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HomeMy WebLinkAbout1986-03-17city council minutesBook 27 Page 56 REGULAR MEETING March 17, 1986 7:30 p.m. The Meeting was called to order by Mayor Cowles. The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Raymond, J. Carter, L. Carter, Mallea, Marcus, and Marmon. Absent: none. (APPROVAL OF MINUTES) MOVED by J. Carter, SECONDED by L. Carter to dispense with the reading of the minutes of the Regular City Council Meeting of March 3, 1986, the Special City Council meeting of March 5, 1986, and the Regular City Council Meeting of March 10, 1986, and approve them as written. MOTION CARRIED (AUDIENCE PARTICIPATION) The Mayor reported to the Council that he had the opportunity that morning to visit a Jefferson Junior Pion class and was very impressed with the students and particularly their questions. Two of the members of that class were present and he asked them to stand and introduce themselves to the City Council and audience. The Mayor further stated that he appreciated the student's interest in the affairs of the City especially when they took the time to attend a Council Meeting. OLD BUSINESS (DECISION ON IVEHAS LOAF) The Mayor requested that Councilman j. Carter address this itei under Old Business. Councilman J. Carter informed the City Council that he did view the property under discussion and also visited the County Assessor's Office to see what value they placed on the property. The lot was valued at a little over $5,000 and the improvements on the property almost $12,000 for a total of $16,850 full cash value. it was reappraised in 1985 so it was completed recently, Councilman J. Carter further commented that he did not think that the property in its present condition would bring that much Money. The decision for the Council to make at this time was whether to agree with the request of the people to reduce the indebtedness so they can pay it off. Base& on the value of the property, it was Councilman Carter's recommendation for the City to hold tight and not discount the loan on the property. ''He a-ISO stated that the City Attorney was advised of the situation and agreed with this recommendation. MOVED by Mallea, SECONDED by Raymond that the City of Caldwell not discount the Rehab loan and that the value remain the same as recommended by Councilman J. Carter., MOTION CARRIED NEW BUSINESS (RESOLUTION FOR AGREEMENT WITH U.P.R.R. VOTER LINE CROSSING) The City Engineer requested that this item be postponed. (RESOLUTION APPROVING EXECUTION OF AGREEMENT WITH IDAHO TRANS PORTAT 10!, DEPARTMENT FOP CONSTRUCTION OF SECTION OF BLAINE STRETHsT) Book 27 Page 57 The Mayor asked the City Engineer, Ron Redmond, to present the next item on the Agenda. mr. Redmond explained that this Agreement pertained to the Ularren sidewalk problem. As some background information, Mr Redmod said that orginally the City was going to pursue the restoration of the sidewalk with Federal monies. The City was going to finance the preliminary engineering through its own sources and Ron Plakley was to do this engineering. Once the project was designed, the City was planning to seek Federal monies to complete the construction and use a ninety /ten match of Federal Grant monies through Urban D. The City has talked with the State bridge people and it appears that the project is expanding because the State will not permit the City to build over the existing headwall without some additional remedial work on the wall. The City was only going to pursue constructing a sidewalk over the top of it, but nos,? it appears that the project is going to have to be expanded„ The result is that the preliminary engineering is getting out of hand. The Agreement now being presented to the City Council is an Agreement that will allow the City to seep assistance in the preliminary engineering part of the project in addition to construction. Therefore, there would be a ninety /ten match in the preliminary engineering from this point on. When the City initially talked with them, the project completion was estimated to be two years from now. The City explained to them that this was an unacceptable time table_ If the Council pursues this Agreement and the City moves right along, the project could be constructed by the end of the summer. This does increase the size of the project potentially and [fir. Redmond didn't feel. the City should be involved since the retaining wall was primarily a State responsibility and they should assume the cost. This Agreement will enable the City to get the project moving and will incl.u6e the preliminary engineering under the Federal funds. The City will have to go out and review engineering firms again and ask for requests on proposals. Mr, Redmond further stated that the Agreement calls for some State incurred costs and the City is required to out up $2,000 as "good faith" money to cover their costs in the event that the amount runs that high. if it runs less than that, the money will be refunded to the City; and if more, will have to make up the difference. Mr. Redmond said that in order to get the project initiated, it was appropriate that the City Council take positive action or) this Agreement„ There was considerable discussion and questions among the City Council members. The Mayor then requested that Coum il.man Marmon read the Resolution in frill as follows: WHEREAS, the Idaho Transportation Department, Division of Highways, hereafter called the State, has submitted an Agreement