HomeMy WebLinkAbout2024-10-21 Council MinutesCITY OF CALDWELL
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Caldwell City Hail
205 South 6`h Avenue
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REGULAR CITY COUNCIL MEETING
EXECUTIVE SESSION
(City Hall Steunenberg Conference Room #218)
October 21, 2024
5:00 P.M.
Executive Session pursuant to Idaho Code, Section 74-206, Subsection (1)(b) for the purpose of
discussing the evaluation, dismissal or disciplining of, or to hear complaints or charges brought
against, a public officer, employee, staff member or individual agent.
CALDWELL
REGULAR CITY COUNCIL MEETING
AGENDA
(City Hall Council Chambers Room #100)
October 21, 2024
6:00 p.m.
INVOCATION OFFERED BY PASTOR TONY SPARROW OF THE CANYON HILL NAZARENE
CHURCH.
` PLEDGE OF ALLEGIANCE TO THE FLAG.
ROLL CALL.
CONFLICT OF INTEREST DECLARATION.
SPECIAL PRESENTATIONS.
AUDIENCE PARTICIPATION.
Page I of 3
CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE CONSIDERED ACTION ITEMS]
1. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all
ordinances.
2. Approve minutes for the Regularly Scheduled Caldwell City Council meeting held on October 7, 2024;
the Friends of the Depot meeting held on October 5, 2024; and the Caldwell Executive Airport meeting
held on July 11, 2024;
3. Approve the Findings of Facts and Conclusions of Law for Peregrine Estates #7 Final Plat (SFP24-000009);
4. Approve the Findings of Facts and Conclusions of Law for Guches #2 Final Plat (SFP24-000013);
5. Approve the Findings of Facts and Conclusions of Law for Greenmont Final Plat (SFP24-000003);
6. Approve the Findings of Facts and Conclusions of Law for Chestnut Heights #1 Final Plat (SFP24-000005);
7. Approve the Findings of Facts and Conclusions of Law for Wagers Acres Final Plat (SFP24-000010);
8. Approve Resolution authorizing the execution of the Third Amendment Memorandum of Understanding
for the Caldwell Veterans Memorial Hall as recommended by the Caldwell Veterans Council;
9. Approve Resolution authorizing the execution of a Memorandum of Understanding with Highway District
No. 4 for the Farmway Road (Linden to Homedale) Utilities and Roadway Reconstruction Project;
10. Approve Resolution authorizing the execution of a Professional Services Contract with Capitol Asset &
Pavement Service for pavement management services in the amount of $31,600.00;
11. Approve Resolution authorizing the execution of an Agreement with Local Highway Technical Assistance
Council (LHTAC) for grant funds awarded for the Children Pedestrian Safety Program in the amount of
$250,000;
12. Approve Resolution authorizing the execution of an Elevator Maintenance Agreement with Young
Elevator, Inc. for equipment at the Caldwell Police Station, Caldwell City Hall, the Caldwell City Hall
Annex, and the Caldwell Veterans Memorial Hall in the amount of $7,500 per year;
13. Approve Resolution authorizing the execution of a Lease Agreement with Xerox Business Solutions
Company for equipment at City Hall Utility Billing, City Hail Annex, and the Caldwell Executive Airport
in the amount of $1,612.92 per year/machine;
14_ Approve Resolution authorizing the purchase of Aristra Solution hardware to replace the core switch in the
amount of $53,019.60 for use by the IT Department;
15. Approve Resolution accepting the grant award in the amount of $2,201.00 from Light My Fire, Inc. for use
by the Caldwell Fire Department for AED/CPR Training;
16. Approve Resolution accepting the grant award in the amount of $500,000 from Community Oriented
Policing Service (COP) for use by the Caldwell Police Department for hiring four (4) new police officers;
17. Approve Resolution authorizing the execution of an Additional Services Addendum No. 2 with
ARDURRA in an amount not to exceed $50,000 for the 21" Avenue Sewer Lift Station Project;
18. Approve Resolution authorizing the execution of a Reimbursement Agreement with Union Pacific Railroad
for 10`h Avenue - Preliminary Engineering Services for an estimated amount of $30,000;
19. Approve Resolution authorizing the execution of a Reimbursement Agreement with Union Pacific Railroad
for the Railroad Quiet Zone review and coordination in an estimated amount of $60,000;
20. Approve Resolution authorizing the intent to form a Local Improvement District (L.I.D. 24-4) for the
payment of sewer, water, and pressure irrigation connection fees within the City right-of-way and set the
protest hearing date for December 2, 2024;
21. Approve Resolution accepting a Utility Easement from TPC Enterprise Holdings, LLC for a portion of
their property previously covered as unopened public right-of-way (Parcel #R3514000000);
22. Approve Resolution accepting a Temporary Easement from Hubble Homes, LLC for a turnaround for
access for Adams Ridge Subdivision, Phase No. 7;
23. Approve Resolution accepting a Temporary Easement from Hubble Homes, LLC for sanitary sewer and
domestic water main line for the Adams Ridge Subdivision, Phase No. 7;
24. Approve Resolution accepting a Temporary Easement from Hubble Homes, LLC for storm drain main lin
for the Adams Ridge Subdivision, Phase No. 7;
25. Approve Resolution accepting a Permanent Easement from Roses & Rye, LLC sanitary sewer main line
operation and maintenance across a portion of property located at 2803 College Avenue;
26. Approve Resolution accepting a Permanent Easement from CRE-WPL Sky Ranch Owner, LLC for
domestic water, sanitary sewer, and pressure irrigation main lines operation and maintenance for Sky
Ranch Logistics;
27. Approve Resolution accepting a Permanent Easement from Lorene Zarate Alvarez for a domestic water
main line operation and maintenance across a portion of property located at 815 Suncrest Lane;
28. Approve Resolution accepting a Permanent Utility Easement from S3 Investments, LP for sanitary sewer,
domestic water, and pressure irrigation across a portion of property at 1617 Sky Pointe Lane;
Page 2 of 3
29. Approve Resolution accepting Dedication of sewer, water, and streetlight improvements from I0`h Avenue
Heights, LLC as part of the I O`h Avenue Heights Apartments;
30. Approve Resolution accepting Dedication of sewer, water, and streetlight improvements from CRE-WPL
Sky Ranch Owner. LLC for Sky Ranch Logistics;
31. Approve Resolution accepting Dedication of sewer, water, and certain storm drains from Thomas
Development for the Northfolk Apartments;
32. Approve Resolution accepting Dedication of sewer, water, pressure irrigation, street light improvements,
and certain storm drains from Challenger Development for the Guchen Subdivision No. 1.
OLD BUSINESS: [ALL OLD BUSINESS ITEMS LISTED ARE CONSIDERED ACTION ITEMS]
1. (Continued from October 7, 2024) Consider adopting the Schedule of Fees for services provided and
regulatory charges for the City Clerk Department (Resolution No. 315-24); Canyon Hill Cemetery
(Resolution No. 352-24); Caldwell Event Center (Resolution No. 353-24); Caldwell Executive Airport
(Resolution No. 354-24); Caldwell Fire Department (Resolution No. 355-24); Finance Department
(Resolution No. 356-24); Golf Department (Resolution No. 357-24); Caldwell Public Library (Resolution
No. 358-24); Parks & Recreation Department (Resolution No. 359-24); Planning & Zoning Department,
(Resolution No. 360-24); and the Caldwell Police Department (Resolution No. 361-24).
NEW BUSINESS: [ALL NEW BUSINESS ITEMS LISTED ARE CONSIDERED ACTION ITEMS]
1. Consider Resolution authorizing the execution of a Memorandum of Understanding with the Caldwell
Night Rodeo for the construction of the Announcer Box at the Caldwell Night Rodeo grounds for matching
funds not to exceed $1.6 million.
2. Public Hearing (Quasi -Judicial): CASE NO: ANN24-000009: The applicant, Todd Meyers, on
behalf of Maverik, is requesting annexation of parcel R3464901 I A0, currently owned by TC Property
Management, LTD, to include all adjacent rights -of -way, with a proposed zoning of C-3 (Service
Commercial). The applicant is requesting to utilize an adjacent, abutting land use designation of
Commercial & Service instead of the current comprehensive plan land use designation of Industrial, which
is permitted by Section 10-01-09 of Caldwell City Code. The subject parcel is contiguous to city limits,
and annexation of this parcel will allow all parcels to have a singular zoning for the intended 5,967 square
feet convenience store use that will include fuel dispensers and fuel canopies. The 1.04-acre parcel is
located on the south side of Green Road, approximately 833 ft. east of where Green Road intersects with
Hwy 20126, in Caldwell, Idaho. The Planning and Zoning Commission, on September 11, 2024,
recommended approval of the application.
3. Consider Bill No. 58 (Ordinance No. 3619) for CASE NO: ANN24-000009 with a request to move for
its passage by title only and approve the summary for publication.
4. Consider Resolution No. 362-24 authorizing the submittal of the proposed Site A - Caldwell Urban
Renewal Area plan to the Planning and Zoning Commission for review and recommendations pursuant to
Idaho Code 50-2008.
5. Consider Resolution No. 363-24 accepting and authorizing the implementation of the Caldwell Purchasing
Card Policy and Procedures for the City of Caldwell.
6. Consider Resolution No. 364-24 accepting and authorizing the implementation of the City of Caldwell
Travel Policy.
7. Finance Report acceptance by Caldwell City Council.
ITEMS OF DISCUSSION FROM STAFF:
A. Discussion: Letter of Intent from Colliers on behalf of KSA Investments, LLC for development of property
owned by the City of Caldwell located at 104 North 2151 Avenue including a 50 year lease with the
intention of constructing a hotel at the site. (Economic Development, Steve Jenkins)
B. Discussion: Access Card Procedures at Caldwell City Hall (IT Director, Jose Menchaca)
C. Discussion: Future Potable Water Projects (Public Works Director, Robb MacDonald)
COMMENTS:
1. Council Comments.
2, Mayor's Comments.
ADJOURNMENT.
Next Regularly Scheduled City Council Meeting is on Monday — November 4, 2024 at 6:00 p.m. in the C
Council Chambers located at Caldwell City Hall 205 South 611 Avenue.
Any person needing special accommodation to participate in the meeting should contact the City Clerk's Office
at 4455-4656 prior to the meeting. The entire agenda packet and minutes y be viewed on the City of Caldwell's
website. Cuaiquier persona que necesita arreglos especiales para participar en la reuni6n debe comunicarse con
el Secretario de la Ciudad al # 455-4656 antes de la reuni6n.
Page 3 of')
BOOK 65
PAGE 221
I ii 1
CAL�ELL
REGULAR CITY COUNCIL MEETING
EXECUTIVE SESSION
(City Hall Steunenberg Conference Room #218)
October 21, 2024
5:00 p.m.
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 74-206, SUBSECTION (1)(B) FOR THE
PURPOSE OF DISCUSSING THE EVALUATION, DISMISSAL OR DISCIPLINING OF, OR TO HEAR
COMPLAINTS OR CHARGES BROUGHT AGAINST, A PUBLIC OFFICER, EMPLOYEE, STAFF MEMBER OR
INDIVIDUAL AGENT)
MOVED by Williams, SECONDED by Dittenber to convene into Executive Session pursuant to Idaho Code, Section 74-206,
Section 74-206, Subsection (1)(b) for the purpose of discussing the evaluation, dismissal or disciplining of, or to hear complaints
or charges brought against, a public officer, employee, staff member or individual agent at 5:00 p.m.
Roll call vote: Those voting yes: Williams, Allgood, Dittenber, Doty, Stadick, and Register. Those voting no: none. Absent
and/or not voting: none.
MOTION CARRIED
MOVED by Callsen, SECONDED by Allgood to reconvene into Regular Session at 6:00 p.m.
MOTION CARRIED
CALDWELL CITY COUNCIL
REGULAR MEETING
MINUTES
October 21, 2024
6:00 PM
Mayor Wagoner opened the meeting at the Caldwell City Hall (Council Chambers) at 6:00 p.m. and welcomed those in
attendance. He reported that an Executive Session was held at 5:00 p.m. No decisions were made, or action taken.
Reverend Jim Porter provided the invocation. Mayor Wagoner led the audience in the Pledge of Allegiance to the Flag.
The Roll of the City Council was called by the City Clerk with the following members present: Doty, Stadick, Register,
Williams, Allgood, and Dittenber.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
None.
AUDIENCE PARTICIPATION
l/ Jeanne Cridebring, 15855 Orchard Avenue, Caldwell, read a statement into the record:
"As I stand before you, please know that I am concerned. Truly concerned about the inner workings and image of
Caldwell. I'm not complaining, just sharing observations and my sincere concern. I would like to take this
opportunity to re -address transparency and refute a comment made at the last council meeting. Transparency is
highlighted throughout the city's website, but 1 think Caldwell is truly missing the mark. According to Better Works:
''Transparency helps everyone in the workforce understand the current state of the business, the strategy, and how
every employee can contribute. When you have these conditions, your workforce becomes more engaged and
effective. Without a transparent work environment, employees will have a hard time trusting leaders or
understanding the company's vision. Less trust means less engagement, collaboration, and job satisfaction. " Let me
repeat part oj'it, without a transparent work environment, employees will have a hard time trusting leaders.
The City Council Members are elected employees. I've been at enough council meetings OR watched them in their
entirety to know that there is a concern about transparency, information, and thorough communication from the
administration. Repeatedly, Council Members are begging for better communication, knowing necessary
PAGE 222
information AHEAD of the meetings. The Council Members are the checks and balances for the city's
administration, yet they are on record begging for prior knowledge, information, and to be kept in the loop. Mr.
Mayor. 1 can see the frustration exhibited by YOUR Council. What message is this sending to the citizens? I would
think the whole parking meter debacle would be a wake-up call. The council needs ample information to make
informed decisions for the citizens and well-being of Caldwell. I implore you to keep them informed, in advance of
the public meetings.
I may not be at every council meeting, but I do pay attention especially to the budget workshops and hearings and
try to be an informed citizen. I've gotten to know that Raelyn North is extremely knowledgeable and does an amazing
job juggling the various accounts, rules, and expenditures. She is willing to entertain questions and explain either
via email or a phone call. When the fee increases were released, they were posted in the newspaper. Not everyone
gets a newspaper. The interesting tidbit, though, is that thefee increases posted in the newspaper were not the same
information given to the council. A prime example is the Veteran's Discount. That wasn't posted in the paper, but it
was found in the agenda packet from the last meeting.
If the community or other council members need more time to make an informed decision and have questions
an.tiwered, high five and kudos to those council members to table the agenda item. Those wanting time to digest the
information and ask questions are looking out for the best interest of the community. I commend them and thank
them from the bottom of my heart for taking their job seriously. 1 would encourage you to do the same. Thank you
for your time. 1 appreciate being able to take a few minutes ofyour time. "
21 Julie Warwick, 107 S 131h Avenue, read a statement into the record.
"Hello, my name is Julie Warwick. 1 am an Urban Renewal Commissioner, but tonight I 'm just speaking as a 44 year
resident of Caldwell who loves this city. You may not see me at many city council meetings, but if I'm not here I'm
watching at home. 1 just have a few things I'd like to talk about tonight.
First, thank you all for being willing to serve our city. The growth that we've experienced In Caldwell in the last 10
years has caused lots ofgrowing pains and I'm sure that many processes and policies need to change to keep up with
that growth. As residents, we count on the fact that our elected officials take on the job as city councilor and mayor
knowing they are going to have to work together to keep Caldwell moving smoothly in the right direction. I have
attended or watched literally hundreds of city council meetings over the last 15 years. And I have noticed that the
civility and camaraderie that 1 used to see during city council meetings is gone. While healthy debate on issues is
good, what we now are .Teeing is folks that clearly don't all respect one another. And that is really sad. I'm sure that
each one of you ran for city council or mayor because you wanted to serve the city to the best of your ability. I want
to see you treat each other, as well as appointed officials, with respect whether you agree or not.
Secondly, I was extremely disappointed watching the discussion during last week's meeting about our city attorney
deciding to leave after 26 years at the end of his current appointment. While I'm not privy to the reasons this decision
was made, 1 have seen in open meetings when the city attorney reps have been spoken to in a less than respectful way.
It's like sometimes you forget that you are all on the same team. Losing Mr. Hilty and his associates brings with it an
enormous loss of institutional knowledge. They have been with us since we were truly a small town and have guided
its through years ofgrowth and challenges. Whoever is chosen to replace this team will take years to get up to speed
on how we have gotten to where we are and how to forge ahead. I am grateful for their work and for the education
they have provided to me as a commissioner and to our council and mayor.
Lastly. I have been guilly of not paying as much attention as 1 should have during budget meetings and workshops. I
do remember hearing something last year about the city making donations to local nonprofits, but as soon as 1 heard
it I forgot about it. I paid more attention to the workshops and meetings that were held to formulate the budget for
FY 2025. I'm not sure exactly how I feel about my tax dollars being donated to a charity rather than residents
choosing to support a nonprofit on their own. We have many, many wonderful nonprofits in our city and we would
be a less caring community without them. However, 1 do question how it came to be that the city council is picking
and choosing which nonprofits get those donations. There is $69,600 in this year's budget that is to be given to 9
local nonprofits. One of those nonprofits is getting S30, 000 of that $69, 600. 1 believe if we are going to use tax dollars
to make charitable donations that there should be an application process and a citizen committee that forwards
recommendations to the council about how the budgeted amount should be awarded. You are there to represent us
and not to garner support for your favorite charity.
Thanks for allowing me this time tonight. Some of these thoughts have brewing for a while and 1 just felt like I needed
to say them. I love Caldwell and want us to be as successful as we can be and I know you want that, too. Thanks for
listening. "
Councilor Register thanked Ms. Cridebring and Ms. Warwick for coming forward with comments. She clarified that
contributions to community organizations are not hand-picked by Council Members. Various non-profit organizations
have presented their requests to be considered for community fund contributions.
CONSENT CALENDAR
1. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all
ordinances.
2. Approve minutes for the Regularly Scheduled Caldwell City Council meeting held on October 7, 2024; the
Friends of the Depot meeting held on October 5, 2024; and the Caldwell Executive Airport meeting held on
July 11, 2024,
3. Approve the Findings of Facts and Conclusions of Law for Peregrine Estates #7 Final Plat (SFP24-000009);
4. Approve the Findings of Facts and Conclusions of Law for Guches #2 Final Plat (SFP24-000013);
BOOK 65
PAGE 223
5. Approve the Findings of Facts and Conclusions of Law for Greenmont Final Plat (SFP24-000003);
6. Approve the Findings of Facts and Conclusions of Law for Chestnut Heights # I Final Plat (SFP24-000005);
7. Approve the Findings of Facts and Conclusions of Law for Wagers Acres Final Plat (SFP24-000010);
S. Approve Resolution No. 367-24 authorizing the execution of the Third Amendment Memorandum of
Understanding for the Caldwell Veterans Memorial Hall as recommended by the Caldwell Veterans Council;
9. Approve Resolution No 368-24 authorizing the execution of a Memorandum of Understanding with Highway
District No. 4 for the Fannway Road (Linden to Homedale) Utilities and Roadway Reconstruction Project;
10. Approve Resolution No, 369-24 authorizing the execution of a Professional Services Contract with Capitol Asset
& Pavement Service for pavement management services in the amount of$31,600.00;
11.
b
$230,000; IREMOVED FROM THE AGENDAI
12. Approve Resolution No. 370-24 authorizing the execution of an Elevator Maintenance Agreement with Young
Elevator, Inc. for equipment at the Caldwell Police Station, Caldwell City Hall, the Caldwell City Hall Annex,
and the Caldwell Veterans Memorial Hall in the amount of $7,500 per year;
13. Approve Resolution No. 371-24uthorizing the execution of a Lease Agreement with Xerox Business Solutions
Company for equipment at City Hall Utility Billing, City Hall Annex, and the Caldwell Executive Airport in the
amount of $1,612.92 per yearimachine;
14. Approve Resolution No. 372-24 authorizing the purchase of Aristra Solution hardware to replace the core switch
in the amount of $53,019.60 for use by the IT Department;
15. Approve Resolution No. 373-24 accepting the grant award in the amount of $2,201.00 from Light My Fire, Inc.
for use by the Caldwell Fire Department for AED-:CPR Training;
16.
