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HomeMy WebLinkAbout1971-03-17city council minutes535 Report on legislature Mayor Carpenter reported briefly concerning the Legislature and told the Council that anything the; could do to help would be appreciated and welcomed that he hoped the legislature would see fit to provide the means for more money for the City roads and streets and a Bill would be coming up for debate the next da; He also reported concerning HB 162 which had been passed by both the House and Senate but had been vetoed by the Governor. He stated that this Bill would have allowed the Counties to retain penalties and interest on monies collected on taxes which had become delinquent where these taxes were due and owing to the City; that this alone had amounted to around $2,100.00 for the City of .Caldwell last year. Bills Mad -Harch It was moved by Councilman Davenport, seconded by Councilman Banks, that the warrants for claims b approved as per list and filed in the City Clerk's office. Such warrants being in the totals as follows: Warrant Numbers 156 thru 196, General Fund: ------------------------------ — ---- _ -_— $ 7,010.76 Warrant Numbers 88 thur 135, Water & Sewer Fund: Water -------- --- -------- ---- - - -- -- 1,553.17 Water, Capital ------------------ 4,563.20 Treatment Plant ------------ - - - - -- 2,659.32 Treatment Plant, Project --- - - - - -- 28.67 Water, General Office 99.08 Water, Sewer Maintenance - ------- - 139.68 Warrant Lumbers 141 thru 209, Special Funds: Fire -------- -- ------------------ -- 1,660.1 Cemetery ----- -- --- -------- - ---- -- 373.94 Street --------------------- - - - - -- 9,707.25 Street, Capital - -- -- ---- --- - - - - -- 4,979.20 Irrigation -- --- ------- ----- - - - - -- 2,436.62 Cemetery Sinking --- `----------- — 35.10 L. r. D. #65 --- ---- --- ---- --- -- - --- 29.61 L.I.D. #66 - ---- -- ------- --- -- -- --- 39.32 $35,315.07 A vote was taken and the motion carried. It was moved by Councilman Mk Cluskey, seconded by Councilman Banks, that the meeting adjourn. A vote was taken and the motion carried. The meeting adjourned at 8:55 P. M. COUNCIL CHAMBERS MARCH 17, 1971 8:00 P. M. The Council met pursuant to call and acknowledgement of notice in the following form: We, the undersigned Mayor and Members of the City Council of the City of Caldwell, Idaho, do hereby acknowledge notice of a Special feting of the said City Council to be held in the Council Chambers in the City Hall of Caldwell, Idaho, at the hour of 8:00 P. M. on the 17th day of March, 1971, for the transaction o all business in connection with the following objects: Consideration of an award of Bid for Sewage Treatment Plant Improvements and, the consideration of a Resolution setting the date for a public hearing prior to the passage of 'the Annual Appropriation Bill. Witness our signatures this 17th day of March, 1971. Mayor Charles W. Carpenter presiding: Upon Roll Call, the following Councilmen answered present: Charles C. Banks, Alfred H. McClaskey, James W. "Bill" Keys, C. A. "Chet" Davenport, and James R. Dakan. Absent: V. Jay Partin. ,Beport on analysis of bid for Sewage Treatment Plant Improvements - representative of CH2M Mayor Carpenter recognized P's. Roger Bissell who was present and representing 0142M. Mr. Bissell told the Mayor and Council that, since they had opened the only bid for the waste water Treatment Plant improvements, they would recall that their estimate was about $20,000.00 which they had escalated up since the original grant application, from the originally estimated construction cost of $17,000.00 some odd dollars; that since then there had been an escalation of about ten to twelve percent in 535 construction coats and the one bid had been in an amount of $29,400.00 from a good reputable contractor adn, due to the necessity of going ahead with the project and the fact that they needed to do this while the rive was at high water or put it off for a year; they had discussed it with members of the representatives of FWQA who were participating 50% and with the State, and they had concurred with them that