 1(A)
TO DISCUSS THE HIRING OF A PUBLIC OFFICER, EMPLOYEE, STAFF MEMBER OR
INDIVIDUAL AGENT)
MOVED by Blacker, SECONDED by Callsen to convene into Executive Session pursuant to Idaho Code,
Section 67 -2345, Subsection 1(a) to discuss the hiring of a public officer, employee, staff member or
individual agent at 6:29 p.m.
Roll call vote. Those voting yes: Blacker, Oates, Hopper, Callsen, and Sobba. Those voting no: none.
Absent and/or not voting: Dakan.
MOTION CARRIED
MOVED by Hopper, SECONDED by Blacker to close the Executive Session at 6:58 p.m.
Those voting yes:
MOTION CARRIED
REGULAR MEETING
April 05, 2010
7:00 P.M.
The Mayor reported that a City Council Workshop was conducted at 6:00 p.m. for the purpose of
presenting information from the "Red Carpet Restructuring Committee" and an Executive Session was
conducted at 6:30 p.m. to discuss personnel issues pursuant to Idaho Code, 67 -234, Subsection 1(a). No
decisions were made or action taken.
The Mayor asked that everyone stand for the Pledge of Allegiance to the Flag.
The Roll of the City Council was called with the following members present: Blacker, Oates, Hopper,
Callsen, Dakan, and Sobba. Those absent: none.
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Muscular Dystrophy Association:
Marc Maiello of the Caldwell Fire Department reported on the annual "Fill the Boot" fund raising
event, which has been designated for the past few years to assist with the needs of the Muscular
Dystrophy Association. He introduced Stephanie Lewis, District Director of the Muscular Dystrophy
Association, USA. Ms. Lewis acknowledged the Kramer Family and noted that they were named as
the "Muscular Dystrophy Family of the Year."
Mrs. Kramer expressed appreciation for the fundraising efforts of the Caldwell Fire Department, which
has assisted with the ongoing needs of their son, Isaiah, and others who have been diagnosed with
muscular dystrophy.
Ms. Lewis reported that the Caldwell Fire Department raised $5,000 in 2007, $16,000 in 2008, and
$16,000 in 2009. Such funds assist in providing a weeklong camp for children diagnosed with
muscular dystrophy and well as ongoing research efforts. Plaques were presented to the Mayor and
City Council for their support of this project. Marc Maiello reported that this year's "Fill the Boot"
campaign will be held on May 2 1s and 22 °d.
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PAGE 40
The Mayor expressed his appreciation to Isaiah Kramer for being such a courageous ambassador and
to the Caldwell fire fighters for their effort in raising funds each year for this worthwhile organization.
Park Naming Contest:
Brian Billingsley gave a brief presentation concerning the participation from students at Vallivue
schools concerning the park naming contest. He reported that there were 224 responses to the contest
and the top 40 responses were selected for Council's review. A $50 gift certificate will be awarded to
the winning participant. The winner will be announced at the City Council Meeting to be held on
April 19, 2010.
Mavor's Youth Advisory Council:
Mayor's Youth Advisory Council members Maria Perez, 2123 North Middleton Road, Nampa, Tracey
Spencer, 18920 Smiley Peak Avenue, Nampa; Daniel Traistan, 713 Kimberly Court, Caldwell; Ashley
Larson, 309 Hilldrop Street, Caldwell; and Madison Crookham, 706 Willow Falls Court, Caldwell
offered highlights of their recent trip to the National League of Cities Conference held in Washington,
D.C. on March 13 -17, 2010. Each student shared about the workshops they attended and what
information they gained from those sessions.
The Mayor reported that the funding for this trip was raised entirely through donations from various
individuals and organizations throughout the Treasure Valley. Mark Hilty of Hamilton, Michaelson &
Hilty, LLP reported that their firm was one of the sponsors for this trip. He expressed his appreciation
to the students for their attentiveness in gaining information from the conference workshops as well as
historical knowledge from the sites which they were able to visit during the trip.
ADDITIONS OR DELETIONS TO THE AGENDA
MOVED by Oates, SECONDED by Blacker to add Item #14 under the Consent Calendar to read:
"Approve Resolution requesting approval of the recommendation from the City of Caldwell IT
Committee for computer network upgrades to be paid from fund balance by enterprise funds in the
amount of $35,590.82."
Those voting yes: unanimous.
MOTION CARRIED
AUDIENCE PARTICIPATION
None.
