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HomeMy WebLinkAbout1987-03-16city council minutesBook 28 Page 39 REGULAR MEETING March 16, 1987 7:30 p.m. The Meeting was called to order by Mayor Pete Cowles. The mayor requested that everyone St for the Pledge of Allegiance to the Flag. The toll of the City Council was called with the followin—q members present: Mallea, Marcus, Marmon, Raymond, J. Carter, and L. Carter. Absent: none. (APPROVAL OF MINUTES) It was MOVED by L. Carter, SECONDED by J. Carter to dispense with the reading of the minutes of the Regular City Council Meeting of March 2, 1987, and approve them as written, MOTION CARRIED (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone in the audience who cared to address the City Council at this time. As there was no one, the Mayor declared that the Meeting would continue as outlined, OLD BUSINESS (THIRD READING OF BILL NO. 4 REGARDING FLOOD DAMAGE PREVENTION AMENDMENT TO CITY CODE) Mayor Cowles explained that this was the time set for the third reading of Bill No.4 regarding flood damage prevention. The first reading was on February I'Q, 2.937, and the second reading on March 2, 1987. Councilman J. Raymond was requested to read the Bill by title only as follows: AN ORDINANCE AMENDING TITLE V, CHAPTER 13 OF THE MUNICIPAL CODE OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO, KNOWN AS THE FLOOD DAMAGE PREVENTION ORDINANCE, PROVIDING NEW DEFINITIONS FOR THE TERMS "LOWEST FLOORJ - MANUFACTURED HOME, PARK AND SUBDIVISION," AND "START OF CONSTRUCTION"; DELETING ALL TFRZMS RELATING TO "MOBILE HOMES"; REQUIRING USE OF OTHER BASE FLOOD DATE; PROVIDING MANUFACTURED HOME ANCHORING AND ELEVATION STANDARDS, ELEVATION OF MECHANICAL AND UTILITY EQUIPMENT; AND ADEQUATE OPENINGS To ENCLOSURES BENEATH LOWEST FLOOR; REQUIRING FLOODPROOFING CERTIFICATIONS; AND REPEALING ALL LAWS, ORDINANCES AND RESOLUTIONS IN 'CONFLICT HEREv It was then MOVED by Raymond, SECONDED by J. Carter that Bill No, 4 be passed after the third reading by title only and become Ordinance No. 1743 amending the City Code with regard to Flood Damage Prevention. Roll call vote. Those voting yes: Raymond, J. Carter, L. Carter, Mallea, Marcus, and Marmon. Those voting no: Dome. Absent and not voting: none. MOTION CARRIED (SECOND READING OF BILL NO. 5 - ASSESSMENT ROLL FOR L.I.D. 86-1) The Mayor stated that the first reading of this Bill was on March 2, 1987. Councilman J. Carter was requested to read the Bill by title only as follows: AN ORDINANCE MAKING CERTAIN FINDINGS IN CONNECTION WITH LOCAL IMPROVEMENT DISTRICT MO. 86-1 FOR THE CITY OF CALDWELL, IDAHO, INCLUDING THE NAMING OF SAID DISTRICT, THE CREATION OF SAID DISTRICT, THE HEARING OF PROTESTS AND THE FINDINGS MADE Book 28 Page 40 THEREAFTER IN CONNECTION THEREWITH; PROVIDING THE MEANS OF DETERMINING THE VALUE OF REAL PROPERTY IN SAID DISTRICT; SETTING OUT THE IMPROVEMENTS MADE, THE PROPERTY AFFECTED, AND THE BENEFITS TO BE RECEIVED BY THE PROPERTY ASSESSED WITHIN SAID LOCAL IMPROVEMENT DISTRICT; ASSESSMENT ROLL FOR SAID DISTRICT LEVYING THE ASSESSMENT CONTAINED THEREIN, PROVIDING FOR THE PAYMENT AND NOTICE OF SAID ASSESSMENTS, AND PROVIDING FOR THP FINALITY OF THE DETERMINATION OF THE REGULARITY, VALIDITY, AND CORRECTNESS OF SAID ASSESSMENT ROLL; RATIFYING THE PROCEEDINGS TAKEN IN CONNECTION WITH THE CREATION, PREPARATION AND ADOPTION OF THE ASSESSMENT ROLL, THE HEARING HELD THEREON AND THE NOTICE OF SAID HEARING AS TO SAID LOCAL IMPROVEMENT DISTRICT; PROVIDING SEPARABILITY, AND PROVIDING AN EFFECTIVE DATE. Mayor Cowles then asked for a motion to state this to be the second reading. MOVED by J. Carter, SECONDED by L. Carter that this be considered the second reading of Bill No. 5, Roll call vote. Those voting yes: J. Carter, L. Carter, Mallea, Marcus, Marmon, and Raymond. Those voting no: none. Absent and not voting: none. MOTION CARRIED NEW BUSINESS (PUBLIC HEARING AND AUCTION FOR PROPERTY AT THE TREATMENT PLANT) Mayor Cowles explained that there was a sign up sheet for the public hearing on the auction of City property at the Treatment Plant. As there was no one from the audience who cared to speak, the Mayor requested that