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HomeMy WebLinkAbout1970-03-05city council minutes241 It was moved by Councilman Dakan, seconded by Councilman Banks, that we accept the low bid of the -- Garber Mtor Company in an amount of $2,020.00. A vote was taken and the motion carried. Report of Police Department The monthly report from the Police Department for the month of January, 1970, was read for the consideration of the Council and was ordered placed on file. Application for Beer License approved An application from Mr. Edward A. Claycomb and Mr. Robert L. Baker as a partnership for a Beer License to operate a business located at 707 Main Street known. as "ge Western Beer and Lunch" was presented for the consideration of the Council. The application had been approved by the Chief of Police and was accompanied by a receipt from the Clerk for the required fee. It was moved by Councilman Dakar, seconded by Councilman MoCluskey, that the application of Mr. Edward A. Claycomb and Mr. Robert L. Baker for a beer license at 707 Main Street be approved and that the License be issued. A vote was taken and the motion carried. Special Meeting announced A Special Meeting of the Council was announced for March 5th at 4:00 p.m. in the Council Chambers for the opening of bids for construction under Local Improvement District No. 65. Pmendment to Code to be prepared - Mayor as Flo- Officio member of Commissions and Boards Councilman Martin then told the Council that he thought it would be a good idea if, in the interest of doing his job as City Administrator, the Mayor was an ex- officio member of all City Commissions and Boards He said that from the meetings that he attended,'probably the Mayor would like to attend but that his presence now seems to be on the basis of invitation and he thought it a good idea to include in the City Code under duties and responsibilities of the Office of Mayor, that the Mayor be an ex- officio member of all Commissions and Boards of the City that he might attend any time he might wish to, in the public interest. Mayor Carpenter stated that he thought this was a good idea. It was moved by Councilman Mrtin, seconded by Councilman. Keys, that the City Code be changed accordingly, A vote was taken and the motion carried. Bills for End- February It was moved by Councilman Martin, seconded by Councilman Keys, that the warrants for claims and payrolls be approved as per list and filed in the City Clerk ^s office. Such warrants being in the totals as follows: Warrant Numbers 119 thru 146, General Fund: -------------------------- -------------- $ 2,981.47 Warrant Numbers 94 thru 105, Water & Sewer Fund: Water ------------ w-------- - - - - -- 769.36 Water, Capital - ---------- - - - - - -- 1,0118.48 Treatment Plant ------------ - - - - -- 506.00 Water, General Cffice ------------ 459.76 Sewer Maintenance ------ ---- --- - -- 14.26 Warrant Numbers 126 thru 149, Special Funds: Fire ----------------------- - - - - -- 231,84 Cemetery ------ --- -- ------ -- - -- - -- 63.10 Cemetery, Capital ---------- - - - - -- 208.00 Street -------------------- - - - --- 1,105.81 Street, Capital ------------ - - - - -- 4,551.00 Sanitation Contracts ------- - - - - -- 6,393.04 Armory --------------------- - - - - -- 101.04 L. 1. D. #64 ----- -- ------- ------ - -- 94.84 Warrant Numbers 293 thru 352, (excepting #293) General Fund Payroll, $ I February ---------- ------------------------------------ 28,068.22 Warrant Numbers 353 thru 408, (including #293) Special Funds Payroll, February - - - -- 16,640.80 Warrant Numbers 408 thru 435, - ''dater & Sewer Funds Payroll, February -------- - - - - -- 7 8812,...000. $ 71,213.92 A vote was taken and the motion carried. It was moved by Councilman Banks, seconded by Councilman Dakan, that the meeting recess to 4 :00 P. on the 5th day of March, 1970. A vote was taken and the motion carried. The meeting recessed at 10:50 P. M. COUNCIL CHAMBSHS MA.B.cH 5, 1970 4-00 P. PL The Council met pursuant to recess and acknowledgement of notice in the following form: We, the undersigned P and Id;mbers of the City Council of the City of Caldwell, Idaho, do j J / L COUNCIL CHAMBSHS MA.B.cH 5, 1970 4-00 P. PL The Council met pursuant to recess and acknowledgement of notice in the following form: We, the undersigned P and Id;mbers of the City Council of the City of Caldwell, Idaho, do 242 I acknowledge notice of a special meeting of the said City Council to be held in the Council Chambers in the City Hall in the City of Caldwell, Idaho, at the hour of 4 :00 F.M., on the 5th day of March, 1970, for the transaction of all business in connection with the following objects; Opening bids for construction work under Local Improvement District No. 65 and report by tbyor on meeting with the Canyon County Commissioners on solid waste disposal. Witness our signatures this 5th day of March, 1970. YayorU a Counc an Cc c a Co c an ono man uncii Mayor Charles W. Carpenter presiding. Upon Roll Call, the following Councilmen answered present: Charles C. Hanks, Alfred H. McCloskey, V. Jay Martin, C. A. "Chet" Davenport, and James R. Dakan. Absent: James W. "Bill" Keys. Bids opend for construction work under L.I.D. #65 Mbyor Carpenter announced that the first order of business would be the opening of bids for con- struction work under local Improvement District No. 65 afterwhich he would report to the Council on his meet- ing with the Canyon County Commissioners on solid waste disposal. local Improvement District No. 65 had been created and established for an irrigation extension. Bids from the A and H Construction, Inc. with address of P. 0. Pox 383 in Meridian Idaho and from Gray Construction with address of Route #2, Box 251A in Nampa, Idaho were opened and read as follows: A and H Construction, Inc. Gray Construction Item Total Price Total Price 1. 10+' Concrete Pipe 1484 IF 5,876.6L 3,991.96 2. 8" Concrete Pipe 156 IF 699.20 394.68 3. 8" x 101 Concrete Tee 20 262.40 360.00 4. 8" Concrete Ell 20 177.00 241.60 5. Concrete Check Box 4 1,300.0o 1,200.00 6. Manhole 1 285.00 200.00 -Tb0. K _r, 7MT"2 The bid of A and A Construction, Inc. was accompanied by Cashier's Check #2809 in an amount of $420.01 and the bid of Gray Construction was accompanied by a Hid Bond in the amount of 5% of the bid. Both bids were above the Engineer's Estimate of $4,023.16. Councilman Keys entered the meeting at this time. The City Engineer reported that there could be tv7o alternatives. He referred to the original quotation to the people in the Improvement District, and said that the Local Improvement District was to pay for one -half of the material cost of the drain line on Airport Avenue from Woodlawn to the Dixie Drain which had been previously placed under a Street local Improvement District with the intention that should this Irrigation District mature, it would bear it's share because these properties could irrigate only by reason of the fact that the drain line was available to carry the overflow water. He said this cost was about $800.00. Also, when Sunset had been done, a line had been laid under it so the street wouldn't be torn up at a later date and this was around $136.00. Mr. Lewis said that, if the City wanted to bear this cost it would be about $950.00, but, this wasn't a sufficient amount to cmne within the estimate. On the other hand, he said that Mr. Gigray had expressed that legally, he couldn't see any reason why the City couldn't do the work themselves on the Engineer's estimate for prices and, in this event, the City Irrigation Department wool Ido the work. In answer to the question, Mr. Lewis stated that if they started early next week, it would take approximately two weeks and from the standpoint of time and personnel, it would be possible for the City to do the work and he thought it would he possible to put the system in, buy the materials and pay the Water Department for the use of its backhoe and the Irrigation Department earn $1,000.00; that this would be earn - ad revenue as is done for other construction work done in this Department during the off season. Mr. Lewis stated further that the Attorney had suggested negotiation with the low bidder as a possibility but due to 243 the amount of the bid over the estimate, he didn't think this would be possible here. After some further discussion; it was moved by Councilman McCluskey, seconded by Councilman Banks, that the City reject the bids for construction work under local Improvement rdstrict We. 65. A vote was taken and the motion carried. It was then moved by Councilman Mb auskey, seconded by Councilman Banks, that the City Irrigation Department proceed with the project. A vote was taken and the motion carried. Report on meeting with County Coamiissionars on solid waste disposal Mayor Carpenter then reported to the Council on the meeting with the County Cmmissioners the previous morning with regards to the solid waste disposal proposal. He said they had discussed the condit- ions of the present disposal site, what needed to be done to make the available area useable and then the legislative Bill 1434 which had just been recently passed and signed by the Governor placing the responsibil ity with the ;aunties to provide solid waste landfill sites and to maintain them. He said they had told the Commissioners that the Cities were.no longer involved in a decision as to the operation of the landfills and it was the County$a responsability but that they would cooperate in anyway possible to get the present site ready for what could amount to about a period of one year. Mayor Carpenter told the Council that the City had had a truck and some men at the site helping to lay a the for the drain and it would probably require some trucks and men when the road was constructed int the area. In the interim, the County was to negotiate with IMerprises, Inc, and see if they could work out the details of a five year contract with them to operate the present landfill and on into the Nelson -Deppe site. He said this would involve about $4,450.00 a month, however, there was of tbis. that they felt could be excluded such as the need for a scales in an amount of about $5,000.00 and a well at $1,500.00. The Mayor reported also, that no doubt the County would have to levy the 2 mill levy in order to operate the landfills in the County and this could be done as the Bill had a provision making it retroactive to January, 1970. Ln answer to the question, Mayor Carpenter 'told the Council that the City was participating in some work now at the present landfill with men and equipment because of prior committments to do so; that the City of Nampa was also participating and, at most, it