a ,
(REMOVED
FROM THE AGENDAI
17. Approve Resolution No. 374-24 authorizing the execution of an Additional Services Addendum No. 2 with
ARDURRA in an amount not to exceed $50,000 for the 211 Avenue Sewer Lift Station Project;
18. Approve Resolution No. 375-24 authorizing the execution of a Reimbursement Agreement with Union Pacific
Railroad for 10"' Avenue - Preliminary Engineering Services for an estimated amount of $30,000;
19. Approve Resolution No. 366-24 authorizing the execution of a Reimbursement Agreement with Union Pacific
Railroad for the Railroad Quiet Zone review and coordination in an estimated amount of $60,000; IMOVED TO
NEW BUSINESS FOR FURTHER DISCUSSION1
20. Approve Resolution No. 376-24 authorizing the intent to form a Local Improvement District (L.I.D. 24-4) for
the payment of sewer, water, and pressure irrigation connection fees within the City right-of-way and set the
protest hearing date for December 2, 2024;
21. Approve Resolution No..377-24 accepting a Utility Easement from TPC Enterprise Holdings, LLC for a portion
of their property previously covered as unopened public right-of-way (Parcel #R3514000000);
22. Approve Resolution No. 378-24 accepting a Temporary Easement from Hubble Homes, LLC for a turnaround
for access for Adams Ridge Subdivision, Phase No. 7;
23. Approve Resolution No. 379-24 accepting a Temporary Easement from Hubble Homes, LLC for sanitary sewer
and domestic water main line for the Adams Ridge Subdivision, Phase No. 7;
24. Approve Resolution No. 380-24 accepting a Temporary Easement from Hubble Homes, LLC for storm drain
main line for the Adams Ridge Subdivision, Phase No. 7;
25. Approve Resolution No. 381-24 accepting a Permanent Easement from Roses & Rye, LLC sanitary sewer main
line operation and maintenance across a portion of property located at 2803 College Avenue;
26. Approve Resolution No. 382-24 accepting a Permanent Easement from CRE-WPL Sky Ranch Owner, LLC for
domestic water, sanitary sewer, and pressure irrigation main lines operation and maintenance for Sky Ranch
Logistics;
27. Approve Resolution No. 383-24 accepting a Permanent Easement from Lorene Zarate Alvarez for a domestic
water main line operation and maintenance across a portion of property located at 815 Suncrest Lane;
28. Approve Resolution No. 384-24 accepting a Permanent Utility Easement from S3 Investments, LP for sanitary
sewer, domestic water, and pressure irrigation across a portion of property at 1617 Sky Pointe Lane;
29. Approve Resolution No. 385-24 accepting Dedication of sewer, water, and streetlight improvements from 101h
Avenue Heights, LLC as part of the I Och Avenue Heights Apartments;
30. Approve Resolution No. 386-24 accepting Dedication of sewer, water, and streetlight improvements from CRE-
WPL Sky Ranch Owner, LLC for Sky Ranch Logistics;
31. Approve Resolution No. 3874-24 accepting Dedication of sewer, water, and certain storm drains from Thomas
Development for the Northfoik Apartments;
32. Approve Resolution No. 388-24 accepting Dedication of sewer, water, pressure irrigation, street light
improvements, and certain storm drains from Challenger Development for the Guchen Subdivision No. 1.
MOVED by Doty, SECONDED by Stadick to amend the Consent Calendar by removing Items #11 and #16 as
requested by staff and moving # 19 to New Business for further discussion.
MOTION CARRIED
MOVED by Dory, SECONDED by Stadick to approve the Consent Calendar as amended.
1
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PAGE 224
Roll call vote: Those voting yes: Doty, Stadick, Register, Williams, Allgood, and Dittenber. Those abstaining:
Dittenber. Those voting no: none. Absent and/or not voting: none.
MOTION CARRIED
OLD BUSINESS:
(CONTINUED FROM OCTOBER 7, 20241 CONSIDER ADOPTING THE SCHEDULE OF FEES FOR
SERVICES PROVIDED AND REGULATORY CHARGES FOR THE CITY CLERK DEPARTMENT
(RESOLUTION NO. 315-241; CANYON HILL CEMETERY (RESOLUTION NO. 352-241; CALDWELL
EVENT CENTER ERESOLUTION NO. 353-241; CALDWELL EXECUTIVE AIRPORT (RESOLUTION
NO. 354-241; CALDWELL FIRE DEPARTMENT [RESOLUTION NO. 355-241; FINANCE
DEPARTMENT IRESOLUTION NO. 356-241; GOLF DEPARTMENT ERESOLUTION NO. 357-241;
CALDWELL PUBLIC LIBRARY (RESOLUTION NO. 358-241; PARKS & RECREATION
DEPARTMENT IRESOLUTION NO. 359-241; PLANNING & ZONING DEPARTMENT, IRESOLUTION
NO.360-24j; AND THE CALDWELL POLICE DEPARTMENT IRESOLUTION NO.361-241)
Raelynn North, Finance Director, provided the staff report regarding the fee schedules, noting that the revenue from
the proposed were calculated into the FY-2025 budget. She outlined the fees for each of the departments:
City Clerk:
Increase of the Train Depot Rental fee to cover repair and maintenance costs, Public Records fee revenue have been
to cover paper copies. Replacement Badges to cover supply costs.
Canyon Hill Cemetery:
Rounded to the nearest S1.00, increase to cover operating costs included wages and benefit include cost of R & M
of equipment, Added a 10% administrative fee for assisted resale of lots.
Caldwell Event Center:
Reviewed by Event Center staff time, added fee for rental of Gabiola Field, some fees such as security, electrician
to cover wages and of employees including overtime.
Caldwell Executive Airport:
Fees were recommended by the Airport Director, the land lease rate change will bring in approximately $10,500,
proposed new fees will bring in approximately $50042,500 for the entire fiscal year, Council rate increases average
$67 per year, CPI Rate increase average $22.50 per year.
.., Finance Department:
NSF check charge has increased due to the bank increasing the fee to Finance.
Caldwell Fire Department:
Fee were reviewed by the Deputy Chief, event coverage fees were updated based on actual wages, expenses have
grown 490,o over the last three years where revenues and fees have stayed flat.
Caldwell Golf Courses:
Monthly expenses average S I OOK to $200K with average for payroll and labor services month at $138. FY2024 is
the first year that the Golf Department has been able to purchase Capital directly from Fud 60 instead of using
General Fund, The goal is to make Golf self-sustaining with a reserve balance at 3-6- months expenses and to be
able to purchase yearly capital items, the proposed fee increases add additional revenue to approximately $200K,
this will allow for addi� ional capital to maintain fund balance.
Caldwell Library:
The library only updates fees every few years, this is not a significant portion of revenue for the library but a coverage
of the costs for replacement items.
Caldwell Planning & Zoning.
P & Z Director updated the format to help make it more accessible to residents and developers. Fees are basked on
staff time and actual cost of services. Fees now make sense of the size of the project and staff time. Because of
this analysis sometimes fee decreased and other. Parking fees are for code enforcement parking enforcement not
downtown parking.
Parks and Recreation:
Reasons why fees change within the Recreation Department:
• New class
• Increase in uniform -activity cost
• Increase in instructor cost
• 70% of the class fee is passed thru to the instructor
Reasons why fees change within the Parks Department:
• New equipment to help maintain the fields
• Increase in electricity costs
• Increase in employee costs
• Increase in R & M costs such as fertilizers, sprinklers, bathroom maintenance
Pool Fees:
• Pool fees were established to allow all who want to enjoy to be able to enjoy to new pool and bath house
BOOK 65
PAGE 225
• The pool operates at a loss every year even with these new fees
• The pool has a capacity of 125 to breakeven the pool would need at least 21k swimmers not including the
pool pass, attendees for the entire season
• This would increase fees to where it would be cost prohibitive to families and residents of Caldwell
Caldwell Police Department:
Wages were updates based on current wages, other fees were to match the copies and DVD'CD costs.
In response to questions from Councilor Stadick, Ms. North explained that the proposed fees cover staff costs but
do not cover repair and maintenance of items associated with Golf Course operations.
Councilor Williams stated his concern about `user choice" budgetary items that would burden the General Fund.
He referenced previous discussions by Council of not wanting to raise the levy rate or use Foregone; however, there
now seems to be a reluctance to raise fees, especially in areas where the service fees are associated with ""user
choice" services. He expressed his appreciation for the report provided by Ms. North and the forethought in
compiling the information for tonight's presentation.
Discussion followed concerning the immense amount of public record requests dealt with by City staff. it was noted
by Mayor Wagoner that the fees associated with public record requests are limited by the Idaho Statute for recovering
such costs.
In response to questions from Councilor Allgood, Public Works Director Robb MacDonald reported that a plans
examiner position had previously been added within the Engineering Department. Third party plan reviews are no
longer taking place.
Councilor Dittenber concurred that if user fees are subsidized, it places an undue burden on the General Fund. Every
taxpayer should be required to subsidize the user choice service fees. Fees should be charged appropriately to the
users wanting to participate in such programs or services.
MOVED by Dittenber, SECONDED by Allgood to approve Resolution Numbers 315-24, 352-24, 353-24, 354-24,
355-24, 356-24, 357-24, 358-24, 359-24, 360-24; and 361-24 as listed.
COMMENTS TO THE MOTION:
Councilor Register stated that she had requested at the previous City Meeting for a public workshop tonight concerning
the Airport and Golf Department fee schedules. She emphasized that the workshop would have allowed public
comments for these two departments. She inquired if there was a Caldwell residential discount allowance on any of
the fees? 0
Ms. North reported that only the municipal swimming pool fees allow for a residential discount.
Scott Swanson, Airport Director, reported that the Airport Advisory Board met on October 10, 2024, to review the
fees. The Airport Advisory Board agreed with the proposed airport fees.
Councilor Dory recommended that the motion be amended to remove Resolution No. 357-24 (Golf Course) allowing
it to be continued for additional public testimony at the next City council meeting. He noted that he had recently
spoken with the Golf Board and recommended at the time that the Golf Pro (Roy Ahnstedt) work together with the
board to review the fees.
AMENDED MOTION
MOVED by Dittenber, SECONDED by Allgood to approve Resolution No 315-24 and 352-24, 353-24, 354-24, 355-
24. 356-24, 358-24, 359-24, 360-24 and 361-24, excluding Resolution No, 357-24 (Golf Department) with the
provision for it to be continued to the next Regularly Scheduled City Council meeting on November 4, 2024, allowing
for public comments.
Roll call vote: Those voting yes: Dittenber, Dory, Stadick, Williams, Allgood, and Dittenber. Those voting no: none.
Absent and/or not voting: none.
MOTION CARRIED
NEW BUSINESS:
(CONSIDER RESOLUTION NO.365-24 AUTHORIZING THE EXECUTION OF A MEMORANDUM OF
UNDERSTANDING WITH THE CALDWELL NIGHT RODEO FOR THE CONSTRUCTION OF THE
ANNOUNCER BOX AT THE CALDWELL NIGHT RODEO GROUNDS FOR MATCHING FUNDS NOT
TO EXCEED $1.6 MILLION) 0
Mayor Wagoner acknowledged representatives in attendance from the Caldwell Night Rodeo Board of Directors:
Ed Lodge (CNR President) and Rob Vavoid (CNR Past -President).
Raelynn North reported that Council approved a resolution in the early spring of 2024 allocating $1.6 million from
the Quiet Zone Project to the Caldwell Night Rodeo Grounds Expansion Announcer Box Project. Tonight's
consideration of the Memorandum of Understanding puts an agreement in place with the CNR verifying the amount
and outlining corresponding details.
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PAGE 226
Mr. Lodge provided a summary of the plans for the Caldwell Night Rodeo grounds expansion project for an new
announcer box at the site. He reported on the fundraiser campaign with a one -million -dollar donation received from
JR Simplot and one -million -dollar donation received from D & B Supply. He outlined the economic benefit of the
Caldwell Night Rodeo to the City of Caldwell every year.
Councilor Allgood inquired if updated reports could be provided to the Council Members by the CNR Board as the
project progresses. Mr. Lodge concurred and invited the Council Members to visit the site and view the progress as
well.
Councilor Dittenber inquired on the total cost of the project. He asked about an alternative plan if the full projected
cost of the project is not acquired through the fundraiser campaign. Would the project continue to move forward
with a modified design?
Mr. Lodge reported that the cost of the entire project is estimated at $5.6 million dollars. Approximately $3.6
million has been committed through current fundraiser efforts. There are items that can be completed with a reduced
budget; however, the CNR Board is diligently working to obtain the full amount to complete the entire project.
MOVED by Doty, SECONDED by Stadick to approve Resolution No. 365-24 authorizing the execution of a
Memorandum of Understanding with the Caldwell Night Rodeo for the construction of the announcer box at the
grounds with matching funds not to exceed S1.6 million.
Roll call vote: Those voting yes: Doty, Stadick, Register, Williams, Allgood, and Dittenber. Those voting no: none.
Absent and/or not voting: none.
MOTION CARRIED
PUBLIC HEARING (QUASI-JUDICIAL): CASE NO: ANN24-000009: THE APPLICANT, TODD
MEYERS, ON BEHALF OF MAVERIK, 1S REQUESTING ANNEXATION OF PARCEL R34649011A0,
CURRENTLY OWNED BY TC PROPERTY MANAGEMENT, LTD, TO INCLUDE ALL ADJACENT
RIGHTS -OF -WAY, WITH A PROPOSED ZONING OF C-3 (SERVICE COMMERCIAL). THE
APPLICANT IS REQUESTING TO UTILIZE AN ADJACENT, ABUTTING LAND USE DESIGNATION
OF COMMERCIAL & SERVICE INSTEAD OF THE CURRENT COMPREHENSIVE PLAN LAND USE
DESIGNATION OF INDUSTRIAL, WHICH IS PERMITTED BY SECTION 10-01-09 OF CALDWELL
CITY CODE. THE SUBJECT PARCEL IS CONTIGUOUS TO CITY LIMITS, AND ANNEXATION OF
THIS PARCEL WILL ALLOW ALL PARCELS TO HAVE A SINGULAR ZONING FOR THE INTENDED
5,967 SQUARE FEET CONVENIENCE STORE USE THAT WILL INCLUDE FUEL DISPENSERS AND
FUEL CANOPIES. THE 1.04-ACRE PARCEL IS LOCATED ON THE SOUTH SIDE OF GREEN ROAD,
APPROXIMATELY 833 FT. EAST OF WHERE GREEN ROAD INTERSECTS WITH HWY 20/26, IN
CALDWELL, IDAHO)
April Cabello, Associate Planner, provided the staff report. She noted that the applicant is proposing a convenience
store with fuel stations at the site, which is an "allowed use" within the requested zoning classification of C-3
(Service Commercial). The frontage is along Green Road and currently surrounded by County and City vacant
parcels. She explained that tonight's public hearing is only for consideration of the annexation. The comp plan
map shows the parcel as an industrial designation; however, the applicant has requested the commercial designation.
The detailed plans will be reviewed for compliance at the time of building permit submittal. All public agencies
were notified. Idaho Transportation Department responded having no objection to the request. ITD reported that
the land uses may require a traffic impact study.
Councilor Doty asked if the applicant had indicated when the convenience store would be constructed.
Ms. Cabello reported that no such information has been provided by the applicant at this time.
Councilor Williams reported that there were inconsistencies within the staff reportabout the location of the proposed
facility. He asked for clarification if the parcel is on Green Road or Spring Lake Drive (Hwy 20/26)?
Ms. Cabello reported that the entire development fronts on Green Road, but the subject site has a specific location
on Spring Lake Drive,
Mayor Wagoner clarified that the annexation request is for one parcel of a broader development. The subject site
for the annexation refers to a parcel on Spring Lake Drive; however, the other unannexed parcel fronts Green Road.
Councilor Williams explained that he is not opposed to the annexation; however, he is concerned when items do not
match within a staff report, which could lead to other difficulties in the future
In response to questions from Councilor Allgood, Ms. Cabello reported that the adjacent parcel is contiguous on two
sides with the Caldwell City Limits.
Scott Hurt, Applicant's Representative, of 150 E. Parkway Drive, Boise, signed in favor of the request. He clarified
that the application is for annexation of the subject parcel into the City of Caldwell. He explained that there will be
several additional steps required before the construction phase commences.
MOVED by Allgood, SECONDED by Williams to close the public testimony portion of the hearing
MOTION CARRIED
BOOK 65 PAGE 227
EXHIBITS FOR CASE NO. ANN24-000009:
1. Staff Report and Presentation documents (PowerPoint)
2. Sign-up sheets
DISCUSSION FROM COUNCIL MEMBERS:
Councilor Williams asked for clarification regarding the annexation request being handled separately from the
approval of the construction phase. Mr. Collins, Planning & Zoning Director, reported that the proposed use of a
convenience store with fuel stations is an allowed use within the selected zoning classification. Once this annexation
is accomplished, the applicant will be able to apply for building permits, since no special use permit is required.
She referenced the need for additional approvals when an annexation is associated with a subdivision plat.
ORDER OF DECISION:
MOVED by Allgood, SECONDED by Dittenber based on the Findings of Fact and Conclusions of Law, the Mayor
and City Council hereby orders that Case NO. ANN24-000009 is hereby approved to include the Conditions of
Approval as outlined within the staff report and the Zoning Map amendment.
Roll call vote: Those voting yes: Allgood, Dittenber, Doty, Stadick, Register, and Williams. Those voting no: none.
Absent and/or not voting: none.
MOTION CARRIED
MOVED by Stadick, SECONDED by Doty to close the public hearing.
MOTION CARRIED
(CONSIDER BILL NO.58 (ORDINANCE NO. 3619) FOR CASE NO: ANN24-000009 WITH A REQUEST
TO MOVE FOR ITS PASSAGE BY TITLE ONLY AND APPROVE THE SUMMARY FOR
PUBLICATION)
ORDINANCE NO 3619 BY TITLE:
AN ORDINANCE DETERMINING THAT CERTAIN LAND LAYS CONTIGUOUS TO THE CITY LIMITS OF
THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO, AND THAT SAID LANDS
SHOULD BE ANNEXED TO THE CITY OF CALDWELL, IDAHO, AS PART OF THE C-3 (SERVICE
COMMERCIAL) ZONE; DECLARING SAID LANDS BY PROPER LEGAL DESCRIPTION AS DESCRIBED
BELOW TO BE A PART OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO; DIRECTING THE
CITY ENGINEER AND PLANNING AND ZONING DIRECTOR TO ADD SAID PROPERTY TO THE
OFFICIAL MAPS OF THE CITY OF CALDWELL, IDAHO; REPEALING ALL ORDINANCES,
RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH; AND DIRECTING THE
CLERK OF THE CITY OF CALDWELL TO FILE A CERTIFIED COPY OF THE ORDINANCE AND MAP OF
THE AREA TO BE ANNEXED WITH CANYON COUNTY, STATE OF IDAHO AND THE IDAHO STATE
TAX COMMISSION, PURSUANT TO IDAHO CODE, SECTION 63-215.
MOVED by Allgood, SECONDED by Williams to approve the passage of Bill 58 (Ordinance No. 3619) with a request
to move for its passage by title only and approve the summary for publication.
Roll call vote: Those voting yes: Allgood, Dittenber, Doty, Stadick, Register, and Williams. Those voting no: none.
Absent and/or not voting: none.
MOTION CARRIED
CONSIDER RESOLUTION NO. 362-24 AUTHORIZING THE SUBMITTAL OF THE PROPOSED SITE
A - CALDWELL URBAN RENEWAL AREA PLAN TO THE PLANNING AND ZONING COMMISSION
FOR REVIEW AND RECOMMENDATIONS PURSUANT TO IDAHO CODE 50-2008.
