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HomeMy WebLinkAbout2010-03-15city council minutesBOOK 51 SPECIAL MEETING WORKSHOP MARCH 15, 2010 6:00 P.M. PAGE 34 WORKSHOP FOR THE PURPOSE OF PRESENTING RESULTS AND FINDINGS FROM THE LAST YEAR'S WORTH OF WORK THAT HAS TAKEN PLACE BY BOTH THE CORE AREA STEERING COMMITTEE AND THE MASTER FRAMEWORK PLAN SUBCOMMITTEE. The Roll of the City Council was called by the Council President with the following members present: Blacker, Hopper, Callsen, and Sobba. Those absent: Mayor Nancolas, Oates, and Dakan. Randy Million, Chairman of the Core Steering Committee, presented information concerning the committee's work on the Master Framework Plan. Representatives from CSHQA presented a PowerPoint presentation concerning the design elements of the Master Framework Plan. Rem Fox, Master Framework Plan Subcommittee Member, presented a report concerning future recommendations to implement the Master Framework Plan and voiced concerns he has heard from the community regarding their perception of the downtown area. He noted that Council Members will be receiving a hard copy and CD of the plan for their review in the near future. The workshop adjourned at 6:50 p.m REGULAR SESSION MARCH 15, 2010 7:05 P.M. The Council President reported that a City Council Workshop was conducted at 6:00 p.m. for the purpose of presenting information from the Core Area Committee and the Master Framework Plan Subcommittee. No decisions were made or action taken. The Council President asked that everyone stand for the invocation lead by Pastor Dick Shaw of the Caldwell First Baptist Church and remain standing for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Council President Blacker, Hopper, Callsen and Sobba. Those absent: Mayor Nancolas, Dakan, and Oates. The Council President explained that Mayor Nancolas and Councilman Oates were attending the National League of Cities Conference in Washington, D.C. along with several members of the Mayor's Youth Advisory Council. SPECIAL PRESENTATIONS The Council President acknowledged Javier Guzman as Employee of the Month for January 2010. Mr. Guzman was awarded a plaque and gift certificate. Ken Baker, 749 North Pierce Park, Boise, representing the Association of Idaho Cities presented information regarding the 2009 International Energy Conservation Code in relation to Governor Otter's certification of 90% compliance and the value of HVAC enforcement. Brenda Cameron, 16756 Deer Flat Road, Executive Director of Advocate's Against Family Violence and Director of Hope's Door, expressed her appreciation to Council for the opportunity to present information about the organization. Ms. Cameron introduced Andy Meacham, Board President, and Stephanie Larson, Development Coordinator for the corporation. Ms. Cameron outlined the progress of numerous programs associated with Advocate's Against Family Violence using a PowerPoint presentation. She noted that the construction of the transitional housing facility, Hope Plaza, will begin around the first week of April 2010. This facility is approximately a seven (7) million dollar project and funding has been secured from IHFA in the amount of $5.9 along with a construction loan for the balance. The facility will include a daycare center, a supervised visitation center, meeting rooms, classrooms, and a fitness room. She revealed plans for the Hope Family Shelter noting that the current Hope's Door Shelter has been at near capacity since its opening. The Hope Crisis Nursery Center will be modeled after the Vanessa Behan Crisis Nursery located in Spokane, Washington. She requested support from the City of Caldwell regarding ongoing projects with Advocates Against Family Violence. Councilman Hopper expressed his appreciation for Brenda Cameron's leadership and the significant affect that Advocate's Against Family Violence has had within the community. Snake River Scenic Byway Grant: Brian Billingsley gave a brief presentation concerning the Snake River Scenic Byway Grant Opportunity. He reported that a recent determination