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Home My WebLink About2025-06-12 Council MinutesCITY COUNCIL BUDGET WORKSHOPS FY-2026 CALDWELL CITY HALL Council Chambers 205 South 61 Avenue TIMEILOCATION REVISED SCHEDULE Posted 5-19-25 AGENDA1rms Thweday CANCELLED 4:8A-per= $LILIget n� cv�v .nanvi�} WORKSHOP Thursday 4:00 p.m. May 29, 2025 Budget Discussion Wednesday 4:00 p.m. WORKSHOP June 4. 2025 Budget Discussion ADDED Thursday 4:00 p.m. WORKSHOP June 5, 2025 Budget Discussion Thursday 4:00 p.m. WORKSHOP June 12, 2025 Budget Discussion Any person needing special accommodation to participate in the meeting should contact the City Clerk at 205 South 6th Avenue or call #455-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reunion debe contactar al Secretario la Ciudad en 205 South 6th Avenue o !lame al #455-4656 antes de la reunion. Posted: February 7, 2025 I J:t4J a1417 CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES June 12, 2025 4:00 pm Mayor Wagoner opened the meeting at 4:00 pm at the City Hall Council Chambers Present in person: Mayor Wagoner, Councilor Doty, Councilor Stadick, Councilor Register, Councilor Dittenber, Councilor Allgood, and Councilor Williams. RaeLynn North gave a brief introduction into the budget items being covered this evening PRESENTATION #1: FIRE DEPARTMENT Fire Chief, Bryan Daniels, was present to go over the Fire Department budget with Council and joined by Deputy Chief Matt Shupe, Deputy Chief Alan Perry, and Deputy Chief Brian Richey. The team outlined goals and plans for the department before opening the discussion to Council. • Department Focus: Firefighter Training Recruitment and Retention Fire Prevention and Public Education Budget Requests: 0 1 EMS Training Captain o 3 Suppression Captains o Canyon County Dispatch Agreement o Transitioning to iPads for cost savings o Dual Compliant Wildland/Rescue Garments o PPE Replacement o PPE Extractor for Station 2 • Capital Requests: c $700,000 investment in training grounds o $550,000 Logistics Facility o $65,000 Standardized equipment a Updates to PPE and Facilities Council Discussion: Council discussed funding mechanisms for the department and the possibility of transferring funds or delaying projects to help present a balanced budget for 2026. PRESENTATION #2: CITY HALL, MAYOR, MAYOR ADMIN AND CITY COUNCIL A handout was distributed by RaeLynn North reviewing the budgets within the realm of City Hall and the Mayor and Council. Each area was reviewed and discussed with Staff. City Council Budget • Increase of $1 1,286 from the previous year o Majority of that is due to Pay increase that was voted in 2023 and is effective January I st, 2026. o Increase in Health Insurance o All other line items stay consistent Includes $2,500 for travel and meeting $4000 for special projects/donations Mayors Budget • Decrease of $7,671 o There is an increase in salary line item due to ordinance voted on in 2023 and is effect January Ist, 2026 o Decrease from Employee Performance Pay ($10,000)- this was moved into the individual department budgets o Decrease of Travel & Meeting from $20,000 to $15,000 o Reallocation of line items to meet the needs of the Mayor's Office Mayor Admin Budget • Increase of $11,377 o Due to Increase cost of COLA and Health insurance o Reallocation of line items to meet the needs of the office Community & Employee Relations • Decrease of $18,110 o $75,000 - set aside for the Community Relations Application process Form is on the website open until August will be awarded after October BOOK 66 PAGE 121 o Three Funded City Events 4th of July Halloween Winter Wonderland o Removing breakroom snacks from budgeted line item ($3,000) o All employee relations and promotional is funded out of department budgets Ci1y Hall • Excluding transfers an increase of $48,059 o $50,000 increase for window tinting at City Hall This helps with heat regulation in both the summer and winter months. o Reduction of $25,000 for Graffiti, usage was estimated for the program the first year, this is based on current usage o We should see a reduction in bank fees due to passing most credit card fees that are not UB to the customer City Buildings • This is for maintenance of the Veterans hall and the Sweetwater Building o Costs have reduced slightly but have stayed steady Senior Center • This is for repair and maintenance of the senior center o Have seen increased requests for cosmetic maintenance items due to age as well as major system This year did several repairs on the Walk in freezer o This building will need some Major repairs in the near future FINAL FOLLOW UP 1, Property Tax • RaeLynn North assisted in reviewing taxes received by the City and their impact to various areas of the budget. • Particular emphasis was put on the impact of HB389 which changed how new construction, annexation, and urban renewal numbers were calculated for taxing purposes. North noted that the impact is compounding as years go by. Council discussed how the City is expressing concern regarding the calculations. Mayor Wagoner reported that he, and other treasure valley mayors, had been meeting to discuss changes with legislature. 2. General Fund Revenue/ Expenditures • Ms. North provided a few options for "bridging the gap" between revenues and potential budget shortfalls: o Admin Fee Implementation ■ This would be an administrative charge to all fee processes excluding utility billing • This can be implemented starting October 2025 * Foregone ($317,675) ■ If directed the City can levy and additional 1% of foregone for a specific purpose ongoing. • This can be levied for FY2026 u Reallocation of Property Taxes ■ This will take time over the course of multiple years, this allocation is reviewed yearly, and changes are made on a yearly basis ■ This will increase fees for departments where there is a reduction in property tax ■ This needs to be done slowly so as not to increase fees significantly or cause budget deficits in other departments o Research properties for Payment In Lieu of Taxes ■ These are partners within our City Limits and assessment of the full impact needs to be done before going forward ■ Recommend further resbarch and a workshop with follow up 0 Future Levy Request . . ■ Additional Discussions would need to be had and staff would recommend this process start in January ■ Would not receive funds if passed in May until FY2027 • Temporary levy 0 .004 levy rate override 0 Ongoing Levy override BOOK 66 PAGE 122 Mayor Wagoner noted that Council needed to decide what the level of service they want to see is and base decisions on that. Higher levels of service often require higher fees or taxes to meet those standards. Council discussed the options for a ballot question and were generally not in favor of making any decisions right away and asked for more research to be prepared and presented regarding each of the options and discuss those details at a future workshop. City Projects • Property Tax Reduction i. Discussion of budgeting • City Building Fund i. 3 million discussion of using or earmarking DISCUSSION & RECOMMENDATIONS • Councilor Allgood noted that he believed approving a budget that was over revenue levels is a bad habit and the City should be cautious of continuing down that path. He added that Council and Staff must sometimes make difficult decisions to help balance budgets. • Ms. North explained the fund balance transfers that had happened between Police, Fire, and the General fund. Council discussed whether or not they wanted to continue on with that path and potential expenses in the future. The workshop was dismissed at 6:02 p.m. APPROVED AS WRITTEN THIS 7" DAY OF July, 2025. M yo oner Counci or oty Councilor Stadick 'leouncilor Register Cou ncili C1 Councilor Dittenber