the City Engineer address the City Council regarding this property. Mr. Redmond stated that this property was an approximate one-half parcel adjacent to Indian Creek that was purchased in conjunction with about twenty-three other acres adjacent to the Treatment Plant. The property was originally purchased for purposes of Treatment Plant expansion. This particular half acre parcel is separated from the remainder by Indian Creek and has essentially been declared by the City Council as surplus property. The process was to adopt an Ordinance declaring the property as surplus which has been done. The purpose of the Public Hearing was to allow the citizens at this time to declare any opposition to the sale. It takes ten percent of the registered voters to oppose such a sale after which it goes to an election. After this followed procedure, the next step would be to put the property up for auction. Mayor Cowles then opened and closed the Hearing as there was no one present to speak with regard to the property. The Mayor requested that Councilman J. Carter read the notice that was published in the Press Tribune on February 27, 1987, and March 2 and 9, 1987. The notice included a description of the property and the following Terms and Conditions of sale: Cash, lawful money of the United States, ten percent (10%) of the purchase price to be paid to the City at the time of the bid and the balance due upon delivery of a Quitclaim Deed to said property. Sale will be made without warranty of title. Purchaser shall be required to remove all trash, debris and other objectionable items from the property to the City's satisfaction. Purchaser shall be required to maintain the existing drainage ditch, or provide pipe and materials for the installation of a 36-inch storm sewer at such time as purchaser chooses to discontinue the open ditch. No bid shall be accepted for less than the appraised value of said described property, which appraised value is the sum of $2,500.00. Bidders should be aware that this property is being sold an non-buildable property due to its being in the floodway of Indian Creek. Possession of the property together with a Quitclaim Deed shall be delivered to the highest bidder within three days of the auction. The City of Caldwell hereby reserves the right to reject any and all bids submitted. Book 28 Page 41 MOVED by Mallea, SECONDED by Raymond that the City of Caldwell. put said property up for auction at this time. MOTION CARRIED mr. Redmond, tne City Engineer, stated that the procedure would be to now open the meeting for an auction on this property. The Mayor opened the meeting for an auction asking for at least the minimum bid of $2,5,I)o and under the conditions as specified. As there was no bidders, the Mayor declared the auction closed. Mr. Redmond explained that now the City has the option to negotiate on the open market for future disposal of the property as the require:n.ents of the law were met. (DISCUSSION REGARDING THE TRAFFIC SIGN' MAINTENANCE AGREEMENT -- STATE TRANSPORTATION DEPARTMENT) Mayor Cowles asked Councilman Raymond read the Resolution, for this Agreement as follows: ir�HERL'A,S, the Idaho Transportation Department, DiVision Of Highways of the State of Idaho has submitted a Cooperative Traffic Signal Maintenance Agreement stating obligations of the State and City of Caldwell in the -maintenance of existing traffic signals on the urban extension of the State Highway System Within the corporate limits of the City of Caldwell. NOT,,', THEREFORE, BE IT RESOLVED: 1. That the Cooperative Traffic Signal maintenance Agreement is hereby accepted and approved. 2. That the Mayor and City Clerk are authorized to execute the agreement on behalf of the City of Cad1well. 3. The duly certified copies of this Resolution shall be furnished to the Division of Highways. councilwoman Mallea asked the City Engineer if there was a need to pass this Resolution tonight as she understood that the City Council would like to give the Agreement more study. It was her suggestion that the Agreement be addressed again at the next Regular City Council Meeting. (AWARD BID FOR WATER DEPARTMENT CREW TRUCK) The Mayor stated that the next item on the Agenda was to award a bid for Water Department crew truck. 