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HomeMy WebLinkAbout1985-02-11city council minutesBook 26 Page 29 REGULAR MEETING February 11, 1985 12:00 Noon The Meeting was called to order by Acting Mayor Mallea. The Acting Mayor requested that everyone stand and give the Pledge of Allegiance to the flag. The Acting Mayor stated that she would dispense with the calling of the roll of the City Council until later in the meeting with the hope that there would be a quorum present. (AUDIENCE PARTICIPATION) The Acting Mayor asked if there was anyone in the audience who cared to bring anything before the City Council that was not on the prepared Agenda. The Acting Mayor also asked if any of the members of the City Council cared to amend the Agenda in any way. As there was no one, it was declared that the meeting would continue as outlined. OLD BUSINESS (AGREEMENT WITH HIGHWAY DEPARTMENT REGARDING TENTH STREET) Acting Mayor Mallea stated that they would continue with the first item under Old Business until the Quorum was present. She then called on Ron Redmond, the City Engineer, to give an explanation with regard to this agreement. Mr. Redmond explained that this was essentially the same Agreement that the City Council approved last Fall. In that agreement, virtually the same items were identified with the exception that Tenth Street was given to the City effective in October of last year. After the City signed the agreement, the State Attorneys would not sign it off because the agreement promised to do certain things, such as repair the bridge rail, repair the deck, and chip seal. All of these involved expenditure of State monies. The reason they would not sign it was because they had relinquished Tenth Street to the City and therefore, they would be expending State monies on a City street. It was felt that there might be an auditing problem there so they have come back to the City with essentially the same agreement that was approved last Fall. In the new Agreement, the time of the relinquishment of Tenth Street was changed to September of 1985. This will give the State time to complete those things that they promised and charge it out against the State route rather than charging it out against a City route, Mr. Redmond stated that he understood that the Council also had a question as to whether his Department was satisfied with what the Agreement calls out. Originally, the State was only going to repair the bridge rail and seal coat the bridge. The City had some significant reservations with regard to the condition of the bridge. Some tests were made and the State determined that they would do some immediate bridge deck repair now, which originally they were not going to do. They also will place the bridge on the bridge deck replacement program priority list. The State was also going to give the City $40,000 which would be the local match share on a State -City program when and if the Federal project comes to fruition. It was their intent that the City put this money into a trust fund to be available when the project comes up on the priority list. It was Mr. Redmond's recommendation that the City Council give their approval on this Agreement. The Acting Mayor asked for a Roll Call vote at this time. Mallea, Norman, Raymond, and Marcus. Absent: Cowles and Carter. Book 26 Page 30 The Acting Mayor then read the Resolution regarding this Agreement as follows: WHEREAS, the Idaho Transportation Department, Division of Highways, hereafter called the "State ", has submitted an agreement stating obligations of the State and the City of Caldwell, Idaho, for removal of sections of highway from the State Highway System and from the U.S. Route Numbering System, to be relinquished to the City of Caldwell. Now, Therefore, Be it Resolved: 1. That the System Action Relinquishment and Maintenance Agreement is hereby approved. 2. That the Mayor and City Clerk are hereby authorized to execute the Agreement on behalf of the City. 3. That duly certified copies of the resolution shall be furnished to the State. MOVED by Norman, SECONDED by Raymond that the Resolution be passed authorizing the execution of the Agreement with the Idaho Transportation Department. Roll call vote. Those voting yes: Norman, Mallea, Raymond, and Marcus. Those voting no: none. Absent and not voting: Cowles and Raymond. MOTION CARRIED (SET PUBLIC HEARING AND ESTABLISH IRRIGATION ASSESSMENTS) The Acting Mayor explained that according to the Idaho State Code, Section 50 -1807, the City council must meet the second Monday of February each year for the purpose of making an estimate of the necessary funds for the expenses of maintaining, operating, improving, extending and enlarging the City irrigation _ system for the ensuing calendar year. The cost the past year was $13.50 a lot and $35.00 an acre. The City Council discussed the costs for the year 1985 and determined that they would remain the same as they were established for the past year. The following notice was read by the Acting Mayor -that would be published on February 18th and 25th, 1985, setting the time for the City Council to meet as a Board of Corrections on the 5th day of March, 1985, at their Regular City Council Meeting: NOTICE OF MEETING TO CORRECT ASSESSMENTS LEVIED ON ASSESSMENT ROLL OF CALDWELL MUNICIPAL IRRIGATION SYSTEM. WHEREAS, On the 11th day of February, 1985, the Mayor and Council of the City of Caldwell, Idaho, did make an estimate of the necessary funds required for the expenses of maintaining, operating, improving, extending and enlarging Caldwell Municipal Irrigation System for the calendar year 1985, which estimate did also include a reasonable sum, not to exceed ten percent (10%) of the total estimate, for the anticipated unpaid delinquent taxes; and WHEREAS, Such assessment has been carried out by the Clerk of the City of Caldwell and entered under appropriate columns on —J the assessment roll of said Caldwell Municipal