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HomeMy WebLinkAbout1984-03-13city council minutesBook 25 Page 55 REGULAR MEETING March 13, 1984 12:00 Noon The Meeting was called to order by Mayor McCluskey. The Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Carter, Mallea, Marcus, Cowles, Raymond, and Norman. Absent: none. (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who cared to bring anything before the City Council that was not on the prepared Agenda. As there was no one, the Mayor declared that the meeting would continue as outlined. OLD BUSINESS (AWARD BID FOR CITY HALL BUILDING) Councilwoman Mallea was recognized by the Mayor to make a report with regard to this item. Councilwoman Mallea stated that the Review Committee for the bids for the new City Hall met with the Architect, the Building Official, and the City Engineer to discuss the bids received. Only two bids were submitted. The first time they met with the Architect he was directed to attempt to scale down the project which he did do. The Committee met with him again yesterday and discussed the problems involved in cutting down and back on this bid since it was over monies budgeted. However, during the meeting it was decided by the Committee that it was in the best interest of the City to continue with this remodeling project for the amount involved even though it was greater than had been budgeted. Therefore, a decision was made that the remodeling would proceed. One of the items discussed was whether to include an elevator and it was concluded that it was needed. An agreement was obtained from the builder involved that he will proceed with the remodeling to the amount that the City set aside for the remodeling of this building and that no demand for payment of any of the rest will be presented until after a new budget year. If it does come under the amount which has been set aside, the City has the right to pay this off beforehand. There was no interest involved and no change in the award for the bid at all. MOVED by Mallea, SECONDED by Norman that the bid for the remodel of the new City Hall Building be awarded to the George Beets Construction Company. MOTION CARRIED (RESOLUTION FOR EXECUTION OF AGREEMENT WITH GEORGE BEETS CONSTRUCTION) The Mayor then read the following Resolution: RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH GEORGE BEETS CONSTRUCTION. BE IT RESOLVED That the Mayor and Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Agreement attached hereto and :Wade a part hereof as if set forth in full by and between the City of Caldwell and George Beets Construction for the purpose of construction of the new City Hall Building. Book 25 Page 56 MOVED by Mallea, SECONDED by Norman that the Resolution be passed authorizing the execution of the agreement with George Beets Construction Company for the remodel of the new City Hall Building. Roll call vote. Those voting yes: Mallea, Marcus, Cowles, Raymond, Norman, and Carter. Those voting no: none. Absent and not voting: none. MOTION CARRIED (RESOLUTION FOR AGREEMENT WITH WESTERN IDAHO BUILDERS FOR REMODEL OF POLICE STATION) The Mayor read the following Resolution: _- RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH WESTERN IDAHO BUILDERS. BE IT RESOLVED That the Mayor and Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Agreement attached hereto and rude a part hereof as if set forth in full by and between the City of Caldwell and western Idaho Builders for the purpose of remodeling construction of the Caldwell Police Station. MOVED by Carter, SECONDED by Mallea that the Resolution be passed authorizing the execution of the agreement with Western Idaho Builders for remodeling of the Police Station with the stipulation that the City Attorney review the documents prior to them being signed. Roll call vote. Those voting yes: Carter, Mallea, Marcus, Cowles, Raymond, and Norman. Those voting no: none. Absent and not voting: none. MOTION CARRIED NEW BUSINESS (BONDING ORDINANCE FOR L.I.D. 83) The Mayor requested that Mr. Redmond, the City Engineer, discuss this item. Mr. Redmond reported to the City Council that this was the bonding ordinance for L.I.D. 83. Some of the State Law has changed with respect to bon.,'.:; and how they are to be handled. About a year ago a law was passed requiring that the bonds be registered. The City Attorney reviewed the Bill and submitted his approval of the