HomeMy WebLinkAbout1980-03-06city council minutesBook 21 Page 66
SPECIAL MEETING
March 6, 1980
3:00 p.m.
The Special Meeting was called to order by Mayor Pasley.
The Roll of the City Council was called with the following
members present McCluskey, Williams, Hopper, and Carter.
Absent: Betts and Raymond.
(DISCUSSION WITH REGARD TO PERSONNEL :POLICIES)
The Mayor stated that the purpose for this Special Meeting was tc
discuss the Personnel Policy changes that were suggested. This
item was on the Agenda at the last Regular Meeting, but action
was postponed until the City Council could meet and go over the
changes again to make sure that there was no misunderstandings.
The Mayor then called on Councilwoman Williams to discuss these
suggested changes. Councilwoman Williams stated that the proposed
changes presented to the Council for consideration at the Regular
Meeting were as follows:
Proposed Changes to Personnel Policy:
Earned Vacation: Page 4
Delete Items #2 and #8
ADD: Pull -time employees begin to accrue vacation time
immediately upon employment although vacation time may not
be used until the employee has successfully completed twelve
months of continuous service.
After one year of continuous employment, an employee who is
either dismissed or who resigns will receive payment in the
amount of one day's salary for each vacation day accrued under
the following terms:
An employee who resigns, but fails to give his
supervisor a ten day written notice will forfeit
payment of accrued vacation time.
An employee who is dismissed for cause (i.e. not lack
of work) will forfeit any claim for accrued vacation time.
ADD: SEVERANCE PAY
Severance pay will not be recognized unless authorized by the
City Council. This authorization will be in the form of a
written request from the Council President, and submitted to
the Payroll Department in advance of the employee's
termination date. Such notification will state the number of
days, daily rate, and total amount to be paid.
Page 1: Change as follows:
PURPOSE: The rules and regulations are
the recruitment and development of the
for each position in the service of the
for establishing orderly procedures for
personnel system in such a way as to be
following princir'les:
adopted to provide for
)est available employee
City. They provide
administering the
consistent with the
1. Recruiting, selecting and advancing employees on
the basis of their relative ability, knowledge, and
skills, including open competition of qualified
applications for initial appointment;
2. Establishing pay rates consistent with the principle
providing comparable pay for comparable work;
3. Training employees, as needed, to assure high quality
performance;
4. Retaining employees on the basis of the adequacy of
their performance, correcting inadequate performance and
separating employees whose inadequate performance cannot
be corrected;
Book 21
Page 67
S. Assuring fair treatment of applicants and employees
in all aspects of personnel administration without regard
to political affiliation, race, color, creed, national
origin or ancestry, sex, or religion.
POSITIONS COVERED: These regulations shall apply to all
positions in the City of Caldwell with the exception of the
Fire and Police Departments.
INTERPRETATION: The regulations are intended to cover most
personnel problems and actions which will arise. Those not
— specifically covered shall be interpreted by the Department
Head, Mayor, and City Council. Such interpretations shall be
in keeping with the intent of the resolution establishing the
personnel policies and the purposes of said policies.
VETERANS' PREFERENCE: Procedures concerning honorably
discharged veterans of any war will conform with Title 65,
Chapter 5, Idaho Code, providing that equal preference be
awarded such veterans as exists under Federal Civil Service
Statutes.
ENFORCEMENT AND ADMINISTRATION: The responsibility and
authority for the enforcement and administration of the rules
and regulations set forth herein are vested in the Niayor and
City Council.
Councilwoman Williams then commented that there was about three
things that needed to be discussed with regard to these proposed
changes. The first change discussed was with regard to vacations.
Councilwoman Williams stated that. since the last meeting she had
prepared a revised policy dealing, with the vacations which she read
to the Council as follows:
No vacation will be granted for the first year of employment.
Beginning with the second year of employment, an employee will
be granted ten working days each calendar year.
Amount of vacation granted:
From the beginning of the second year through the
twelfth year - ten working days.
From the beginning of the thirteenth year through the
twentieth year - fifteen working days.
From the beginning of the twenty -first year and thereafter--
twenty working days.
Effective date of this policy on vacations will be retroactive
to January 1, 1980.
Any unused vacation recognized after the date of this policy
will be the one week carried over from 1979.
Councilman Carter inquired as to what the Policy had read in the
past.
Councilwoman Williams said that she felt that there has been a
difference of opinion in the past couple of years and that the City
has been paying accruals. She further commented that this was the
time to get the Policy straightened out so that it can be understood
and followed.
The City Council discussed the Personnel Policies at some length.
Mr. Lewis questioned as to whether you can get from date of
employment anniversary to calendar year under this policy as written
by Councilwoman Williams.
Councilwoman Williams stated that probably to get from the
anniversary date to a calendar year basis, the City will have to pay
that difference. She did state that she objected to the employees
having a vacation at all in the first year of employment.
Book 21
Page 68
The question was raised that if they began in October that when
their anniversary date came around there would only be a short time
left in that year to take their vacation in order to get on a
calendar year basis.
It was the Mayor's suggestion that all employees revert to the
calendar year after their third year of employment.
Several of the suggestions made were: No vacation or pay in lieu
of vacation shall be granted for the first year of employment.
That after twelve continuous months of employment, ten working days
will be granted. Starting with the third year of employment, only
calendar year basis will be recognized for vacation purposes.
After continued discussion, it was agreed that the discussed
changes would be typed up, and that Mr. Lewis and Donna would
get together to further analyze the problems. It would then be `
considered for approval at the next Tuesday noon meeting. It was
also agreed that when the policy was approved, the Department Heads
must be instructed as to how it was to be handled.
The Council also discussed the policy of severance pay. The Mayor
asked where severance pay was involved other than vacation pay.
Councilwoman Williams stated that in several instances when an
employee has left he has been given severance pay.
Councilman Hopper said that he felt severance pay should only be
given when a job was taken away from an employee. The other Council
.membexs.seemed to be in agreement with this and that it would have
to have approval before submitted.
Councilwoman Williams pointed out that the portion regarding the
Veterans' Preference must be added as there has been problems
with this.
There being no further business, the Meeting was adjourned at
4:35 p.m.
APPROVED AS written. THIS 18th DAY OF March 1980.
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