stating obligations of the State and the City of Caldwell, Idaho, for the construction of a section of Blaine Street between Kimball and Ninth Avenues,. WHEREAS, the State is responsible for obtaining compliance with laws, standards and procedural policies in the development, construction and maintenance of improvements made to the Federal -Aid Highway System when there is federal participation in the costs; and WHEREAS, certain, functions to be performed by the State involve the expenditure of funds as set forth in the Agreement; and WHEREAS, the State can only pay for work associated with the State Highway System; and WHEREAS, the City is fully responsible for its share of project costs; and 6VHEREAS, it is intended that the project shall be developed Book 27 Page 58 and constructed so as to receive federal participation; NOW, THEREFORE, BE IT RESOLVED: 1. That the Agree for Federal-Aid Highway Project M-7963(01)) is hereby approved, 2. That the Mayor and the City Clerk are hereby authorized to execute the Agreement on behalf of the City. 3. That duly certified copies of the Resolution shall be furnished the Idaho Transportation Department, Division of Highways. CERTIFICATIO."�- I hereby certify that the above is a true copy of a Resolution passed at a regular meeting of the City Council, Caldwell, Idaho, held on March 17, 1986. MOVED by J. Carter, SECONDED by Marcus that the Resolution be passed authorizing the execution OF the Agreement for Federal-Aid Highway Project X­7963(019). Roll call vote. Those voting yes: J. Carter, L. Carter, mallea, Marcus, Marmon, and Raymond. Those voting no: none. Absent and not voting: none. MOTION CARRIED (RESOLUTION FOP AGREEMENT WITH IDAHO TRANSPORTATION DEPARTMENT - TE AND CHICAGO STREET SIGNAL) The City Engineer, Mr. Redmond, explained that the City was having problems with the Tenth and Chicago signal. Unfortunately, it was found that the State would not become involved because the Tenth and Chicago signal was no 'longer on the State system. (LETTER OF RESIGNATION) The Mayor read the following letter of resignation dated March 4, 1986: To: The Mayor and City Council From: Ken Patterson Please consider this as my letter of resignation as City Electrician for Caldwell effective the lst day of April, 1986. 1 have appreciated working for the City of Caldwell and the many friends I have made there. If the City should have p roblems that 1 can assist with, please do not hesitate to call me. MOVED by Raymond, SECONDED by Marmon that the City Council accept the resignation of Ken Patterson as presented. MOTION CARRIED (FINANCIAL REPORT) Councilman J. Carter reported that the Finance Committee have reviewed the accounts payable for the month of February. The total of the accounts payable was $256,334.12. The payroll for the month was $161,170.39 of which $53,055.53 was fringe benefits. The grand total was $470,560.04. MOVED by J, Carter, SECONDED by Raymond that the financial report be approved by the City Council, that checks he issued, and that the Requests for Payment be filed in the Office of the City Clerk. MOTION CARRIED (COMMITTEE REPORTS) Boob 27 Page 59 Councilman Raymond informed the City Council that there was a Parks and Recreation Commission :meeting that day. Things were going well. A comprehensive report was given by Mr. Peterson with regard to the tree replacement in the City Park. The report was very well done. There was a lot of activities and programs underway. Councilman Raymond also remindeO.. the City Council that two members of the Council would be absent on the April 7th meeting so it would be essential that everyone available be at the meeting so as to have a quorum.. Councilman Raymond further said that he would be visiting Caldwell`s Sister City,, Presque Isle, Maine. If any of the Council had ideas about what he could take to them or messeages, _. please let him know. Councilman J. Carter stated that he would like to have a meeting of the Finance Committee on Wednesday afternoon at 5:00 p.m. as there was several items he would like to discuss. Mr. Carter also informed the Council that t here has been requests from various groups to use the old City hall building for meetings. After some discussion, the City Council determined that t would be discussed at the Finance Committee Meeting on Idednesday. Councilman L. Carter reported that he attended the Senior_ Citizen Meeting as a visitor. Councilwoman Marcus stated that she attended the Parks and Recreation Meeting. Bill. Boyd passed the pool operator test; there was discussion of the volleyball grant; was also impressed with Mr. Peterson's report. Councilman Marmon attended the Golf Poard meeting where they talked about the possibility of a clubhouse. Also attended the Senior Citizen Meeting and they discussed fund raising. Councilwoman Marcus informed the Council. that the Parks and Recreation Department are planning to plant seven trees on Arboe Day at Lincoln School in honor of the astronauts. (MAYOR'S COMHENTS) The Mayor reminded the Council of the visitors who will be here on Thursday. He was hopeful that as many Council. members will attend as possible. Also, the Mayor announced that there was a tentative meeting Friday in Boise at 10:00 a.m. with CSHQA to discuss the report. There being no further business, the meeting was adjourned at 5:10 p.m. APPROVED AS written &pea 1986. Counci 1person Cqu I i er. o r v` Q n i 1pe'rsdn T[i, I S 7th DAY OF - ; � co - --k Mayor, �_ unci perso C Councilperson ATTEST: cit �