HomeMy WebLinkAboutRoundTableMtgNotes_Enclave_V1CITY OF CALDWELL - PLANNING AND ZONING
ROUNDTABLE (CONCEPT MEETING) REQUEST FORM
For questions, please call 208-455-4664 or email PZ@cityofcaldwell.org
MEETING OVERVIEW AND PURPOSE:
The Round Table meeting provides information and guidance for property owners, developers, and
project designers who are considering development within the City of Caldwell. The meeting also
acts as an opportunity for the City to provide a general overview of the development process and
provide “preliminary” feedback on development proposals. We recommend the applicant and their
technical team attend the meeting. Prior to this meeting, representatives from various departments
will evaluate the information provided on this request form, along with the project documents
submitted, and then provide comments at the meeting. These departments can include Planning,
Engineering, Fire, Building Safety, Economic Development, Public Works, and GIS.
Please Note:
• Round Table meetings are not formal plan reviews.
• The Round Table meeting in no way represents approval, to include approval of any site plans,
elevations, plats, access points, streets, variances, or waivers of policy, etc., nor shall it be
considered permission to proceed with any project.
• Round Table meetings shall not be construed as permission to proceed with any project.
• The intent of the roundtable meeting is to provide information in regard to city code, policies, and
procedures, and to provide conceptual information based on the information provided by the
applicant.
• All comments and disclosures made at the Roundtable Meeting are subject to change once the
application(s) or building permits have been received and formally reviewed.
• Roundtable meetings are recorded and subject to public records requests. If you need a meeting
to be kept confidential, please note this on your application. In the case of a confidential round
table meeting, the meeting will not be recorded.
PROCESS:
• Fill out the Round Table Request Form and Checklist in its entirety.
•
Make sure to sign and date both the request form and the checklist.
•
Gather all of the required documents for submittal
(you will need these to submit your request)
•
Go to the Online Portal to submit your request for a Round Table meeting.
SCHEDULING:
• Round Table meetings are scheduled every Thursday between the hours of 9:00 a.m.
– 12:00
p.m.
• All meetings are allotted approximately 45 - 50 minutes.
• Once a complete application request has been accepted by the city, applicants will receive the
first available date and time.
• Round Table meetings WILL NOT be scheduled until the application and all required documents have been
received, reviewed by the city, and deemed acceptable.
City of Caldwell Planning & Zoning Department
621 Cleveland Boulevard • Caldwell, Idaho 83605 • Phone: (208) 455-3021 • www.cityofcaldwell.org
City of Caldwell
Planning and Zoning Department
621 Cleveland Blvd
Caldwell, Idaho
ROUNDTABLE MEETING
REQUEST FORM
TYPE OF ROUNDTABLE REQUEST
☐ New Roundtable Meeting ☐ Follow-Up Roundtable Meeting
If this is a follow up Roundtable meeting, please provide the date of the previous roundtable meeting(s):
Previous Roundtable Meeting(s): __________________________________________________________
PROPERTY INFORMATION
Project Name:
Property Address:
Cross Streets:
Parcel Number (s):
Total Acreage: Is Parcel(s) in Floodplain: ☐ Yes ☐ No
Are the Subject Parcel(s) currently located in city limits: ☐ Yes ☐ No
If no, are the Subject Parcel(s) located within the City’s Impact Area: ☐ Yes ☐ No
Current Zoning: Proposed Zoning:
TYPE OF DEVELOPMENT APPLICATIONS
(check all that apply)
☐ Annexation w/ Initial Zoning
☐ Comprehensive Plan Map Change
☐ Development Agreement Modification
☐ Lot Line/Boundary Line Adjustment
☐ Mobile Home Park
☐ Planned Unit Development (PUD)
☐ PUD Modification
☐ Rezone (Zoning Map Amendment)
☐ Simple Lot Split
☐ Special Use Permit (SUP)
☐ SUP Amendment
☐ Subdivision
☐ Preliminary Plat ☐ Final Plat
☐ Short Plat ☐ Condo Plat
☐ Plat Modification / Replat
☐ Vacation
☐ Variance
DEVELOPMENT PROPOSAL
(Please check all that apply)
Current Use of
Property:
Proposed Use
of Property:
Type of Project: ☐ Single-Family Residential ☐ Multi-Family ☐ Commercial ☐ Industrial
Proposed Land
Uses:
☐ SF-Detached ☐ SF-Attached/Townhomes ☐ Duplex ☐ Triplex ☐ Fourplex – Sixplex
☐ Apartments (7 or more units in a single building) ☐ Condominiums
Type of
Improvements:
☐ New Construction ☐Addition ☐Remodel ☐ Converting Residential to Commercial
Existing
Buildings on
Site:
☐ Yes ☐ No
If yes, will the existing buildings remain? ☐ Yes ☐ No
Site Has: ☐ Historic Buildings ☐ Natural Features (canals, streams, drains, etc)
Proposed
Location of Site
Access:
Does any of the
Following Exist
on the Site?