it would be in the City's best interest to go ahead and award this contract. He said that the representative from the Federal Government had asked that he sit down with the Contractor to see if he could negotiate any ways to reduce th costs, which he had done, and he had convinced him to take about $850.00 out of one item. Mr. Bissell said there were a couple of other things that they could have cut such as, for example, if the City had wanted to do some of the de- watering, they could have out the bid by about $1,000.00; and they could have eliminated some galvanized draining where another $450.00 could be saved; however, since this was designed to last a long time, they didn't feel that it was to the City's best interest to consider these things. He said that , by reducing the bid by about $8$0.00 it would reduce the total contract price to $28,$50.00 and, in the original application, the City's participation for the project was $10,275.00; that with the escalated price it would be $13,012.00 which meant an increase of about $2,737.00 with the State participating in the equivalent amount and the Federal Government participating in its 50$, so, they felt; after discussing the problems with the Contractor and his concern with the high water conditions and, this being a relatively small project with some difficulty, and, after they had designed it, the Federal Government had indicated that they would not let them by-pass sewage for a period of more than seven days and they had indicated thei: concern at the time the Federal people had made this a requirement and they had said that after all they war participating and if it did create an additional cost they were willing to participate; so they (the Engine ing Firm) felt that they had a good contractor and the bid was reasonable considering the construction con- ditions. Mr. Bissell then told the Council they recommended to the Council that they take immediate action in the matter so they could get formal approval from FWQA; that a Resolution was needed from the Council awarding the contract to Watkins Construction Company subject to approval by FWQA. A letter under date of March 17, 1971, containing their recommendation to the City, was presented and Mr. Bissell stated that an award would not be made or the contract signed until they had received an official document from FWQA statini that they would participate; however, they did now need a Flasolntion of the Council which they could sand with an offer and acceptance form to be signed by the Mayor and an affidavit of publication on the call for bids which had just been handed to him.. In answer to the question if this was to be in Resolution form, Mr. ffissell answered in the affirmative and said that it would be made subject to FWQA approval and the City was not committed to any- thing until the Federal Government said they would participate. Resolution No. 8 Councilman Ve Maskey then sponsored the following Resolution and moved its passage: RESOLUTION NO. 8 BY COUNC ILW McCLUSKEY and WHEREAS, Bids for Sewage Treatment Plant Improvements have been regularly and legally called for, WHEREAS, One bid was received from the Watkins Construction Company of Boise, Idaho, with said bid having been opened and considered by the City Council of the City of Caldwell, Idaho, at a Special Nneting held on the 8th day of March, 1971, and WHEREAS, The Engineering Firm of Cornell, Howland, Hayes & Merryfield of Boise, Idaho, has since analized siad bid and have also been in contact with representatives of the State of Idaho and FWQA, and have received verbal concurrence in making the award as set forth in their letter to the Mayor and City Council of the City of Caldwell under date of March 17, 1971, and WHEREAS, It is the recommendation of the Firm of Cornell, Howland, Hayes & Merryfield that the Cit of Caldwell award the Contract for these improvements to the Watkins Construction Company subject to final approval of FWQA as set forth in said letter under date of March 17, 1971, and WHEREEAS, It is the opinion of the City Council of the City of Caldwell that immediate