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Caldwell City Council
SPECIAL MEETING
Monday
May 12, 2025
12:00 p.m.
(Noon)
TO BE HELD AT:
Caldwell City Hall
Council Chambers
205 South 6t" Avenue
Caldwell, ID 83605
AGENDA
ACTION ITEM: Consider Resolution authorizing the execution of a Sole Source
Procurement of five (5) vertical turbine pumps from C.H. Spencer LLC for Master
Planned Capacity Updates at Well #17 (Karcher Booster Station) in the amount
of $353,764.00.
Posted: May 8, 2025
BOOK 65
PAGE 93
CALDWELL CITY COUNCIL
SPECIAL MEETING
MINUTES
May 12, 2025
12:00 p.m. (Noon)
Mayor Wagoner opened the meeting held in the Caldwell City Hall, Council Chambers, at 205 South 6 h Avenue.
Council Members Present: Councilor Doty, Councilor Stadick, Councilor Williams, Councilor Allgood, and Councilor
Dittenber. Absent: Councilor Register
(ACTION ITEM: CONSIDER RESOLUTION NO. 202-25 AUTHORIZING THE EXECUTION OF A SOLE
SOURCE PROCUREMENT OF FIVE (5) VERTICAL TURBINE PUMPS FROM C.H. SPENCER LLC FOR
MASTER PLANNED CAPACITY UPDATES AT WELL 07 IKARCHER BOOSTER STATION1 IN THE AMOUNT
OF $353,764.00)
Robb MacDonald, Public Works Director, provided the staff report noting that the special council meeting was requested
regarding approval of a Sole Source vendor purchase of specialized Gould Pump equipment. The C.H. Spencer Company is the
only vendor in Idaho that furnishes the specific equipment needed for the project.
The equipment will be installed at the Well #17 Booster Station to help improve capacity in Zone 2 and Zone 3. Today's
approval of the request will assist city staff to stay on schedule with this project due to the uncertainty of product lead times,
supply chain issues, and potential tariffs. This is a critical booster station and needs a pump that is compatible with the existing
pumps associated with the system. The supplier can provide the pumps within 10-12 weeks. The contract from the vendor has
been reviewed by legal counsel. There is a 14-day waiting period after the legal notice has been published pursuant to Idaho
State Code dealing with Sole Source Procurement Standards. This is a budgeted item as part of the water upgrade plan.
In response to questions from Councilor Dittenber, Mr. MacDonald reported that the pump will assist during peak hours by
transferring the water from storage tanks to the pump stations. Any expansion of the system would be met by drilling new
wells.
In response to questions from Councilor Allgood, Mr. MacDonald reported that the old equipment will possibly be parted out
for use at other pump sites. If staff are not looking to reuse the equipment, it could potentially be declared as surplus for
disposition to public auction.
Councilor Williams inquired if the purchase will be impacted by potentially increased tariff rates.
Mr. MacDonald reported that it is difficult to determine the outcome of tariff rates. The equipment comes from Texas, but it is
hard to predict any potential increase of the purchase price.
In response to questions from Councilor Stadick, Mr. MacDonald explained that the booster station serves both Zone 2 and
Zone 3.
In response to questions from Councilor Doty, Finance Director Raelynn North reported that she had reviewed the project,
which is accommodated within the FY-25 budget.
MOVED by Allgood, SECONDED by Doty to approve Resolution No. 202-25 as printed.
Roll call vote: Those voting yes:, Allgood, Dittenber, Stadick, Williams, and Doty. Those voting no: none. Absent or not voting:
Register.
MOTION CARRIED
COMMENTS FROM MAYOR WAGONER
Mayor Wagoner reported that staff is currently reviewing City Code pertaining to term limits for the appointed officials.
The meeting adjourned at 12:15 p.m.
I
BOOK 65
PAGE 94
APPROVED AS written THIS 191h DAY OF Mu 2025.
Mayor Jaro Wa r
4Counnciloroty Councilor Sta
eg�isstt�er� C cilor Wi ams
Councilo Allgood Councilor Dittenber
ATTEST:
Debbie Geyer, City Clerk 7�S
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