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HomeMy WebLinkAbout1997-03-17city council minutesBook 38 REGULAR MEETING March 17, 1997 7:30 p.m. The Meeting was called to order by Mayor Winder. Mayor Winder announced that they were going to change the Agenda slightly. At the beginning of each City Council Meeting, there will be an invocation before the Pledge of Allegiance. Pastor Clay Brown of the First Christian Church was in attendance tonight and would offer the Invocation. The Mayor then requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Houchins, Evans, Earl, Nancolas, Langan, and Wells. Absent: none. The Mayor thanked Pastor Brown and stated that they would rotate this around to all denominations who cared to participate. (ADDITIONS OR DELETIONS TO THE AGENDA) It was MOVED by Houchins, SECONDED by Nancolas to add to the Consent Calendar the confirmation of the appointment of Eugene Hanzlik to the Community Service Board. Mayor Winder also noted that after consideration of Items No. 1 and 2 under Old Business, the City Council should confirm the Comprehensive Plan designation for that property. Councilman Houchins stated that he would add the addition of this designation under Old Business as No. 3. The second, Councilman Nancolas agreed to the amended motion. The Mayor further explained that Mr. Hanzlik was the Athletic Director at the High School and has been attending the meetings regularly and could add a great deal to the input during the meetings. Roll call. vote. Those voting yes: Houchins, Evans, Earl, Nancolas, Langan, and Wells. Those voting no: none. Absent and not voting: none. MOTION CARRIED (INTRODUCTION OF SPECIAL VISITORS) Mayor Winder introduced Mr. Terry Royster, the new Chairman of the Board for the Caldwell Chamber of Commerce and Dawna Jenkins, who serves on the Governmental Affairs Committee of the Chamber. The Mayor also noted that Howard L. Massey was selected by the National Association of the American Welding Society to receive an award called the Howard E. Adkins Memorial Instructor Membership Award. Mr. Massey was then introduced by the Mayor. This was the highest Award given by that organization and was to people who have devoted their lives to this profession. Mr. Massey was the welding instructor at the Caldwell High School and has also done a number of other things in the community. He will receive this Award on April 16th and that day will be designated as Howard L. Massey Day by proclamation. Page 57 AUDIENCE PARTICIPATION. Book 38 Lt. Allan Laird of the Caldwell Police Department was recognized by the Mayor and distributed copies of a report pertaining to the Caldwell Community Safety Search Conference that the Youth Coalition hosted last weekend which was financed by the Idaho Department of Transportation and the Idaho Department of Health and Welfare. This was hosted by "Buzz" Blick from the National Training Associates and about twenty -five people attended from Caldwell. They were invited to attend, and requested to determine goals for the way they wanted Caldwell to move forward. Ten different goals and work plans were selected with a time period of five years to accomplish those goals. Lt. Laird reviewed the goals which were as follows: Safety - Create an independent task force of stake -- holders to develop a plan to address community safety; Revitalize downtown Caldwell; Mentoring program; Develop fund to implement a community education program; Create and sustain a community center that would be adequately funded and staffed and be a resource of programs; Maintain, expand and strengthen the youth coalition to include all community organizations; A Community Mediation Program consisting of trained volunteers that would respond to requests from community members to resolve conflict; Create a youth volunteer program with a paid coordinator; Maintain the property regulatory environment to attach economical development; Honoring citizens of Caldwell who have made significant contributions toward the betterment of the community. A copy of this report will be maintained for the record. CONSENT CALENDAR The Mayor presented the following items on the Consent Calendar for consideration by the City Council: 1. Dispense with the reading of the minutes of the March 3, 1997, Regular