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Home My WebLink About2025-06-05 Council MinutesREVISED SCHEDULE Posted 5-19-25 `ALOW,! CITY COUNCIL BUDGET WORKSHOPS FY-2026 CALDWELL CITY HALL Council Chambers 205 South 61h Avenue 'TI�ElLOCATIOH AGEIVii)a ITEMS slay May s 2025 4:00 p.mr WORKSHOP 9n Budget 1);-Gwsr.;CANCELLED Thursday 4:00 p.m. WORKSHOP May 29, 2025 Budget Discussion Wednesday 4:00 p.m. WORKSHOP June 4, 2025 Budget Discussion ADDED Thursday 4:00 p.m. WORKSHOP June 5, 2025 Budget Discussion Thursday 4:00 p.m. WORKSHOP June 12, 2025 Budget Discussion Any person needing special accommodation to participate in the meeting should contact the City Clerk at 205 South fit^ Avenue or call #455-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reunion debe contactar al Secretario la Ciudad en 205 South 6th Avenue o (lame al #455-4656 antes de la reunion. Posted: February 7, 2025 PAGE 116 CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES June 5, 2025 4:00 pm Mayor Wagoner opened the meeting at 4:00 pm at the City Hall Council Chambers Present in person: Mayor Wagoner, Councilor Doty, Councilor Stadick, Councilor Register, Councilor Dittenber, Councilor Allgood, and Councilor Williams. 0 RaeLynn North gave a brief introduction into the budget items being covered this evening. She noted that staff had been working diligently to work through difficulties in the general fund and options for fees and funding. She then turned the time over to Staff to review individual budgets. PRESENTATION #1: AIRPORT Scott Swanson, Director of Aviation, provided a handout categorizing proposed budget focus areas: • Brand Identity and Value Propositions * Terminal use redesign to include upgrades to pilot lounge area c Operations analysis to capture data for future decision making DISCUSSION BY COUNCIL MEMBERS: • Council asked for clarification on revenue numbers. Mr. Swanson explained that hangar leases and agricultural leases were the most significant revenue sources. PRESENTATION #2: HUMAN RESOURCES A handout was distributed by Michelle Winstone, Human Resources Director. Ms. Winstone gave a brief overview of her budget before going through the details and focus areas. GOALS: • Goal # I : Transparency • Decreased budget by 14% from the previous year. No significant needs at this time. • Goal #2: Establish HR management system, this upgrade will be tied other software upgrades in the financial department • Goal #3: Revamping employee evaluation system and employee handbook • Goal #4: Expanding benefits with no significant budgetary impact DISCUSSION & RECOMMENDATIONS • Workman's Compensation rates continue to increase — Council discussed ways to decrease these rates with ongoing training. • Job descriptions — audit is happening now and positions are being reassessed as needed • Vehicle use is being reanalyzed especially for those employees that take vehicles home PRESENTATION #3: IT A handout was distributed by Jose Menchaca who then reviewed the details within the budget with Council. Budget Highlights: • Software Maintenance DISCUSSION & RECOMMENDATIONS • Discussion of funding mechanism within the IT Department, Mr. Menchaca explained that the department exists within the general fund PRESENTATION #4: FINANCE A handout was distributed by RaeLynn North and Rachelle Castleberry who reviewed positions within the finance fund and discussed highlights of the budget. 11 Budget Highlights: • Caldwell has been awarded over a million dollars in grant funds • Work is still taking place on implementing an updated ERP system but will be delayed by one fiscal year DISCUSSION & RECOMMENDATIONS • Councilor Doty asked if grants received helped with general fund. Ms. North and Ms. Castleberry explained that grant funds are often spread out through the life of the grant and are offsetting some costs within governmental funds. • Councilor Stadick inquired as to the organization and management of grant applications and revenue. Ms. North explained that current staff was more than capable of managing the existing grants but receipt of more federal funding may require a grant manager. OTS Me PAGE 117 PRESENTATION #5: CITY ATTORNEY A handout was distributed Oscar Klaas who then reviewed the details within the budget and highlights of goals and changes for the upcoming fiscal year. Klaas thanked Council for trusting him with brining legal services in house. Budget Highlights: • Goal #1: Establishing role with the City • Would like to hire an additional staff attorney • Approx. 