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HomeMy WebLinkAbout1988-03-07city council minutes3ook 29 REGULAR MEETING March 7, 1988 7:30 p.m. The Meeting was called to order by Mayor Cowles. Page 50 The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Winder, Houch: ins, Mallea, and Straight. Absent: Raymond and Jarboe. The Mayor stated that Councilman Raymond was out of town and Councilman Jarboe was ill. (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone in the audience who cared to address the City Council at this time. As there was no one, the Mayor declared that the: meeting would continue as outlined. (CONSENT CALENDAR) Mayor Cowles presented the items included under Consent Calendar for consideration by the City Council: To dispense with the reading of the minutes of the Regular City Council Meeting of February 16, 1988, the Special City Council Meeting of February 19, 1988, and the Executive Session of the City Council on March 2, 1988, and approve them as written. The second reading of Bill No. 6 which was read by title only as follows: AN ORDINANCE TO AMEND CHAPTER 2, SECTION 2,TITLE V OF THE MUNICIPAL CODE OF THE C ;ITY OF CALDWELL, STATE OF IDAHO, REGARDING PLUMBING CODE BY ADDING TO SECTION 2 PERTAINING TO STATE CONTRACTOR'S LICENSE REQUIRED TO ENGAGE IN BUSINESS: REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH. The second reading of Bill No. 7 which was read Ly title only as follows: AN ORDINANCE TO AMEND CHAPTER 3, SECTION 3, TITLE V OF THE MUNICIPAL CODE OF THE CITY OF CALDWELTi, STATE OF IDAHO, REGARDING ELECTRICAL CODE BY ADDING TO SECTION 3 PERTAINING TO STATE CONTRACTOR'S LICENSE REQUIRED TO ENGAGE IN BUSINESS: REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH. A Catering Permit for The Corral to cater on March 11, 12, and 13, 1988, for the Bass Federation Show at the Fieldhouse. The Chief of Police gave his approval and the fee was received in the Office of the City Clerk. The Mayor further explained that the City Council members received copies of the paper work: involved with the Consent Calendar and it would be appropriate for the Council to take action at this time. MOVED by Winder, SECONDED by Straight that approval be given for the items as presented under the Consent Calendar. Roll call vote. Those voting yes: Winder, Houchins, Mallea, and Straight. Those voting no: none. Absent and not voting: Raymond and Jarboe. Dar, 3 MOTION CARRIED OLD BUSINESS (DISCUSSION ON PERSONNEL POLICY) The Mayor stated that several months ago the City hired a firm in Boise to assist in putting together a Personnel Policy. The Policy took many months and at the present time, the City still did not have the updated Policy. All involved in putting it together met several times attempting to make it just as fair for the Administration as it was for the employees. The Mayor further said that the plan was to work on the Policy this month and he would hope that the Council would make a final presentation. He would further ask Staff, employees, or anyone interested who had input to please bring it forward. He was anticipating placing this item on the Agenda for March 21st. (CONSIDERATION OF A WOOD STOVE ORDINANCE) Mayor Cowles explained that the City of Caldwell was contacted by the City of Boise with regard to assisting in a Wood Stove Ordinance. He was not anxious to put more regulations on the citizens, but the Mayor did feel that this particular Bill would be a benefit to the general public. As the other communities in the Valley were involved in trying to clean up the air, Mayor Cowles felt it was important for the City of Caldwell to participate. The Mayor stated that he would ask the City Council to consider this Bill and suggest any changes they felt were appropriate. The Bill would be presented at the next Regular City Council meeting on the 21st of March, 1988. (RESOLUTION FOR ACCEPTANCE OF THE IRRIGATION POLICIES) The Mayor requested that the City Engineer address the City Council with regard to this item on the Agenda. Mr. Redmond stated that approximately a month ago, the Council had a workshop where a draft was submitted to them of a proposed Operational Policy for the Caldwell Municipal Irrigation District. The purpose of this Policy was to give not only the City personnel direction as to what is expected of them, but also direction to the: users and what is expected of them. The City Engineer further said that the Policy reflects a lot of unwritten things that have been pursued in the past, but have never been formally documented or adopted by the Council. It was hopeful that both parties will be able to define their responsibilities much better with the adoption of the Policy. Copies were available if anyone would care to look it over. The