from Idaho Transportation Department would allow for the ITD grant to be matched by in -kind services conducted by local government staff or BOOK 51 PAGE 35 those volunteering with the project. Due to this ruling, he noted that the "kiosk" could possibly be constructed without additional funds being appropriated from the City towards this project. Private entities such as CEDC, the Wine Commission, and the Chamber of Commerce have pledged their support in seeing this project take place. In response to questions from Councilman Callsen, Mr. Billingsley reported that the kiosk panels could be changed from time to time. Mr. Billingsley stated that he will continue to pursue the application process. ADDITIONS OR DELETIONS TO THE AGENDA MOVED by Hopper, SECONDED by Callsen to add Item 4(a) under New Business to read: "Consider Resolution authorizing the execution of the `Document Imaging System Responsibility Agreement' between the City of Caldwell and United Micro Data, Inc. for implementation of the LaserFiche electronic document management solutions system." Councilman Hopper noted that the reason for the amendment request is based on the fact that the contract is a time - sensitive document expiring on February 16, 2010. Those voting yes: unanimous. MOTION CARRIED AUDIENCE PARTICIPATION Fernando Juarez, 995 North Palo Alto Place, Orange, CA asked for a Council Member to visit Faith Landing to view his concerns regarding this development. Councilman Hopper volunteered to meet Mr. Juarez on site and tour his complex. Dr. Richard Roberge of 2021 Farmway Road presented a petition for construction of a roundabout at the intersection of Centennial Boulevard /Simplot Boulevard/Cleveland Boulevard/Blaine Street. Mr. Orton noted that this issue has been discussed with Idaho Transport Department (ITD) in the past since Simplot Boulevard's ownership is with the State of Idaho. Mr. Orton will forward to petition to the appropriate source at ITD. CONSENT CALENDAR: The Council President presented the following items on the Consent Calendar for approval by Members of the City Council: 1. Approve acceptance of the minutes from the Special City Council Meeting held on February 25, 2010; the Regular City Council Meeting held on March 1, 2010; the Caldwell Historic Preservation Commission Meeting held on January 25, 2010; the Caldwell Planning and Zoning Commission Meeting held on February 9, 2010; and the Caldwell City Traffic Commission Meeting held on February 22, 2010; 2. Approve Order of Decision for Case No. SUB- 122(E) -05 (Cirrus Pointe time extension); 3. Approve Resolution No. 35 -10 authorizing the waiver of annexation fees in the amount of $1,372.05 for annexation of Tax Parcel No. R35861; 4. Approve Resolution No. 36 -10 accepting a Deferral Agreement for Public Improvement Construction from Gene Dillon for the purpose of temporarily deferring public improvements at 2601 Hillcrest Lane; 5. Approve Resolution No. 37 -10 approving the Award of Bid to Kimley -Horn Consulting Engineers for Administrative Services for AIP 22 at the Caldwell Industrial Airport in the amount of $12,105; 6. Approve Resolution No. 38 -10 authorizing the execution of a contract with J.B. Roofing in the amount of $22,733 as the lowest bidder for services to re -roof Caldwell Fire Station #1; 7. Accept the resignation letter from Betty Tollman resigning as a Caldwell Planning and Zoning Commissioner effective immediately; 8. Approve appointment of Ed Doty - Pomoransky as a regular member of the Caldwell Planning and Zoning Commissioner, rather than an alternate, to complete the remainder of Betty Tollman's term ending 12 -31 -2010; 9. Approve findings concerning the PAL Center located at 315 North 5 Avenue, set an opening bid amount for the property, set the public hearing date for April 12, 2010, and set the public auction date for May 3, 2010. MOVED by Hopper, SECONDED by Callsen to approve the Consent Calendar as presented. Roll call vote. Those voting yes: Hopper, Callsen, Sobba, and Blacker. Those voting no: none. Absent and/or not