Douglas Waterman, City Attorney, provided an overview of the Draft URA Plan for Site -A located in Downtown
Caldwell.
Councilor Williams asked for clarification concerning the priorities and secondary priorities of the project at the
specified site.
Mr. Waterman reported that the Idaho Code requires prioritization of any URA Re -allocation Area. The secondary
priorities would be implemented as funding is available and as designated from the onset of the Plan's approval.
Councilor Williams expressed concern that additional projects at the site would potentially extend the duration of
the site -specific, re -allocation area and thus complicate the sunset process.
0
In response to questions from Councilor Register, Mr. Waterman clarified that tonight's approval would allow the
Draft Plan to move forward to the P & Z Commission for their consideration. The P & Z Commission will conduct
a Comprehensive Plan Analysis of the proposed Draft URA Site -A Plan. The finalized URA Site -A Plan will return
to City Council for consideration of approval. He emphasized that tonight's motion does not activate this URA Plan.
The finalized Plan would require a public hearing with legal notice for publication.
Mr. Waterman reported that on October 7, 2024, City Council approved Resolution No. 322-24 finding that certain
areas within the municipal boundaries of the City of Caldwell were deteriorated and/or deteriorating and appropriate
for urban renewal activity.
BOOK 65
PAGE 228
MOVED by Doty, SECONDED by Stadick to authorize the submittal of the proposed Caldwell Urban Renewal
Site -A Plan to be recommended to the Planning and Zoning Commission for their review.
Roll call vote: Those voting yes: Doty, Stadick, Allgood, and Dittenber. Those voting no: Williams and Register.
Absent and/or not voting: none.
MOTION CARRIED
(CONSIDER RESOLUTION NO. 363-24 ACCEPTING AND 364-24 AND AUTHORIZING THE
IMPLEMENTATION OF THE CALDWELL PURCHASING CARD POLICY AND PROCEDURES FOR
THE CITY OF CALDWELL AND THE CITY OF CALDWELL TRAVEL POLICY)
Raelynn North, City Finance Director, provided a summary of the consents of both the City of Caldwell Purchasing
Card Policy and the Travel Policy.
Councilor Allgood asked about the procedure of staff using a P-Card due to a crisis or emergency.
Ms. North reported that the Finance Department has worked closely with safety services to create a list of staff
members that will be issued cards as directed by the Department Head. An override process may be activated due to
emergency cases by safety services.
Councilor Doty stated his support for the use of purchasing cards and agreed with the conditions of the proposed
policy as printed.
In response to questions from Councilor Dittenber, Ms. North concurred that the purchasing cards are credit cards
and not debit cards. The cards will contain the employee's name and must be reconciled monthly. Fraud coverage
is provided by the bank.
MOVED by Doty, SECONDED by Stadick approving Resolution No. 363-24 to accept and authorize the
implementation of the Caldwell Purchasing Card Policy and Procedures and approve Resolution No. 364-24 to
accept and authorize the implementation of the Travel Policy as printed.
Roll call vote: Those voting yes: Doty, Stadick, Register, Williams, Allgood, and Dittenber. Those voting no: none.
Absent and/or not voting: none.
MOTION CARRIED
{APPROVE RESOLUTION NO, 366-24 AUTHORIZING THE EXECUTION OF A REIMBURSEMENT
AGREEMENT WITH UNION PACIFIC RAILROAD FOR THE RAILROAD QUIET ZONE REVIEW
AND COORDINATION IN AN ESTIMATED AMOUNT OF S60,000)
Bruce Mills, Public Works Deputy Transportation, answered questions from Councilor Doty returning the proposed
Agreement regarding the Quiet Zone, Mr. Mills reported that the initial plan was for the inclusion of traffic gates at
each crossing, which would significantly increase the budget for the project. In working with Union Pacific Railroad,
it was determined that the project could be redesigned to use medians rather than traffic gates. The updates using
medians lowered the initial cost. The in-house drawings have been completed and submitted to Union Pacific
Railroad. He explained that the $60,000 would allow UPRR to arrive and conduct the required diagnostic test.
Once the diagnostic review is completed, final cost estimates will be available.
Councilor Doty expressed his appreciation to Mr. Mills for the thorough update report concerning the project and
the redesign of the project to lower project costs.
Councilor Williams expressed his appreciation for the update report by Mr. Milles. He noted that Council had
initially been informed that Canyon County would be participating in this project. Has that arrangement now
changed?
The Mayor reported that the Canyon County staff members had initially shown interest in the Quiet Zone Project;
however, no action has been taken by the County Commissioners committing their participation in the 12`h Avenue
crossing upgrades.
Mr. Mills noted that finalized costs could be provided to the County Commissioners for their consideration
Mr. Mills provided deals concerning the design of the medians noting the potential need to widen the right-of-way
IFF" to comply with UPRR standards.
In response to questions from Councilor Register, discussion was held about the original amount being reduced and
reappropriated the Caldwell Night Rodeo for their expansion project. Ms. North reported that $100,000 was
allocated in the FY-2025 budget for preliminary design.
In response to questions from Councilor Dittenber, Mr. Mills reported that the 41h Avenue crossing will be
abandoned.
There are seven crossings included in the Quiet Zone Project:
• S"' Avenue, Kimball Avenue
0 9"' Avenue
0 12' Avenue
BOOK 65
PAGE 229
• 21" Avenue
• Linden Street
0 Ustick Road.
MOVED by Allgood, SECONDED by Dittenber to authorize execution of the Reimbursement Agreement with
Union Pacific Railroad for the Railroad Quiet Zone review and coordination in an estimated amount of $60,000.
Roll call vote: Those voting yes: Allgood, Dittenber, Doty, Register, and Register. Those voting no: Stadick. Absent
and/or not voting: none.
MOTION CARRIED
(ACTION ITEM: FINANCE REPORT ACCEPTANCE BY CALDWELL CITY COUNCIL)
Councilor Allgood stated that the Finance Committee has reviewed current accounts payable in the amount of
$4,729,422.53 for the period ending October 15, 2024, and a net payroll of $776,984.98 for the pay period ending
October 5, 2024.
MOVED by Allgood, SECONDED by Doty that accounts payable in the amount of $4,729,422.53 represented by
check numbers 181487 through 181824 and payroll in the amount of 776,984.98 represented by check numbers
39653 through 39672 and direct deposits be accepted, payments approved, and vouchers filed in the office of the
City Clerk. MOTION CARRIED
ITEMS OF DISCUSSION FROM STAFF:
A. Discussion: Letter oflnient from Colliers on behaf ofKSA Investments, LLC for development ofproperU owned
b the e Cityy Caldwell located at 104 North 21" Avenue includin a 50-year lease with the intention o
consiructin a hotel at the site. Economic Development, Steve Jenkins
Steve Jenkins provided the staff report with use of a PowerPoint presentation. He indicated that Dale King was
present via Zoom to participate in tonight's discussion. Mr. King represents KSA Investments and is available to
help answer any questions from the developer's point of view.
Mr. Jenkins stated that he would present information about the proposed hospitality project, discuss the analysis of
hotel needs, and the city -to -city assessment of hotels. He will address property details, site details, the letter of intent
terms, and property tax figures.
Highlights from the PowerPoint Presentation: Mr. Jenkins mentioned that many of the images included in the
presentation were from the Caldwell Event Center and Caldwell Night Rodeo.
Hospitality Overview: City staff has been in communication with a seasoned hotel developer, to integrate a
new hotel project in the Caldwell Event Center area. Logan Simpson is working on the Master Plan. A hotel
has been a key element of the vision for this growing area. KSA Investments, LLC could develop a quality
hotel project on an important gateway parcel within the city. The city has a pronounced hospitality gap.
Caldwell has two branded hotels with 146 combined rooms. La Quinta Inn has 65 rooms. Best Western Plus
has 81 rooms. There are also two motels off 1-84, Motor Inn has 26 rooms, and Budget Inn has 24 rooms.
Between the two hotels there are 50 rooms.
Graphic from the 2023 Census: The graphic showed the top five Idaho cities ranked on population: Boise
is number I, Meridian number 2, Nampa number 3, Caldwell number 4 and Idaho Falls is number 5. Boise
has approximately 29 hotels, Meridian has approximately 13 hotels, Nampa approximately 15 hotels, with
one under construction off Garrity. Caldwell has 2 branded hotels and two motels. Idaho Falls has
approximately 25 hotels, Pocatello has approximately 15 hotels. It is clear there is a hospitality leakage in
Caldwell. Leakage is money that is leaving the community.
• Property Details: The subject site on 21 st Avenue is 4.187 acres and is primarily used for parking vehicles,
trailers and animals during the rodeo and the county fair. There are no landscaped islands and therefore does
not meet City Code standards. The land values in the area has increased. With the metric of 4.187 acres at
$17 per square foot, that land could be valued at $3.1 million dollars.
The lift station that is on the site would be relocated in approximately one year, which is part of a larger
sewer project. The hotel project is proposing shared parking with stakeholder group along with trailer
parking within the plan. This would amount to approximately 251 stalls within their site plan. The hotel
parking would require approximately 173-175 spaces, but in this case, the developers are looking to add
additional parking to support the events and activities that take place in the Caldwell Event Center.
• Current Inventory: Currently, there are 120 stalls at Griffiths Park. The parking area used by the Canyon
County Fair is owned by the City of Caldwell. There are 217 stalls at that location. There are 284 stalls
along O'Connor Field House fronting Blaine Street. There are 326 spaces north of the tracks, which is a
parking lot that was recently constructed. In total there are 947 stalls.
• Further Points of Discussion: Mr. Jenkins reported that he had spoken with the Caldwell Event Center staff
noting that the area north of the O'Connor Field House is not frequently used throughout the year. This
area could be cleared and designated as additional parking or trailer parking only. Wolfe Field has wing
tips, that are slated and designed for extra parking to accommodate Wolfe Field and the Caldwell Event
Center. According to the parking design, there are 150 stalls that are not currently created. That designed
includes five large bus stalls.
BOOK 65
PAGE 230
The Subarea Master Plan calls for an extension of parking at the current parking area near the County Expo
facility. That plan calls for an addition of 217 stalls to create more inventory.