City Council Meeting and approve as written; 2. Accept the minutes of Library Board Meeting of January 2, 1997, and the Caldwell Golf Board Meeting of February 11, 1997; 3. Approve a right of way deed on North Indiana Avenue and Deferral Agreement for construction of sidewalk for property frontage along North Indiana Avenue with Gary Vance; 4. Approve a right of way deed on East Linden Street and easement for sewer line that runs parallel with and south of Linden Street from Sallie Palleria; 5. Approve an application for a Taxicab License from Rick C. Love dba CRS Enterprises, Inc; 6. Approve application for a Pawnbroker's License requested by Brent Heck for Al's Pawn Shop located at 5602 Cleveland; 7. Approve the appointment of Eugene Hanzlik to the Community Services Board. MOVED by Earl, SECONDED by Houchins to approve the amended Consent Calendar as presented by the Mayor. Roll call vote. Those voting yes: Earl, Nancolas, Langan, Wells, Houchins, and Evans. Those voting no: none. Absent and not voting: none. MOTION CARRIED' OLD BUSINESS Page 58 (THIRD READING OF BILL NO. 10 - ANNEXATION OF PROPERTY LOCATED BETWEEN SOUTH OREGON AVENUE AND SOUTH MONTANA AVENUE) Book 38 The Mayor noted that the first reading of Bill No. 10 was held on February 18, 1997, and the second reading on March 3, 1997. Tonight was the time for the third reading of the Bill which he read by title only as follows: AN ORDINANCE DETERMINING THAT CERTAIN LAND LAY CONTIGUOUS OR ADJACENT TO THE CITY LIMITS OF THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO; AND THAT SAID LANDS BE ANNEXED TO THE CITY OF CALDWELL, IDAHO, AS PART OF THE R- 1 (SINGLE FAMILY RESIDENTIAL) ZONING DISTRICT; AND DECLARING SAID LAND BY PROPER LEGAL DESCRIPTION AS DESCRIBED BELOW TO BE A PART OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO; REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH; AND DIRECTING THE CITY ENGINEER AND COMMUNITY DEVELOPMENT DIRECTOR TO ADD SAID PROPERTY TO THE OFFICIAL MAPS OF THE CITY OF CALDWELL, IDAHO; AND DIRECTING THE CLERK OF THE CITY OF CALDWELL TO FILE A CERTIFIED COPY OF THE ORDINANCE AND MAP OF THE AREA TO BE ANNEXED WITH CANYON COUNTY, STATE OF IDAHO AND THE IDAHO STATE TAX COMMISSION, PURSUANT TO IDAHO CODE, SECTION 63 -2219. MOVED by Houchins, SECONDED by Earl that Bill No. 10 be passed and entitled Ordinance No. 2184. Roll call vote. Those voting yes: Houchins, Evans, Earl, Nancolas, Langan, and Wells. Those voting no: none. Absent and not voting: none. MOTION CARRIED Page 59 (THIRD READING OF BILL NO. 11 - ZONE CHANGE FOR PROPERTY LOCATED BETWEEN SOUTH OREGON AVENUE AND SOUTH MONTANA AVENUE) Mayor Winder stated that Bill No. 11 was read for the first time on February 1, 1997, and the second time on March 3, 1997. This Bill was in conjunction with the above property. The Mayor read Bill No. 11 by title only as follows: AN ORDINANCE CHANGING THE ZONING OF CERTAIN PROPERTY WITHIN THE CITY OF CALDWELL, IDAHO, FROM COUNTY A (AGRICULTURAL) TO CITY R -1 (SINGLE FAMILY RESIDENTIAL); DETERMINING THAT SAID CHANGE IN ZONING IS IN THE BEST INTEREST OF THE CITY OF CALDWELL, IDAHO; INSTRUCTING THE COMMUNITY DEVELOPMENT DIRECTOR TO DESIGNATE SAID PROPERTY AS R -1 ON THE OFFICIAL ZONING MAP AND REPEALING ALL LAWS, ORDINANCES AND RESOLUTIONS IN CONFLICT HEREWITH. MOVED by Houchins, SECONDED by Evans that Bill No. 11 be passed and entitled Ordinance No. 2185. Roll call vote. Those voting yes: Houchins, Evans, Earl, Nancolas, Langan, and Wells. Those voting no: none. Absent and not voting: none. MOTION CARRIED (CONFIRM THE COMPREHENSIVE PLAN FOR ABOVE PROPERTY) The Mayor indicated that the next order of business was to confirm the Comprehensive Plan designation as Residential. MOVED by Earl, SECONDED by Nancolas to confirm the Comprehensive Plan designation as Residential. Roll call vote. Those voting yes: Earl, Nancolas, Langan, Wells, Houchins, and Evans. Those voting no: none. Absent and not voting: none. Book 38 MOTION CARRIED NEW BUSINESS Page 60 (PUBLIC HEARING ON THE CREATION OF L.I.D. 97 -2 FOR SEWER, STORM DRAIN, EXCAVATION, BASE GRAVEL, CURB AND GUTTER AND STREET PAVING NICOL FARWELL ADDITION) Mayor Winder announced the first item under New Business was a Public Hearing on the creation of Local Improvement District 97 -2 for