voting: Oates and Dakan. MOTION CARRIED OLD BUSINESS: None. NEW BUSINESS: (PUBLIC HEARING [QUASI - JUDICIAL]: CASE NO. OA- 126 -10 A REQUEST BY THE PLANNING AND ZONING DEPARTMENT TO ADOPT AN AMENDED ZONING MAP THAT SUPERSEDES AND REPLACES THE ZONING MAP ADOPTED BY CALDWELL CITY COUNCIL ON MARCH 2, 2009) BOOK 51 PAGE 36 The Council President asked the City Clerk to swear in those who would be giving public testimony. Brian Billingsley, 621 Cleveland Blvd., presented the staff report and outlined the facts as written. He noted that the City had one annexation, one de- annexation and four rezones within 2009. The annexation involved one acre of land and the de- annexation eliminated an acre and one -half of land from the City Limits. Due to this action, the City actually shrunk by one -half acre in size. The Planning & Zoning recommended approval of the map as presented. MOVED by Hopper, SECONDED by Callsen to close the public testimony portion of the hearing. Those voting yes: unanimous. EVIDENCE LIST FOR CASE NO. OA- 126 -10 MOTION CARRIED The Council President presented the Evidence List: staff report, sign -up sheets, and CC- 1000 (zoning map presented by Brian Billingsley). MOVED by Callsen, SECONDED by Hopper to accept the Evidence List as presented. Roll call vote. Those voting yes: Callsen, Sobba, Blacker, Hopper. Those voting no: none. Absent and /or not voting: Oates and Dakan. MOTION CARRIED FINDINGS OF FACT ON CASE NO. OA- 126 -10: MOVED by Hopper, SECONDED by Callsen to accept the general facts as outlined in the staff report, the public testimony that was given in this matter, the evidence list that was presented, and note that there was no opposition to the request. Roll call vote. Those voting yes: Hopper, Callsen, Sobba, and Blacker. Those voting no: none. Absent and/or not voting: Oates and Dakan. MOTION CARRIED CONCLUSIONS OF LAW ON CASE NO. OA- 126 -10: MOVED by Hopper, SECONDED by Callsen that the Caldwell City Council has the authority to hear this case and to make the decision to approve or deny; and the public hearing was noticed and heard within the guidelines of applicable state codes and local ordinances. Roll call vote. Those voting yes: Hopper, Callsen, Sobba, and Blacker. Those voting no: none. Absent and/or not voting: Oates and Dakan. MOTION CARRIED (CONSIDER BILL NO. 8 [ORDINANCE 28231 FOR CASE NO. OA- 126 -10 (ZONING MAP) WITH A REQUEST TO WAIVE THE RULES, PASS ON THE FIRST READING, AND APPROVE THE SUMMARY FOR PUBLICATION) The Council President read the ordinance by title only: AN ORDINANCE ADOPTING AN AMENDED ZONING MAP THAT SUPERSEDES AND REPLACES THE OFFICIAL ZONING MAP AS ADOPTED BY THE CITY OF CALDWELL ON MARCH 2, 2009. MOVED by Hopper, SECONDED by Callsen to waive the three reading process and consider Bill No. 8 on its first reading by title only. Roll call vote. Those voting yes: Hopper, Callsen, Sobba, and Blacker. Those voting no: none.. Absent and/or not voting: Dakan and Oates. MOTION CARRIED MOVED by Hopper, SECONDED by Callsen to sponsor Bill No. 8, move for its passage, and approve the summary for publication. Roll call vote. Those voting yes: Hopper, Callsen, Sobba, and Blacker. Those voting no: none. Absent and /or not voting: Dakan and Oates. MOTION CARRIED (PRESENTATION BY JOHN CARVER AND JOHN LAMM CONCERNING THE STATE 457 DEFERRED COMPENSATION PLAN) Monica Jones, Human Resources Director at 411 Blaine Street, gave a brief history of the City's desire to provide an option to City employees to be involved in the 457 Plan as a voluntary /supplemental retirement program. She noted that there is no administrative fee associated with the plan. Currently six employees participate in the ING plan, which does have an administrative fee. The City will cease the ING program and notify those employees accordingly to give them adequate time to stop direct deposits to that fund and start participating in the 457 Plan. BOOK 51 PAGE 37 John Carver and John Lam of the State of Idaho Deferred Compensation Plan located at 802 W. Bannock, Suite 206, Boise, presented information