CONSENT CALENDAR:
The Mayor presented the following items on the Consent Calendar for approval by Members of the
City Council:
1. Approve acceptance of the minutes from the Special City Council Meeting and the Regular City
Council meeting held on March 15, 2010; the Caldwell Historic Preservation Commission Meeting
held on February 22, 2010; the Caldwell Industrial Airport Commission Meeting held on March 4,
2010; the Caldwell Senior Center Board Meeting held on March 8, 2010; and the Caldwell Hearing
Examiner Meeting held on March 9, 2010;
2. Approve Order of Decision for Case No. SUB- 84(4)F -03 (Apple Creek Subdivision #4);
3. Approve Resolution No. 10 -10 authorizing the waiver of building permit and connection fees in the
amount of $5,231.30 for Habitat for Humanity for a new Habitat for Humanity house located at 724
Chance Street;
4. Approve Resolution No. 42 -10 authorizing the waiver of fees associated with the rental of the
Caldwell Train Depot for the Lions Club 80 years of service celebration on October 29, 2010;
5. Approve Resolution No. 43 -10 accepting an Independent Contractor Agreement with John Watson
for certain services at Purple Sage Golf Course effective April 1, 2010 through December 31, 2013;
6. Approve Resolution No. 44 -10 adopting the policy regarding Non - discrimination on the Basis of
Disability (ADA);
7. Approve Resolution No. 45 -10 adopting the policy regarding the ADA Grievance Procedure;
8. Approve Resolution No. 46 -10 adopting the policy regarding Fair Housing;
9. Approve Resolution No. 47 -10 adopting the policy regarding non - discrimination as provided by
Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, and subsequent
related acts;
10. Approve Resolution No. 48 -10 adopting the policy regarding the Title VI Discrimination Complaint
Procedure;
11. Approve Resolution No. 49 -10 accepting an Easement from Advocates Against Family Violence for
domestic water and sanitary sewer main lines regarding the Hope's Plaza Development;
12. Approve request to approve a Purchasing and Maintenance Contract with Digital Imaging in the
amount of $4,366 regarding a copier for the Street Department;
13. Approve the revised dates for the public hearing and auction concerning the PAL Center located at
315 North 5"' Avenue: Public Hearing date for April 19, 2010, and the Public Auction date for May
17,2010;
14. Approve Resolution requesting approval of the recommendation from the City of Caldwell IT
Committee for computer network upgrades to be paid from fund balance by enterprise funds in the
BOOK 51
PAGE 41
amount of $35,590.82 and execution of such expenditure with Orion Integration Group.
[AMENDED]
MOVED by Oates, SECONDED by Blacker to approve the Consent Calendar as presented.
Roll call vote. Those voting yes: Oates, Hopper, Callsen, Dakan, Sobba, and Blacker. Those voting
no: none. Absent and /or not voting: none.
MOTION CARRIED
OLD BUSINESS:
None.
NEW BUSINESS:
(PUBLIC HEARING [QUASI - JUDICIAL]: CASE NO. SUB - 160E -06 (SIERRA ESTATES
SUBDIVISION TIME EXTENSION) A REQUEST BY KEVIN HOWELL AND MASON AND
STANFIELD FOR A TIME EXTENSION FOR THE PRELIMINARY PLAT OF SIERRA
ESTATES SUBDIVISION LOCATED ON THE NORTHWEST CORNER OF FARMWAY
ROAD AND USTICK ROAD)
The Mayor asked the City Clerk to swear in those who would be giving public testimony. The Mayor
declared the public hearing open.
Anne Marie Skinner, 621 Cleveland Blvd., presented the staff report and outlined the facts as written.
She noted that the previous name of the subdivision (Sierra Ridge Subdivision) was changed due to a
request by emergency services. A one -year time extension request was approved in 2009 by the
Planning and Zoning Commission extending the plat approval to April 20, 2010. No final plats for any
of the four phases have been recorded as of yet. Both on -site and off -site construction drawings were
stamped approved for construction on September 12, 2007. No pre - construction meetings have been
held as of yet. She noted that the property is clear of all code enforcement violations. The development
currently is bare ground. Staff recommends approval of the time extension request.
Scott Stanfield of Mason and Stanfield, 314 Badiola Street, acknowledged being sworn in and spoke in
favor of the development. He noted that the development owner has contracted with a farmer in the area
who will be farming the parcel, which will help mitigate any weed concerns.
MOVED by Oates, SECONDED by Blacker to close the public testimony portion of the hearing.
Those voting yes: unanimous.
MOTION CARRIED
EVIDENCE LIST FOR CASE NO. SUB - 160E -06:
The Mayor presented the Evidence List: staff report, sign -up sheets, and preliminary plat for SUB -
160E-06 know as Sierra Estates Subdivision.
MOVED by Hopper, SECONDED by Blacker to accept the Evidence List as presented.
Those voting yes: unanimous.
FINDINGS OF FACT ON CASE NO. SUB - 160E -06:
MOTION CARRIED
MOVED by Hopper, SECONDED by Blacker to accept the general facts as outlined in the staff report,
the public testimony that was given in this matter, the evidence list that was presented, and note that
there was no opposition to the request.
Those voting yes: unanimous.
CONCLUSIONS OF LAW ON CASE NO. SUB - 160E -06:
MOTION CARRIED
MOVED by Oates, SECONDED by Blacker that the Caldwell City Council has the authority to hear
this request and to make the decision to approve or deny; and the public hearing was noticed and heard
within the guidelines of applicable state codes and local ordinances.
Those voting yes: unanimous.
