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Home My WebLink About2025-06-16 Council MinutesPAGE 123 CITY OF CALDWELL PUBLIC MEETING INFORMATION MEETING LOCATION Caldwell City Hall 205 South 61h Avenue Amended Aae:da • Consent Cal endar 2 amended to add minutes for May 29. June 4, and June 5 Workshops • Consent Calendar 13 moved to New Business (see NB 5) We invite interested parties to participate in public hearings either electronically or in person. If you have a cough, fever, or are not feeling well, please contact the City Clerk's Office or Planning & Zoning Department (land -use public hearings) to arrange participation remotely. The City of Caldwell follows the CDC guidelines to allow for distance in the public meeting area and provide masks/hand sanitizer on site. Virtual Partici anion O tion: Register in advance to provide public comments electronically or by telephone. During the registration process, you will be asked what item on the agenda you wish to speak about. Please use the case number as listed within the written notice. Online registration must be submitted at least 24 hours in advance of the meeting. Click on the "public meetings" button on the center of thLpage. After registration, you will receive a confinnation email containing information about joining the virtual meeting. REGISTER AT: httns://www.cityofcaldwell.org Written comments must be received at least eight (8) days in advance of the meeting to the Planning & Zoning Department at P&Z@ci!yofcaldwell.org to be included within the staff report. All comments received after the staff report has been transmitted will be included in the case file and provided as late exhibits at the appropriate public hearing. CITY COUNCIL WORKSHOP (City Hall - Chambers Room #100) June 16, 2025 5:00 P.M. VALLEY REGIONAL TRANSIT PRESENTATION Representative, Elaine Clegg, from Valley Regional Transit (VRT) was present to review their FY26 funding request and answer any questions for Council. The request remained relatively stable from FY25 and asked for continued collaboration with the City in the future. Council discussed the proposed 3% increase in relation to ongoing budget restrictions throughout the City. 5:30 P.M. CALDWELL PUBLIC LIBRARY ANNUAL UPDATE REPORT Lacey Forst from the Caldwell Public Library presented the Library annual report to Council and opened the floor for questions and discussion. Ms. Forst highlighted the Adult Services team that had implemented new services which lead to an increase in attendance and the increase in Youth Services activities. Council discussed future plans for the Library and how they hope to continue community involvement with limited budget and space. Councilor Stadick joined at 5:41 pm, Councilor Register was not present for the Workshop. The session ended at 5:48 p.m. 416 .. PAGE 124 REGULAR CITY COUNCIL MEETING AGENDA (City Hall - Chambers Room #100) .tune 16, 2025 6:00 p.m. Mayor Wagoner opened the meeting at 6:00 p.m. at the Caldwell City Hall Council Chambers. Pastor Brett Siegalkoff of the First Baptist church provided the invocation and Mayor Wagoner led those in the audience in the Pledge of Allegiance. ROLL CALL: The Deputy City Clerk called the roll: Doty, Stadick, Register, Williams, Allgood, and Dittenber. CONFLICT OF INTEREST: None. AUDIENCE PARTICIPATION: Mark Beswick, 15322 Sequoia Grove Way, reported that his subdivision was chip -sealed in 2024 but was never finalized and has caused damage to property in the area. Mr. Beswick explained the timeline of the issues and interactions he had had with City Staff and asked Council to look into the issue. Council and Staff discussed the responsibility of repair and Staff was asked to further look into the issue. Jeanne Cridebring, 15855 Orchard Ave, noted that while Council has a difficult job she asked that Council proceed with decorum and be held to the same standards as the public making comment. She also expressed her concern over growth and density within City limits. Robert Canary, 11611 W Mount Hood Ave, Nampa, came to Council asking for an extension on the dates firework stands are allowed to be open. Staff explained that the restrictions are based on City Code and could not be easily changed but would be discussed by Council at a later date. AMENDMENTS TO THE CITY COUNCIL AGENDA: MOVED by Doty, SECONDED by Stadick to move Consent Calendar Item #3 to New Business for further discussion. Approved by voice vote. CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMSARE CONSIDERED ACTION ITEMS] I. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances. 2. Approve minutes for the Regularly Scheduled City Council Budget Workshops held on May 29, 2025, June 4, 2025, and June 5, 2025, City Council Meeting held on June 2, 2025, the City Hearing Examiner meeting on May 13, 2025; 3. , GaFles Hemandez; and Went Williams to the DeA%te (Moved to New Business for Further Discussion) 4. Approve the appointment of Aaron Vance to the Planning & Zoning Commission for a tern ending December 31, 2028; 5, Approve Resolution No. 232-25 declaring items from the Caldwell Police Department as surplus for disposition to the Canyon County Prosecuting Attorney's Office; 6. Approve Resolution No. 233-25 authorizing the designation of a city-wide records custodian and a custodians for each city department that will receive and respond to public record requests pursuant to Idaho Code 74-119 as amended by the Idaho Legislature; thereby repealing previous designations and effective immediately; 7. Approve Resolution No. 234-25 authorizing the execution of a Professional Services Agreement with J-U-B Engineers, Inc. for routing analysis design of lift station discharge into city sanitary sewer collection system; 8. Approve Resolution No. 235-25 authorizing the execution of a Deferral Agreement with Michael Morales for 1415 Uvalde Street; 9. Approve Resolution No. 236-25 authorizing the acceptance of the proposal from Beniton Construction for the City Attorney's Office located at Caldwell City Hall in the amount of $160,209.00 and authorizing the execution of the Agreement with Beniton Construction; 10. Approve Resolution No. 237-25 accepting the Dedication of water main line from the Rogue Credit Union for the Rogue Credit Union; PAGE 125 11. Approve Resolution No. 238-25 accepting the Dedication of sewer, water, pressure irrigation and street light facilities from Todd Campbell Custom Homes for the Richmond Heights Apartments; 12, Approve Resolution No. 239-25 accepting the Dedication of sewer, water, pressure irrigation, storm drain, and street light facilities from Hubble Homes, LLC for Mason Creek Landing Subdivision, Phase No. 5; 13. AppFeve FeEtwest feF & fee WaiYff in the amount of $418.75 (Park Rental and the Special Event PeFmk) fer the Ge r`......t,. Youth Baseball Light the Night T-eu-., e„r to he held an h.,,e 26 28, 2025; (Moved to New Business for Further Discussion) 14. Approve Resolution No. 240-25 accepting the Dedication of water, sewer, pressure irrigation, storm drain and street light facilities from Toll Brothers for Passero Ridge Subdivision No. 4. MOVED by Doty, SECONDED by Stadick to approve the Consent Calendar as amended. Roll call vote: Those voting yes: Doty, Stadick, Register, Williams, Allgood, and Dittenber. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS: [ALL OLD BUSINESS ITEMS LISTED ARE CONSIDERED ACTION]TEMS None. NEW BUSINESS: INEW BUSINESS ITEMS LISTED ARE CONSIDERED ACTION ITEMS► (APPROVE THE APPOINTMENT OF GEORGE DECKER, SAZJA FLETCHER, CARLOS HERNANDEZ, AND BRENT WILLIAMS TO THE DOWNTOWN PARKING ADVISORY BOARD FOR A TERM ENDING FEBRUARY 18, 2027) Moved from consent calendar to new business by previous motion Mayor Wagoner reviewed the applicants being considered for appointment to the Downtown Parking Advisory Board, Council thanked Mayor and Staff for a review of the applicants and expressed their thanks for those willing to serve on various Boards and Commissions throughout the City. MOVED by Register, SECONDED by Allgood to approve the appointment of George Decker, Sazja Fletcher, Carlos Hernandez, and Brent Williams to the Downtown Parking Advisory Board for a term ending February 18, 2027. Approved by voice vote PUBLIC HEARING (QUASI-JUDICIAL): CASE ANN25-000002, PUD25-000002, SPP25-000003: THE APPLICANT, PENELOPE CONSTANTIKES OF RILEY PLANNING SERVICES LLC, ON BEHALF OF TRIPLE DOT DEVELOPMENT, IS REQUESTING ANNEXATION OF PARCEL R3275601000 WITH A PROPOSED ZONING OF R-2 (MEDIUM DENSITY RESIDENTIAL), WHERE THE CURRENT CITY COMPREHENSIVE PLAN FUTURE LAND USE DESIGNATION IS NEIGHBORHOOD 3. ADDITIONALLY, THE APPLICANT IS REQUESTING APPROVAL OF A PLANNED UNIT DEVELOPMENT APPLICATION AND PRELIMINARY PLAT FOR SPRINGHOUSE TOWNES SUBDIVISION, A SINGLE FAMILY -ATTACHED SUBDIVISION WITH 77 TOWNHOME