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HomeMy WebLinkAbout1985-01-22city council minutesBook 26 REGULAR MEE'T'ING January 22, 1985 12:00 Noon The meeting was called to order by Mayor McCluskey. Page 19 The Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following - members present: Mallea, Carter, Norman, Raymond, and Marcus. Absent: Cowles (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who had anything to bring before the City Council that was not on the prepared Agenda. As there was no one, the Mayor declared that the meeting would continue as outlined. OLD BUSINESS NEW BUSINESS (AL BATES - I.R.S. REPORTING REQUIREMENTS) As Mr. Bates was not present in the Council Chambers yet, the Mayor declared that they would continue with the Agenda and discuss the second item at this time. (BILL #2 - AMEND CITY CODE WITH REGARD TO CARD LICENSE) The Mayor explained that this Bill was proposed to clean up the City Code. In December of 1951, the City Council determined that the City would no longer require a license for card playing. The card licensing portion in the City Code was tied in with the pool licensing and a Committee was selected to decide just how the Bill should be written. The Committee failed to come back to the City Council with a recommendation and the issue was forgotten until an application was submitted for a card license. Therefore, Bill No. 2 was proposed to eliminate the licensing for cards in the City. The Mayor read the Bill by title only as follows: AN ORDINANCE TO AMEND CHAPTER 13, TITLE IV, OF THE MUNICIPAL CODE OF THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO BY ADDING AND DELETING CERTAIN LANGUAGE PERTAINING TO POOL AND BILLIARD HALL LICENSES REQUIRED, FEES, MINORS, AND LICENSE RESTRICTIONS: REPEALING ALL ORDINANCES, RESOLUTIONS, OR PARTS THEREOF IN CONFLICT HEREWITH_ The Mayor then declared that this would be the first reading of Bill No. 2. (PRESENTATION BY AL BATES) Mr. Al Bates, Certified Public Accountant, was recognized by the Mayor. Mr. Bates discussed at some length the recent ruling from the Internal Revenue Service regarding City employee's use of City vehicles. A number of employees were present at the meeting and Mr. Bates answered many of their questions as well as those of the City Council and the Mayor. (RESOLUTION - AGREEMENT WITH CH2M) The City Engineer informed the City Council that unless there was any questions with regard to this Agreement with CH2M for the telemetry and systems control for the City's water system, he Boole 26 Page 20 would like to have action on the Resolution approving the execution of the agreement. This Agreement was discussed at the last City Council Meeting. The Mayor then read the Resolution in full as follows: RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF CALDWELL AND CH2M HILL. BE IT RESOLVED That the Mayor and City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Agreement attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell and CH2M Hill for the purpose of designing plans and specifications for telemetry and systems control for the City of Caldwell's water system. MOVED by Carter, SECONDED by Norman that the Resolution be passed authorizing the execution of the agreement with CH2M. Roll call vote. Those voting yes: Carter, Norman, Raymond, Marcus, and Mallea. Those voting no: none. Absent and not voting: Cowles. MOTION CARRIED (ACTION ON THE AUCTION FOR BASKETBALL FLOOR) The Mayor read the following memo from the City Engineer: Last Friday, January 18th at 3:30 in the afternoon, an auction was held in the City Council Chambers selling a surplus portable basketball floor currently located at the O'Connor Fieldhouse. City Officials attending were the Mayor, Finance Officer and myself. One bid was received for $5000.00, (the minimum specified bid). No other bids were offered. The bidder was Howard Olsen, bidding for the Oregon Trail Church of God. The attached sheet indicates the conditions of sale. MOVED by Raymond, SECONDED by Carter to accept the minimum bid of $5,000 from the Oregon Trail Church of God for the basketball floor with stipulationss as indicated. MOTION CARRIED (ACCEPT BID FOR CRUSHED AGGREGATE) The City Engineer stated that bids were opened last Friday for crushed aggregate for this year. There was four bidders and the low bid was in the amount of $57,750.00 from Masterpiece Corporation. There was $60,000.00 available in the budget and they could see no problems with Masterpiece regarding their bid. It was Mr. Redmond's recommendation that the City accept the low bid. MOVED by Mallea, SECONDED by Carter to accept the low bid for crushed aggregate from the low bidder, Masterpiece Corporation, in the amount of $57,750.00. MOTION CARRIED (APPROVE USING CONTINGENCY MONEY FOR STINKER PROPERTY) It was MOVED by Raymond, SECONDED by Mallea to authorize the use of contingency monies to purchase that property referred to as the Stinker property for a parking lot for City Hall. There was some discussion with regard to added costs in preparing the property. It would be necessary to build up a gravel base to enable parking and eventually have it paved with bumper stops Book 26 Page 21 and etc. There would also have to be a couple of driveway approaches and sidewalk. The City Engineer stated that he thought the City could be looking at a fairly substantial cost. The Mayor then asked for a vote on the motion. MOTION CARRIED (COMMITTEE REPORTS) Councilwoman Mallea reminded those involved in the Open House Committee that there would be a meeting the next day at 1:00 p.m. Councilwoman Mallea also questioned the Finance Officer as to when the taxes would be in and when the audit would be started. Councilman Carter reported that he attended the Senior Citizen's Board Meeting the day before. There was discussion with regard to the addition they were planning