ORDER OF DECISION ON CASE NO. SUB - 160E -06:
MOTION CARRIED
MOVED by Hopper, SECONDED by Blacker based on the Findings of Fact and Conclusions of Law,
the Caldwell City Council hereby orders that Case No. SUB - 160E -06, a request by Kevin Howell and
Mason and Stanfield for a time extension for Sierra Estates Subdivision is approved with the
conditions as outlined in the staff report.
Roll call vote. Those voting yes: Hopper, Callsen, Dakan, Sobba, Blacker, and Oates. Those voting
no: none. Absent and /or not voting: none.
BOOK 51 PAGE 42
MOVED by Hopper, SECONDED by Blacker to close the public hearing.
Those voting yes: unanimous.
(FINANCE AND HUMAN RESOURCE REPORTS)
MOTION CARRIED
MOTION CARRIED
Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the
amount of $847,207.97 for the pay period ending March 24, 2010 and a net payroll in the amount of
$253,738.48 for the pay period ending March 13, 2010.
MOVED by Callsen, SECONDED by Blacker that accounts payable in the amount of $847,207.97
represented by check numbers 67398 through 67689 and the total payroll in the amount of $253,738.48
represented by check numbers 19314 through 19367 and direct deposits be accepted, payments
approved, and vouchers filed in the Office of the City Clerk.
Those voting yes: unanimous.
MOTION CARRIED
(COUNCIL COMMENTS)
Councilman Dakan reported that Canyon County is looking at an approximate 14% devaluation of
property taxes for the upcoming year. He noted that he participated today in a city -wide health
awareness walk conducted by Southwest District Health District.
Councilman Callsen reported that he attended the Census Celebration held at Farmway Village on
April 1". It was well attended. He expressed appreciation to Debbie Geyer, City Clerk, and the
Complete Count Census Committee who organized the event.
Councilman Hopper reported that approximately ten days ago he met with Mr. Juarez at the Faith
Landing development and viewed various conditions at the site including the lack of quality
construction. Councilman Hopper reported that discussion was held with Mr. Juarez concerning the
City's incapacity for involvement with those deficiencies. Mr. Juarez has recently filed a tort claim
against the City of Caldwell.
Councilman Oates reported on his trip with the Mayor's Youth Advisory Council to the National
League of Cities Conference in Washington, D.C.
Councilman Blacker reported on communication received from the Canyon Area Human Rights
Commission, which was distributed to each Council Member. He noted a request from the owner of a
local outdoor sign company who is desirous of placing a sign on the airport property at a location
which is visible from the Interstate. Councilman Blacker noted that the owner of the sign company is
willing to enter into an agreement with the City of Caldwell for the purpose of censoring content of
any advertisement(s) placed on the signage. Councilman Blacker asked for feedback from Council
Members concerning this issue. The Mayor expressed his concern with the location of such signage.
(MAYOR'S COMMENTS)
The Mayor reported that economic development issues were heavily discussed at the recent National
League of Cities Conference. He was able to met with Presidential Cabinet Members and convey
concerns relating to municipalities. He noted that workshops concerning urban renewal agency issues
were very helpful.
The "Old Guys Basketball Games" have been very successful in raising funds for the MYAC
scholarship endowment fund. The next game will be held on Thursday, April 15 at Middleton High
School.
An open house was conducted for Elaine Leppert for her 30 years of service as the City of Caldwell
Library Director on March 31 There were approximately 150 persons in attendance. Ms. Leppert
was very appreciative of this recognition.
The Mayor expressed his appreciation to City Clerk Debbie Geyer and the Complete Council Census
Committee for their ongoing efforts this past year to bring awareness to the community concerning the
2010 U.S. Census campaign.
The Local Legends event will be held on Saturday, April 10. The doors will open at 6:30 and the event
starts at 7:30 p.m. Tickets are available at D &B Supply. The proceeds from this event help fund the
annual Idaho Youth Games held in Caldwell each summer.
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PAGE 43
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 67 -2345, SUBSECTION 1(A)
TO DISCUSS THE HIRING OF A PUBLIC OFFICER, EMPLOYEE, STAFF MEMBER OR
INDIVIDUAL AGENT, SECTION 1(C) TO DISCUSS LABOR NEGOTIATIONS, AND SECTION
1(F) TO DISCUSS PENDING LITIGATION)
MOVED by Oates, SECONDED by Blacker to convene into Executive Session pursuant to Idaho Code,
Section 67 -2345, Subsection 1(a) to discuss the hiring of a public officer, employee, staff member or
individual agent, Section 1(c) to discuss labor negotiations, and Section 1(f) to discuss pending litigation at
8:10 P.M.
Roll call vote. Those voting yes: Oates, Hopper, Callsen, Dakan, Sobba, and Blacker. Those voting no:
none. Absent and /or not voting: none.
MOTION CARRIED
MOVED by Hopper, SECONDED by Oates to reconvene into Regular Session
Those voting yes: unanimous.
(ADJOURNMENT)
MOVED by Hopper, SECONDED by Oates o adjourn at 9:22 p.m.
Those voting yes: unanimous.
MOTION CARRIED
MOTION CARRIED
APPROVED AS written THIS 19` DAY OF APRIL 2010.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk