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HomeMy WebLinkAbout1986-02-10city council minutesBoole 27 SPECIAL MEETING February 10, 1986 12:00 Noon Page 31 The Meeting was called to order by Mayor Cowles. The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Carter, Mallea, Marcus, and Marmon. Absent: Raymond. (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who cared to address the City Council on any subject that was not on the prepared Agenda. As there was no one, the Mayor declared that the Meeting would continue as outlined. OLD BUSINESS NEW BUSINESS (ESTIMATE OF FUNDS NECESSARY TO MAIN'T'AIN CALDWELL MUNICIPAL IRRIGATION SYSTEM) The Mayor explained that the second Monday of February was the time established by State Statute for the City Council to meet to make an estimate of the necessary funds required for the expenses of maintaining, operating, improving, extending and enlarging the Caldwell Municipal Irrigation System for the Calendar year of 1986. This estimate also includes a reasonable sum, not to exceed ten percent of the total estimate for the anticipated unpaid delinquent taxes. The Mayor stated that he would ask the City Engineer to present the necessary information to the City Council at this time. Mr.. Redmond agreed that this was the time set for the Council to make an estimate of the funds necessary. A memo was prepared by Mr. Enebo of the Engineering Department indicating the problems the City was faced with at this time with regard to expenditures necessary for the Irrigation System for the coming year. The memo to the Council was as follows: The irrigation assessment rolls produces 7,271 lots of 3,000 square feet as well as 178 acres located in the Caldwell Municipal Irrigation District. Income was estimated last year at $140,000; actual income was only $130,000 - $10,000 was uncollected. $20,000 came from a State Grant and $6,000 from miscellaneous income (irrigation repair). This leaves approximately $104,000 remaining, which is paid by the existing irrigation toll. However, last year the irrigation department spent almost $1.50,000; $20,000 State Grant Monies was spent on a ,pressure irrigation study. The remaining $130,000 was spent just to repair the existing system. Last year it took 5 extra people for three months just to make repairs on our system. This year we are proposing 4 extra people from May to August. This does not include personnel needed to install new irrigation pipes if the pressure system L.I.D. fails.. This year's budget is $224,395.00. Approximately $92,000 is for salaries, $45,000 is for maintenance and operations, $2,400 for new equipment, $70 for capital improvement (new lines) and a contingency of 515,000.00. If the irrigation tolls stay the same we will have only about $110,000 to $112,000 income for this year, not counting any revenue sharing. With a budget for 1985 -86 at $224„000, this leaves us with a $112,000 deficit. To remedy the problem we propose a cash income of approximately $247,4146.00 and expenses of approximately Book 27 Page 32 $224,000.00. This means the irrigation rates should increase by approximately 2350. Listed below is a summary of the existing and some proposed irrigation rates: Present Rates 7,271 Lots at $13.50 $98,158.50 173 acres at $35.00 6,230.00 Total tolls due 104,388.00 Less loo uncollected 10,439.00 Total income 93,960.00 Proposal "C" was as follows: 7,271 Lots at $32.00 232,672.00 178 acres at $83.00 14,774.00 Total proposed toll 247,446.00 Less loo uncollected 24,745.00 This represents a 236% increaseee mr. Redmond stated that it was the Engineering Department °s recommendation to the City Council that Proposal "C" be accepted, The Department felt that this was the amount needed to maintain the System. It was then MOVED by Carter, SECONDED by Mallea to accept the recommendation of the Engineering Department for Proposal "C ". MOTION CARRIED The City Engineer further explained that this increase was proposed as a fallback position if the pressure irrigation L.I.D> did not occur. This increase in the budget would at least give the City the money to make an attempt to rebuild the system. The increase represents enough funds to commence a reconstruction of about five to six percent of the system for this year. With this rate, it would probably take twenty years to bring the system back to some semblance of a good system. It was felt that the City had to start somewhere and this was a very minimal approach in approving the system. Again, this was based on the premise that the pressure L.I.D. would not proceed. If it does proceed, there was a possibility that the rates in subsequent years could be lessened. It was also pointed out by Mr. Enebo that the rates have not been increased since 1979. (ESTABLISH TIME OF MEETING TO CORRECT ASSESSMENTS LEVIED ON ASSESSMENT ROLL OF CALDWELL MUNICIPAL IRRIGATION SYSTEM) The Mayor then stated that the Regular City Council Meeting on March 3, 1986, at 7:30 p.m., will be the time set for the City Council to meet as Board of Corrections with regard to the assessments levied in the Caldwell Municipal Irrigation System. A notice will be printed in the local paper as follows: NOTICE OF MEETING TO CORRECT ASSESSMENTS LEVIED ON ASSESSMENT ROLL OF CALDWELL MUNICIPAL IRRIGATION SYSTEM. WHEREAS, on the 10th day of February, 1986, the Mayor and Council of the City of Caldwell, Idaho, did make an estimate of the necessary funds required for the expenses of maintaining, operating, improving, extending and enlarging Caldwell Municipal Irrigation System for the Calendar year 1986, which estimate did also include a reasonable sum, not to exceed ten percent (100) of the total estimate, for the anticipated unpaid delinquent taxes; and WHEREAS, Such assessment has been carried out by the clerk of the City of Caldwell and entered under appropriate columns onthe assessment roll of