Lastly, if consideration is given to designated drop-off and pick-up locations for rideshare options like Uber,
Lyft and other services, this could help make better use of the parking lot north of the railroad tracks.
• Terms of LOI: KSA Investments desires to lease the 4.187 acres in its entirety, for no less than 50 years,
with two options to extend the term of ten years. The developer would be moving forward with a nationally
branded hotel, which would have 100 plus rooms. The developer would like to start construction no later
than spring of 2025.
The developer would like to work with the Canyon County Fair Board and Rodeo Board to have a shared
parking agreement during the fair and rodeo each year. The developer has discussed the possibility of a land
swap with the City of Caldwell. The terms of the lease are clear within the LOI; however, there is another
option to swap land if that is more acceptable to this Council.
Financial Comparison: Current tax revenue is zero (0) dollars due to a government exemption on that
property. Mr. Jenkins emphasized that property taxes impact all taxing districts such as the City of Caldwell,
the ambulance district, Caldwell School District, College of Western Idaho, Canyon County Mosquito
Abatement and Canyon Highway. The Association of Idaho Cities has stated that Caldwell is one of the five
largest cities in the State; however, Caldwell has the lowest amount of sales tax revenue. The cause is due
to the economic leakage.
• Alignment with the Caldwell Event Center: The College of Idaho and the Sawtooth Sockeyes utilize the
athletic fields. College of Idaho teams play at Simplot Stadium (football and soccer). There is a 5,000-seat
capacity. Wolfe Field has 1,000 seat capacity. Albertsons Activity Center has a 2,200 seat capacity and
there are times when visiting teams that play against the College of Idaho stay in Nampa.
Canyon County Fair has approximately 60,000 attendees over the course of a four -day period. The fair
features a variety of attractions, including rides, concerts, animals, food, and family -friendly events
(according to an article from Idaho Press Tribune). The goal is to have the availability of all the attendees
to stay in Caldwell, but the reality is that there is not sufficient hotel space to accommodate that need.
Caldwell Night Rodeo enlists over 40,000 to 50,000 attendees across five to seven nights of rodeo events,
according to the website. Those 50,000 individuals often are required to stay in other communities outside
of Caldwell.
In conclusion, the dirt lot could be flagged as a hotel branded by Marriott or another group. This could be
a real beacon on a roadway corridor with the community.
Councilor Stadick asked if the value of the land is S3.1 million and the lease per year was $5,000, how did they
come up with the $5,000 lease amount? Was it a shot in the dark? Councilor Stadick mentioned that it seemed
cheap, relative to the value of the ground.
Mr. Jenkins responded he did not calculate the $5,000 with a 2% annual increase. Mr. King could further explain
the lease calculation. Mr. Jenkins shared data about the historic leases that are currently in place for the subject
site. Mr. Jenkins reported Mayor Wagoner had been involved in ongoing conversations with the fair, rodeo and
College of Idaho.
Councilor Stadick stated that there have been reports about the lack of parking in association with the various
events at the subject location. He recommended that every forthcoming hotel plan would have parking within its
own boundaries, which would solve such parking issues.
Mayor Wagoner indicated that usage agreements for the 2150 Avenue parking lot are in place with the Caldwell
Night Rodeo and the College of Idaho. There is not usage agreement with the Canyon County Fair Board.
He noted that representatives from the Caldwell Night Rodeo are supportive of a hotel at the site, which would
be beneficial to the rodeo attendees. They did not have concerns about losing parking spaces considering planned
parking improvements. Such improvements would include expanding the existing parking areas next to the
County Expo Center. He stated that he would set up a meeting with a representative from the College of Idaho
to receive input about the potential hotel development at the site as well.
Councilor Register stated that she has long thought that a nice hotel needs to come to Caldwell, which would
accommodate families. She indicated that she is not opposed to the idea of the hotel, however, she does have
concerns about the way that it is being done — referencing the plan and the process.
She noted that Council is being asked to support Mayor Wagoner in signing a letter of intent for a hotel, when the
Sub -area Master Plan is not yet completed. She noted that the cart was coming before the horse. This was one
of the problems with the parking meters. We cannot afford to do that again.
She continued by noting that tonight is only the second time that Council has heard about this development, which
is the third hotel plan that has come forward within the community. Others include the one in the TVCC parking
lot on Blaine Street, possibly one in the Urban Renewal Agency area next to the Tillian development on Main
Street, and now this one on 2111 Avenue. No updates have been provided to Council regarding the other two
hotel plans_
PAGE 231
She expressed concern that the concept has not been discussed with the entire Rodeo Board of Directors. She
spoke with the County Fair representative and was informed that city staff did not with consult with them
concerning this development.
There are so many lose ends, and it goes back to the lack of communication and the backwards planning. Are all
the stakeholders at the Caldwell Event Center area in favor of such a major plan? Comments should be received
from the public as well as the stakeholders. She is hesitant in locking the City of Caldwell into a 50-year lease
agreement at $5,000 per year. Why is this being proposed with urgency? Has this proposal gone out to bid for
other developers concerning this site? Has staff consulted with other groups? Has anyone else shown any interest
in it that would lease it at a higher rate? What is the city doing to solve the problem that this hotel will create for
the fair and the rodeo with their parking? No further discussion should be held until the Sub -area Master Plan is
put in place.
Mr. Jenkins responded to comments from Councilor Register. He reported that discussion was held with the
stakeholders about the proposed development at their last meeting. The plan was openly presented to Juan Avila,
Superintendent at the Caldwell Event Center and the other stakeholders that were present. He again outlined the
benefits that the development would bring to the community.
Mr. Jenkins reported that KSA was the only group that has approached them regarding a hotel at this location, in
the form of an active pursuit with an LOI. He added that he has met with three or four other hotel groups that
represent different flag brands from across the country. A few of them have pointed out the potential of the 21"
Avenue area; however, none have talked about wanting to pursue that particular site.
Councilor Register asked about the status of the hotel proposed at the City Hall/TVCC parking lot site.
Mr. Jenkins noted that the interested developer is still within their due diligence period, which expires later this
year.
Councilor Register asked if it was possible to have multiple hotel developments within Caldwell?
Mr. Jenkins referenced the Idaho hospitality inventory survey report and the lack of lodging within Caldwell in
comparison with other cities in Idaho. Mr. Jenkins continued by indicating that Sub -Area Master Plan is a strong
resource that substantiates the need for a hotel site in the 2151 Avenue area. The Sub -Area Master Plan could be
considered first and then we move forward with consideration of the LOI.
Councilor Register recommended that all the stake holder boards be provided information regarding the proposed
hotel for input. She asked if the Letter of intent was negotiated by Caldwell's legal counsel.
Mr. Jenkins replied that the Letter of Intent was submitted directly by the developer.
Councilor Register asked for details regarding a land swap referenced in the LOI.
Doug Waterman, City Attorney, reported that details concerning the LOI would require additional research by
legal counsel. He clarified that tonight's presentation was only for the purpose of discussion since it was not
noticed as an action item. Cities have a wide latitude on how property leases may be drafted and strict parameters
on how property may be disposed of Simply having a lease that permits the city to circumvent the disposition
process and sell the property is not going to wind up in an actual contract.
Mayor Wagoner stated that the LOI was a starting point and did not tie the city to any conditions at this time. The
LOI is for the purpose of discussion. He clarified that the developer did approach the staff members with an
interest in the subject site. They submitted the Letter of Intent with the desire to find out if the City has any
interest to pursue the matter. He addressed previous comments from Councilor Registers about "putting the cart
before the horse." This proposal is putting what Council wants in the cart in the form of discussion and hopefully
to get some direction. Such items to consider would be if the lease rate is sufficient? Does Council want to move
forward with a 50-year lease? Does Council want more or less? Direction from the Council is mandatory
concerning this proposal.
Mayor Wagoner explained that the Fair Board pays nothing for use of the Caldwell Event Center property
regarding the fair event. The Caldwell Night Rodeo lease rate is discounted. Staff are excited about this
opportunity that would bring revenue to the City as well as lodging accommodation within the community. The
economic value of bringing sales tax for other businesses would be significant.
Mayor Wagoner Council must consider of what is best for Caldwell's residents, increasing the tax value, and
things of that nature. We are not forcing anything on Council Members. This item was brought forward for
discussion. If Council, as a majority, say no, further discussions would cease. However, if Council indicates
interest under these parameters, then staff would move forward accordingly. This is the cart and then Council
must decide if they want to hitch up the horse or not.
Councilor Dittenber reported that the local news coverage during the last two days has mentioned that the City of
Boise went from 500 rooms to 1,600 rooms in five years and they are still at 90% capacity and Boise still needs
another 1,600 rooms. Some of the leakage that referred to this evening is Boise saying, "if Canyon County is not
going to make them, we'll make them." He is aware of people who have come into town, eat dinner, then go to
Boise because that is where the airport and hotels are. We do have a definite economic leakage problem.
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Councilor Dittenber noted that most of the property between 22"° Avenue and Linden Street is 100% government
subsidized. If we have a problem at the event center or at the fairgrounds, or even if we have a problem at Simplot
field, repair and maintenance comes from the City's General Fund.
Councilor Dittenber recommended that we look at how we can save our General Fund budget and dollars for the
taxpayer. The best way this is done is by putting a taxpaying entity at this stie. Even though it is only $5,000 per
year, potential for property tax of about $128,000 a year. If you take the land value at $3.1 million and divide it
by $128,000 a year, you soon approach that time where the amount of property tax starts exceeding the value of
the property and it becomes a great investment.
Council needs to look at this whole area and its blighted condition. During the rodeo and fair times it looks good;
however, if you review the area between April and July, you will see weeds about 4 feet tall. He expressed his
support of the hotel, and that Council does not overlook this opportunity.
Councilor Williams inquired of Mr. Jenkins how the developer could consider starting construction in the spring
of 2025 when there would be an immense amount of preparation and obligations to work through between now
the then. He expressed concern with such an optimistic timeline.
Mr. Jenkins responded that given the number of discussions, which have taken place regarding the current lift
station and the future sewer line that is going to be placed in that area on the frontage on that property, there is
a path forward to clear the site and get it ready for development. The developer could address proposed timelines.