Irrigation Systems; NOTICE is hereby given that the Mayor and Council of the City of Caldwell, Idaho, will meet at a Board of Corrections on the 5th day of March, 1985, at the hour of 7:30 o'clock p.m. in the Council Chambers in the City Hall of the City of Caldwell, Book 26 Page 31 Idaho, to correct the assessments so levied and assessed; when and where any person desiring to make objections to the assessment so levied and assessed may appear. Dated this 11th day of February, 1985. MOVED by Raymond, SECONDED by Norman that the Notice be published and the meeting for the City Council to act as a Board of Corrections be set for March 5, 1985, at 7:30 p.m. MOTION CARRIED (RESOLUTION TO AUTHORIZE APPLYING FOR A GRANT FOR THE SENIOR CITIZENS) The Acting Mayor called on Alta Williams to explain this item on the Agenda. Mrs. Williams informed the City Council that the monies for this Grant come from the Urban Block Grant Program. Of that money, $385,000 has been set aside for remodeling or any help for the senior citizen's buildings. This was to be used for buildings only and the Grant must be applied for by the City as it was a City building. The Grant was a matching one and the seniors have the matching monies. The plan was to ask for $25,000 and the seniors now have the $25,000 in cash to match the funds. If the Council approves applying for this Grant, the public hearing will be held on the 26th of February at Noon. If the Grant monies were received, the seniors plan to build a very needed addition on the back of the present building. The Acting Mayor then read the Resolution as follows: WHEREAS, Federal monies are given to each State to be dispensed through the Urban Block Grant Program; and, WHEREAS, The Governor of the State of Idaho has set aside $385,000 to be used for no other projects than capital improvements to Senior Citizen Centers; and, WHEREAS, The Caldwell senior Citizen Center is in need of expansion for storage, meeting room and increased refrigeration areas for food storage; and, WHEREAS, The cost of this capital improvements would be $50,000; and, WHEREAS, Caldwell Senior citizens are willing to participate with fifty percent of the cost of these improvements using their own funds without obligating the use of tax dollars for these improvements to the City owned building; and, WHEREAS, The Caldwell Senior Citizens have $25,000 in their treasury to match the needed Federal Funding. NOW, THEREORE, BE IT RESOLVED That the City Council of the City of Caldwell authorize the Mayor and City Clerk to sign whatever papers are necessary to apply for $25,000 in Urban Block Grant funds and establish a date for a public hearing to be on the 26th of February at 12:00 Noon in the City Council Chambers at the Caldwell City Hall, 621 Cleveland Blvd. MOVED by Raymond, SECONDED by Norman that the Resolution be passed authorizing the execution of the necessary papers to apply for the Urban Block Grant funds. Roll call vote. Those voting yes: Raymond, Marcus, Norman, and Mallea. Those voting no: none. Absent and not voting: Carter and Cowles. MOTION CARRIED Boolc 26 (CATERING PERMIT) Page 32 The City Clerk presented one Catering Permit for approval by the City Council. This Permit was for The Corral to cater at the Republican Lincoln Day Banquet at the College of Idaho on the 16th of February. The Clerk explained that it was requested at the last minute and therefore, the Police Chief had not signed it as yet and the bar owner also had not signed. The Police Chief did give his verbal approval on the telephone as did Mrs. Eagan from The Corral. The Clerk asked that the Catering Permit be approved subject to the signature of the Police Chief and the bar owner. MOVED by Raymond, SECONDED by Marcus that the Catering Permit be approved subject to the proper signatures being secured. MOTION CARRIED (COMMITTEE REPORTS) Councilman Norman explained that several weeks ago at a Regular City Council Meeting, a motion was made that expenditures in the amount of $2,000 be Approved to protect Curtis Park. In order to do this as approved, Councilman Norman stated that he would MOVE that the City Council expend monies from the Contingency Fund in order to pay the $2,000. SECONDED by Raymond. MOTION CARRIED As a Committee member of the City Council, Councilwoman Mallea stated she had one report. The Committee has scheduled the 26th of April as the time for the City Hall open house. The Committee also directed Bob Gerdes to make the sculpture of the City Seal for the City Council Chambers. (MAYOR'S COMMENTS) Acting Mayor Mallea informed the City Council that a notice was received that morning that the City of Caldwell has once again been designated as Tree City, U.S.A. Councilwoman Mallea also stated that Jim Hollis has been assigned - to work with Crimestoppers. The media calls him and he discusses the crime of the week. Mr. Hollis has asked that the Council members and the Department Heads contact him if they have any problems which could be designated as a crime of the week. Crimestoppers was meeting that evening in City Hall. Tomorrow was -the Senior Citizen's luncheon. There was to be a gentleman here from Presque Isle, Maine, on Thursday and he will make a presentation to the school system. (COMMENT FROM CITY ENGINEER) Mr. Redmond stated that he would like to inform the City Council that arrangements were completed for the City to purchase the Stinker property for a parking lot for City Hall. The Deed was received and he did need action from the City Council to record the Deed. MOVED by Norman, SECONDED by Marcus that the Deed from Arrowrock Supply for the property to be used as a parking lot be accepted and the deed to be recorded. MOTION CARRIED There being no further business, the meeting was adjourned at 12:35 p.m. APPROVED AS written THIS 26th DAY OF February 1985. Book 2e �ocer / ss�,n Councilperson ATTEST: Mayor o i ps� Councilperson Councilperson Page 33 City Cle ±R