said Caldwell Municipal Irrigation Systems; Book 27 Page 33 NOTICE is hereby given that the Mayor and Council of the City of Caldwell, Idaho, will meet at a Board of Corrections on the 3rd day of March, 1906, at the hour of 7:30 o'clock p.m. in the Council Chambers in the City hall of the City of Caldwell, Idaho, to correct the assessments so levied and assessed; when and where any person desiring to make objections to the assessment so levied and assessed may appear. The Notice will be published two times, February 17, 1986, and February 29, 1986. (BILL NO. 7 - BONDING ORDINANCE I,OR L.I.D. 85 -1) The Mayor informed the City Council -that Bill No. 7 was the Bonding Ordinance for L.I.D. 85--1. Fie asked Mr. Lewis and -- members of the Engineering Department if they had any comments to make with regard to this Bill, Mr. Redmond stated that the City Attorney has gone over the Bill and submitted his approval. Mr. Lewis further said that the Bill. was a standard form bill to authorize that bonds be sold for a ten year term at a rate of 8.9% for L.I.D.85 -1. The Mayor then requested that Councilman Carter read Bill No. 7 by title only as follows: AN ORDINANCE PROVIDING FOR THP SALE AND ISSUANCE OF BONDS FOR LOCAL IMPROVEMENT DISTRICT NO. 85 -1 FOR THE CITY OF CALDWELL, IDAHO: PROVIDING FOR, THE PAYMENT AND COLLECTION OF SPECIAL ASSESSMENTS LEVIED IN SAID LOCAL IMPROVEMENT DISTRICT; PROVIDING FOR THE HANDLING OF FUNDS RECEIVED FROM SPECIAL ASSESSMENTS AND THE CREATION AND ENFORCEMENT OF LIENS IN CONNECTION WITH THE SALE AND ISSUANCE OF BONDS; PRESCRIBING DETAILS CONCERNING THE FOREGOING; PROVIDING FOR REASSESSMENT OF ASSESSMENTS AND THE REISSUE OF BONDS; PROVIDING IRREPEALABILITY; PROVIDING SEVERABILITY; AND DECLARING AN .EMERGENCY. MOVED by Mallea, SECONDED by Marcus to suspend the rule requiring the reading of a Bill at three separate- times and that Bill No. 7 be passed after one reading by title only. Roll call vote. Those voting yes: Mallea, Marcus, Marmon, and Carter. Those voting no: none., Absent and not voting: Raymond. MOTION CARRIED MOVED by Mallea, SECONDED by Marcus that Bill No. 7 be passed and entitled Ordinance No. 1722. Roll call vote. Those voting yes: Mallea, Marcus, Marmon, and Carter. Those voting no: none. Absent and not voting: Raymond. MOTION CARRIED (BID AWARD FOR EAST CANYON HILL SEEDIER PROJECT) Ron Redmond, City Engineer, reported to the City Council that six bids were received on the East Canvon Hill Sewer Project. The loon bidder was Masco, Inc., from Boise. They have indicated by letter that they would like to have their bid considered an irresponsible bid due to errors in their original submittal. upon review of the bids, Mr.. Redmond said that lie felt this was correct. Therefore, it was appropriate to award the bid to the second low bidder, Jim Paul Construction from Meridian. The City Engineer further stated that it was Engineering's recommendation that the City Council accept the lowest responsible bid from Jim Paul Construction of Meridian in the amount of $25,615.89. Book 27 Page 34 Councilwoman Mallea asked if the bond would forfeit in this case_ Mr. Redmond answered that it could be, but generally speaking, most of the cities in a situation such as this have not chosen to forfeit the bond. This type of bid was considered irresponsible or irregular. In this case, ,.sir. Redmond stated that it was just simply an honest mistake and not intentional. MOVED by Carter, SECONDED by Marmon to accept the second low bid from Paul Construction in the amount of $25,615.89 and that forfeiture of the bond from Masco Inc. not be pursued. MOTION CARRIED (COMMITTEE REPORTS) Councilwoman Mailea reported that she has studied the latest update of the Chamber Lease and it was agreeable to her. She contacted the City's insurance carrier, who recommended that the general liability comprehensive insurance policy be carried in the amount of one million dollars with a hold harmless clause for the City. The proper procedure would not be that the Mayor return the lease, which has been agreed upon by the Council, to the City Attorney for submission to the Attorney for the Chamber of Commerce. Councilwoman Mallea also stated that she attended a Stadium Commission Meeting and they are working on the stall rental report. Several contributions were received and they are about $1,500 short for a new scoreboard. Mrs. Mallea also attended the Golf Luncheon hosted by the Ladies Golf Association which was very enjoyable. During a Special Meeting of the Golf Board with the Council, there was discussion regarding the possibility of building a new clubhouse at Purple Sage. One other meeting attended was the presentation by Al Murphy concerning the maximum security prison. Councilwoman Marcus said that the Library Board met. The Librarian has filed an intent to file for a grant of $20,000 to assist in paying for the new doors. She also reminded the Council members of the Reception in honor of National Vocational Education week which will be Thursday, the 13th, at the Canyon Vocational Center at 915 Main Street. They have asked for R.S.V.P.s by February llth. Councilman Marmon reported that he attended the Golf Luncheon and also the meeting with Al Murphy. (MAYOR'S COMMENTS) The Mayor reported that John Pilote was doing well and was in City Hall that morning. The Mayor also informed the Council that Joe Foster, a former Police Offices:, was in a Boise hospital recovering from a recent stroke. The Mayor also informed the Council that there was two vacancies on the Planning and Zoning Commission and he would be prepared to make a recommendation very soon. There being no further business, the Meeting was adjourned at 12:35 p.m. APPROVED AS written THIS 18th DAY OF February 1986. _ Mayor � un ci e Cq�ncilperson C ilpe son Councilperson � i alunel ��1 C Councilperson Councilperson ATTEST: C 7 City Cldrk-