244k for additional attorney • Goal #2: research services Personnel Updates: • Mr. Klaas reviewed the staff that had already been hired: • Jackie Childs as paralegal • Justin Ruen as policy analyst DISCUSSION & RECOMMENDATIONS • Councilor Doty thanked Oscar for his professionalism and presence • Councilor Allgood asked about the department going paperless. Mr. Klaas reported that the department was doing their best to make everything paperless while still following retention guidelines. Mayor Wagoner called for a brief recess PRESENTATION #6: COMMUNITY DEVELOPMENT A handout was distributed Robin Collins reviewing the department and accomplishments over the past year. Building Personnel Requests: • Commercial Building Inspector • Reclassification of employees to next step — 3 employees • Reclassification in employee paygrade-4 employees Building Capital Requests: • Two vehicle replacements Planning Personnel Requests: • Full Time Parking officer to focus on downtown area • Reclassification of employees to next step — 2 employees • Reclassification in employee paygrade — 5 employees Planning Capital Requests: • Two vehicle replacements DISCUSSION & RECOMMENDATIONS • Councilor Williams asked about the use of a vehicle leasing program. Ms. North explained that the City would be moving forward with program and costs were listed by lease price • Councilor Doty inquired as to the timeline of implementing an outward facing GIS mapping system. Ms. Collins explained that the department was working through upgrading the existing GIS system to move forward on projects. PRESENTATION #7: PUBLIC WORKS A handout was distributed by Robb MacDonald who was joined by Hallie Hart, Ashley Newbry, and Bruce Mills. Mr. MacDonald noted that much of the work in Public Works is not visible and work goes unnoticed but that his team always goes above and beyond to make the City better. Caldwell Event Center: Focus areas include: • Awareness and marketing. • Reassessing usage fees. • Ashley Newbry -- Water Highlights: Upgrading meter reading for remote reading and prioritizing staff retention Requests: Upgrades to existing system to include waterlines, storage, and hydrants • Ashley Newbry — Irrigation Highlights: focused on SCADA systems for remote operation Requests: Replacing outdated and poorly functioning equipment • Ashley Newbry— Wastewater Highlights: Maintain existing systems and treatment PAGE 118 Requests. Two treatment operators and replacement equipment • Bruce Mills _ Streets Requests - Equipment upgrades to include a vac -truck, backhoe, and pickups. Electrical Requests - Equipment upgrades to include a mini excavator. Sanitation Requests - No anticipated needs. • Hallie Hart - Engineering Highlights: Working on filling vacant positions Reviewed department accomplishments Requests: Reassess jobs and descriptions Provide Employee uniforms • Hallie Hart - Mapping Reviewed achievements Goals: Updating asset management system and finalizing outward facing mapping Requests: Mapping server Provide employee uniforms • Robb MacDonald - Capital Project Higblights Mr. MacDonald reviewed significant planned capital projects for the coming fiscal year: 10'h Ave overlay Pavement Overlays on 5", Kimball, and 9" Roundabouts to be installed on major roadways Water System upgrades DISCUSSION & RECOMMENDATIONS • Councilor Allgood inquired as to the use of contract services within the Public Works department. Ms. Newbry explained that often contract services are used because a number of items are very specialized and staff does not always have those qualifications. but more staff would be helpful The workshop was dismissed at 7:05 p.m Council then entered into Executive Session pursuant to Idaho Code 74-206(d) to discuss records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code 0 MOVED by Doty, SECONDED by Williams to convene into Executive Session pursuant to Idaho Code, Section 74-206, Subsection D for the purpose of discuss records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code at 7:08 p.m. Roil call vote. Those voting yes: Doty, Stadick, Register, Williams, Allgood, Dittenber. Those voting no: none. Absent and/or not voting: none. Council exited Executive Session at 7:39pm APPROVED AS WRITTEN THIS 5th DAY OF June. 2025. Vyor Wagoner MOTION CARRIED PAGE 119 r r r Councilor Dittenber ATTX,, i -Deputy City Cleric ' S . I I I I