should only amount to tiro or three days work there and there shouldn't be any money involved unless it were for some of the expense on the tile being placed there. Possible reasons for a scales at the landfill was discussed as well as the disposal of old car bodies and the difficulty of obtaining other disposal sites. Proposal or, Comprehensive Planning discussed Councilman Ee-tin referred to the presentation of the Planning Commission at the previous meeting of the Council and the proposal that the City try to fund their own comprehensive plan. He said first it was the money involved but secondly, it was the actual planning and who was going to do it. He raised the point of what qualifications are required and said that Mr. Derrick had suggested that the City's own city Engineer could do it. He said the important thing was the analysis of putting the information together and its evaluation; that he thought the City Engineer was qualified but he certainly didn't need the additional work load nor could he carry it on top of his present responsibilities but it had been suggested that the City might hire another City Engineer to take part of the work load. He said the thought that came to his mind was that, if it took a year to do the planning and you were only working for the development of the one comprehensive plan, that you couldn't hire someone to do the administrative work for one year and then not be needed anymore. Councilman Hanks stated that a suggestion of the Recreation Board was that perhaps the Park Superintendent and a full time Recreation Director could work in on this and perhaps the right qualified man could do the work of an administrator for a year. City Engineer Mel Lewis told the Mayor and Council that the first thing they needed to decide was what their goal was and probably the first priority was the extension of the sewer system. He explained what was required for Counties in obtaining funds and said he was somewhat oonfused at this time as to just I what was needed for the City to qualify for funds but, if the City was after a water and sewer plan to quali Z44 fy for Federal Aid Funds, then he sensed that by the time this information had been obtainedi planned use, zoning, transportation, etc., were going to be by- products of the original plan. Also discussed was the City's obligation under the present contract with Johnson and Nelson for Planning and then discussed were the previous studies by CH2M on the City's water study, planning for the Sewage Treatment Plant, sewer study, infiltration study, and their present engagement in the combination study with the City and Simplot in the treatment field, and their knowledge of the water and spwar facilit in Caldwell. Various phases of a study for planning and the stages of development were also discussed a_fterwh Councilman Martin told the Council that he dust wanted to place this before them so they could be thinking about it. No further action was taken by the Council at this time. It was moved by Councilman Keys, seconded by Councilman Banks, that this Special Meeting redess til the next meeting on the 16th of FHrch, 1970. A vote was taken and the motion carried. The meeting recessed at h :50 p.m. yor -y COUNCIL CHATeERs :7ARCH 12, 1970 11;00 A. M. The Council met pursuant to call and acknowledgement of notice in the following form; We, the undersigned Mayor and Members of the City Council of the City of Caldwell, Idaho, do hereb; acknowledge notice of a Special P5eeting of the said City Council to be held in the Council Chambers in the City Hall in the City of Caldwell, Idaho, at the hour of 11!00 A. M., on the 12th day of March, 1970, for th transaction of all business in connection with the following object: Consideration of a Resolution calling public meeting for the purpose of granting a public hearing pursuant to Section 50 -1002, Idaho Code, before the Annual Appropriation Bill shall be passed. Witness our signatures this 12th day of March, 1970. - I ZAL/Z � Yor unc punCi - an councilmen unc a Myor Charles W. Carpenter presiding. Upon Roll Call, the following Ccuncilman answered present: Charles C. Banks, Alfred H. McCloskey, James W. "Bill" Keys, V. Jay Mar+.in, C. A. "Chet" Davenport, and James R. Dakan. Presentation of Resolution Mayor Carpenter stated that this Special Meeting of the Council was called to consider a Resolution setting the date for a public hearing prior to the passage of the Annual Appropriation Bill for the City of Caldwell. The Mayor informed the Council in that the total proposed appropriation for budgeted funds for the Fiscal Year 1970 was in an amount of $1,516,498.23 compared with the total appropriation for budgeted funds for Fiscal Year 1969 of $1,357,860.22 or an increase of $158,638.01. He said that the three departments of the City where difficulties and been encountered in financing were the Street Department, the Fire Department and the General Fund influenced by the financing of the Police Department. With reference to the Police Department, the Mayor siad that the last time any officers had been added to the force was in the year 1958 and that this year the City would like to place the personnel on a 42 hour work week which would require the addition of two patrolmen and one matron to the department. Plso, in the General Fund budget was ar. orount