Curb, Gutter & Sidewalk: ☐ Yes ☐ No
If yes, describe width of sidewalk and location:
Utilities: ☐ Yes ☐ No
If yes, describe type and location:
Landscaping: ☐ Yes ☐ No
If yes, describe type and location:
City of Caldwell Planning & Zoning Department
621 Cleveland Boulevard • Caldwell, Idaho 83605 • Phone: (208) 455-3021 • www.cityofcaldwell.org
City of Caldwell
Planning and Zoning Department
621 Cleveland Blvd
Caldwell, Idaho
ROUNDTABLE MEETING
REQUEST FORM
RESIDENTIAL DEVELOPMENT PLAN SPECIFICS
(If applicable)
Townhomes
& SF Detached
# of
Dwelling Units:
Max.
Building Height:
Duplex # of
Buildings:
# Dwelling
Units:
Max.
Building Height:
Triplex
# of
Buildings:
# of
Dwelling Units:
Max.
Building Height:
Buildings Sprinklered: ☐ Yes ☐No
4-Plex
# of
Buildings:
# of
Dwelling Units:
Max.
Building Height:
Buildings Sprinklered: ☐ Yes ☐No
5-Plex
# of
Buildings:
# of
Dwelling Units:
Max.
Building Height:
Buildings Sprinklered: ☐ Yes ☐No
6-Plex
# of
Buildings:
# of
Dwelling Units:
Max.
Building Height:
Buildings Sprinklered: ☐ Yes ☐No
Multi-Family
(7 or > units in
single building)
# of
Buildings:
# of
Dwelling Units:
Max.
Building Height:
Buildings Sprinklered: ☐ Yes ☐No
Open Space &
Density
Density: Acres of
Open Space:
% of Qualifying
Open Space:
COMMERCIAL / INDUSTRIAL DEVELOPMENT PLAN SPECIFICS (If applicable)
Commercial
☐ Single Tenant Building(s) ☐ Multi-Tenant Buildings
# of Buildings
on Site:
Total Square Footage
Of Commercial on Site:
Will Buildings be Sprinklered: ☐ Yes ☐No
Proposed Commercial Land Uses:
Industrial
☐Single Tenant Building(s) ☐ Multi-Tenant Buildings
# of Buildings
on Site:
Total Square Footage
Of Industrial on Site:
Will Buildings be Sprinklered: ☐ Yes ☐No
Proposed Industrial Land Uses:
DEVELOPMENT QUESTIONS
1. Have you spoken with a Planner or other City staff member regarding this site? ☐ Yes ☐ No
If yes, who?
2. Has this project been through the city process in the past? ☐ Yes ☐ No
If yes, date: Application #s:
3. Have you hired a professional engineer/architect to design your project? ☐ Yes ☐ No
If yes, who?
4. Does the subject parcel (s) have an existing Development Agreement? ☐ Yes ☐ No
5. Does the subject parcel (s) have an existing Municipal Services Agreement? ☐ Yes ☐ No ☐ N/A
6. Do you have a preliminary plan prepared? ☐ Yes ☐ No ☐ N/A
7. Will this project trigger a Traffic Impact Study? ☐ Yes ☐ No
*A traffic impact study will be required if the proposed development generates one hundred (100) or more peak hour vehicle trips;
more than thirty thousand (30,000) square feet of commercial use; or more than fifty thousand (50,000) square feet of industrial use.
8.
If a traffic impact study has been done or will be required, has the TIS already been submitted to the City of
Caldwell Engineering Department for review? ☐ Yes ☐ No
Note: If you will be submitting for approval of a project that requires a traffic impact study, we recommend submitting the traffic
impact study as early as possible in advance of the development applications to allow for an initial review by the engineering
department. Land use development applications submitted that did not have an initial review of the traffic impact study will result in
longer review times of your land use applications, and a delay in the scheduling of the 1st public hearing.
Please check all departments you feel are necessary to have present at the Round Table meeting:
☐Planning & Zoning ☐ Building ☐ Fire ☐ Engineering ☐ Economic Development ☐ Mapping / Addressing
City of Caldwell Planning & Zoning Department
621 Cleveland Boulevard • Caldwell, Idaho 83605 • Phone: (208) 455-3021 • www.cityofcaldwell.org
City of Caldwell
Planning and Zoning Department
621 Cleveland Blvd
Caldwell, Idaho
ROUNDTABLE MEETING
REQUEST FORM
REQUESTED INFORMATION
Please list any questions or information you are looking for from staff:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
APPLICANT INFORMATION
Applicant Name: Phone:
Applicant Address: Email:
City: State: Zip:
Interest in Property: ☐ Own ☐ Rent ☐ Other: ___________________________________________________
OWNER INFORMATION
Owner Name: Phone:
Owner Address: Email:
City: State: Zip:
AUTHORIZED AGENT or REPRESENTATIVE (If different from applicant)
Company Name:
Contact Name Phone:
Company Address: Contact Email:
City: State: Zip:
DEVELOPER OR CONTRACTOR (If applicable)
Company Name:
Contact Name Phone:
Company Address: Contact Email:
City: State: Zip:
PERSONS ATTENDING ROUNDTABLE MEETING
Please provide information for all people who will be attending the Roundtable Meeting either in-person or remotely. A
link will be sent out to all persons listed below for access to join remotely.