for the back part of their building, This would be used for storage and office space. Councilman Norman stated that he met with the Golf Committee and they were preparing for their spring work. Also, they discussed possibilities for acquiring monies on a local basis for a new clubhouse. Councilman Norman also said that he would like to make a recommendation to the City Council on the retention agreement with Blue Cross of Idaho Health Service, Inc. Cleo, Councilman Raymond and he met with the representatives from Blue Cross. The information was as follows: Effective date: Retroactive to September 1, 1984, if desired. Administrative fee, including Stop -Loss Charges, at 13.40 of earned subscription income, of which 3.4% goes into a contingency fund, or pool, for astronomical claims, Stop -Loss Claims - $25,000. Advantages: If claims through the year are low, City is credited with this reserve, at interest of 10 less than Treasury Bill rate as quoted in wall Street Journal on the last day of that period. Premiums are figured only on the claims under $25,000 on previous year. A health incentive program would be advisable to work in with this plan. Monies saved on premiums could be returned to employees as an incentive program. No penalty for changing insurance companies, reserve is held for twelve months to cover outstanding claims, unreported claims, etc., after that 12 month period, the balance remaining in the pool will be returned to the City. Councilman Norman stated that he could find no disadvantage with this Agreement and would recommend to the City Council that they enter into this Agreement. MOVED by Raymond, SECONDED by Norman that the City enter into the Retention Agreement with Blue Cross and request the effective date as September 1, 1984. Roll call vote. Those voting yes: Raymond, Marcus, Carter, and Norman. Those voting no: none. Abstain: Mallea. Absent and not voting: Cowles, MOTION CARRIED Councilwoman Marcus reported that a meeting was held to being preparations for the Vaudeville Show to be held May 10th and 11th. (MAYOR'S COMMENTS) The Mayor stated that he had a Bill for the vacation of a portion of Denver Street. This Bill was passed several months ago, but was held for publication at the request of the City Engineer. Book 26 Page 22 More than thirty days elapsed making it necessary to take action on the Bill again. The Mayor then read Bill No. 3 by title only as follows: AN ORDINANCE RECITING PETITION FOR VACATION AND RECITING APPROPRIATE NOTICE THEREFOR WAS GIVEN, DETERMINING THAT VACATION OF THE FOLLOWING DESCRIBED REAL PROPERTY SHALL BE MADE: That portion of Denver Street lying between and common to Blocks 42 and 48 of the original townsite as shown on the Revised Map of Caldwell, Idaho, filed July 29, 1891, in Book 1 of Plats, Page 20, in the office of the Recorder of Canyon County, Idaho, said section of Denver Street being approximately 300 feet in length and 80 feet in width; AND DETERMINING THAT SAID VACATION IS IN THE BEST INTEREST OF THE PUBLIC FOR THE CITY OF CALDWELL, IDAHO. The City Engineer explained that when the Bill was passed originally, a condition was made that the Bill not be published until the City was certain that the vacation was necessary. The City did not want to vacate a street based on a retail establishment going in and then have the project fall through. Last time the Bill was passed with the stipulation that it not be published until Mr. Zatica came in for a building permit for the size store he was proposing. This would show good faith on his part that he was proceeding with the store. The last time the Bill was passed, they did not proceed within the time frame available so the Bill 'became void after thirty days. At this time, the process was being repeated. Mr. Zatica was aware of the time frame and informed the City that when he was ready to proceed, he would let the City know so the Bill could be presented again. He has not requested the Building Permit as yet, but does plan to within thirty days from now. _ It was the recommendation of the City Engineer that the City Council pass the Bill under suspension of the rules with the stipulation that the Bill_ not be published until Mr. Zatica has applied for the Building Permit. MOVED by Mallea, SECONDED by Raymond to suspend the rule requiring the reading of a Bill at three separate times and that the Bill be read by title only for the one reading with the stipulation that the Bill be held for publication until the Building Permit was acquired. Roll call vote. Those voting yes: Mallea, Marcus, Raymond, Norman, and Carter., Those voting no: none. Absent and not voting: Cowles. MOTION CARRIED MOVED by Raymond, SECONDED by Norman that Bill No. 3 be passed and entitled Ordinance No. 1688 subject to the Building Permit being applied for by Mr. Zatica. Roll call vote. Those voting yes: Raymond, Norman, Carter, Mallea, and Marcus. Those voting no: none. Absent and not voting: none. MOTION CARRIED The Mayor also informed the City Council that he received a letter regarding a reappointment to the Housing Authority. Orville Collin's term expired as of December 31, 1984 and it was the Mayor's recommendation to reappoint Mr. Collins to another term on the 'Mousing authority. He did consent to this reappointment and the Mayor requested action from the City Council at this time. Book 26 Page 23 MOVED by Mallea, SECONDED by Carter that Orville Collins be reappointed to the Housing Authority for the City of Caldwell. MOTION CARRIED The Mayor also requested that the Council members give some thought to any terms or conditions that they might want to suggest with regard to the sale of the old City Hall. There being no further business, the Meeting was adjourned at 1:15 P.M. APPROVED AS written THIS 5th DAY OF February � , 1985. _ o ncil rs uncilper n Councilperson ATTEST: ,�"" C1ty , rk