sewer, storm drain, excavation, base gravel, curb and gutter and street paving for Nicol Farwell Addition. The Mayor reviewed the format for holding a Public Hearing and noted that he had one letter of protest from Richard L. Naylor to be included as a part of the record. The letter stated: "This letter is to protest against the proposed improvements on Everett Street just off of Lake Avenue in Caldwell." He further indicated that the Staff Report would also be included as a part of the official record. The Mayor stated that this was the time and place set for the Protest Hearing for L.I.D. 97 -2 which was in the Nicol - Farwell Addition and was requested by property owners and by the City of Caldwell. Anyone desiring to testify must sign up on the appropriate sign up sheet at the Staff Table. After further explanation, the Mayor opened the Public Hearing and asked the City Clerk to swear in those desiring to speak. The Council chose not to limit the time for those testifying. Mayor Winder recognized Don Pfost, 18717 Boehner of Caldwell, who spoke in favor of this project. Mr. Pfost explained that the business address was 4122 Cleveland Blvd. He indicated that the project would certainly be an approvement to the property value as well as the actual appearance of the property. Mr. Pfost further stated that he was representing a company and did not have to dig into his own pockets to pay the assessments. They were in favor of the L.Z.D. in the least expensive way possible. The Mayor recognized the following who spoke in opposition to the L.Z.D_: Stan Soran, 1522 Locust, and business address of 4215 Everett. Mr. Soran stated that a couple of years ago they received a petition to sign for pavement on the road. The pavement was to be $9.00 per foot of frontage to be assessed. Now, after the second estimate, it was well over $100 per foot of frontage. This was a cost he did not want and could not afford. He would like pavement, but at a cost closer to the original estimate. Others included Michael Driskell, 16882 Lower Pleasant Ridge, the business address was 4020 Dearborn, who was representing Cedar Pro, Inc. Mr. Driskell also expressed their concern for the cost of the project and the number of years it would take to recover from the cost_ This concern about the high cost of the project and the fact that they would like to see the paving only done was also expressed by the following: Dick Ayers, 1502 Fairview, with a business at 3120 East Cleveland, representing Tom and Helen Edmark Trust and Edmark Motors, Inc.; D.L. Maitland„ 2112 Ray Avenue, with business located at 3800 East Cleveland, representing Godfrey property; Claire Campbell, 14995 Midway Road, with a business address of 4224 Dearborn, Storage West; Larry Logan, 17482 Sand Hollow Road with a business Logan's Truck Repair located at 3912 Dearborn; Larry Ball, 4020 Cleveland; Jack Stark, 4209 Everett; and Rich Seewald, 4110 Dearborn. At the conclusion of the citizen's testimony, the City Engineer presented his report stating that he would have Book 38 John Carpenter, the designer on the project, and Gene Enebo, Engineering Supervisor, discuss what was included in the project and the financing. Mr. Law further stated that whenever a design project was started, they first try to look at a total and complete project. There were reasons for this. If you don't think of a whole project, you often leave out things that might make it necessary to tear out improvements later on - such as pavement. Also, under the L.I.D. rules, you need to talk from a total project first and then begin to pare it back or you would have to do notices and advertisements all over again. Mr. Law further said that there were three systems to this project which included the sanitary sewer system, the paving, and the storm drainage which would include the curb and gutter, the catch basins, and etc. The Engineering Department does not feel that all three were equally important. From experience, we believe the most important item in any project was the one that affects the ability for an area to develop to its fullest extent. This would be the sanitary sewer system. The second in priority was the paving and the third was the storm sewer. If we determine to cut back this project, the Engineering Department would