Company Contact Name Email Attending In
Person or
Remote
☐ In Person
☐ Remote
☐ In Person
☐ Remote
☐ In Person
☐ Remote
☐ In Person
☐ Remote
☐ In Person
☐ Remote
☐ In Person
☐ Remote
☐ In Person
☐ Remote
City of Caldwell Planning & Zoning Department
621 Cleveland Boulevard • Caldwell, Idaho 83605 • Phone: (208) 455-3021 • www.cityofcaldwell.org
City of Caldwell
Planning and Zoning Department
621 Cleveland Blvd
Caldwell, Idaho
ROUNDTABLE MEETING
REQUEST FORM
APPLICANT ACKNOWLEDGEMENTS
Please check all the boxes below, and print, sign, and date the bottom of the application.
☐ I, as the applicant and representative of this project, certify that I have read the Round Table meeting process
and understand it is an informal preliminary concept review meeting where city staff will provide preliminary
feedback and comments to the applicant based on the concept information provided to city staff at the time of
the meeting; and
☐ I acknowledge and agree the Round Table meeting in no way represents approval, final requirements for the
project, or permission to proceed with any project; and
☐ I acknowledge and agree that all comments, information, guidance, and disclosures made at the Round Table
Meeting are subject to change once a formal application package has been received and accepted by the City,
and all applicable city departments have completed their review; and
☐ I acknowledge that when applications are submitted, the application date is based on when all required
documents have been received and deemed complete, and all fees have been paid; and
☐ I acknowledge that if a Traffic Impact Study is required, I may submit this application as a separate “pre-
submittal” to get the review started earlier and that failure to submit the Traffic Impact Study for review prior to
the full development submittal will result in longer review times of your land use applications, and may cause a
delay in the scheduling of the 1st public hearing.
Applicants (Printed Name): ____________________________________________________
Company Name (if not the property owner): ______________________________________
Applicants Signature: _____________________________________ Date: _______________
City of Caldwell
Planning and Zoning Department
621 Cleveland Blvd., Caldwell, Idaho, 83605
Phone: (208) 455-3021 | Web: www.cityofcaldwell.org
City of Caldwell Planning and Zoning – Roundtable Meeting Checklist – 1/11/2024
REQUIRED SUBMITTAL DOCUMENTS
The following ARE REQUIRED for a Roundtable Meeting. Please note that the level of detail
provided in the comments from City staff is dependent on the level of information provided on
the application, within the project narrative, on the concept plans.
Applicant
Please check each box to
confirm submission
Roundtable Request
Form
Copy of completed, signed and dated application ☐
Roundtable Checklist Copy of completed, signed and dated checklist ☐
Detailed Letter of
Explanation
The project narrative should provide all information necessary to allow for a
thorough understanding of the proposed activity/development. Include a
written discussion/background of the project, description of existing and
proposed uses, and description of proposed land use requests, and describe
any specific questions for staff. The narrative should include information
regarding any previous land use application approvals or denials, permits
issued, or development agreements that are applicable to the subject site.
☐
Concept Site Plan Conceptual site plan showing location of all property lines, existing and
proposed buildings, utilities, setbacks, easements, and streets with street
names.
☐
Vicinity Map Provide a vicinity map of the project site location ☐
OPTIONAL SUBMITTAL DOCUMENTS
The following ARE NOT REQUIRED for a Roundtable Meeting, however the more
information and conceptual drawings that can be provided, the greater level of detail we can provide
in advance of the formal application submittals.
Applicant
Please check the box for any
items listed below that will
accompany your request
Concept
Development Plan or
Preliminary Plat
A conceptual development plan or concept preliminary should be submitted if
proposing to do a subdivision plat or planned unit development.
The development plan or preliminary plan should include:
• All property lines
• Lot sizes and frontage dimensions
• All streets, rights of ways and easement locations
• All proposed landscaping, access, utilities, sidewalks, & pathways
• Phase lines
• Access locations
• Location of waterways (creeks, drains, streams, etc)
☐
Concept Building
Elevations
Showing height, colors, and materials. ☐
Concept Building
Floor Plans
Showing use of each room, square footage, and dimensions. ☐
ROUNDTABLE MEETING CHECKLIST
City of Caldwell
Planning and Zoning Department
621 Cleveland Blvd., Caldwell, Idaho, 83605
Phone: (208) 455-3021 | Web: www.cityofcaldwell.org
City of Caldwell Planning and Zoning – Roundtable Meeting Checklist – 1/11/2024
ACKNOWLEDGEMENT
I acknowledge that all items on the checklist are included as part of our roundtable request
submission.
I am the: ☐ Property Owner and Applicant ☐ Property Owner’s Agent / Representative
__________________________________________ ___________________________
Applicant / Applicant’s Representative Printed Name Date
__________________________________________
Applicant / Applicant’s Representative Signature