'rhe City Engineer was again requested to address this item. Mr. Redmond explained that bids were opened on the 6th of March, 1987, for a 2-Ton Crew Truck for the 1 Department. A copy of the bid abstracts were submitted to the members of the City Council. Three bids were received: Edmrk of Nampa, Lanny Berg of Caldwell, and Dennis Dillon of ULoise. Mr. Redmond stated that he would request action from the City Council on the bid award at this time. Mayor Cowles recognized Mr. Lanny Berg 421 Cleveland who requested permission to address the City Council Mr Berg discussed at some length his concern with the fact that Dennis Dillon was not a Caldwell business. The Dennis Dillon bid was the lowest and Mr, Berg felt that the City of Caldwell should support the local businesses. The Mayor and Council explained to Mr. Berg that the State Law indicates that the low bid has to be accepted. Also discussed was the unofficial policy of the City to use five percent variable although that was not a factor in this case. Mr. Redmond read the bids as follows: Lanny Berg's base bid was $25,273.95 with a trade-in of $1,773.95 making a net total of $23,500. Edmarks's base bid was 425,400 with a trade-in of Boole 28 Page 42 $2,700 making a net total of $22,700. Dillon °s base bid was $23,489.00 with a trade -in of $2„500.60 making a net total of $20,929.00. MOVED by J. Carter, SECONDED by Marmon to accept the low bid of Dennis Dillon as stipulated by the City Fngineer. MOTION CARRIED (LETTER OF RESIGNATION FROM MEMBER OF THE STADIUM BOARD) Mayor Cowles read the following letter submitted to him by Alta E. Williams: Dear Mayor Cowles and members of the City Council: Please accept my resignation as a member of the Stadium Commission. It has become necessary for me to give up many things that I have enjoyed doing in the past. I want to thank all of you for allowing me the privilege of serving on this Commission. I will always have a soft spot in my heart for the Stadium and feel that. it has been a very rewarding 11 years as we have come a long ways with what I think is the finest facility in the area. The City of Caldwell is lucky to own it. My ;.personal thanks to all of you. Sincerely, Alta E. Williams MOVED by J. Carter, SECONDED by Marmon to accept the letter of resignation from the Stadium Board submitted by Alta E. Williams with regret. MOTION CARRIED (CATERING PERMITS) Mayor Cowles presented the following Catering Permit for action by the City Council.: All four_ were requested by Northwest Food Service to cater for the Idaho Power at Simplot Dining Hall. on the 27th of March; the Republican Party function at Simplot Dining [fall on the 15th of April; for ['lest Valley Medical Center at Simplot Dining Ball on the 21st of April; and for Debbie Rodell at Simplot Dining Hall on the 30th of April. The Chief of Police has given his approval for all of them and the fee paid to the Office of the City Clerk. MOVED by Marmon, SECONDED by J. Carter that approval be given for the Catering Permits as presented. MOTION CARRIED (FINANCIAL REPORT) Councilman Raymond informed the City Council that he has assumed his responsibility as Finance Chairman and has gone over all of the invoices. He did have several questions, but received an explanation and there was no necessity to hold any of the - vouchers. There was an accounts payable of $325,706.62; payroll for $168,682.19; fringe benefits of $55,186.06 making a total of $549,574.87. MOVED by Raymond, SECONDED by J. Carter that the report be approved, bills paid, and the vouchers filed in the Office of the City Clerk. Book 28 Page 43 MOTION CARRIED (COMMITTEE REPORTS) Councilwoman Mallea informed the Mayor and City Council that she attended the Stadium Board meeting. There was not a quorum present. George Casper reported to the members as to his progress at the Complex and discussed various problems with :he Board. There was several vacancies on the Stadium Board which it would be necessary to fill as soon as possible. Councilwoman Marcus stated that she attended the Golf meeting, The Keith Stanwood