recommend thinking in terms of those priorities. Nevertheless, they have presented a Local Improvement District that includes all of the parts and all of the costs. Those costs assume that every item has been bid out and the City assumes none of the cost. The reasons for this are that one of the petitioners was very insistent that we get started right away. Under those conditions, we could not bring City crews to do the work because they were busy on another project. Mr. Law continued stating that the participants were invited to a meeting to discuss with the Engineering Staff what was going into this project. He was not present at the meeting, but John Carpenter did represent the Engineering Department. The meeting went smoothly and not a great deal of opposition was reported back to him. Apparently, there has been opposition developed since then. Included in this $600,000 cost were two items that were not a part of the original cost presented to the owners at that meeting. One was the ten percent bonding cost and the other was the ten percent contingency cost. It was his understanding that the bond cost was discussed at the meeting, but the contingency cost was probably not discussed. At this point, Mr. Law stated he would like to have John Carpenter and Gene Enebo make their presentations. After their comments, the City Council asked several questions. The City Engineer again addressed the Council stating that this project was advertised and included in the Resolution of Intent to cost up to a total of $600,000 which has been testified to a number of times as a very expensive item. We have not yet constructed an L.I.D. with all of the items included as on this L.I.D. It has always been trimmed back from the original design. Mr. Law then explained how the costs could be lowered by eliminating the ten percent contingency, delay construction until this fall when City crews would be available, remove about two - thirds of the storm drain assuming that about one third may be necessary to take care of minimal water gathering that occurs. With these eliminations, the cost of the project would be reduced from $600,000 to $370,000 including the ten percent bonding cost. in addition, Mr. Law suggested that there could be a reduction in the width of the paving which could cut the cost another $30,000. Page 61 Book 38 Mayor Winder made some comments particularly with regard to the Environmental Protection Agency who was in the process of changing the air quality standards for the Country. The new standards will be such that we will be out of compliance. Part of the process to comply would be to get the streets paved. He would suggest that we need to look at the whole project and try to decide! how the situation can be resolved in the best interest of the community. Councilman Evans asked if it was possible for Council to delay any action at this time, ask the City Engineer to redo the figures, then meet with the people involved so they would know what the re- worked figures would be, and then come back to the City Council. Mr. Law indicated that this would be his recommendation. The City Council discussed the project briefly after which it was MOVED by Houchins, SECONDED by Evans to continue this Public Hearing until the Regular City Council Meeting of April 21, 1997. Roll call vote. Those voting yes: Houchins, Evans, Earl, Nancolas, Langan, and Wells. Those voting no: none. Absent and not voting: none. MOTION CARRIED Page 62 (PUBLIC HEARING REGARDING THE ASSESSMENT ROLL FOR L.I.D. 96 -1 FOR MISCELLANEOUS CONCRETE) Mayor Winder explained that this Local Improvement District was for miscellaneous concrete and this was the time set for the Protest Hearing. He noted that there was no one signed to testify to this issue. This project allows for the property owner to put in sidewalk, curb and gutter, and new driveway approaches on their property at their expense with the exception that the City does participate approximately twenty -five percent. Since there was no one signed to testify, the Mayor declared that he would not outline the whole procedure for Public Hearings. The Public Hearing was then opened by the Mayor and he asked the Staff to present their report at this time. Gene Enebo, the Engineering supervisor, informed Council that