UNITS. THE 8.56 ACRE DEVELOPMENT IS LOCATED ON THE WEST SIDE OF MIDWAY ROAD, APPROXIMATELY 650 FEET SOUTH OF THE INTERSECTION WITH HOMEDALE RD., IN CALDWELL, IDAHO. THE PLANNING AND ZONING COMMISSION, ON MAY 14TH, 2025, RECOMMENDED DENIAL OF THE APPLICATION, TO BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION. Sluff hit re risked for this item to he continued to the next regularly scheduled city council meeting per upplicaul request to he held on jolt• 7, 2025 ul 6:00 p.m.1 MOVED by Doty, SECONDED by Stadick to continue this item until the Council meeting to be held on July 7, 2025. Approved by voice vote (PUBLIC HEARING (QUASI-JUDICIAL): CASE SSP25-000002: THE APPLICANT, TAMARA THOMPSON OF THE LAND GROUP, INC, ON BEHALF OF HOME DEPOT USA INC, IS REQUESTING APPROVAL OF A SHORT PLAT TO DIVIDE A 16.78-ACRE PARCEL INTO FOUR COMMERCIAL/LIGHT INDUSTRIAL LOTS. THE PROPERTY IS ZONED M-1, LIGHT INDUSTRIAL, IS ADDRESSED AS 4210 HIGHWAY 20/26, AND IS LOCATED ON THE SOUTHWEST CORNER OF THE INTERSECTION BETWEEN HIGHWAY 20/26 AND SMEED PARKWAY, IN CALDWELL, IDAHO.) Katie Wright, Caldwell Planning Department, was present to review the proposed Short Plat for the Home Depot property accounting for 16.9 total acres. Wright reviewed the details of the project including location, area developments, and the request for the Short Plat itself. The proposed change would divide the existing parcel into separate parcels to allow for four lots with commercial and industrial uses and is in compliance with City Ordinance and site requirements. Tamara Thompson, 462 E Shore Dr, Eagle, ID, was present on behalf of The Land Group to review details of the proposed Short Plat with Council. Ms. Thompson explained that a Short Plat still went through all platting PAGE 126 requirements but had a shorter turnaround time. She further noted that Home Depot was currently under construction and temporary certificate of occupancy and grand opening would take place in fall 2025. The proposal would split the parcel into four separate parcels, tenants have not been established for the other three parcels. MOVED by Stadick, SECONDED by Doty to close the public testimony portion of the public hearing. MOTION CARRIED EVIDENCE LIST FOR CASE NO. SPP25-000002: l . Staff report 2. PowerPoint presentations from staff and the applicant's representative. COMMENTS FROM COUNCIL MEMBERS: There were no further comments or discussion from Council. ORDER OF DECISION: MOVED by Doty, SECONDED by Dittenber that based on the Findings of Fact and Conclusions of Law, the Caldwell City Council hereby orders that Case No. SPP25-000002, a request for Short Plat approval is apDroved with the conditions as outlined within the staff report. Roll call vote: Those voting yes: Allgood, Dittenber, Doty, Stadick, Register, and Williams. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (ACTION ITEM: CONSIDER RESOLUTION NO.231-25 ACCEPTING ENGAGEMENT LETTERS FROM LANGSTON & ASSOCIATES FOR APPRAISAL SERVICES RELATED TO 2218 GRIFFITHS PARKWAY, 501 MAIN STREET, AND 111 SOUTH 22ND STREET.) Steven Jenkins, Economic Development, introduced the properties being considered and noted that professional appraisals did not exist on the properties in question and Canyon County would be completing their own appraisals as well. Councilor Doty asked what properties were being appraised to which Staff confirmed all three properties would be assessed. Councilor Doty asked why there was a need for double appraisals, Mr. Jenkins reported that the multiple appraisals would account for any differences between estimated valuations. Councilor Doty expressed concern over paying to assess county properties. Councilor Williams noted he was not in favor of the land swap and felt that the County had brought the idea forward and he believed the County should pay for that appraisal. Council Dittenber asked if the negotiation for the land swap was serious and pending or if the appraisals were being done just in case. Councilor Dittenber asked RaeLynn North how it was to be paid for, North explained that a fund balance transfer would be needed as there is no line item available to fund the request. Councilor Register asked if now was the right time to complete appraisals and if bids were sought as she was concerned about cost. Councilor Stadick added that budget challenges should be considered and perhaps the appraisals should wait until Roger Brooks has better idea of the area and future plans. MOVED by Williams, SECONDED by Stadick to d_ eny Resolution No. 231-25 Accepting Engagement Letters From Langston & Associates For Appraisal Services Related To 2218 Griffiths Parkway, 501 Main Street, And 11 I South 22nd Street. Roll call vote: Those voting yes: Williams, Allgood, Dittenber, Doty, Register, and Stadick. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (ACTION ITEM: CONSIDER BILL 46 (ORDINANCE NO.3698) FOR THE ANNEXATION OF PASSERO RIDGE NO. 4 INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT WITH A REQUEST TO MOVE FOR ITS PASSAGE BY TITLE ONLY.) MOVED by Williams, SECONDED by Doty to approve Bill 46 (Ordinance No. 3698) for the annexation of Passero Ridge No. 4 into the Caldwell Municipal Irrigation District with a request to move for its passage by title only. Roll call vote: Those voting yes: Williams, Allgood, Dittenber, Doty, and Stadick. Those voting no: Register. Absent and/or not voting: none. MOTION CARRIED PAGE 127 (ACTION ITEM: APPROVE REQUEST FOR A FEE WAIVER IN THE AMOUNT OF $418.75 (PARK RENTAL AND THE SPECIAL EVENT PERMIT) FOR THE CO -COUNTY YOUTH BASEBALL LIGHT THE NIGHT TOURNAMENT TO BE HELD ON JUNE 26-28, 2025.) Councilor Doty asked for input on the process of approving fee waivers for events. Mr. Doty was concerned that fees were being waved after discussing implementing new fees and reviewing budget concerns. City Clerk, Debbie Geyer, explained that an application process had been formalized for non-profit and school events coming to the City. RaeLynn North noted that up to 25% was eligible to be waived for non -profits and 50% for school entities. North detailed that waivers were limited and fairly rare and was something offered by other cities. Councilor Allgood noted that if the waiver process was current policy he felt it was important for Council to follow that policy within the current fiscal year. Councilor Dittenber asked why the waiver was being brought before Council if it is current policy. Counsel Klass explained that a policy was coming forward that would allow waivers to be approved without Council consent as long as they met certain standards. Councilor Stadick noted that fees being waived were ultimately fronted by another entity, whether that is the City or another entity. MOVED by Allgood, SECONDED by Register to Approve request for a fee waiver in the amount of $418.75 (Park Rental and the Special Event Permit) for the Co -County Youth Baseball Light the Night Tournament to be held on June 26-28, 2025. Roll call vote: Those voting yes: Williams, Allgood, Dittenber, Doty, Register, and Stadick. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED ACTION ITEM: FINANCE REPORT ACCEPTANCE BY CALDWELL CITY COUNCIL The Finance Committee has reviewed current accounts payable in the amount of $3,529,619.89 for the period ending June 10, 2025, and net payroll in $768,225.50 for the pay period ending May 31, 2025. MOVED by Allgood, SECONDED by Stadick to Approve accounts payable in the amount of $3,529,619.89 represented by check numbers 186203 through 186485 and electronic payments and payroll in the amount of $768,225.50 represented by check numbers 39968 through 39989 and direct deposits be accepted, payments approved, and vouchers filed in the office of the City Clerk. COUNCIL COMMENTS: Councilor Doty expressed his thanks for successful events on the plaza. Councilor Williams inquired as to the County's request for the City to vacate Albany. Hallie Hart noted that staff continues to work through that process and was looking into the details to move forward. Councilor Dittenber expressed support for Amano who's head chef had just won a James Beard award. MAYOR'S COMMENTS: Mayor Wagoner reminded Council about the upcoming townhail meetings related to the animal shelter contract. EXECUTIVE SESSION: MOVED by Doty, SECONDED by Stadick to enter into Executive Session pursuant to Idaho Code 74-206 (d) and (f). Roll call vote: Those voting yes: Williams, Allgood, Dittenber, Doty, Register, and Stadick. Those voting no: none. Absent and/or not voting: none. IN: 7:07PM OUT: 8:20PM ADJOURNMENT The meeting adjourned at 8:20 p.m. $ .. PAGE 128 APPROVED AS WRITTEN THIS 7" DAY OF July 2025. Xz Cor Dory p Counci Councilor Dittenber A raa i tma Bu a , Deputy City Clerk or over ••,•` OF CAC '••,, , JA • N !S ' -r7• : A • •O •.,�;40. • ,1890 •.••;�Q��