If Council agrees that this is path to pursue, staff will continue to work with the interested party to make sure all
of the needs are addressed.
Dale King, Developer from KSA Investments, LLC, provided information regarding the Letter of Interest for
the proposed hotel development. He agreed that the timeline is extremely aggressive; however, with the
assistance of established partnerships and continued relationships with architects, engineers, designers, the goal
is potentially obtainable. He noted that if these relationships were not in place, the design drawings would take
approximately another six months to nine months just to get to that capacity. However, because these business
relationships have been established and the developer has done multiple hotels of this magnitude with 112 rooms,
we know exactly what is going to take. Plans can be turned in roughly 60 to 90 days maximum. There is a lot
of money that is paid out from the initial design for plans and those are very large fees that are taken on by the
developer to put this project together.
Mr. King reported that a land lease was completed two years ago with the City of Bellingham, where the land
lease was $1.00. Their city wanted to have a hotel with full amenities near their airport. This lease would be
put together with the same type of purchase and sale option. The same type of trigger option would be included
for the city to use that money to move on to other projects once this is completed.
Councilor Williams inquired about the feasibility of viewing a conceptual design regarding the development as
soon as possible. He concurred with Mr. Jenkins regarding the need to capture the leakage. He noted that by
saying yes to the Letter of Interest, staff are likely to see a second or third proposal coming right behind them.
He inquired if additional sites had been considered in conjunction with the entertainment district.
Councilor Doty stated his support for the development and recommended that Council move forward with the
LOI. He reported that he spoke with all three entities, College of Idaho, Canyon County Fair, and the Caldwell
Night Rodeo, The CNR Board of Directors discussed the matter and indicated their support of the hotel. The
CNR Board of Directors had suggestions regarding the parking in conjunction with the hotel; thereby, allowing
extra parking and trailer space.
He recommended that before the next City Council meeting, that there is a meeting with the Canyon County Fair
Board and the College of Idaho to further discuss parking issues. A plan must be compiled for parking while
construction is underway.
Councilor Register clarified she was not opposed to a hotel or opposed to making that area better. She
recommended that the Sub -Area Master Plan be considered first and that the be an effort to gain community
input for the plan. She expressed her concern about the proposed lease amount and disagreement with remarks
from Mayor Wagoner. Putting the development acceptance first before approving the Sub -area Master Plan is
backwards. Everybody involved needs to come to the table and state their support before we can go forward
with this development.
Councilor Allgood noted that the agenda packet indicates that this property would be ]eased for $5,000 per year;
however, Mr. Jenkins quoted a figure of how much tax revenue it would generate. Are we expecting that this
hotel would pay taxes plus a lease or one or the other, or what is our belief or expectation?
Mr. Jenkins responded that although the city would maintain ownership of the property. Pursuant to the lease
that was proposed through the LOI, the developer would pay taxes on the actual project on top of the land. They
would not own the ground, but they would pay taxes on the actual property itself to the relative taxing districts.
The figure of $128,000 is the estimate of the taxes. The $5,000 amount is the revenue from a separate amount
with the city for that ground lease.
In response to additional questions from Councilor Allgood, Mr. Jenkins reported that discussions today is a
great start for items to be considered between the developer and the city. A formal plan could be presented by
the developer and staff at the next City Council meeting.
PAGE 233
Councilor Allgood recommended that the legal team review the LOI. He noted that he and Councilor Dittenber
have participated with the task force reviewing the Sub -Area Master Plan. One of the things that he is looking
at is that some of the ideas (which have been presented for that area) are all based on tax payer dollars. The
amphitheater proposal was going to be private investment as well as the hotel. Such private investments are not
a burden to the taxpayer. The Caldwell Event Center is becoming a valley -wide attraction facility, where people
are coming to the fair, the rodeo, and football evets. Taxpayers should not have to subsidize this on a forever
ongoing basis. Private entities helping to fund this great entertainment area is essential. He thanked Mr. Jenkins
for his work in bringing this proposal forward to Council for review.
Mr. King addressed the comments from the City Council Members by explaining private development funding
needs to have an initial agreement and understanding to move forward on projects. This is needed for planning
and the expenditure of money for design. No developer will spend three to five hundred thousand dollars without
any commitment. Without that Letter of Intent, there will be no plan, there will be no future or movement.
Councilor Register concluded that she was referring to a Sub -Master Plan that they have been working on. She
would prefer to have that Plan to consider before Council committing anything. The cart before the horse was
referencing that the Sub -Area Master Plan should be completed and accepted before any other action.
B. Discussion: Access Card Procedures at Caldwell City Hall {IT Director. Jose Menchaca)
Mr. Menchaca explained the need for compliance with the access card policy for CJIS certification to continue.
City Hall has three different locations, which are restricted access due to CJIS requirements: City Clerk's
Office, City Clerk Team Office, and the IT Department. He noted the various factors that affect the whole
system when slight modifications are made.
Councilor Williams asked for clarification concerning the information presented by Mr. Menchaca. He
explained that Council Members have requested access to specific areas within City Hall but have not received
an answer to those requests.
Mr. Menchaca clarified that the three areas in the building which receive information from the Spillman software,
are considered restricted.
He stated that he reached out to neighboring cities and inquired of their IT Departments concerning what access
to public buildings that the City Council Members and the Mayor are provided:
• The City of Nampa provides access to the Council Chambers and Council Meeting Room only.
• The City of Meridian provides access to the Council Chambers and Council Meeting Room only.
• Both entities do not provide access to other areas outside of the hours of operation.
• The mayor of each community has 24-hour access to the mayor's office and other locations.
Mayor Wagoner mentioned that he appreciated Mr. Menchaca reaching out to the other cities and securing this
the information. The IT Department has been working through some of the difficulties regarding the access
cards, which is not a simple process. There is no intent to inhibit Council from appropriate areas within City
Hall. For this reason, Mr. Menchaca reached out to the other cities to be informed of their access policies.
Mayor Wagoner noted that he previously sent an email specifying the areas appropriate for Council's access. It
boils down to liability issues.
Council Doty noted that he was unsure why the IT Director brought up the information regarding CJIS
restrictions, since he is very familiar with CJIS policies and restrictions, which are not necessarily applicable to
this situation. He is not concerned with the policies of other cities. He conducted his own research from different
cities and Councils and came up with several reasons why Council needs access. The City Council is responsible
for overseeing the budget and should have access to people within the building.
Councilor Doty continued that other staff members have additional access for areas within the building. Elected
officials should have more latitude to access City -owned buildings. Clearly, this is a transparency and trust
matter as Council Members can demonstrate their commitment to serving the public and addressing community
needs. He remarked that since Council Members' access is being monitored by the Mayor, it is evident that no
one would be charging into everyone's offices, entering buildings at all hours of the night, or snooping around
in peoples desks. He stated his interest for the need to access buildings for emergency purposes
Mayor Wagoner responded he does not monitor building access matters. Mr. Menchaca concurred that Mayor
Wagoner does not have access to the access monitoring software,
Councilor Register asked if all employees restricted from the same CJIS restricted areas as Council Members?
Mr. Menchaca responded that the City Clerk's team, City Clerk's office and the IT Department are CJIS
restricted to all other employees
Councilor Register concurred with comments from Councilor Doty. She suggested that the Council Member
receive background check clearance to gain access.
In response to questions from Councilor Dittenber, Mr. Menchaca reported that the alarm is automatically set at
midnight to 6:00 a.m. During those hours, any access to the building would require a password to bypass the
alarm system.
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Councilor Allgood reported that the police department was the first to get the prox-card system and he was part
of the determination when he served in the capacity as the Chief of Police. He asked if the security system is
still organized by various groups. Each person is assigned to a group and each group has access to a certain
portion of any building. Mr. Menchaca agreed with the explanation and responded that each door is limited to
the person's access.
C. Discussion: Future Potable Water Projects (Public Works Director, Robb MacDonald)
Robb MacDonald reported that there are some proposed projects within the south part of town, primarily Zone
3 and Zone 4, which includes a well project and some increased capacity at Well 17 Booster Station. He noted
that the City recently learned from their consultant, who does water modeling, that the City is reaching capacity
sooner than they had expected in that southern portion of town.
As soon as Public Works Department was made aware of this situation, a plan was formulated to review the
budget and expedite processes to accommodate the water capacity matter. In addition, staff felt it was necessary
to reach out to developers that were looking at development in the subject area and let them know of the situation.
The current situation is not an issue for any existing uses. We are not suddenly out of water, and this is not a
panic situation.
The City's water system has quite a bit of redundancy. For a water system to fail, several factors must come
together all at once. Even though the City is not at that point, we want to be proactive and make sure we have a
water system that can handle the needed demand.
Mr. MacDonald reported that he met personally with many of the developers with active interests in the southern
portion of Caldwell. They have been informed that any applications they bring forward will be able to proceed
through Council; however, a note will be included in the Engineering Department Staff Report, which states that
no water connections will be approved until there is sufficient capacity in the requested area.
There is the possibility of a required well to be constructed on Zone 3. At this time, the developments, which
have received their entitlements, will be allowed to proceed forward. Additional research is underway by the
consultant; specifically looking for a clear number for water capacity in the region.
The requirements for DEQ are that when you have capacity on a water line, you must meet the thresholds:
• Peak time anticipating that perhaps your biggest well is going to be offline.
• Fire flow anticipating that perhaps your biggest well is going to be offline.
It may be necessary to expedite a couple of new developments to make sure they stay ahead of the curve. New
developments will be made aware of the situation. Developers have been very receptive, and a few have offered
to donate land and build the wells on their properties. This would be a benefit to the city. Such solutions would
require a Memorandum of Understanding and/or a Cost Share Agreement.
A new well in Zone 3 would mitigate the concerns for the next few years. There are plans to push forward on
three wells, which will assist with back-up mandates. This year the Public Works Department plans to make
improvements that are budgeted for the Well 17 Booster Station, which will help the capacity in Zones 2 and 3.
Staff are confident that in partnership with the City's consultant, the correct analysis will be in place to not allow
growth to be detrimental to the City.