this was the third voluntary miscellaneous concrete L.I.D. The construction costs were approximately $280,000 for the project and $160,000 was the property owner's cost. There was one person, Helen L. Brooks, who was protesting the L.I.D. and they were planning to replace the driveway hopefully to her satisfaction. After the report, the Mayor asked for Findings of Fact and Conclusions of Law as required. Councilman Nancolas responded by stating: This Public Hearing was advertised according to the Code; the Assessment has been appropriately and fairly presented; the funding for this was set aside for the City's share in last year's budget so there was money to take care of the City's portion; we do have authority to approve this L.I.D. granted by Idaho Code; there was no dissenting testimony and one dissatisfied customer which was, being taken care of; this was a definite improvement and asset to our community. MOVED by Langan, SECONDED by Evans to approve the Findings of Fact and Conclusions of Law as presented. Book 38 Roll call vote. Those voting yes: Langan, Wells, Houchins, Evans, Earl, and Nancolas. Those voting no: none. Absent and not voting: none. MOTION CARRIED MOVED by Houchins, SECONDED by Evans to close the Public Hearing. Roll call vote. Those voting yes: Houchins, Evans, Earl, Nancolas, Langan, and Evans. Those voting no: none. Absent and not voting: none. MOTION CARRIED The Mayor officially closed the Public Hearing. The City Engineer requested that the City Council waive the rules and pass this Bill on the first reading. They were in the process of forming the consolidated L.I.D. for all of them over the past year and it would be helpful to have the Bill completed at this time. The Mayor read Bill No. 13 by title only as follows: AN ORDINANCE MAKING CERTAIN FINDINGS IN CONNECTION WITH LOCAL IMPROVEMENT DISTRICT NO. 96 -1 FOR THE CITY OF CALDWELL, IDAHO, INCLUDING THE NAMING OF SAID DISTRICT, THE CREATION OF SAID DISTRICT, THE HEARING OF PROTESTS AND THE FINDINGS MADE THEREAFTER IN CONNECTION THEREWITH; PROVIDING THE MEANS OF DETERMINING THE VALUE OF REAL PROPERTY IN SAID DISTRICT; SETTING OUT THE IMPROVEMENTS MADE, THE PROPERTY AFFECTED, AND THE BENEFITS TO BE RECEIVED BY THE PROPERTY ASSESSED WITHIN SAID LOCAL IMPROVEMENT DISTRICT; ASSESSMENT ROLL FOR SAID DISTRICT LEVYING THE ASSESSMENT CONTAINED THEREIN, PROVIDING FOR THE PAYMENT AND NOTICE OF SAID ASSESSMENTS, AND PROVIDING FOR THE FINALITY OF THE DETERMINATION OF THE REGULARITY, VALIDITY, AND CORRECTNESS OF SAID ASSESSMENT ROLL; RATIFYING THE PROCEEDINGS TAKEN IN CONNECTION WITH THE CREATION, PREPARATION AND ADOPTION OF THE ASSESSMENT ROLL, THE HEARING HELD THEREON AND THE NOTICE OF SAID HEARING AS TO SAID LOCAL IMPROVEMENT DISTRICT; PROVIDING SEPARABILITY, AND PROVIDING AN EFFECTIVE DATE. MOVED by Houchins, SECONDED by Evans to waive the rule requiring that a bill be read at three separate times and that it be read in full for one reading. Roll call vote. Those voting yes: Houchins, Evans, Earl, Nancolas, Langan, and Wells. Those voting no: none. Absent and not voting: none. MOTION CARRIED MOVED by Houchins, SECONDED by Evans that Bill No. 13 be passed and entitled Ordinance No. 2187 after the one reading by title only. Roll call vote. Those voting yes: Houchins, Evans, Earl, Nancolas, Langan, and Wells. Those voting no: none. Absent and not voting: none. MOTION CARRIED (PLAT AMENDMENT FOR BEECHWOOD SUBDIVISION) Page 63 The Mayor stated that this item was with regard to an amendment for Beechwood Subdivision. He noted that Councilwoman Earl would be abstaining on this issue. Book 38 Linda James, the Community Development Director was recognized by the Mayor and reported that Beechwood Planned Unit Development moved through the process of Preliminary Plat approval and Final Approval and was actually recorded on February 5, 1997. A request was received on March the 3rd to vacate one foot of the four foot sideyard utility easements for interior lots. The amendment was straight forward and the applicant has proceeded to do everything we have requested of him. The plat was in order and all agencies involved have given their approval. Tonight they were asking approval from the City Council for the amended plat so it can be recorded. MOVED by Evans, SECONDED by