concerning the 457 Plan. Mr. Lam stated that the State of Idaho adopted this plan by State Code Section 95 -513 in 1977, which allows public employees to set money aside for retirement on a pre -tax basis. In February 2009, the plan was expanded to allow participation from all public entities as they adopt the State plan. The plan is a non - annuity program with a 0.00% administrative fee with no commissions, no transaction fees, and no -sales loads. He noted that Canyon County recently adopted the plan as well as other municipalities with the State. There is no cost to the City to adopt the plan. Those who are involved in alternate programs may usually transfer funds without a surrender penalty, depending on the type of investment program. In response to questions from Councilman Hopper, Mr. Lam explained the investment vehicles under the 457 Plan. He noted that there are a variety of mutual fund options or a fixed account option (for those who do not wish to participate in the mutual fund market). The third party administrator is Nationwide Retirement Solutions. They are conservative Midwestem insurance company that has not taken TARP money or govemment funds. Their capital position is very strong. Ms. Jones confirmed that she will sit down with each employee currently involved in the ING program and explain that the plan is changing. Employees can make arrangements with ING to invest without doing a payroll deduction if they desire. Payroll contributions to the ING plan are scheduled to stop by May 1, 2010. (CONSIDER RESOLUTION NO. 40 -10 ADOPTING THE STATE 457 DEFERRED COMPENSATION PLAN FOR FULL -TIME CITY OF CALDWELL EMPLOYEES AND SET AN EFFECTIVE DATE OF MAY 1, 2010) MOVED by Hopper, SECONDED by Callsen to approve Resolution No. 40 -10 adopting the State 457 Deferred Compensation Plan and setting an effective date of May 1, 2010. Roll call vote. Those voting yes: Hopper, Callsen, Sobba, and Blacker. Those voting no: none. Absent and /or not voting: Dakan and Oates. MOTION CARRIED (CONSIDER RESOLUTION NO. 39 -10 AUTHORIZING THE EXECUTION OF THE "DOCUMENT IMAGING SYSTEM RESPONSIBILITY AGREEMENT" BETWEEN THE CITY OF CALDWELL AND UNITED MICRO DATA, INC. FOR IMPLEMENTATION OF THE LASERFICHE ELECTRONIC DOCUMENT MANAGEMENT SOLUTIONS SYSTEM) Councilman Hopper noted that these type of items are typically placed on the Consent Calendar, however, since this was an amended agenda item, it was placed under New Business to allow Council Members time to review the document and discuss the item as needed. MOVED by Hopper, SECONDED by Sobba to approve Resolution No. 39 -10 authorizing the execution of the Document Imaging System Responsibility Agreement with United Micro Data, Inc. for implementation of the LaserFiche electronic document management solutions system. Roll call vote. Those voting yes: Hopper, Callsen, Sobba, and Blacker. Those voting no: none. Absent and /or not voting: Dakan and Oates. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the amount of $910,646.81 for the pay period ending March 10, 2010 and a net payroll in the amount of $270,531.69 for the pay period ending February 27, 2010. MOVED by Callsen, SECONDED by Hopper that accounts payable in the amount of $910,646.81 represented by check numbers 67066 through 67397 and the total payroll in the amount of $270,531.69 presented by check numbers 19252 through 19313 and direct deposits be accepted, payments approved, and vouchers filed in the Office of the City Clerk. Roll call vote. Those voting yes: Callsen, Sobba, Blacker, and Hopper. Those voting no: none. Absent and /or not voting: Dakan and Oates. MOTION CARRIED (COUNCIL COMMENTS) Councilman Blacker reported that an easement from Pioneer Irrigation was signed today in regards to the new Caldwell Industrial Airport Terminal site. (MAYOR'S COMMENTS) None. BOOK 51 (ADJOURNMENT) MOVED by Hopper, SECONDED by Callsen to adjourn at 8:15 p.m. Those voting yes: unanimous. PAGE 38 MOTION CARRIED APPROVED AS written THIS 5 DAY OF APRIL — 2010. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk