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HomeMy WebLinkAbout2002-02-18city council minutesBook 43 Page 26 REGULAR MEETING FEBRUARY IS, 2002 7:00 P.M. The Meeting was called to order by Mayor Nancolas. The Invocation was offered by Pastor Ray Keck of the First Assembly of God Church. The Mayor requested that everyone remain standing for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Ozuna, Wells, Gable, Callsen, and Hopper. Absent: Tallmon. SPECIAL PRESENTATIONS. The Mayor stated that he would like to make one special presentation at this time. He explained that the Governor has established an award to be presented to honor citizens for their service to their fellow men and their communities called the Brightest Star Awards. Daniel Heidt of Caldwell was presented this trophy for his leadership benefiting families and children on a national level. The Mayor explained that he accepted this award from the Governor for Mr. I-Ieidt who was not available at that time. Mr. Heidt spoke briefly to the Mayor and Council stating how much he appreciated the recognition and explained what his work has consisted o£ ADDITIONS OR DELETIONS TO THE AGENDA, Mayor Nancolas asked if there were any additions or deletions to the Agenda. It was Moved by Ozuna, SECONDED by Hopper to remove Number 3 from the Consent Calendar and place it as the first item of New Business and to also note that Number 4 under the Consent Calendar be changed to approve the revised Addendum received this evening. Roll call vote. Those voting yes: Ozuna, Wells, Gable, Callsen, and Hopper. Those voting no: none. Absent and not voting: Tallmon. MOTION CARRIED MOVED by Hopper, SECONDED by Ozuna to approve the Agenda as amended. Roll call vote. Those voting yes: Hopper, Wells, Gable, Callsen, and Ozuna. Those voting no: none. Absent and not voting: Tallmon. MOTION CARRIED AUDIENCE PARTICIPATION. The Mayor asked if there was anyone who wanted to address the Council on any item that was not on the prepared Agenda. Since there was no one, the Mayor stated that the meeting would continue as outlined. CONSENT CALENDAR: The Mayor presented the following items on the Consent Calendar for consideration by the Council Members: 1. Dispense with the reading of the minutes of the February 4, 2002 Regular Council Meeting and approve as written; 2. Approve acceptance of the minutes of the Caldwell Public Library Board Meeting of January 10, 2002; 3. Approve authorizing the execution of an Airport Fuel Surcharge Lease Addendum with Silver Hawk Aviation; 4. Approve acceptance of a right -of -way deed from Dr. Donald Stritzke; 5. Approve acceptance of a sewer easement from Dr. Donald Stritzke; 6. Approve Resolution for dedication of utilities for Marble Valley Subdivision No. 2 with title of Resolution as follows: A RESOLUTION BY THE CITY OF CALDWELL, IDAHO ACCEPTING DEDICATION OF UTILITIES WITHIN MARBLE VALLEY SUBDIVISION NO. 2 TO THE CITY OF CALDWELL BY CAPITAL DEVELOPMENT IN ACCORDANCE WITH PROCEDURES ESTABLISHED IN CITY RESOLUTION NO. 4 -94. 7. Approve the following Resolution authorizing the cancellation of an Airport Lease Agreement with Max Barker: BE IT HEREBY RESOLVED by the Mayor and Council of the City of Caldwell, Idaho, that the Mayor and Clerk of said City are hereby authorized to execute that certain "Cancellation of Airport Tenant Agreement' by and between Max Barker and said City, which Cancellation Book 43 Page 27 of Airport Tenant Agreement is attached hereto and made a part hereof as if set forth in full, and which cancellation is in reference to an Airport Tenant Agreement dated July,!, 1995 by and between said parties. S. Approve the following Resolution authorizing the execution of an Airport Lease Agreement with John and Joseph Caldwell: BE IT HEREBY RESOLVED by the Mayor and Council of the City of Caldwell, Idaho, that the Mayor and Clerk of said City are hereby authorized to execute that certain "Airport Tenant Agreement" by and between John and Joseph Caldwell and said City, which Agreement is for the leasing of land related to Airport Hangar Row C — No. 4, and which Agreement is attached hereto and made a part hereof as if set forth in full. 9. Approve the following Resolution authorizing the execution of a cancellation of an Airport Lease Agreement with Ray Friend: BE IT HEREBY RESOLVED by the Mayor and Council of the City of Caldwell, Idaho that the Mayor and Clerk of said City are hereby authorized to execute that certain "Cancellation of Airport Tenant Agreement ", which cancellation is to terminate an Airport Tenant Agreement by and between Ray Friend and said City, which Agreement was entered into January 1, 1998 and applies specifically to leased land for Airport Row B — Hangar 9 and which Agreement is attached hereto and made a part hereof as if set forth in full. 10. Approve the following Resolution authorizing the execution of an Airport Lease Agreement with Michael Dean or Darlene Cornia: BE IT RESOLVED by the Mayor and Council of the City of Caldwell, Idaho, that,the Mayor and Clerk of said City are hereby authorized to execute that certain "Airport Tenant Agreement ", by and between Michael Dean or Darlene Cornia and said City, which Agreement is for the leasing of land related to Airport Row B — Hangar 9, and which Agreement is attached hereto and made a part hereof as if set forth in full. 11. Approve Order of Decision for Case No. ZON- 19 -01, a request by Herman Sakimoto to rezone a parcel of land near South Tenth Avenue near Amber Street from an R -1 to R -3 Zone; 12. Approve Contract Agreement between the City of Caldwell and the Caldwell Hearing Examiner; 13. Approve the appointment of Mike Jakobson as an alternate on the Planning and Zoning Commission. MOVED by Ozuna, SECONDED by Hopper to approve the Consent Calendar as amended. Those voting yes: Ozuna, Wells, Gable, Callsen, and Hopper. Those voting no: none. Absent and not voting: Tallmon. MOTION CARRIED OLD BUSINESS (CONSIDERATION OF RESOLUTION TO DECLARE ITEMS AS SURPLUS PROPERTY AND AUTHORIZE THE PURCHASING DEPARTMENT TO ADVERTISE AND AUCTION THE PROPERTY) The Mayor stated that this matter was scheduled to be on the Agenda at the last Regular Meeting. However, they determined that Council might want to review the items included on the list and the matter placed before Council at this time. These were items that were no longer of any use to the City, but could possibly have some use to the public in general. If the Resolution was passed this evening, the items would be auctioned off. Council asked several questions. Councilman Wells noted that under vehicles, he did not see the van from the Water Department that was being replaced. It was agreed that the listing did not include the van. The Mayor stated that a 1994 Chevy Van be included under vehicles with Resolution No. 15 -02. Councilman Wells further questioned whether the Police Department items were included. The Mayor said that the bike auction would be held at a separate time along with the Sheriff's Office. MOVED by Wells, SECONDED by Gable to amend the surplus property list to include a 1994 Chevy Van from the Water Department. Roll call vote. Those voting yes: Wells, Gable, Callsen, Hopper, and Ozuna. Those voting no: none. Absent and not voting: Tallmon. MOTION CARRIED The Mayor then read the Resolution as follows: RESOLUTION AUTHORIZING THE MAYOR AND CITY COUNCIL TO DECLARE THE ATTACHED LIST OF ITEMS AS SURPLUS PROPERTY OF THE CITY OF CALDWELL. Book 43 Page 28 BE IT RESOLVED That the Mayor of the City of Caldwell be, and the same hereby is authorized to declare the attached list of items as surplus property and authorize the purchasing Department to advertise and auction the property. MOVED by Callsen, SECONDED by Gable that the Resolution be passed as presented by the Mayor. Roll call vote. Those voting yes: Callsen, Hopper, Ozuna, Wells, and Gable. Those voting no: none. Absent and not voting: Tallmon. MOTION CARRIED (NEW BUSINESS) (DISCUSS APPROVAL OF THE WEED CONTROL BID) Mayor Nancolas noted that the next item was under New Business and was to discuss approval of the weed control bid. This bid was advertised and the City received two bids. Gordon Law, City Engineer, informed Council that the low bidder was the previous contract holder and his memo indicated the amount of the bids. Some changes were made to the contract particularly with regard to responsiveness where they tried to tighten up the criteria. Councilman Gable indicated that he did have a problem with this recommendation especially with the Airport. They have been somewhat unresponsive as regards detail and he was concerned about their availability because of their geographical location to the City of Caldwell. The only time they seem to be responsive was when we have to call them constantly. He suggested that athirty- day cancellation clause be included in this Contract before awarding it so they will be more responsive to concerns from the Airport Manager, Councilman Gable also commented that the weeds at the Airport were terrible and have been for several years. The City Engineer, Gordon Law, responded that this was an open bidding process. Mr. Law stated that he indicated to the Airport Manager that the issue of calling up the contractor to take care of business at the Airport was difficult since they were in Fruitland. A phone call doesn't cost much and they have responded to the calls. He would agreed with Councilman Gable that in other areas they have not responded as quickly as he would like them to. We have tried to tighten up the time frames involved so when we did call, they had a smaller amount of time to respond. If he was prepared for this topic, he could have had items specifically so Council could review. With regard to adding provisions to the contract, there were only two options available to us. That was to either accept as it was or re -bid. By law, he did not believe they could do it any other way. The Mayor added that these concerns have been expressed and part of the changes have been made by handling through the Street Department from a notification standpoint and to instruct the Airport Manager to be sure the contact was made. If things were still not satisfactory, they pursue getting them back until they were. The City Engineer also commented that they couldn't control who bids unless there was a blatant reason. They have tried to put responsibility of various components of the weed control contract in the hands of those who