Wells to approve the amended plat information as presented. Roll call vote. Those voting yes: Evans, Nancolas, Langan, Wells, and Houchins. Abstain: Earl_ `Chose voting no: none. Absent and not voting: none. MOTION CARRIED Page 64 (CONSIDER BILL NO. 14 TO AMEND THE CITY CODE PERTAINING TO ELECTION PRECINCTS) Mayor winder stated that this Bill was to amend the City Code pertaining to election precincts. This was basically a Bill that will conform our City Precincts to the Canyon County Precincts. with this Ordinance in place, the City won't have to go through the process of changing the City Code each time a property was annexed into the City. The Mayor read Bill No. 14 by title only as follows: AN ORDINANCE AMENDING CHAPTER 1, ARTICLE 7, OF THE MUNICIPAL CODE OF THE CITY OF CALDWELL PERTAINING TO ELECTIONS; INITIATIVES AND REFERENDUMS BY REPEALING SECTION 1 REGARDING ELECTION PRECINCTS AND ADDING A NEW SECTION 1 OF CHAPTER 1, ARTICLE 7 REGARDING ELECTION PRECINCTS: REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS AND PARTS THEREOF IN CONFLICT HEREWITH. The Mayor further read a portion of Article 1 that was being proposed as follows: There are hereby established election precincts within the corporate limits of the City of Caldwell. These precincts shall conform to the election precincts established by Canyon County. The Canyon County election precincts as they apply to the corporate limits of the City of Caldwell are hereby adopted and incorporated by reference. The official precinct boundaries shall be defined and set forth as determined by the official records of Canyon County which are hereby adopted and incorporated by reference. It was the Mayor's recommendation that the City Council waive the rules requiring the three readings and that it be read in full for one reading. MOVED by Nancolas, SECONDED by Earl that the rules be waived requiring that a Bill be -'read at three separate times and that it be read in fulr for one reading. Roll call vote. Those voting yes: Nancolas, Langan, Wells, Houchins, Evans, and Earl. Those voting no: none. Absent and not voting: none. MOTION CARRIED MOVED by Nancolas, SECONDED by Earl that Bill No. 14 be passed and entitled Ordinance No. 2188 after the one reading by title only- Book 38 Page 65 Roll call vote. Those voting yes: Nancolas, Langan, Wells, Houchins, Evans, and Earl. Those voting no: none. Absent and not voting: none. MOTION CARRIED (CONSIDER BILL NO. 15 TO AMEND THE CITY CODE REGARDING TREE TRIMMERS) The next issue on the Agenda was to consider Bill No. 15 to amend the City Code regarding tree trimmers. The Bill was read by title only as follows: AN ORDINANCE AMENDING CHAPTER 6, ARTICLE 9, OF THE MUNICIPAL CODE OF THE CITY OF CALDWELL PERTAINING TO TREE TRIMMERS BY DELETING AND ADDING CERTAIN LANGUAGE IN SECTION 03 PERTAINING TO APPLICATION FOR LICENSE; SECTION 05 PERTAINING TO LICENSE FEE; AND SECTION 09 PERTAINING TO RIGHT OF APPEAL: REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS AND PARTS THEREOF IN CONFLICT HEREWITH. The Mayor explained that this was simply a housekeeping Bill. In the current Code, it refers to the Community Services Director as the person who approves the license for Tree Trimmers. Since there was no longer a Community Services Director, it would be appropriate to designate the Forestry /Horticulturist as this person. Mayor Winder suggested that the City Council again waive the rule requiring that a bill be read at three separate times and by title only. MOVED by Earl, SECONDED by Nancolas that the rules be waived requiring that a bill be read at three separate times and read in full for one reading. Roll call vote. Those voting yes: Earl, Nancolas, Langan, Wells, Houchins, and Evans. Those voting no: none. Absent and not voting: none. MOTION CARRIED MOVED by Earl, SECONDED by Nancolas that Bill No. 15 be passed and entitled Ordinance No. 2189 after the one reading by title only. Roll call vote. Those voting yes: Earl, Nancolas, Langan, Wells, Houchins, and Evans. Those voting no: none. Absent and not voting: none. MOTION CARRIED (FINANCIAL REPORT) Councilman Evans reported that the Finance Committee has reviewed current accounts payable in the amount of $420,649.00 for the period ended March 12, 1997, and a net payroll of $105,436.62 for the