action in 7 537 this matter is necessary so that approval from FWQA can be obtained at the earliest possible date and that such action would be in the best interest of the City; NOW, THEREFORE BE IT RESOLVED: That an award of the bid for Sewage Treatment Plant Improvements be and is hereby directed to be made to Watkins Construction Company of Boise at a total Contract price of $28,550.00, subject to final approval of FWQA, and that the Mayor of the City of Caldwell is hereby authoriz- ed to execute said Contract in behalf of the City of Caldwell upon final approval by FWQA. The motion for passage was seconded by Councilman Keys. A roll call vote was called for when the following Councilmen voted in the affirmative: Banks, McCluskey, Keys, Davenport, and Dakan. Negative votes none. Absent and not voting: Martin. Mayor Carpenter declared that Resolution No. 8 had passed. Presentation of Resolution - hearing on Appropriation Bill Mayor Carpenter then stated that the main purpose for the call for this Special Masting was to con- sider a Resolution setting the date for a public hearing prior to the passage of the Annual Appropriation Bill. The Mayor informed the Council that the proposed appropriation for the General Fund was in an amoun of $615,618.00 compared with $538,742.04 for the previous Fiscal Year; that the proposed appropriation for th _ Water & Sewer Fund was $367,334.00 compared with $305,658.50 for the previous Fiscal Year and the total appropriation for budgeted items, including Special Funds, was in an amount of $1,677,722.57 compared to $1,516,498.23 for the previous year or an increase of $161,224.34; however, the total figure for Fiscal 1971 ould increase in an amount equivalent to the computation of the increase to the Library, as agreed to by the Council or_ a basis of an amount equivalent to a levy of 4.5 mills on the 1970 assessed valuation rather than the approximate 4.2 mill levy, including Sales Tax, and as now set forth in the proposed appropriation in an amount of $47,041.05. Mayor Carpenter stated further that the proposed property tax certification would be within the provisions of the 4% tax increase limitation and would be some less than the previous year's certification. ESTIMATE OF EXPENDITURES FOLLOWING IS THE ESTIMATE PREPARED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF CALDWELL, GOMM OF ON, STATE OF IDAHO, OF THE PROBABLE AMOUNT OF MONEY NECESSARY FOR ALL PURPOSES TO BE RAISED BY TAXATION AID CITY DURING THE FISCAL YEAR BEGINNING THE FIRST DAY OF JANUARY, 1971, AND ENDING THE 31ST DAY OF MBER, 1971, INCLUDING PRINCIPAL AND INTEREST DUE ON BONDED INDEBTEDNESS OF SINKING FUNDS, ITEMIZING AND SIFYING THE SEVERAL BRANCHES OF EXPENDITURES AS NEARLY AS MAY BE, WITH A STATEMENT OF THE ENTIRE REVENUE THE PREVIOUS FISCAL YEAR, ESTIMATE OF THE EXPENDITURES OF THE CITY OF CALDdELL, IDAHO, FOR THE FISCAL 1471: GENERAL FUND Mayor & Council Salaries 32,561.00 Supplies 7,372.00 City Attorney 7,200.00 City Clerk Salaries 7,789.00 Supplies 1,272.00 Capital 278.00 City Treasurer Salaries 11,184.00 Supplies 800.00 Capital 379.00 Police Salaries 173,007.00 Supplies 25,581.00 Capital 8,550.00 Projects 32,576.00 Health & Welfare 4,762.00 Police Court Salaries 500.00 Supplies 500.00 Parking Maters Salaries 10,994.00 Supplies 1,250.00 Contract 8,042.00 Engineer Salaries 45,170.00 Supplies 3,155.00 Capital 353.00 Traffic Engineering School 925.00 \1 538 Spraying Salaries 2,250.00 Supplies 3,500.00 City Office Building Supplies 4,570.00 Capital 100.00 Building Department Salaries 7,226.00 Supplies 840.00 Park Salaries 12,654.00 Supplies 5,279.00 Capital 200.00 Swimming Pool Salaries 9,325.00 Supplies 1,950.00 Capital 2,950.00 Recreation Salaries 9,330.00 Supplies 1,725.00 Golf Salaries 49,452.00 Supplies 32,420.00 Capital 13,110.00 Airport Salaries 1,000.00 Supplies 3,720.00 Capital 500.00 Fire Station Building Supplies 4,580.00 Rose Garden Salaries 6,520.00 Supplies 425.00 Capital 150.00 Traffic Safety 100.00 Advertising 1,500.00 Insurance 9,754.00 Taxes 50.00 Audit & CPA Consultation 1,560.00 Gasoline 11,425.00 Interest 324.00 Telephone 