HomeMy WebLinkAbout1986-03-17city council minutesBook 27 Page 56
REGULAR MEETING
March 17, 1986
7:30 p.m.
The Meeting was called to order by Mayor Cowles.
The Mayor requested that everyone stand for the Pledge of
Allegiance to the Flag.
The Roll of the City Council was called with the following
members present: Raymond, J. Carter, L. Carter, Mallea, Marcus,
and Marmon. Absent: none.
(APPROVAL OF MINUTES)
MOVED by J. Carter, SECONDED by L. Carter to dispense with the
reading of the minutes of the Regular City Council Meeting of
March 3, 1986, the Special City Council meeting of March 5, 1986,
and the Regular City Council Meeting of March 10, 1986, and
approve them as written.
MOTION CARRIED
(AUDIENCE PARTICIPATION)
The Mayor reported to the Council that he had the opportunity
that morning to visit a Jefferson Junior Pion class and was very
impressed with the students and particularly their questions.
Two of the members of that class were present and he asked them
to stand and introduce themselves to the City Council and
audience. The Mayor further stated that he appreciated the
student's interest in the affairs of the City especially when
they took the time to attend a Council Meeting.
OLD BUSINESS
(DECISION ON IVEHAS LOAF)
The Mayor requested that Councilman j. Carter address this itei
under Old Business.
Councilman J. Carter informed the City Council that he did view
the property under discussion and also visited the County
Assessor's Office to see what value they placed on the property.
The lot was valued at a little over $5,000 and the improvements
on the property almost $12,000 for a total of $16,850 full cash
value. it was reappraised in 1985 so it was completed recently,
Councilman J. Carter further commented that he did not think that
the property in its present condition would bring that much
Money. The decision for the Council to make at this time was
whether to agree with the request of the people to reduce the
indebtedness so they can pay it off. Base& on the value of the
property, it was Councilman Carter's recommendation for the City
to hold tight and not discount the loan on the property. ''He a-ISO
stated that the City Attorney was advised of the situation and
agreed with this recommendation.
MOVED by Mallea, SECONDED by Raymond that the City of Caldwell
not discount the Rehab loan and that the value remain the same as
recommended by Councilman J. Carter.,
MOTION CARRIED
NEW BUSINESS
(RESOLUTION FOR AGREEMENT WITH U.P.R.R. VOTER LINE CROSSING)
The City Engineer requested that this item be postponed.
(RESOLUTION APPROVING EXECUTION OF AGREEMENT WITH IDAHO TRANS PORTAT 10!,
DEPARTMENT FOP CONSTRUCTION OF SECTION OF BLAINE STRETHsT)
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The Mayor asked the City Engineer, Ron Redmond, to present the
next item on the Agenda.
mr. Redmond explained that this Agreement pertained to the Ularren
sidewalk problem. As some background information, Mr Redmod said
that orginally the City was going to pursue the restoration of
the sidewalk with Federal monies. The City was going to finance
the preliminary engineering through its own sources and Ron
Plakley was to do this engineering. Once the project was
designed, the City was planning to seek Federal monies to
complete the construction and use a ninety /ten match of Federal
Grant monies through Urban D. The City has talked with the State
bridge people and it appears that the project is expanding
because the State will not permit the City to build over the
existing headwall without some additional remedial work on the
wall. The City was only going to pursue constructing a sidewalk
over the top of it, but nos,? it appears that the project is going
to have to be expanded„ The result is that the preliminary
engineering is getting out of hand. The Agreement now being
presented to the City Council is an Agreement that will allow the
City to seep assistance in the preliminary engineering part of
the project in addition to construction. Therefore, there would
be a ninety /ten match in the preliminary engineering from this
point on. When the City initially talked with them, the project
completion was estimated to be two years from now. The City
explained to them that this was an unacceptable time table_ If
the Council pursues this Agreement and the City moves right
along, the project could be constructed by the end of the summer.
This does increase the size of the project potentially and [fir.
Redmond didn't feel. the City should be involved since the
retaining wall was primarily a State responsibility and they
should assume the cost. This Agreement will enable the City to
get the project moving and will incl.u6e the preliminary
engineering under the Federal funds. The City will have to go
out and review engineering firms again and ask for requests on
proposals.
Mr, Redmond further stated that the Agreement calls for some
State incurred costs and the City is required to out up $2,000 as
"good faith" money to cover their costs in the event that the
amount runs that high. if it runs less than that, the money will
be refunded to the City; and if more, will have to make up the
difference. Mr. Redmond said that in order to get the project
initiated, it was appropriate that the City Council take positive
action or) this Agreement„
There was considerable discussion and questions among the City
Council members. The Mayor then requested that Coum il.man Marmon
read the Resolution in frill as follows:
WHEREAS, the Idaho Transportation Department, Division of
Highways, hereafter called the State, has submitted an Agreement
stating obligations of the State and the City of Caldwell, Idaho,
for the construction of a section of Blaine Street between
Kimball and Ninth Avenues,.