Mayor then requested that Councilman Winder read the Resolution for the adoption of these Policies as follows: A RESOLUTION AUTHORIZING THE MAYOR AND CITY COUNCIL TO APPROVE THE CALDWELL MUNICIPAL IRRIGATION DISTRICT OPERATIONAL POLICY. BE IT RESOLVED That the Mayor and City Council of the City of Caldwell be and the same hereby are authorized to approve that certain Operational Policy for the Caldwell Municipal Irrigation District attached hereto and made a part hereof as if set forth in full. Mayor Cowles requested that the City Council take action on the adoption of these Policies. Councilman Winder commented that the City Council in the Pre- - Council meeting discussion regarding the Policy found several items that they felt should be added to the document. One 2,00k 2 facie �i:- was pertaining to termination of service which was not covered in the original document and the other was a charge for turning on or off the irrigation water. Mr. Winder said that he felt these changes should be made prior to the final acceptance of the Policy. Mayor Cowles agreed with this request and stated that those items would be incorporated into the document and brought to the City Council for final approval on the 21st of March. (DISCUSSION OF FACILITIES PLAN UPDATE; The City Engineer addressed this item on the Agenda. Mr. Redmond informed the Council that all phases of preparation of the facilities plan were completed. Two areas of the Plan were with regard to the wastewater collection system or the sewer collection system and also the Treatment Plant. Blakely & Buturla Engineers was the firm that prepared the Plan with respect to the collection system. Montgomery Engineers of Boise was the firm that updated the plan relative to the Treatment Plant. The final Plans of each of the engineering firms should be available for public review in the Engineering Office in the afternoon on the 8th of March. It was Mr. Redmond's hope that the Council would approve the Facility Plan at the 21st of March Council Meeting. Mr. Redmond informed Councilman Winder that Mr. Hollis, the Treatment Plant Superintendent, was present at the meeting to answer any questions. Councilman Winder stated that his only concern was that Mr. Hollis; be made aware of what was happening. If he had any advice or concerns that the Council should be made aware of, they would appreciate hearing from him. Mr. Hollis did approach the City Council and stated that he felt the program was solid and the City should get on with it as soon as possible. Ile did not have any other suggestions or changes. Councilwoman Mallea ,stated that the engineers in their presentation mentioned that the equipment has lasted fifteen to twenty years longer than it should have due to proper maintenance. Mrs. Mallea commended Mr. Hollis for being the finest maintenance engineer the City has. Mayor Cowles informed Council that this item would be on the Agenda for the 21st of March Regular Council Meeting. NEW BUSINESS (NEIGHBORHOOD CONCERNS - RICK BATT) Mayor Cowles stated that the next order of business was a presentation of neighborhood concerns by Rick Batt. Mr. Batt was recognized by the Mayor. Mr. Batt addressed the Mayor and City Council and stated that he would like to introduce their spokesman, Mr. Jamie Morfitt, Attorney at Law. Mr. Morfitt thanked the Mayor and Councilfor giving them the opportunity to appear and address their concerns. He stated that he had a vested interest in this matter as his mother lives in the same neighborhood. He was present speaking on her behalf as well as on behalf of a number of the other neighbors in the area of the 200 to 400 block of North Michigan in Caldwell. A few slides were taken of the area which he thought would illustrate the problems far better than he could verbally describe. After the slide presentation, Mr. Morfitt said that the neighborhood of North Michigan is basically a nice, P£_C J attractive, well maintained neighborhood with a couple of notable exceptions. The concerns dealt with the exceptions; people who are not keeping their property up, accumulating junk, trash, garbage, cars, and tires on the land and just leaving them. The problems are long standing. A number of the neighbors have talked to the people attempting to resolve the problems. At times they have cleaned up some, but it has not been for any length of time. It is an embarrassment for the neighborhood, it is unsightly, and certainly detracts from the aesthetic value of the area. It also lowers the property value of the property owners. Mr. Morfitt explained at some length the properties that are causing the problems. One side of La Brea was cleaned up after the City apparently talked to the owners. They were very pleased when this clean