Councilor Williams noted that staff knew about this nearly four months ago. He asked Mr. MacDonald if he
immediately informed Mayor Wagoner when he was made aware of the infrastructure concerns about the supply
and delivery of water in these regions.
Mr. MacDonald responded he did not inform Mayor Wagoner immediately. Additional meetings were held with
the consultant to confirm details regarding the matter. He did inform the Mayor via email, at the beginning of
September when staff was making plans to reach out to developers and inform them of the situation.
Councilor Williams expressed concern that such information was withheld for an extended period dealing with
a critical infrastructure need. The Mayor and Council should have been made aware of this matter early on,
especially since those discussions were being held with other individuals. He reported that he inquired many
times about water services in connection with development requests and assumed that there is sufficient water
to meet the needs. He was informed about this matter by a concerned citizen at a coffee shop.
Developers are spending tens of thousands of dollars, maybe hundreds of thousands of dollars regarding land -
use plans within the city. Do we not care because it is not our money? What kind of message is staff sending
to the development community when a response from the Engineering & Public Works Department indicates
that water would be provided in a couple of years? He referenced one developer that is already in the
development phase pertaining to utilities. That person just found out about this matter but has already expended
hundreds of thousands of dollars into his project. He has no guarantee that the city will be able to supply water
in a couple of years, if all goes well.
Mayor Wagoner clarified that developments, which have already been provided approval for their project will
have water. The statement from the Engineering and Public Works is for new projects being considered.
Councilor Williams reported that the developer he has been in contact with did not receive that message from
city staff. The message provided to him was, `When you finish building, the city may not be able to give you an
occupancy permit". He is already doing work and must have the appropriate approvals.
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Mr. MacDonald assured Councilor Williams that the City of Caldwell is committed to service projects already
under construction.
Councilor Williams asked for a clear timeline that can be provided to the developer.
Mr. MacDonald emphasized that if a project is under construction, it is not the intent of the city to hold up the
project for a developer who has already invested hundreds of thousands of dollars into the ground.
Councilor Williams commented on the Home Depot developer going in across from D & B. Where are those
managers and employees going to live? If you want to see people stop building here, city staff only need to tell
people that there is an insufficient amount of water supply. We will see leakage like we have not seen since
2007. We need an aggressive plan that has a definite date to correct the problems not just a couple of years.
I appreciate the fact that City staff includes a lot of experts including the City Engineer; however, possibly it is
time to formulate a "blue ribbon panel" to have developers involved in the solution. Answers are needed sooner
than later. He noted his level of frustration regarding this matter.
Mayor Wagoner noted that it is important to assure the public that there is sufficient water. The developments
that have already been approved will have no issues obtaining water. Again, this matter strictly pertains to the
archer.Farmway area. There is still potential for development applications to be received noting that land -use
applications are typically at least two to three years from construction. Mr. MacDonald has met with numerous
developers (especially the larger developers within our community) and they understand the situation. It is
helpful that developers are offering to construct some of the wells,
Mayor Wagoner verified that Mr. MacDonald had emailed his office about the first of September, and it was
viewed as a typical hurdle for developers. Staff assessed the issue and reported that they felt that the city would
be able to provide water to the developers, which were working towards a solution. He apologized that this
information was not sent out to the Council Members at that time.
The Mayor emphasized that city staff are comfortable that water can be provided to the approved developments.
City staff will continue to follow up with the affected development community. if there are concerns, he
recommended that they reach out directly to Mr. MacDonald or the Mayor's Office. It would be good to have
an open and honest conversation with any concerned citizens. Staff wants to alleviate any concerns and
misinformation.
Councilor Williams reported that this matter would not have been brought forward to Council if concerned
citizens had not reached out to him last week. These people had indicated that they were ready to pull their
applications. Once their request is approved, that triggers them to purchase the property that is currently under
contract. He strongly encouraged the Mayor to involve the development community regarding a resolve of this
matter. Such a move would bring reassurances that experts are aiding our staff to bring forth an effective plan.
Mayor Wagoner stated that the situation is being worked on by staff and experts. They are working vigorously
to resolve the matter. Staff takes such issues very seriously. Staff are aware of the investment of money
associated with the development community. Staff did not just dismiss it or not follow through. Proper measures
are being followed. Unfortunately, issues do come up and staff and leadership are doing everything they can to
work in the most expeditious way possible.
Mr. MacDonald expressed his frustration about this situation, noting that this is a result of the city operating for
decades without building the wells that should have previously been constructed. He is always careful when
giving deadlines, especially on well development. There is a lot of ambiguity since the city is also dealing with
DEQ. DEQ determinations are out of the city's control. Typically, staff gives a conservative estimate to
developers in conjunction with talking to the professionals. The city's modeler is a consultant experienced with
water systems. HDR provides the well designs. The city is continuously dealing with professionals. Staffs
process is to contact the consultants regarding conservative timeline estimates and then report that information
to the developers.
Mr. MacDonald reported that he was given a rough estimate by the consultant that they would have a well online
by the end of 2026, but a better case scenario would be much spring 2026. Much depends on factors that the city
cannot control. Two different developers that have taken on well projects in their sites so they can get them built
to their time frame.
In response to questions from Councilor Allgood, Mr. MacDonald outlined the notification process to developers
regarding future developments including the Engineering Department staff report statement about the water
deferment. 0
Mayor Wagoner asked for confirmation that there is sufficient water, it is simply getting the construction done,
getting the proper permits to get it built. Water is there, we just get the well-built to make it accessible.
Mr. MacDonald stated they have not had any issues with water quantity in the ground water. Hydrology is
complicated, because the city is located at the low end of the valley. Finding the quantity of water has not been
an issue for municipal wells.
In response to questions from Councilor Allgood, Mr. MacDonald reported that previously approved projects
should have accessibility to water service. The consultant is doing additional research to confirm that fact.
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Developers that have multiple phases way out, those are the ones that once we get the analysis back a
determination will be made regarding potential limits.
In response to comments and questions from Councilor Dittenber about the potential of water pressure
requirements at the well stations, Ashley Newbry, Public Works Deputy — Water Services, reported on the
standardized pressure zones. The required pressures zones are intended to allow everyone's fixtures and
plumbing to function properly. If the pressure goes below 40 psi, you can expect people to have water pressure
issues. If the pressure is below 20 psi, chlorine residual issues take place requiring residents to boil water.
Councilor Dittenber asked if the pumps we have are pumping at capacity? Can we improve access to water by
improving our current wells or is the city just short of wells.
Ms. Newbry stated that they are working on rehabilitating some existing wells that are offline. They are also
working on additional infrastructure and most of that is directly related to growth and the amount of fire flow
required to have for specific kinds of development, which occurs in different zones.
Update Report from the Plannine & ZoniMg Director.
Robin Collins provided updates:
• A Joint Workshop is scheduled on November 71' to review the Comprehensive Plan.
• Looking to conduct at Special City Council Meeting on February 11, 2025, at 5:30 p.m. to bring forward
the complete Comprehensive Plan for Council's consideration. The special meeting would last a maximum
of two hours.
• After approval of the Comprehensive Plan, staff will be working to bring forward several City Code
amendments to comply with the Comprehensive Plan.
• The Sub -Area Master Plan's public hearing at City Council will take place on November 4, 2024. The
request went before the P & Z Commission on October 91s• where approval was recommended forward to
City Council.
• Parks Strategic Plan: The Parks and Recreation Director (Tiffany DeFrance) and Ms. Collins are meeting
this week to go through that document and jointly decide on a date to bring it before Council for
consideration.
(COUNCIL, COMMENTS)
Councilor Doty thanked those who attended tonight's meeting.
Councilor Stadick mentioned that a few weeks ago he asked Mr. Hilty to look up to see whether an Urban
Renewal area could be cancelled and did not hear back from him. He asked Mr. Waterman if he could cover that
topic with Mr. Hilty for a response. Mr. Waterman responded he would speak with Mr. Hilty.
Councilor Stadick addressed Mrs. Warwick's concern regarding donations to community non-profit
organizations. He reported that the Caldwell Veterans Memorial Hall received $30,000 this year as an
appropriation within the FY-2025 budget. He reported on the many benefits that the CVMH provides to area
veterans and their families. If the hall was not able to provide the necessary services to the community, Canyon
County would be required to provide such services, which would be a large cost to the City.
Councilor Register expressed her frustration about the delay of the water infrastructure news being brought
forward to Council tonight. She also expressed concerns about the urgency concerning the hotel, which lacks
transparency to the public. She again recommended that the Sub -area Master Plan be approved before moving
forward with the hotel development within the subject area. Council was never asked to be part of the tree
lighting ceremony or the Christmas Parade. She indicated that she is hopeful that this year the Mayor would
want to include Council to participate.
Councilor Williams asked when the lights were coming on and what is the plan to ensure public safety is a
priority on our downtown rights -of -way. He thanked the Mayor and Mr. MacDonald regarding the information
brought forward tonight and encouraged continued communication regarding the infrastructure matter.
Mayor Wagoner responded to comments about the Winter Wonderland lights, which will light up at dusk on
November 22°d. He will reach out to Chief Ingram regarding safety issues concerning the downtown rights -of -
way during the event.
Councilor Allgood inquired if the graffiti removal was up and running. He noted that he still sees lot of graffiti
within the City Limits and has been receiving complaints from citizens. He asked when the graffiti would start
disappearing.
Debbie Geyer, City Clerk, reported that the contract has been signed with Code4 for clean-up services and graffiti
may now be reported by using the newly activated email address: �=,rafiiti,(i cit\,olcald%vell.orl1.
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PAGE 237
(MAYOR'S COMMENTS)
Mayor Wagoner stated that since he has been Mayor, there has not been a tree lighting ceremony; however, there
will be one this year. The lights come on at dusk on November 22, 2024 but there will be a tree lighting ceremony
on November 23, 2024.
He noted that the Night Light Parade is organized by the Caldwell Chamber of Commerce. As the Mayor he
will be assisting with parade activities for the Mayor's Youth Advisory Council. If the Council would like to
organize a parade entry, contact could be made with the Caldwell Chamber of Commerce.
ADJOURNMENT)
Mayor Wagoner adjourned the meeting at 9.31 p.m.
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