see those things every day and get a quicker call made to make the contractor aware earlier in the process. The Street Department was responsible for the right of way, the Water Department responsible for hydrants, and the Airport Manager responsible for weed control at the Airport. In writing the Contract, we indicate that the Contractor keep track of this and do it. As a practical matter, that was probably not going to happen even if he lived right here in town. Mayor Nancolas stated that the option before Council tonight was to accept the low bid or reject both bids. Councilman Gable stated that he did not want to cause the taxpayers any additional expense. However, he would ask the other Council Members before awarding this contract next year that the language be modified in the bid to better reflect a compliance with the standard that was much higher than we presently have. MOVED by Gable, SECONDED by Wells to accept the low bid submitted by Howard Company for the Year 2002 Weed Control Project. Roll call vote. Those voting, yes: Gable, Callsen, Hopper, Ozuna, and Wells. Those voting no: none. Absent and not voting: Tallmon. MOTION CARRIED (REQUEST FOR AN EXECUTIVE SESSION) MOVED by Hopper, SECONDED by Callsen that pursuant to Idaho State Code, 67 -2345 the City Council convenes into an Executive Session for the purpose of discussing litigation and land acquisition. Book 43 Page 29 Roll call vote. Those voting yes: Hopper, Ozuna, Wells, Gable, and Callsen. Those voting no: none. Absent and not voting: Tolhnan. MOTION CARRIED After meeting in Executive Session, it was MOVED by Hopper, SECONDED by Gable that the City Council reconvene into the Regular Council Meeting. Roll call vote. Those voting yes: Hopper, Ozuna, Wells, Gable, and Callsen. Those voting no: none. Absent and not voting: Tallmon. MOTION CARRIED (FINANCIAL REPORT) Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the amount of $580,744.90 for the period ended February 13, 2002 and a net payroll of $154,565.84 for the pay period ended February 9, 2002. MOVED by Callsen, SECONDED by Hopper that accounts payable in the amount of $580,744.90 represented by check numbers 78615 through 78823 and the total payroll for the amount of $154,565.84 represented by check numbers 73923 and 74016 and direct deposit stub numbers 19316 through 19442 be accepted, payment approved, and vouchers filed in the office of the City Clerk. Roll call vote. Those voting yes: Callsen, Hopper, Ozuna, Wells, and Gable, Tbose.vothrg no: none. Absent and not voting: Tallmon. MOTION CARRIED (CITY COUNCIL REPORTS) Councilwoman Ozuna reported that she attended the Firemen's Ball and Local Legends and both were fun; was attending the Citizen's Police Academy; attended a luncheon at St. Al's last Thursday acid found it very interesting. Councilman Hopper stated that he attempted to attend the Housing Authority Meeting at the Elks and there was no one there and no one knew anything about it. Councilman Callsen informed Council that he was part of the color crayon committee that was working with Planning and Zoning. Councilman Gable stated that he also attended the Local Legends and was very impressed with the program, particularly the performance by the Mayor's daughter; the Caldwell Economic Development Assistant was now on board and would urge everyone to try to attend the meeting on Thursday, at 1:30 p.m. at the College. Councilman Wells reported that he did attend the second half of the State of the City Address. (MAYOR'S COMMENTS) The Mayor reported that the Core Area Group was still functioning and according to Al Ames, we have a good chance of getting the grant we applied for the overall strategic plan for the City of Caldwell; the Fire Substation was coming along nicely; the Y.M.C.A. was also moving along and a firm hired to do the feasibility study and sites have been narrowed down to five and there next meeting would be in April; next Monday night at 5:00 p.m. at the High School was a band fundraiser and 5:30 p.m. was the meeting with the Comprehensive Plan group at City Hall; budget conversations have already begun; on March 4 there was a City Council Workshop followed by the Council Meeting; on March 5" was a workshop with Alex Stone and the Core Area Group regarding Indian Creek from 1:30 to 4:30 at City Hall; the Mayor's Old Guys Basketball Team was playing the Vallivue High School at Vallivue on March 8 ° ' at 7:00 p.m.; on the 15 °i of March, they will play Caldwell High School and the I6 "' of March was Parma; on March 11` at 4:00 p.m. was the Parks' Master Plan for "Pipe Dream Park" and at 5:30 p.m. was another workshop on plat reading. In addition, the Urban Renewal Agency has been presented with an option to trade acreage which would be to flip flop it from one side of the road to the other side. (ADJOURNMENT) Since there was no further business, it was MOVED by Gable, SECONDED by Hopper that the Regular City Council Meeting be adjourned at 9:00 p.m. Roll call vote. Those voting yes: Gable, Callsen, Hopper, Ozuna, and Wells. Those voting no: none. Absent and not voting: Tallman. MOTION CARRIED Book 43 Page 30 APPROVED AS written THIS 4th DAY OF March , 2002. ATTEST: City Clerk �,� r q (- AA6 ,�1 Mayor ® & V iY � e W