up occurred, but the other side of the street persists as shown 'by the slides. It was felt that the City has ordinances which prohibit this type of activity and if enforced could correct the problems. Mr. Morfitt stated that he was referring to 7 -4 -1 and the following sections in the City Code. This reference defines as refuse construction debris among other things, badly weathered building materials not currently in use, stoves, refrigerators, washers, dryers, furniture, mattresses, car parts, and tires. Those items were all in the slides and have been there for years. Mr. Morfitt further stated that they felt the City had the Ordinances to solve the problems. Their purpose in attending the meeting was to solicit help from the City in solving these concerns. If there was a problem with the Ordinances, perhaps the Code needed to be revised to allow control of those who persisted in accumulating junk and allowing their property to become an eyesore. There was a great deal of discussion between Mr. Morfitt, the concerned citizens, the City of Caldwell's Building Inspector, and the City Council. Mayor Cowles also asked for comments from those in the audience and the following did address the Council: Camilo Lopez, Jim Kapicka, and Bennie Peacock. Mayor Cowles asked if anyone in the neighborhood had signed a complaint against the owners of the property shown in the slides. Mr. Morfitt stated that he did not believe so, but was sure that they would be willing to do so. The Mayor explained further how concerned he was with these issues explaining that there would never be an Ordinance directing people as to how their homes should look. The Mayor stated that he has spent many hours attempting to clean up Caldwell and was becoming very frustrated. with that intent. He also informed the group that the people of Caldwell have to take it upon themselves to assist in dealing with this problem as the City just cannot do it all. During the last year, the City lost $6,000 helping people clean up their property. At this time, the City does not have the legal ability to go on a person's property and clean it up. Mayor Cowles assured Mr. Morfitt and the concerned citizens that he would support their efforts to clean up Caldwell. Everyone needed to work together to remedy the situation. During the discussion, Mr. Kapicka informed everyone that he would make his truck available for the next four Saturdays to haul junk to the dump. He would pay for the gas. Jackie Carter was also recognized and said that the Chamber of Commerce has agreed to sponsor her as Chairman of a committee to clean up Caldwell and to try to get the community involved in the cleanup. She was hopeful that volunteers would contact her expressing their willingness to help. (BOARD OF CORRECTIONS TO CORRECT ASSESSMENTS SO LEVIED AND ASSESSED FOR THE CALDWELL MUNICIPAL IRRIGATION DISTRICT) Book 29 Page J'! The Mayor asked the City Engineer to explain the process involved in conducting this item on the Agenda. Mr. Redmond stated that this was an opportunity for people who reside within the Caldwell Municipal Irrigation District that feel that their property may have been improperly or disproportionately assessed to address the City Council with their concerns. It is not an opportunity to question the amount of the assessment or the basis of the assessment other than how the assessment: was apportioned out. The portion of the State Code dealing with this meeting was as follows: "At the time of the meeting specified in the notice required by section 50 -1807, the mayor and council of such city are hereby constituted a board of correction and for that purpose shall meet and continue in session from day to day as long as may be necessary not to exceed three days, exclusive; of holidays and make such changes in the said assessment book as may be necessary to make it conform to the facts, and such assessments levied for the maintenance,, operation, extension and enlargement of the works may be reviewed by the mayor and council of the city during said time upon request of any person interested, and within five days after the mayor and council shall have adjourned as a board, the clerk shall complete the assessment books - - - Mayor Cowles stated that he would ask that any questions be directed in the area as just stipulated. The Mayor then asked if there was anyone from the audience who cared to address the Board at this time. Mr. Paul Martinez, 2304 College was recognized by the Mayor and commented as follows: I have been fighting the last twenty years to get water. It has never been furnished to me. There was open ditches on College which gets full of apricots, apples, and etc. and it: is not piped into my yard. Therefore, my yard is dry because I have to use city water. I am on a fixed income and can hardly afford the water bill. I have talked to Gene several times and he has said they will do something, but nothing has been done. I would like to have something done; at least to tile that ditch so I can get water into my yard. The Mayor agreed that there was cC great deal of frustration with regard to irrigation problems in Caldwell. The City knows where the problems are, but this type of problem was not the purpose of the meeting. As there was no one else who cared to speak with regard to their assessments, the Mayor declared that the Council meeting would continue as outlined. The City Council completed their obligation to act as the Board of Corrections for the Caldwell Municipal Irrigation District. (RESOLUTIONS FOR APPROVAL OF STERLING LEASES -- HANGAR GROUND LEASE AND STORAGE LEASE AGREEMENT) The Mayor recognized Marty Koch, who was representing the Airport Commission with regard to the Sterling leases. Mr. Koch stated that the two leases were approved by the Airport Commission, the City Attorney submitted his approval and both the City Engineer and the Mayor have reviewed them. Mr. Sterling was willing to sign the leases. His only concern was that the City has put him off for eight months in completing the execution of the two leases. In the meantime, he has another construction project that he is working on at this time. In the lease, it stipulates that he starts construction in a certain number of days after the lease is signed. Mr. Koch further said he suggested to Mr. Sterling that possibly the City could allow some grace period to arrange his schedule due to the fact that it has taken the City so long to provide him the lease. It was Mr. Koch's recommendation that the Council allow Mr. Sterling the time. Pane a He would not know his schedule for certain until later in the week, but he did suggest a month or so to get his time worked out. Councilman Winder was recognized and stated that as he understood the lease provides that the building and septic system must be under construction within eighty days from the effective date of the lease and completed within one hundred /eightieth and twenty days of the lease. Basically, what was suggested was to give him forty days in which to complete it if he waits until the - e- icd-Ya-th /day to begin. He actually has one hundred and twenty days to do it if he starts at the point of beginning. If he does not, he only has a forty day period and most construction projects probably counldn't be completed in forty days. Mr. Koch further said that Mr. Sterling was ready to go last fall, but due to a chain of events the lease was not completed. Councilwoman Mallea was recognized and said that the problem with the Sterling leases was not the time of the instigation of the construction nor the time of completion. This was a special usage at the Airport and. did require some special details. It was Mrs. Mallea's suggestion that the Airport Commission and the City Engineer work out the date of completion with Mr. Sterling. If the Airport Commission was in favor and the City Engineering Department was in favor, she was also in favor of the lease. Mrs. Mallea read the leases, found them to be the substance to address the concerns that have been related to her by the people and said she would be happy to make the appropriate motion. Mayor Cowles explained that there was two separate Resolutions for approval as one of the leases was a Hangar Ground Lease and the other was a Storage Lot Lease. He then asked Councilwoman Straight to read the one pertaining to the Hangar Ground Lease as follows: RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE A HANGAR GROUND LEASE AGREEMENT BETWEEN THE CITY OF CALDWELL AND BILL STERLING AND ASSOCIATES DBA GOLF LEAF SALES. BE IT RESOLVED That the Mayor and City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Hangar Ground Lease Agreement attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell as Lessor and Bill Sterling and Associates dba Gold Leaf Sales as Lessee. MOVED by Mallea, SECONDED by Straight that the Resolution be passed authorizing the execution of the Hangar Ground Lease Agreement with the understanding as previously stated as to the time. Roll call vote. Those voting yes: Mallea, Straight, Winder, and Houchins. Those voting no: none. Absent and not voting: Raymond and Jarboe. MOTION CARRIED The Resolution for the Storage Lot Lease was also read by Councilman Straight as follows: RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE A STORAGE LOT LEASE AGREEMENT BETWEEN THE CITY OF CALDWELL AND BILL STERLING AND ASSOCIATES DBA GOLD LEAF SALES. BE IT RESOLVED That the ]` and City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Storage Lease Agreement attached hereto and made a part hereof: as if set forth in full by 3G0k 29 Page SC and between the City of Caldwell as Lessor and Bill Sterling and Associates dba Gold Leaf Sales as Lessee. MOVED by Straight, SECONDED by Houchins that the Resolution for the execution of the Storage Lot Lease be passed. Roll call vote. Those voting yes: Straight, Winder, Houchins, and Mallea. Those voting no: none. Absent and not voting: Raymond and Jarboe. MOTION CARRIED (APPOINTMENTS TO THE AIRPORT COMMISSION AND HOUSING AUTHORITY) Mayor Cowles explained that there was an opening on the Airport Commission. It was the Mayor's recommendation that the City Council approve the appointment of Budd Kehne to the Airport Commission. Councilman Winder stated that the appointment to the Commission was discussed at the last Airport Commission meeting. Mr. Kehne was highly recommended by the members of the Commission. He is a pilot and very familiar with the activities at the Airport. MOVED by Winder, SECONDED by Straight that Budd Kehne be appointed to the Airport Commission. MOTION CARRIED The Mayor also presented to the City Council the name of Don Downen to be reappointed to the Housing Authority and the appointment of Tim Batt to the Housing Authority. MOVED by Mallea, SECONDED by Houchins that approval be given for the reappointment of Mr. Downen and the appointment of Tim Batt to the Housing Authority.. MOTION CARRIED (HISTORICAL PRESERVATION ORDINANCE - BILL NO. 8) Mayor Cowles asked Mrs. Robison to give an explanation of this proposed Bill. Mrs. Robison stated that on behalf of the Historical Commission, she would like to present to the City Council for their consideration Bill No. 8 which represents a great deal of work on the part of the Commission. The City Attorney has reviewed the Bill. Basically, it oulines powers and duties of the Commission as established in State Code and also gives the procedures for establishing local historic districts, national historic districts, local sites and historic properties to go on the national register. It was Mrs. Robison's request that this be considered the first reading. The Bill was read by title only as follows: AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, ESTABLISHING THE POWERS AND DUTIES OF THE CALDWELL HISTORIC PRESERVATION COMMISSION. SUMMARY There exist within the City of Caldwell residential and commercial buildings having historical and architectural value. These contribute to the cultural and economic welfare of its citizens. It is important that an awareness of this heritage be developed and that an effort to preserve these environmental assets be perpetuated by the duly appointed CALDWELL HISTORIC PRESERVATION COMMISSION. Councilman Winder had some questions with regard to budget 0 o requests to the City Council and how much funding was to be requested. Mr. Winder also asked for some clarification pertaining to the zoning. Mrs. Robison stated that it was just an enabling ordinance and the manner in which these things can be accomplished. There was several other items mentioned by Councilman Winder that he felt needed some clarification. Mrs. Robison noted the questions and agreed that they should be investigated before the second reading. The Mayor declared that this would be considered the first reading of Bill No. 8. (RESOLUTION - FARM LEASE AT THE CEMETERY) The City Engineer, Ron Redmond, addressed this item on the Agenda. Mr. Redmond explained that this lease was for the property at the Cemetery which was farmed by Mr. Nickel for many years. There was approximately 35 acres available to farm adjacent to the existing Cemetery. The City has been looking for some time for a lessee since Mr. Nickel notified the City that he did not care to continue the lease. The City was approached by Mr. Richard Roedel a week or so ago asking if he could lease the property for farming. The Mayor asked Councilman Houchins to read the Resolution pertaining to this lease as follows: RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE A FARM LEASE AGREEMENT BETWEEN THE CITY OF CALDWELL AND RICHARD ROEDEL. BE IT RESOLVED That the Mayor and City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Lease Agreement attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell as Lessors and Richard Roedel, as Lessee; and BE IT FURTHER RESOLVED that payments requried therein be authorized by the City Council, City of Caldwell. MOVED by Winder, SECONDED by Houchins that the Resolution be passed authorizing the execution of the farm lease with Richard Roedel. Roll call vote. Those voting yes: Winder, Houchins, Mallea, and Straight. Those voting no: none. Absent and not voting: Raymond and Jarboe. MOTION CARRIED (PETITION FOR WITHDRAWAL FROM THE CALDWELL MUNICIPAL IRRIGATION DISTRICT - FLECHSIG) The Mayor stated that the next item was a petition for withdrawal from the Caldwell Municipal Irrigation District from Donna M. Flechsig. All of the documents appear to be in order, the money was enclosed, and he would ask for direction from the members of the City Council. Councilwoman Mallea explained that this petition for withdrawal would be denied due to that fact that this property withdrawal along with other property withdrawals, has the potential of adverse financial impact to the District because of a reduced revenue base. MOVED by Mallea, SECONDED by Straight that this petition for withdrawal from the Caldwell Municipal Irrigation District be denied and this recommendation be submitted to Pioneer Irrigation for reasons as above stipulated. MOTION CARRIED Nook 29' ( COMMITTEE REPORTS) Paqe 38 Councilman Winder informed Mayor and Council that the Airport Commission held their Regular Meeting on the 3rd day of March at Noon. One of their first items of business was to elect a new Chairman, Mack Kreizenbeck. They discussed the Sterling Lease which was resolved a few moments ago and the sod farm lease. The restaurant equipment was discussed as there was a need for a six foot: range hood that has fire protection equipment. The application of sludge to the Airport property was discussed. At a meeting on the 4th of February, the Commission had approved the application of sludge to the Airport on a trial basis. Upon reconsideration, the Airport Commission rescinded that action primarily because of complaints from citizens. They felt that this application would produce undesirable odors, cause a health hazard not only in terms of the possibility of diseases but also it would attract some undesirable elements to the Airport vicinity which would include birds. Mr. Winder further stated that it was his understanding that another meeting of the Commission has been scheduled to discuss this matter. Councilman Winder also reported that there was a necessity to move a fence near the terminal building. Whit Smith, the Airport Manager, has requested that the City take care of this before the weed growing season begins. Mr. Winder requested that Mr. Redmond take care of the matter. Continuing with his report, Mr. Winder explained that there was a dispute at the Airport between two of the tenants. The City does not have a method of resolving disputes between tenants. The Commission was hopeful that the Council would accept their recommendation that another gate be installed for access to the Airport for use by the other tenant. Councilman Winder further said - that he would ask the City Council to support this action to provide guidance to the Administration on this matter. It will cost a few hundred dollars for the gate, but he would recommend that an estimate be obtained. Mayor Cowles agreed that he would pursue getting an estimate. If any of the Council members are not familiar with the situation, he would request that they make a trip to the Airport to see the problem. Councilman Winder continued stating that the Airport Commission has recommended to the City Council that a method be adopted where the Commission would be authorized to work with parties in dispute. A provision should be built in giving the City some control with regard to these types of situations. The Mayor stated that Larre Robertson from the Pizza Hut asked if he could comment at this time. Mr. Robertson stepped forward and spoke to the Council expressing his objection to the possibility of dumping waste at the Airport. Councilwoman Mallea was recognized and stated she had several items to bring to the attention of the City Council. Mrs. Mallea stated that it was her intention at the last meeting to ask permission from the Council to bid the sound system at the Fieldhouse. As it evidently was not done, Councilwoman Mallea MOVED and it was SECONDED by Houchins that permission be given to bid the sound system at the Fieldhouse. MOTION CARRIED Councilwoman Mallea stated that: the second item was with regard to Revenue Sharing monies. The Revenue Sharing proposals that the Stadium Commission is considering at this time was a report on the roofing and the City Engineer recommends that the emergency :lighting be enhanced. The "C" 03"l Pacie5 y Commission also would like for the Council to consider a request from the School District. They would like the City to give them the irrigation pump which has been used at the Complex. The District claims that the City has no use for it. With the consent of the Council, Mrs. Mallea stated that she would like to recommend that the City Engineer research that request and advise the Council. Councilwoman further said that the Commission has also advertised for a new Manager at the Stadium as requested by the Mayor. The Commission was informed by an inspection report that considerable work needed to be done in the area of the concession stand. They were also told that a hood was needed if the sale of hamburgers was allowed, something done to the counters and sinks, probably need to tear out the cement in order to do something about the connection to the drainage of the ice machine, and also some problems with the insulations. There was two ways to proceed. One was to take up the floor and the other suggestion was that the City break out the wall and add on a concession stand. This was in the original plans that the City had. done. Mr. Holly checked with the Job Corps to see if they could possibly do this work. Mrs. Mallea stated that she was requesting the Council's recommendation as to whether the Commission should proceed in this direction. Direction was needed and she would ask that the City Council give it some thought and report back their feelings. Councilwoman Mallea also informed Council that Mr. Holly bought $4,000 worth of needed tools. In addition, Blakley Engineers was in charge of the project for the heating, air conditioning, and insulation. As most know, the color and the texture of the insulation has not be accepted. A certain portion of the contract was retained. They met with the people who provided the insulation and the person who installed it. A recommendation was made by them as to what they would do. The Commission has made a counter offer to them and this offer consists of leaving the ceiling area as it is, but to treat with water the side wall areas. This would take the fluffiness out of the walls. The counter offer also stated that they should tamp the wall surface and follow this with an application of a half inch of white, mineral fiber coat which is what the City thought they were getting in the first place. The City Engineer suggested that there be a three way split of this cost: one from the provider of the insulation, one from the applicator, and that the City's part has already been provided by doing the cleanup and the additional lights and other things involved. We have required that the two year guarantee remain and the work would be done when the building was not in use and the removal and replacement of the lights should be borne by the contractor. It was also determined that since the City has made major concessions on all cost, the remedial work shall be born by the contractor and by the applicator. It was the feeling of the Commission that Council approval was needed to submit this counter offer. MOVED by Mallea, SECONDED by Winder that approval be given to the Stadium Commission to submit the counter offer as stipulated. MOTION CARRIED Councilwoman Mallea completed her report by informing the City Council that she attended the Vocational Education Day at the High School. Councilwoman Straight attended the Library Board Meeting last Thursday. Their audit report was '.received and everything was in order. Mrs. Straight also stated that she had received some inquiries as to when Paynter was going to be refinished, graded or whatever was the proper term. 3ook 29 Page 60 (MAYOR'S COMMENTS) Mayor Cowles expressed his thanks to the Council President Jack Raymond for assuming the position of Acting Mayor while he was out of town. The Mayor stated that there was a lot of positive things happening in Caldwell. It was a good place to live particularly when you visit other areas and see their problems at this time. The City Engineer asked the Council if a Special Meeting could be held on March. 14th at Noon. Bids would be opened on the 11th of March for the Kit ,project. They were planning an eighty percent expenditure level by the 1st of June so every week counts in this particular project. Therefore, he would request that the bids be reviewed on this project at Noon on the 14th. Bids would also be opened for some needed work at the Treatment Plant that has to be moved along very quickly. Bids wi11 be opened on the 25th of March and they would like to award as soon as possible so that the project can move along. Another Special Meeting could be scheduled or the Council could allow him to award the bid to the low bidder. MOVED by Mallea, SECONDED by Houchins that the Staff be authorized to accept the lowest bid for the Treatment Plant Project unless there is a problem. If a problem does occur, a Special Meeting could then be called. MOTION CARRIED There being no further business, the meeting was adjourned at 9:30 p.m. APPROVED AS written THIS 21st DAY OF March , 1988. Cou 'lperson ouncilpe s n Councilperson r MMd y ' o a r ounciIperson Councilperson Councilperson ATTEST: City Clerks -/