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HomeMy WebLinkAbout1987-03-30city council minutesBook 28 Page 45 SPECIAL MEETING March 30, 1987 12:00 Noon The meeting was called to order by Mayor Peter R. Cowles. The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called With the f011010ng members present: Mallea, Marcus, Marmon, Raymond, and J. Carter. Absent: L. Carter. (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone in the audience who ca red to address the City Council on any item that was not included = the prepared Agenda. As there was no one, the Mayor declared that the Meeting would continue as outlined. OLD B!jS!NESS (TRAFFIC SIGNAL MAINTENANCE AGRIFEMIENT - STATE TRANSPORTATION DEPARTMENT) The Mayor requested that the City Engineer, Mr. Redmond, address this item on the Agenda. mayor Cowles explained that this was discussed at the previous City Council Meeting but no decision was determined at that time_ Mr. Redmond commented that this was a new Agreement for the maintenance of the traffic signals. Prior to this time, traffic signals on the City system were maintained by the City and the cost was assumed by the City. Under the r.e-,r Agreement, the maintenance responsibility falls with the State and the City's responsibility was limited to making sure that the State was made aware of signal outages under emergency conditions. From the City's standpoint, it is a better program than currently under because the State will go over the system at least once a year. This was required by Law and hasn't been done in the past. Mr. Redmond further said that he did not believe that item 7 regarding idemnif action would cause any problems. He also gave an explanation with regard to the City paying a proportionate share if a third party could not be identified. The following Resolution was then read by the Mayor: WHEREAS, the Idaho Transportation Department, Division of Highways of the State of Idaho has submitted a Cooperative Traffic Signal Maintenance Agreement stating obligations of the State and City of Caldwell in the maintenance of existing traffic signals of urban extension of the State Highway System within the corporate limits of the City of Caldwell. NO THERE DE IT RESOLVIED: 1. That the Cooperative Traffic Signal Maintenance Agreement is hereby accepted and approved, 2. rlPhat the Mayor and City Clerk are authorized to execute the agreement on behalf of the City of Caldwell. 3. The duly certified copies of this Resolution shall be furnishe6 to the Division of f0ighway. MOVED by Raymond, SECONDED by Mallea that the Resolution be passed authorizing the execution of the Traffic Signal Maintenance Agreement. R R oll call. vote. Those Voting yes: Raymond, J, Carter, Hallea, Marcus, and Marmon, Those voting no: none. Absent and not voting: L. Carter. Book 28 MOTION CARRIED Page 46 Mayor Cowles stated that he would .like to congratulate T.red Alley, who was present in the audience. Mr. Alley just recently retired from the Volunteer Fire Department after twenty -nine years of service. (THIRD READING OF BILL 15 - CONFIRMING ASSESSMENT ROLL FOR L.I.D e6 -1) Mayor Cowles read bill No. 5 by title only as follows: AN ORDINANCE MAKING CERTAIN FINDINGS IN CONNECTION WITH LOCAL IMPROVEMENT DISTRICT NO, 86 -1 FOR THE CITY OF CALDWELL, IDAHO, INCLUDING THE NAMING OF SAID DISTRICT, THE CREATION OF SAID DISTRICT, THE HEARING OF PROTESTS AND THE FINDINGS MADE THEREAFTER IN CONNECTION THEREWITH; PROVIDING THE MEANS OP DETEIMINING TIME VALUE OF REAL, PROPERTY IN SAID DISTRICT; SETTING OUT THE IMPROVEMENTS MADE, THE PROPERTY AFFEC'T'ED, AND THE BENEFITS TO BE RECEIVED BY THE PROPERTY ASSESSED WITHIN SAID LOCAL IMPROVEMENT DISTRICT; ASSESSMENT ROLL FOR SAID DISTRICT LEVYING TIME ASSESSMENT CONTAINED THEREIN, PROVIDING FOR THE, PAYMENT AND NOTICE OF SAID ASSESSMENTS, AND PROVIDING FOR THE FINALITY OF THE DETERMINATION OF THE REGULARITY, VALIDITY, AND CORRECTNESS OF SAID ASSESSMENT ROLE.; RATIFYING THE PROCEEDINGS TAKEN IN CONNECTION WITH THE CREATION, PREPARING AND ADOPTION OE THE ASSESSMENT ROLL, THE HEARING HELD THEREON AND THE NOTICE OF SAID HEARING AS TO SAID LOCAL IMRPOVEMENT DISTRICT; PROVIDING SEPARABILITY, AND PROVIDING AN EFFPJCTIVE DATE. The Mayor further stated that he would now ask for Council action on setting the time for the open pay period and for setting the interest rates for the bonds. After discussion, it was MOVED by Mallea, SECONDED by Marcus that the interest rate be set at 6.25% and the open pay period be for the usual thirty days. MOTION CARRIED MOVED by Mallea, SECONDED by J. Carter that Bill No. 5 be passed after the third reading by title only and become Ordinance No. -- 1744, Roll call vote. Those voting yes: Mallea, Marcus, Marmon, Raymond, and J. Carter. Those voting no: none. Absent and not voting: L. Carter. MOTION CARRIED NEW BUSINESS (AWARD BIDS) Mayor Cowles requested that the City Engineer address this item on the Agenda. Mr, Redmond explained that three bids were received for crushed aggregate as follows: Western Construction, Inc. - $63,550.00; Nelson -Deppe Inc. - $80,300.00; and Brian Rambo Inc. - $72,640.00. It was his recommendation that the hid be awarded to the lowest bidder. MOVED by Marcus, SECONDED by Marmon that the bid be awarded to the low bidder, Western Construction, Inc., in the amount of $63,550.00 for the crushed aggregate. MOTION CARRIED Mr. Redmond further stated that three bids were received to rebuild the sweeper. Starling I!quipment, Inc. did not bid; Cesco of Poise bid in the amount of $38,890.00; and Tesco of Boise in the amount of $47,703.00. Mr. Redmond informed the Council that there was only $35,000.00 budgeted, but there was additional Book 28 Page 47 monies in the R & M Budget to cover the additional monies. it was his recommendation that the bid be awarded to Cesco, the low bid6er . MOVED by Mallea, SECONDED by Marmon that the bid for the sweeper rebuilding be awarded to the low bidder, Cesco in the amount of 138,890.00. MOTION CARRIED (RZE'SOLUTION REGARDING AGREFN- WITH DARWIN MlcKAY) Mayor Cowles read the following letter dated March 25, 1987, that was written to Mr. Darwin McKay: This letter is to confirm the City of Caldwell's commitment to allow you to apply for funds under the Federal Land Set Asside Program for approximately sixteen acres of current nonproduction City Airport property. in return for allowing you to apply, you will provide weed control on the property for the 1987 growing season and Pay to the City of Caldwell y20.00 per acre. The payment for the above in the amount of 5320.00 shall be used to reduce the amount of money due you from last year's production caused by construction of the John Paul Hangar Facility. The City's outstanding amount due, therefore, will be $872,00 minus $320.00, or $552,00 which will be subtracted from current year's rent. if you have any questions, please contact me. After reading the letter, the Mayor explained that Mr. McKay was in City Hall and spoke to the City Engineer with regard to the Agreement. Mayor Cowles then read the Resolution as follows: RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A LEASE AGREEMENT BETWEEN THE CITY OF CALDWELL AND DARNIINI McKAY. BE IT RESOLVED That the Mayor and City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Lease Agreement attached hereto and made a part 'hereof as if set forth in full by and between the City of Caldwell as Lessors and Darwin McKay as Lessee for the purpose of growing grass sod and other agricultural crops at Caldwell Industrial Airpark. MOVED by Raymond, SECONDED by Marmon that the Resolution he passed authorizing the execution of the Agreement with Darwin McKay. Roll call vote. Those voting yes: Raymond, J. Carter, Mallea, Marcus, and Marmon. Those voting no: none. Absent and not voting: L. Carter. MOTION CARRIED (REQUESTS FOR T NEW BEER LICENSES AND A C LICENSE) The Mayor read two memos from the Chief of Police: James A. Rogers, DOB 10/15/66 has applied for a beer license for V-1 Oil. A criminal history check has revealed nothing that would preclude issuance of this license. Gordon Joseph Carlson, DOB 01/20/51 has applied for a beer and wine license for Caldwell Beverage. A criminal history check has revealed nothing that - would preclude issuance of this license. Both memos were signed by the Chief of Police. Book 28 Page 48 The mayor then requested action from the City Council on the two requests for licenses. It was MOVED by Raymond, SECONDED by Marmon to approve the issuance of licenses as requested„ MOTION CARRIED (DISCUSSION ON CHANGE IN CITY CODE, IIITH REGARD TO APPOINTED D OFFICIALS) [Mayor Cowles stated that Councilwoman Marcus gave him a memo expressing her concerns regarding that portion of the Code relating to the appointed officials. He sent the information on to the City Attorney and a copy of his response: was placed in the Council baskets. Councilwoman Marcus explained that she did talk to the City Attorney's Office and they read his response letter to her. She felt that Mr. Connolly'�, comments were valid. The wording of her original request for they change was redone by him and she felt it was justified. Councilwoman Marcus suggested that before any action was taken, a work session be scheduled with the City Council and the Mayor. The Mayor stated that he would agree with this suggestion and also reminded the Council that the Idaho Employer's Council was meeting with