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HomeMy WebLinkAbout1975-02-27city council minutesBook 16 Page 44 SPECIAL MEETING February 27, 1975 4:00 P.M. The meeting was called to order by Mayor Pasley. The roll of the Council was called with the following Council members present: Gamboa, Carter, McCluskey, and Banks. Absent: Dakan and Williams. (CHANGE ORDER FOR WELL #9) Mr. Lewis explained briefly the situation with regard to Well Number 9 now being constructed with E.D.A. funding. Mr. Witt, the Contractor, drilled to a depth of 500 feet, installed three screens in an inner casing near the bottom of the well as directed by Mr. Kelly, Engineering Consultant. The Contractor proceeded to develop the well by pulling the outer casing to expose the bottom two screens and completed the development in this area. When he attempted to pull the outer casing to expose the third screen he was unable to do SO. Subsequently, a pump test revealed the maximum yield of the well would be only three hundred gallons a minute. Since this was not enough, alternatives were studied. Mr. Kelly would recommend the installation of more inner casing above that now installed with another 25 feet of screens in two sections, the cutting of the 18 inch casing above the present inner casing such that it can be pulled to expose the upper screens and develop more water from the upper layers. Mr. Lewis then presented a change order prepared by Alpha Engineers which would provide for the funding of the additional work contemplated. He also presented an analysis of the project costs which revealed an addition of $22,620 to the original project estimate of $423,000. Mr. Lewis stated that at the suggestion of Mr. David Wallace, E. D. A. Project Manager in Seattle, he had written a letter requesting E. D. A. grant participation in the amount of 50% of the $22,620. Mr. Lewis then recommended that the Council and the Mayor approve the change orders for the increased costs of the well. Change Order Number 3 was for the additional hours already completed by Mr. Witt in the amount of $3587.50. Change order Number 4 was the increased cost anticipated for the completion of the well and was in the amount of $14,329.50. MOVED by McCluskey, SECONDED by Carter that these change orders for increased costs be approved. MOTION CARRIED (GEORGE HAMMAR) The Mayor informed the Council that George Hammar was moving and has a $400 rug that he would like to sell to the City for $150. The Council recommended that Howard Olsen take a look at the rug to see what he felt it was worth. If the City does buy the rug, the payment would be made out of the Cemetery monies. (MR. SPERRY - GIFT OF EVERGREENS TO THE CITY) The Mayor told the Council that Mr. Sperry, who owns a place on Pleasant Ridge Road, has a number of evergreens that he would like to give to the City if the City would be willing to dig them and move them at their own expense. Mr. Payne and Mr. Crockett have been out to look at the trees and said that Book 16 Page 45 between the Park Department and the Golf Department they would like to have one hundred of them. In order to do this, the Mayor continued, the City would have to rent the tree machine for three weeks at $300 a week which would come to $900. The Mayor asked the Council to authorize the moving of these trees and for the expense to come out of General Government Revenue Sharing. MOVED by Gamboa, SECONDED by Carter that these evergreens be accepted, the machine rented for $900 and that the expense be authorized to come out of General Government Revenue Sharing. MOTION CARRIED (RECREATION BUDGET - COUNCILMAN BANKS) Councilman Banks stated that the problem that has been encountered in the Recreation Department was that the Registration fee was budgeted on the programs that have been scheduled as income, but the budget was not set up for spending for these programs. Therefore, the City can't pay out for them. Some of these programs were going at the time and there was no way to pay the people conducting the programs. Councilman Banks suggested that an amendment be made to the budget which the Mayor told him could not be done after the budget had been published the first time. The budget can be decreased but not increased after the first publication. After much discussion, it was decided by the Mayor and Council that the Registration fee be collected by the Instructors of the programs and that the person in charge of the program keep seventy -five percent of it. Councilman Banks also informed the Council that he had received an answer from the Fire Department regarding the agreement that was sent to them for their consideration. The first point that they expressed concern for was that the Prevailing Rights was not included, but Councilman Banks had told them that these rights must be listed which they were not. The second point was that there was nothing about the CETA Program included in the Agreement. Councilman McCluskey pointed out that there was some misunderstanding concerning this CETA Program as the City Council expected it to be sending a man over to the Fire Station for training, while the Firemen anticipated an extra day off when this CETA Program trainee was available. The Mayor stated that the Fire Chief was very much against the CETA Program. The third concern was on Article 18 in reference to the definition of call back time and overtime. The Fire Department said that these were two separate things and should be included as such on the Agreement. The Mayor also stated that at a testimony attended at the State Legislature, he found that the cities who voted for City Collective Bargaining said that cities must have a Management's Prerogative detailed in the contract with the Union. The last point to be expressed by the Firemen was Article 23 where they felt that the length of time set for written proposals to be sent to the Council was illegal. The Mayor Book 16 Page 46 read to the Council the latest section from the Idaho Code that does not state any specific time set. After much discussion, the Council recommended that the Fire Chief be contacted concerning these points brought out by the Department and that further discussion continue when the majority of the Council was present. Councilman Banks also informed the Council that at a recent meeting of the Canyon Development Council he was informed that the City had not paid their bill to them for last year. The Mayor said that the reason was because they had not sent the City a statement of amount due. Councilman Banks also said that he was suggested by the CDC to attend a meeting of planners in British Columbia in April along with Arlo Nelson, but that he felt the expense was too much to justify his going at this time. (MR. LEWIS, CITY ATTORNEY REMARKS) Mr. Lewis said that if any of the Council had any influence with their Legislatures, Senate Bill No. 1140 will take the City Council's power away to form Local Improvement Districts, and that they should let them know how they feel concerning this. Mr. Lewis also pointed out that he would exceed the budget on several projects that are in progress, including the street lighting, E.D.A. appropriation, and upgrading stop signs and school signs, etc., but all of these projects are to be Grant funded. Councilman McCluskey stated that you do not have to budget for funds if they are to be federally funded. You can increase the budget anytime during the year if it was to be from Grant monies. Mr. Lewis stated that he would proceed in this manner. (CANYON DEVELOPMENT COUNCIL PAYMENT) The Mayor stated that Councilwoman Williams said that this could be paid as it was budgeted for last year and have it set back; then ask them if we pay this year's if we can't carry that forward until next year and budget it next year. John Holland, the City- Treasurer, called them and they did agree to this. This next Tuesday the Council will be asked to O.K. this year's claim. There being no further business, the meeting was adjourned at 5:00. APPROVED AS written THIS 4th DAY OF M arch 1975. Mayo __.w. i i Councilman ATTEST: CITY CLERI