document so all was in order. The Mayor then read Bill No. 7 by title only as follows: AN ORDINANCE PROVIDING FOR THE SALE AND ISSUANCE OF BONDS FOR LOCAL IMPROVEMENT DISTRICT NO. 83 FOR THE CITY OF CALDWELL, IDAHO: PROVIDING FOR THE PAYMENT AND COLLECTION OF SPECIAL ASSESSMENTS LEVIED IN SAID LOCAL IMPROVEMENT DISTRICT; PROVIDING FOR THE HANDLING OF FUNDS RECEIVED FROM SPECIAL ASSESSMENTS AND THE CREATION AND ENFORCEMENT OF LIENS IN CONNECTION WITH THE SALE AND ISSUANCE OF BONDS; PRESCRIBING DETAILS CONCERNING THE FOREGOING; PROVIDING FOR REASSESSMENT OF ASSESSMENTS AND THE REISSUE OF BONDS; REPEALING CONFLICTING PROCEEDINGS; ORDERING PUBLICATION; PROVIDING IRREPEALABILITY; PROVIDING SEVERABILITY AND DECLARING AN EMERGENCY. MOVED by Raymond, SECONDED by Cowles to suspend the rule requiring a reading of a Bill at three separate times and that Bill No. 7 be read by title only for the one reading. Roll call vote. Those voting yes: Raymond, Norman, Carter, Mallea, Marcus, and Cowles. Those voting no: none. Absent and not voting: none. Book 25 MOTION CARRIED Page 57 MOVED by Raymond, SECONDED by Cowles that Bill No. 7 be passed and entitled Ordinance No. 1670. Roll call vote. Those voting yes: Raymond, Norman, Carter, Mallea, Marcus, and Cowles. Those voting no: none. Absent and not voting: none. MOTION CARRIED (PUBLIC HEARING ON REZONING LOTS 19 -24, BLOCK 48, O.T. FROM R -3T TO C -2T) The Mayor requested that Mrs. Robison give a brief explanation of this request for rezone. Mrs. Robison pointed out the location of this area on the overhead projector for the benefit of the City Council. Mr. and Mrs. Winters purchased the property under discussion and intend to move their secondhand store that was presently at Fifth and Galveston to this building. They have requested that the City extend the boundaries of the C -2 Commercial Zone which borders Tenth over to include their property. It was an area that was Commercial in the past and there didn't seem to be any concern on the part of any of the area property owners. The Planning and Zoning Commission recommended that the zone change be approved. The Mayor then declared the Public Hearing open. As there was no one from the audience who cared to discuss this request, the Mayor questioned as to whether any of the members of the City Council cared to make a comment. Since none of the Council cared to speak, the Mayor declared the Public Hearing closed. The Mayor then read Bill No. 8 by title only as follows: AN ORDINANCE CHANGING THE ZONING OF CERTAIN PROPERTY WITHIN THE CITY OF CALDWELL, IDAHO, FROM R -3T MULTI - FAMILY HIGH DENSITY RESIDENTIAL TO C -2T COMMUNITY COMMERCIAL AND DETERMINING THAT SAID CHANGE IN ZONING IS IN THE BEST INTEREST OF THE CITY OF CALDWELL, IDAHO; REPEALING ALL LAWS, ORDINANCES AND RESOLUTIONS IN CONFLICT HEREWITH. MOVED by Mallea, SECONDED by that Norman to suspend the rule requiring that a Bill be read at three separate times and that Bill No. 8 be read by title only for the one reading. Roll call vote. Those voting yes: Mallea, Marcus, Cowles, Raymond, Norman, and Carter. Those voting no: none. Absent and not voting: none. MOTION CARRIED MOVED by Mallea, SECONDED by Norman that Bill No. 8 be passed and entitled Ordinance No. 1671. Roll call vote. Those voting yes: Mallea, Marcus, Cowles, Raymond, Norman, and Carter. Those voting no: none. Absent and not voting: none. MOTION CARRIED (REQUEST FROM STADIUM BOARD ON STOCK PENS) The City Engineer, Ron Redmond, was requeted by the Mayor to address this item. Mr. Redmond informed the City Council that the Stadium Board has approached the City for some assistance in putting in horse stalls at the Stadium Complex. The Board was trying to put all the money budgeted by the Stadium, and maybe a little more if they could get it together, to construct the maximum number of horse stalls as possible. The City was Book 25 Page 58 approached in two areas; one for the Street Department to help prepare the base for the stalls and also the water Department to extend water service to the stalls. Mr. Redmond further said he was asking for guidance from the City Council as to how much assistance they would feel the Departments should give the Stadium and the County in pursuing this project. The water line that currently serves in the County Complex is inadequate as it serves quite an area and all through a two inch meter. The water Superintendent was asked to prepare an estimate as to what it would take to serve the County area and extending a line to the stalls. The estimate was that materials just for the water line, and not counting labor, would be $6,400. If the Street Department did the base work by providing rock and some pipe, the materials cost would be about $4,300. In rough terms, the labor' " cost involved in putting these items in would be approximately equal to the materials cost. As a thought, the Council might consider helping out by pursuing it from the standpoint that the County buy the materials and the City could do the labor. Councilman Carter questioned as to whether the stalls would be on City property or County property.. Mr. Redmond answered that for the most part they would be on County property. Dennis Davis was recognized and stated that he would like to conference with Mr. Redmond outside of the Council Chambers for a few moments. The Mayor agreed to this request and stated that he would go on to the next item on the Agenda until their return. (CLAIM AGAINST CITY - ROGER GUENGRICU) The Mayor read the following letter from Roger S. Guengrich: On 17 Feb. 1984, Caldwell Police Officers forcibly entered the apartment at 2203 South Montana Avenue. (Police report #CR- 840517) In the process of entry, the rear door was destroyed along with the lock. Enclosed are photo copies of receipts for materials used to effect repairs to restore the door to original condition. The total for materials is' $79.64 which I request the City of Caldwell reimburse me for. No claim for labor charges is requested. MOVED by Cowles, SECONDED by Carter that this claim be denied and turned over to the proper Department for investigation. MOTION CARRIED (RETURN TO REQUEST FROM STADIUM BOARD ON STOCIC PENS) Mr. Redmond stated that Mr. Davis brought a good point to his attention. The proposal identifies plumbing and water line not only into the Complex itself from a fire and distribution standpoint, but also plumbing into the stalls. The question was whether the City would be infringing on what should go to a contractor. The point was that the City could install the main line down 22nd Street and over to supply the fire hydrants and anything over and above that the County would have to work out a contract with an individual contractor. This was a valid point. Councilman Raymond questioned as to what this would do, if it was on County property, to the agreement that now exists between the County, City, and School District as far as the operation, where are the dollars going to come from, and how does all of this work out. Councilwoman Mallea stated that the Fair Building was provided for lease and is usually leased in conjunction with the Stadium and the lease of these two properties are separate agreements between the entities involved and the School District, who acts as the management. According to the lease agreement drawn up by the City, the City receives that fee and the other fee goes to the School District. Councilwoman Mallea further said that she would assume that this was also the same with the County. Book 25 Page 59 Councilman Raymond said that he had some concern as to how much more building the City was doing on the County portion of the property at the Complex. He hadn't even heard that the County has even agreed to this project. The Mayor stated that they had agreed to it, but he didn't realize so much of it was on County property. It was his understanding that it was mostly on City property. Mr. Redmond said that originally the concept was that they were going to split the property with half the stalls on each side. The remaining number of stalls possibly going up towards the front where the Fieldhouse is. fie met with Bob Collins, Darrel Deide, and Glen Koch at the site and determined that they could not get enough stalls in where they wanted them to go along the Rodeo Grounds and on the Rodeo property to meet the numbers that they were talking about. A minimum of 100 stalls was needed in order to draw the big shows. After review, the best location was determined to be along the back fence line against the railroad tracks on County property for the last sixty or seventy stalls. Councilman Raymond stated that he was still hearing that the County wants to look for a Fair site of their own; what will happen to the City up there if City monies were spent for improvement on County ground when it was budgeted for Stadium improvements. He questioned if the City was protected in this respect. Councilwoman Mallea stated that the Council would have to decide whether the best interest of the City is being served by the location of that Complex and the utilization of it by a large number of citizens. The City Council discussed this further. Councilman Norman reminded the Council that the Stadium Board would be meeting soon and he could take a list of questions to them for their input. The Mayor agreed to this proposal and stated that a decision would be delayed until after their Board meeting. Councilman Norman would bring back to the City Council answers to those concerns expressed. (CATERING PERMITS) The City Clerk presented two catering permits for approval. One for The Corral to cater on March 16th and 17th for the Idaho Golden Gloves at O'Connor Fieldhouse and the other for the 13th and 14th of April for the Boise State Rodeo Club at the Rodeo Grounds. Both were approved by the Chief of Police and the fee submitted to the Office of the City Clerk. MOVED by Raymond, SECONDED by Carter that approval be given for the two catering permits as presented. MOTION CARRIED (DEEDS AND EASEMENTS) Mr. Redmond, the City Engineer, presented two easements for acceptance by the City Council. Both easements were from Les Schwab for a sewer easement for a fifteen foot sewer between Blaine and Cleveland and 22nd and 24th Streets. Les Schwab intends to build a tire center at this location. The City has had a sewer line in there for a number of years, but there was never an easement for the sewer lane. The property was divided into two ownerships; two different entities of Les Schwab. These easements will give the City the easement for the sewer through their property. MOVED by Mallea, SECONDED by Carter that the two easements from Les Schwab be accepted and the City Clerk instructed to have them recorded. Book 25 MOTION CARRIED (COMMITTEE REPORTS) Page 60 Councilwoman Mallea reported that the Committee working on the Personnel Policy was doing steadily ahead. Councilman Raymond stated that he had a letter from the Parks and Recreation Commission recommending that Stefani Knoeller and Harry Huffer be reapPointeed to a new term as members of the Parks and Recreation Board, The Mayor stated that based on their recommendation, he would request that the City Council reappoint Stefani Knoeller and Harry Huffer to the Board. MOVED by Raymond, SECONDED by Norman that acceptance be given for the reappointment of Stefani Knoeller and Harry Huffer to the Parks and Recreation Board, MOTION CARRIED Councilman Cowles read a memo from the Caldwell Historical Commission recommending the following appointments and reappointments to their Commission: Lorene Thurston, Dave Dorsey, Jan Beckwith, and Tom Ensley to be reappointed to 1986 and Gary Mee to be appointed to 1987. MOVED by Mallea, SECONDED by Carter that Lorene Thurston, Dave Dorsey, Jan Beckwith and Tom Ensley be reappointed until 1986 and that Gary Mee be appointed until 1987, to the Historical Commission as recommended. MOTION CARRIED Councilwoman Marcus reported that the Vaudeville Committee was going ahead on the Show. This will be held on May 11th at Jewett Auditorium. Entry forms were being sent out to schools, the Library, Chamber of Commerce, and various other places in town, Councilwoman Mallea stated that the Auditor would like to meet for a close out conference on the audit. After discussion, it was decided that the Council would meet with the Auditor on Tuesday at noon, Councilman Raymond asked the Mayor if E1 Mexico was intending to be present at the next City Council Meeting for a hearing on their refusal of a license from the City Council. It was Councilman Raymond's suggestion that the City Attorney be _.,_,, :ent at that time. The Mayor assured the Council that he would contact the City Attorney, (MAYOR'S COMMENTS) The Mayor informed the City Council that the anti- annexation law was coming before the Senate the next day. This has a lot of support and he would request that the City Council members call their Legislature members expressing their concerns. There being no further business„ the meeting was adjourned at 12:45 p.m, APPROVED AS written THIS 20th DAY OF .March e 1984. 4. Counc er o / C cilp_rs C -'nci e o unca.1p °rson uncilpe son Councilperson ATTEST: Citv Cler9 r