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HomeMy WebLinkAbout1965-03-04city council minutes403 COUNCIL CRAMRRA8 MARCH 4, 1965 4:00 P. M. The Council met pursmant to recess and acknowledgement of notice in the following form: We, the undersigned Mayor and Members of the City Council of the City of Caldwell, Idaho, do here- by acknowledge notice of a Recessed Meeting of the said City Council to be held in the Council Chambers in City Hall in the City of Caldwell, Idaho, at the hour of 4 :00 P.M., on the 4th day of March, 1965 for the transaction of all business in connection with the following object: New and unfinished business. Witness our signatures this 4th dap of March, 1965. �/. C r i Mayor N. E. "Coley" Smith presiding: Upon Roll Call, the following Councilmen answered present: E. L. Vassar, James W. "Bill" Keys, V. Jay Martin, and Charles W. Carpenter. Absent: Max Luby and C. A. Davenport. Bids opened - Construction work for Aven Street Bridge The following proposals for the furnishing of materials and doing work in the construction of the Aven Street Bridge in accordance with plans and specifications were opened and read: Watkins Construction Company - 3319 Dewey - Boise, Idaho -------- - - - - -- $22,074.74 David 0. Dorsey - 312 N. Fifth - Caldwell, Idaho ----------------- - - - - -- $25,532.70 The bid of Watkins Construction Company was accompanied by a Bid Bond in an amount of 10% of the bid and the bid of David 0. Dorsey was accompanied by a Bid Bond in an amount of 5% of the bid. After a check of extensions contained in the breakdown of items in each bid had been made and upon the recommendation of the City Engineer; it was moved by Councilman Vassar, seconded by Councilman Keys, that the low bid of Watkins Construction Company in Boise, Idaho be accepted. A vote was taken and the motion carried. Contract with Golf Professional approved Mayor Smith referred to the previous deferment of the approval of the contract with the Golf Professional. He informed the Council that C. A. Davenport, Council Chairman of the Golf Committee, had been present at the time the contract had been approved for preparation and said that he thought the contr should be executed without further delay. It was moved by Councilman Martin, seconded by Councilman Vassar that the Contract with the Golf Professional be approved and that the Mayor and Clerk be authorised to execute the same upon behalf of the City. A vote was taken and the motion carried. Resolution No. 5 Mayor Smith reported his attendance at a meeting with the County Commissioners and other City Officials from Cities in the immediate area and informed the Council of the hiring of a Civil Defense Director afterwhich, Councilman Vassar sponsored and moved the passage of the following Resolution: RESOLUTION No. 5 BY COUNCILMAN VASSAR A RESOLUTION CREATING AND CONFIRMING PARTICIPATION IN THE COUNTY- CITIES COOPERATIVE CIVIL DEFENSE: TO CO- OPERATE WITH THE IDAHO STATE DEPARTMENT OF DISOTER RELIEF AND CIVIL DEFENSE AND TO ADOPT A PLAN OF ORGANIZ- ATION AND OPERATION RELATING TO DISASTER RELIEF AND CIVIL DEFENSE THROUGHOUT CANYON COUNTY, IDAHO. WHEREAS, the Department of Disaster Relief and Civil Devenae was created by Chapter 269 of the 1955 Session Laws of the State of Idaho, and by said act it is provided that each city and county in the State of Idaho is authorised to establish a local organization for disaster relief and civil defense to cooperate with the Civil Defense Agency of the State of Idaho and of the Federal Government, and WHEREAS, Canyon County, Idaho, and the cities and villages of the county have adopted plans relating to the organization of the County - Cities Cooperative Civil Defense, and WHEREAS, the Board of County Commissioners of Canyon County and the governing bodies of the 404 cities and villages desire to cooperate with the State of Idaho and amongat themselves in maintaining a ci' defense organisation in the county in conjunction with the various cities and towns and in accord with the plan of the State of Idaho* NOW, TH&WORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF CANYON COUNTY, IDAHO, AM THE CITIES AMID TOWNS OF CANYON GOMM, IDAHOs Section 1. That the Plans, heretofore referred to, relating to the civil defense and all provisions* thereof as set forth in these plane and in the plan to be known as the Canyon County Plan, and relating to the County - Cities Cooperative Civil Defense be hereby adopted as rules and regulations of the Board of County Commiasioners of Canyon County and the governing bodies of the municipalities here below indicated this purpose. Section 2. That the provisions of the said Plan of Canyon County and the cities and towns designated in Section 1 hereof, are adopted for the purpose of establishing, and there is hereby established, in Canyon County, Idaho, a Disaster Relief and Civil Defense organisation to be known and designated as County - Cities Cooperative Civil Defense, which organization is hereby created under and by virtue of the laws of the State of Idaho, particularly for the purpose of complying with Chapter 269, 1955 Session Laws of the State of Idaho Section 3. ORGANIZATION. A. The operations of the said County - Cities Cooperative Civil Defense shall be governed by a County Civil Defense Board consisting of the members of the Board of County Commissioners of Canyon County, Idaho, the Mayors of each of the cities or villages participating and one member from the City Council, Village Board, or similar governing body from each of the above mentioned cities or villages. Included, also, as members of this Board, are time Senator and the Representatives to the State Legislature Canyon County. The Chairman of this Canyon County Civil Defense Board shall be a member of the County Ommuissioners of Canyon County. (b) The County Civil Wanes Board shall appoint a Director. The Director shall be Vice - chairman of the Board, and in the absence of, or upon the direction of, the Chairman, shall act in behalf of the Chairman upon all matters within the preview of this resolution. (c) A Treasurer shall be appointed by the Board, with appropriate recognition of the needs, oapabilit- ies, availability, and other qualifications, including proper bonding arrangements, as will allow the simplea yet moat complete system of keeping records and handling the financial transactions of the County - Cities Cooperative Civil Defense. (d) Other divisions of personnel may be provided by resolution or ordinance or by rules and regulations as provided in Section 4 hereof. (e) An Advisory Council shall be established for the assistance of the County Civil Defense Board and to furnish, on request specialized information or liaison with such other groups as may be designated in the Plan. This Council shall be purely advisory in character and shall hold no authority or voting power in matters governing the operations of the County- Cities Cooperative Civil Defense. Included as members of the Advisory Council, but not limited to, are: Members of City Councils County Attorney A Representative of the County Women's Council A Representative of the Clergy Council The Military Liaison Representative The Red Cross Liaison Representative Section 4. DUTIES. (a) The County Civil Defense Board shall have such duties and functions as provid- ed herein or in the County Plan and such duties and functions as may be assigned to them, or either of them from time to time by the Chairman or the Director within the regulations established by the County Plan, and shall in particular, perform the following duties and functions: a. To prepare rules and regulations to comply with the disaster relief and civil defense plans and programs of the State of Idaho. b. Formulate, adopt and recommend for adoption by the Mayor and Councils, or governing bodies, of the cities, towns, and villages, and the Board of Commissioners of Canyon County, rules and regulations concerning: 405 (1). A Table of Organisation regarding the number of personnel of the County - Cities Cooperative Civil Defense andthedivision of such personnel into such groups or divisions as to promote the administration of the purposes of this resolution daring the period of any disaster, each administration to include, but not to be limited to a). administration facilities and personnel; (b). supply facilities such as food, housing, clothing, fuel; (c). health, hospital and first aid facilities and care; (d). trana- portation; (e). communications; (f). police and fire protection and control. (2). A Manual of Operations to define the duties, powers and functions of the several component divisions of the County - Cities Cooperative Civil Defense, including Fiscal and Financial rules and regulations as may be amended, altered, or revised from time -to -time after approval by the County Civil Defense Board in regular or special session. (B). In all matters pertaining to organization and operation of the County- Cities Cooperative Civil Defense Board, a majority of the membership of the Board shall, if present at a regular or special meeting, constitute a quorum. Matters of policy or changes in the administration, including the position of the Director, shall require the approval of a majority of the full membership of the Board. The Chairman of the Board or his delegated substitute shall determine which matters shall be considered to be in these oatagories should there be any question arise as to their classification. (C). The Canyon County Civil Defense Board shall meet regularly at lntervels of'three montha on dates established by and at the convenience of the membership of the Board. a. The last regular meeting during each calendar year shall consider and approve matters pertaining to the budget and fiscal matters for the following calendar year and in sufficient time that such proposals as may be pertinent may be presented to the various city and village councils or their counterparts and the Board of County Commissioners for their consideration and approval. Section 5. That this agreement shall be in full force and effect from and after the _ day of , 19_, as the rules and regulations of Canyon County, Idaho, and the cities and towns subscribing hereto. The motion for passage of said Resolution was seconded by Councilman Keys. A roll call vote was called for when the following Councilmen voted in the affirmative: Vassar, Keys, Martin, and Carpenter. Negative votes: none. Absent and not voting: Luby and Davenport. Mayor Smith announced that Resolution No. 5 had passed. Request for variance approved City Engineer Mel Lewis presented an application for variance from Chapter 8, Title V of the City Code from Mr. Lonnie Witt for consideration of the Council in which he was applying for a variance from the subdivision regulations to build one residence, without platting, on the property described as follows: COMMENCING at the Northwest corner of Tract "P" of Mountain View Subdivision, Caldwell, Idaho, according to the plat thereof of record in the office of the County Recorder of Canyon County, Idaho, running thence East a distance of 115 feet to the real point of beginning; Thence continue East along the North boundary line of said Tract "P" a distance of 100 feeti thence South at right angles parallel to the East boundary line of said Tract "P" a distance of 140.6 festj thence West at right angles parallel to the South line of said Tract "P" a distance of 100 Peat; thence North at right angles parallel to the West boundary line of said Tract "P" a distance of 150.6 feet to the real point of beginning. Mr. Lewis further informed the Council that, at a special meeting of the Planning Commission on the date of February 4, it was moved by Pete Clasen that the Planning Commission recommend to the City Council that the variance be granted provided Mr. Lonnie Witt would agree to plat the remainder of the property he owns on this date in Tract "Pu of Mountain View Subdivision, Caldwell, Idaho. Seconded by Andy Johnson. Notion carried. After a brief discussion, it was moved by Councilman Keys, seconded by Councilman Carpenter, that the recommendation of the Planning Commission be accepted and that the variance be granted subject to the execution of an agreement as stipulated by the Planning Commission by Mr. Lonnie Witt. A vote was taken and the motion carried. There being no further business to come before the Council; it was moved by Councilman Vassar, seconded by Councilman Martin, that the meeting recess until 8:00 p.m. on March 11th. A vote was taken and the motion unanimously carried. The meeting recessed at 4:45 P.M. ti N.