Tournament is set for June 5th this year, it will be sponsored by both the associations. various projects and decisions were approved by the Board at that time. Lary Jordan, of the Engineering Department, was working on the plans for the remodel at the Fairview Clubhouse- If anyone has any suggestions or problems, they should let him know as soon as s s i bl e . Also, the Pro at Fairview has purchased a number of items for that course and the Board has asked that the City pay him for these items. Councilwoman Marcus further said that she would submit a bill received in the amount of $2,016.00. This was for tables, ice machine, and several other things. She would ask the City Council to look over these items and determine if they want to own them or not. There was letter sent to the City Council regarding some salary changes which she would hope they could discuss at an Executive Meeting as she was requested to bring a reply back to the Board. Golf receipts are up compared to the previous year by $7,000. Councilwoman Marcus attended the Library Board as well. The week of April 5th to the 11th was National Library Week. Councilman Raymond stated that he attended the 9-1-1 Meeting. A major snag developed in their attempt to tie Parma into the system due to a $500 charge for phone lines. Councilman Raymond also mentioned a couple of salary adjustment that the Council needed to address. It was his sugo,estion that the City Council meet in a short Executive Session after the Regular Meeting was adjourned as he had several items for discussion. Councilman J. Carter reported that the Golf Board also discussed the possibility of moving the stop sign on Tenth Street. The City Engineer reported that it was inspected and he felt it could be done. Councilman L. Carter informed the City Council that he attended the Senior Citizen's Meeting and their remodeling was going very well. (MAYOR'S COMMLiNTS) Mayor Cowles stated that the Fire Department asked that he request permission from the City Council- to bid for an update on their radio equipment. MOVED by Raymond, SECONDED by L. Carter that the Fire Chief be authorized to bid as requested to update their radio equipment. MOTION CARRIED The Mayor reminded the City Council that on March 26th at 4:00 p.m., the Police Department is sponsoring a tour of their facility for the City Council. The Mayor then asked if the City Council wanted to meet in an Executive Session at this time. Councilwoman Marcus reminded them that they did need to meet to discuss a possible land purchase. Book 28 Page 44 MOVED by Marcus, SECONDED by Mallea that pursuant to Idaho State Code, Section 67 -2343, an Executive Session be called immediately following the Regular Meeting for the purpose of discussing land acquisition. Roll call vote. Those voting yes: Marcus, Marmon, Raymond, J. Carter, L. Carter, and Mallea. Those voting no: none. Absent and not voting: none. M0TION CARRIED Mayor Cowles asked that the Council review the material submitted to them regarding the Rehab Loans and they would be discussed later. The City Engineer stated that he would like to have the City Council establish a deadline on L.I.D. petitions. It would be his recommendation that the end of April be considered which would enable the City to proceed and :Einish the work by the end of October. MOVED by Mallea, SECONDED by Marmon that April. 30, 1987, at 5:00 p.m. be established as the deadline for petitions on L.I.D.s. MOTION CARRIED Mr. Redmond also pointed out that the next Council meeting will. be the final meeting to discuss last year L.I.D. The Council. should be giving some thought to the interest rates that would be established. There being no further business, the Regular City Council Meeting was adjourned at 8:15 p.m. after which the City Council convened into an Executive Session pursuant to the Idaho State Code Section 67 -2343 to discuss possible land acquisition. Al.l members of the City Council were present for that meeting. The Executive Session was then adjourned at 9:00 p.m. APPROVED AS written April 1987, THIS 6th DAY OF Coupc'lperson Co cilperson CQUncll person ATTEST: City Cleric ��, tt E - c. . Q, - ,