the Department treads at this time. Mayor Cowles added that he would like to have the City Attorney and the Idaho Employer's Council. involved in this change in the Code. (RESOLUTION TO APPOINT JUDGES AND CLERKS FOR SPECIAL RECALL ELECTION) Mayor Cowles requested that. Councilman Raymond read the Resolution appointing the Judges and Clerks for the upcoming Special Recall Election as follows: A RESOLUTION APPOINTING JUDGES AND CLERKS IN THE SPECIAL RECALL ELECTION OF THE CITY OF CALDWELL TO BE HELD ON APRIL 28, 1987. BE IT RESOLVED BY THE MAY0R AND COUNCIL OF THE CITY OF CALDNELL" , IDAHO: Section 1. That the following persons are appointed to serve as Judges and Clerks for the nine voting precincts of the City of Caldwell, Idaho, with compensation being the minimum hourly wage. FOR THE FOURTH PRECINCT: Carole Munn, Judge; Dessie Cole and Audrey Birnbaum, Clerks. FOR THE FIFTH PRECINCT: Barbara J. Rankin, Judge; Jeanette MacLeod and Jo Anne Sahipple, Clerks. FOR THE SIXTH PRECINCT: Dona Ison, Judge; Faye Long and Mollie Miller, Clerks. FOR THE SEVENTH: :Dena Tyson, Judge; Lois Hall and Sarah Laredo, Clerks. FOR THE EIGHTH PRECINCT: Irma M. Cox, Judge; Joyce Nancolas and Ermadean miles, Clerks. FOR THE NINTH PRECINCT: Phyllis Jewett, Judge; Mertie English and Shannon Robertson, Clerks. FOR THE TENTH PRECINCT: Beverly ?Burrell, Judge; Beverly Larsen and Colleen Malison, Clerks. FOR THE TNELFTH PRECINCT: Nat.helle Oates, Judge; Virginia Devlin and Bethel McClintick, Clerks. FOR FIFT'E'ENTH PRECINCT: Betty Kessler, Judge; Myrtle Sayler and Myrtle Johnston, Clerks. Section 2. That in the event any of the herein designated persons should become ill or otherwise unable to serve in their capacity as either Judge or Clerk at said election, the Mayor is hereby authorized to designate persons to succeed either as Judge or Clerk, as the case may be, provided said persons meet the qualifications required by law to serve in such capacity at the Special Recall Election of the City of Caldwell, Idaho. MOVED by Raymond, SECOND1D by J. Carter that the Resolution be passed authorizing the appointment of the Judges and Clerks for the Special. Recall Election to be held on April 28, 1987. Book 28 Page 49 Roll call vote. These voting yes: Raymond, J. Carter, Mallea, Marcus, and Marmon. Those voting no; Done. Absent and not voting: L. Carter. MOTION CARRIED (REVISION OF BEECH ADDITION PLAT) Mayor Cowles asked the City Engineer address this item on the Agenda. Mr. Redmond read the following memo which was prepared by the Planning and Zoning Director: The location of the above subdivision is directly north of Starlight Park 41 at S. Florida Avenue and Beech Street. It was approved by the Planning and Zoning Commission and City Council in April of 1986 but has not yet been recorded. 'The original plat was a tier of 7 lots on the north side of Beech Street approximately 92 by 120 feet in size which were intended as duplex lots. A revised plat has been submitted which decreases the lot sizes to approximately 69 by 120 feet, thereby adding two lots. The revision is intended for the construction of single fam.ily residences rather than duplexes by the developer, Lasher Construction. The Planning and Zoning Commission has reviewed the revised plat and has recommended its approval to the City Council. MOVED by Mallea, SECONDED by Maranon to approve the Beech Addition Plat as presented. MOTIO',' CARRIED (COMMITTEE REPORTS) Councilman Marmon, stated that he attended an insurance meeting where they talked about the 125 Cafeteria Plan and the 419 K Single Benefit Plan. Another meethn was planned the first part of April and it looked as if there was interest in the 125 Umbrella Plan. Councilman Raymond reminded the City Council that he would be on Military Orders effective at 8:00 a.m. April 20th which means he will miss the scheduled Council Meetings of April 20th and May 4th. Ne further said he would return to town the v;eekend following may the 8th. Councilwoman Narcus informed the City Council that she attended the Openhouse held at the Police Department last week. She Stated that she was very impressed with their presentation. (MAYOR ® S ='-MEINTS) Nayor Cowles stated that Spring Cleanup would be held on April 20th. Some oE the specifics were being worked out and he woulcl lot them know the procedure soon. The Mayor also said that the City would be proceeding on with Hosac Engineers. This would be presented to the City Council For action at the next City Council r`e ling. There being no further business, the Meeting was adjourned at 12:35 p.m. APPROVED AS written THIS 6th DAY OF April 1987. J 1 3 21L I I V u 0 SJ ad 0 U u'c VOW u b s j a T 1 ZD t 7nzo 3 OS abed SE: 5[o0a