WHEREAS, the State is responsible for obtaining compliance
with laws, standards and procedural policies in the development,
construction and maintenance of improvements made to the
Federal -Aid Highway System when there is federal participation in
the costs; and
WHEREAS, certain, functions to be performed by the State
involve the expenditure of funds as set forth in the Agreement;
and
WHEREAS, the State can only pay for work associated with the
State Highway System; and
WHEREAS, the City is fully responsible for its share of
project costs; and
6VHEREAS, it is intended that the project shall be developed
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and constructed so as to receive federal participation;
NOW, THEREFORE, BE IT RESOLVED:
1. That the Agree for Federal-Aid Highway Project
M-7963(01)) is hereby approved,
2. That the Mayor and the City Clerk are hereby authorized
to execute the Agreement on behalf of the City.
3. That duly certified copies of the Resolution shall be
furnished the Idaho Transportation Department, Division of
Highways.
CERTIFICATIO."�-
I hereby certify that the above is a true copy of a Resolution
passed at a regular meeting of the City Council, Caldwell, Idaho,
held on March 17, 1986.
MOVED by J. Carter, SECONDED by Marcus that the Resolution be
passed authorizing the execution OF the Agreement for Federal-Aid
Highway Project X7963(019).
Roll call vote. Those voting yes: J. Carter, L. Carter, mallea,
Marcus, Marmon, and Raymond. Those voting no: none. Absent and
not voting: none.
MOTION CARRIED
(RESOLUTION FOP AGREEMENT WITH IDAHO TRANSPORTATION DEPARTMENT - TE
AND CHICAGO STREET SIGNAL)
The City Engineer, Mr. Redmond, explained that the City was
having problems with the Tenth and Chicago signal.
Unfortunately, it was found that the State would not become
involved because the Tenth and Chicago signal was no 'longer on
the State system.
(LETTER OF RESIGNATION)
The Mayor read the following letter of resignation dated March 4,
1986:
To: The Mayor and City Council
From: Ken Patterson
Please consider this as my letter of resignation as City
Electrician for Caldwell effective the lst day of April, 1986. 1
have appreciated working for the City of Caldwell and the many
friends I have made there. If the City should have p roblems that
1 can assist with, please do not hesitate to call me.
MOVED by Raymond, SECONDED by Marmon that the City Council accept
the resignation of Ken Patterson as presented.
MOTION CARRIED
(FINANCIAL REPORT)
Councilman J. Carter reported that the Finance Committee have
reviewed the accounts payable for the month of February. The
total of the accounts payable was $256,334.12. The payroll for
the month was $161,170.39 of which $53,055.53 was fringe
benefits. The grand total was $470,560.04.
MOVED by J, Carter, SECONDED by Raymond that the financial report
be approved by the City Council, that checks he issued, and that
the Requests for Payment be filed in the Office of the City
Clerk.
MOTION CARRIED
(COMMITTEE REPORTS)
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Page 59
Councilman Raymond informed the City Council that there was a
Parks and Recreation Commission :meeting that day. Things were
going well. A comprehensive report was given by Mr. Peterson
with regard to the tree replacement in the City Park. The report
was very well done. There was a lot of activities and programs
underway.
Councilman Raymond also remindeO.. the City Council that two
members of the Council would be absent on the April 7th meeting
so it would be essential that everyone available be at the
meeting so as to have a quorum..
Councilman Raymond further said that he would be visiting
Caldwell`s Sister City,, Presque Isle, Maine. If any of the
Council had ideas about what he could take to them or messeages, _.
please let him know.
Councilman J. Carter stated that he would like to have a meeting
of the Finance Committee on Wednesday afternoon at 5:00 p.m. as
there was several items he would like to discuss. Mr. Carter
also informed the Council that t here has been requests from
various groups to use the old City hall building for meetings.
After some discussion, the City Council determined that t
would be discussed at the Finance Committee Meeting on Idednesday.
Councilman L. Carter reported that he attended the Senior_ Citizen
Meeting as a visitor.
Councilwoman Marcus stated that she attended the Parks and
Recreation Meeting. Bill. Boyd passed the pool operator test;
there was discussion of the volleyball grant; was also impressed
with Mr. Peterson's report.
Councilman Marmon attended the Golf Poard meeting where they
talked about the possibility of a clubhouse. Also attended the
Senior Citizen Meeting and they discussed fund raising.
Councilwoman Marcus informed the Council. that the Parks and
Recreation Department are planning to plant seven trees on Arboe
Day at Lincoln School in honor of the astronauts.
(MAYOR'S COMHENTS)
The Mayor reminded the Council of the visitors who will be here
on Thursday. He was hopeful that as many Council. members will
attend as possible.
Also, the Mayor announced that there was a tentative meeting
Friday in Boise at 10:00 a.m. with CSHQA to discuss the report.
There being no further business, the meeting was adjourned at
5:10 p.m.
APPROVED AS written
&pea 1986.
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