3,750.00 Election 1,5oo.00 Planning Commission 23,135.00 Re- Codification 283.00 County - Cities Cooperative Civil Defense 2,249.00 Appraisal of Property 512.00 Christmas Decorations 1,500.00 TOTAL GENERAL FUND 615,618.00 WATER & SEWER FUND Water Salaries 50,912.00 Supplies 26,168.00 Capital 32,350.00 Capital Improvement Fund $5,440.00 Treatment Plant Salaries 21,485.00 Supplies 20,843.00 Capital 4,25o.00 Improvement Project 35,120.00 General Office Salaries 25,575.00 Supplies 8,605.00 Capital 9,700.00 Sewer Mintenande Salaries 12,812.00 Supplies 2,352.00 539 Bonds Interest 13,722.00 Redemption 35, COO. Go TOTAL WATER & SaiER FUND 367,334.00 OTHER SPECIAL FUNDS Fire Salariea 143,052.00 Supplies 16,519.00 Capital 1,535.00 Interest 605.00 Bonds & Interest Interest 7,976.00 Redemption 7,000.00 TOTAL FIRE FUND 176,687.00 Cemetery Salaries 28,487.00 Supplies 5,148.00 Capital 700,00 Interest 30.00 TOTAL CEMETERY 34,365.00 Library 48,062.95 Street Salaries 131,936.00 supplies 106,296.00 capital 70,994.00 Interest 139.00 TOTAL STREET 309,365.00 Sanitation Salaries 11,702.00 Supplies 1,130.00 Contract 93,287,00 Capital 5,975.00 TOTAL SANITATION 172,Og4,00 Amory 5,246.89 L.I.D. Guarantee Fund 9,971.63 TOTAL ALL FUNDS 1,678,744.47 THE FOLLOWING IS A STATMAENT OF THE REVENUES OF THE CITY OF GALDWELL, IDAHO, FROM ALL SOURCES FOR THE FISCAL YEAR CONMENCIN3 JANUARY 1, 1970 AND ENDING DECEMBER 31, 1970, TO -WIT: Taxes 520,172.76 State and County Liquor 86,620.10 Parking Platers 24,668.98 Sales Tax 39,907.72 Fines 43,183.25 Licenses 13,472.38 Fees, Permits and Inspections 13,801.81 Gas Re±'und 959.54 Franchise Tax 17,403.74 Telephone Reinbursement 1,498.39 Police Building Rental 1,500.00 Golf 80,308.93 Swimming Pool 6,218.98 Airport 1,313.81 Miscellaneous, General 7,262,87 Water and Sewer 311,482.15 Ire 18,667.71 Cemetery 24,847.15 i Library 7.37 Motor Licenses 53,574.50 r 540 State and County Licenses County Road Repayment for Road Work done Miscellaneous, Street Sanitation L.I.D. Guarantee Fund TOTAL Irrigation Perpetual Cemetery Sinking Fund Perpetual Cemetery Lot Care John L 96.Oo 29,337.23 10,475.91 2,647.50 108,049.04 1,052.22 1,418,530.04 49,586.37 1,619.00 h,542.00 1,474,277.41 Charles W. Carpenter yor No. 9 Councilman Davenport then sponsored the following Resolution and moved its passage: RESOLUTION NO. 9 BY COUNCILMAN DAVENPORT A RESOLUTION CALLING A PUBLIC MEETING FOR Monday , MARCH 29, 1971, AT 8;00 O'CLAGK P.M., IN THE CITY HALL IN CALDWELL, IDAHO, FOR THE PURPOSE OF GRANTING A PUBLIC HEARING PURSUANT TO SECTION 50 -1002, IDAHO CODE, BEFORE THE APPROPRIATION BILL PROVIDED FOR IN SAID SECTION SHALL BE PASSED BY THE MAYOR AND COUNCIL OF THE CITY OF CALUdELL, IDAHO: A COPY OF THE ESTIMATE OF THE PROPOSED APPROPRIATION BILL BEING FULLY SET FORTH AT LENGTH UPON THE MINUTES OF A MEETING OF THE MAYOR AND COUNCIL OF THE CITY OF CAIDWELL, IDAHO, HELD ON MARCH 17, 1971. WHEREAS, at a meeting of the Mayor and City Council of the City of Caldwell, Idaho, held on the 17th day of March, 1971, an estimate of probable amount of money necessary for all purposes to be raised in the City of Caldwell, Idaho, during the fiscal year beginning January 1, 1971, and ending December 31, 1971; itemizing and classifying the different objects and branches of expenditures as near as may be with the statement of the entire revenue of said City for the previous fiscal year, was submitted to the said Mayor and City Counci by the Finance Committee and which said estimate was entered at length upon the minutes of said meeting of the Mayor and City Council; and @' WHEREAS, said Mayor and City Council desire that proper resolution be drawn granting and fixing the time for a public meeting for hearing protests against said proposed appropriation bill and give due notice there- I of; HOW, THEREFORE, BE IT RESOLVED By the Mayor and City Council of the City of Caldwell, Idaho: Section 1. That the Mayor and City Council of the City of Caldwell, Idaho, have prepared a budget, estimating the probable amount necessary for all purposes for which an appropriation is to be made, including interest and principal due on the bonded debt and sinking fund, for the fiscal year beginning January 1, 1971 and ending December 31, 1971; itemizing and classifying the proposed expenditures by department, fund or service, as nearly as may be practicable, and as more fully shown by the estimate of expenditures of the City of Caldwell, Idaho. Section 2. That before the passage of said appropriation bill and before levy is made, public hearing be granted, and that said public hearing upon said estimate and proposed appropriation bill is hereby called land ordered to be held at the City He];. of said City at the hour of 8 :00 o'clock P.M. on the 29th of March, 11971. Section 3. That notice of said meeting and public hearing shall be given by at least two publications i din the News- Tribune, a daily newspaper published in the City of Caldwell, Idaho which said notice shall be iprinted in the Saturday issues thereof on March 20, and March 27, 1971; whSc h said notice shall be substant ially in the following form: i 1 54i NOTICE OF MEETING AND PUBLIC HEARING OF THE PROPOSED ESTIPMTED EXPENSES OF THE CITY OF CALDWELL, IDAHO, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1971: The City Council and Mayor of the City of Caldwell, Canyon County, Idaho, having determined an estimate of probable amount of money necessary for all purposes to be raised in the City of Caldwell, Idaho, during thid fiscal year beginning January 1, 1971, at a meeting duly and regularly called and held in the City of Galdwe Idaho, on the 17th day of March, 1971; itemizing and classifying the different objects and branches of expand I itares as near as may be, and as fully setout in the estimate of expenditures of the City of Caldwell, Idaho, for the fiscal year beginning January 1, 1971, duly adopted, passed and approved by the Mayor and Council at said meeting of March 17th, 1971, and appearing in the minutes of said meeting, held on said date; and it being desired by said Mayor and Council of the City of Caldwell, Idaho, that a public meeting for hearing to be held in accordance with Section 50 -3002, Idaho Code. NOTICE IS HEREBY GIVEN: That a public meeting and hearing is hereby granted on said appropriation bill to be held at the City Hall in the City of Caldwell, Canyon County, Idaho, at the hour of 88 =00 o'clock P.M. I on the 29th day of March, 1971. Bated this 17th day of March, 1971 CHARLES W. CARPENTER yor JOHN L. ENGLERART Section k. That said Notice shall be the same as hereby ordered and that the City Clark of the City of Caldwell, Idaho is hereby ordered, authorized and directed to cause said notice to be published as herein - before mentioned and procure proof of said publication. The motion for passage was seconded by Councilman Dakan. A roll call vote was called for when the following Councilmen voted in the affirmative: Banks, MoCluskey, Keys, Davenport, and Dakan. Negative votes none. Absent and not voting: Martin. Mayor Carpenter declared that Resolution No. 9 had passed. It was moved by Councilman Banks, seconded by Councilman makiskey, that this Special Meeting recess until 8:00 P. M. on March 29, 1971. A vote was taken and the motion carried. The Special Meting recessed at 8:30 P. M. 1 ! i► /I �. �� yam' V COUNCIL CHAMBERS MARCH 29, 1971 8:00 P. K The Council met pursuant to recess and acknowledgement of notice in the following form: We, the undersigned Mayor and umbers of the City Council of the City of Caldwell, Idaho, do hereby acknowledge notice of a Special Meeting of the said City Council to be held in the Council Chambers in the City Hall of Caldwell, Idaho, at the hoar of 8:00 P. M. on the 29th day of March, 1971, for the transaction of all business in connection with the following objects: consideration of encroachment by building of Western Idaho Production Credit Association, a matter regarding possible request for rezoning, a report from Librarian at Caldwell Public Library, and public hearing on proposed appropriation bill for Fiscal Year 1971. Witness our signatures this 29th day of March, 1971. yor C 6tuiciUmm Counc an C _ --�;o ungfi2man Counc unci n unci n II