pay period ended March 1, 1997. MOVED by Evans, SECONDED by Earl that accounts payable in the amount of $420,649.00 represented by check numbers 51671 through 51841 and payroll for the amount of $105,436.62 represented by check numbers 57926 through 58026 and direct deposit stub numbers 5126 through 5211 be accepted, payment approved, and the vouchers filed in the Office of the City Clerk. Roll call vote. Those voting yes: Evans, Earl, Nancolas, Langan, Wells, and Houchins. Those voting no: none. Absent and not voting: none. Book 38 MOTION CARRIED (COMMITTEE REPORTS) Councilman Langan informed Council that he attended the Community Services Board Meeting but could only stay for about half of the meeting. He would ask Councilwoman Earl to report on it. Councilman Nancolas stated that he attended the workshop presented by the Youth Coalition and it was an interesting, enjoyable, and productive workshop. Councilwoman Earl reported briefly that she did attend the Community Services Board Meeting. The major discussion was with regard to the committee the Mayor put together for the Events Center. Their report was presented to the Board by Mr. Spencer. The Board did make some comments and they will be typing a report to forward to the Mayor's Office. Councilman Evans commented that the next Budget Workshop would be on March 31st and will begin at 6:00 p.m. Everyone was invited to attend and participate. Councilman Houchins reported on the Library Board stating that the patronage was up at the Library. A note of interest was that they were selling as many non - resident as they were a year ago even with the growth. Councilman Wells informed the Council that 970 of Phase II of the Farmway Village was completed. They were beginning to prepare for Phase IV and have applied for a loan and a grant. He also attended the Historic Preservation Commission. One of the Commission Members, Sylvia, may be leaving and they were gathering potential names for her replacement. They were planning a historical survey of Washington Heights Addition and were holding off on the lighting project at the depot. (MAYOR'S COMMENTS) Mayor Winder spoke briefly with regard to his decision to not seek re- election this fall. He noted that he did consider running again primarily because of the success we have had in getting a lot of things accomplished that needed to be done and also to continue to work wish the Department Heads and the Appointed Officials. He felt a strong sense of loyalty to them as they have done an excellent job of helping to manage the City and turning it around and moving in the right direction. He hoped that whoever was elected will continue to use those folks and continue to move the City forward in a positive way. The Mayor also stated he sent a memo out to the City employees connected with the Fire Department and copies were distributed to the City Council; was continuing to have meetings regarding regional issues including transportation, water, and air; they were still concerned about the Caldwell Events Center, two of the Staff have resigned, and they have finally received an agreement from the Goodyears to acquire the last piece of property at no cost to the City; a group has been requesting land for a race track; attended Albertson College Week which will be continued as a tradition; discussed briefly where to locate a sculpture presented by Dr. Dillon; will discuss possibility of an election to increase franchise fees or an override election at the budget workshop on the 31st. Mayor Winder also stated that one of the Council Members asked him to investigate the use of City vehicles by Staff when they have family or others in the vehicle. The insurance carrier informed him that they Page 66 Book 38 were covered regardless of who was in the vehicle and makes no difference in the cost of the coverage. (ADJOURN) Since there was no further business, it was MOVED by Evans, SECONDED by Langan to adjourn the meeting at 9 :40 p.m. Roll call vote. Those voting yes: Evans, Earl, Nancolas, Langan, Wells, and Houchins. Those voting no: none. Absent and not voting: none. MOTION CARRIED Page 67 APPROVED AS written THIS 7th DAY OF � 1997. Mayor t :� 1 Co i1p` r n Councilpers n Cozen ilpers as Cou l rson Cou cilperson Councilperson ATTEST: City Clerk