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HomeMy WebLinkAbout2024-09-23-2024 City Council Minutes - Special MeetingCITY COUNCIL SPECIAL MEETING Monda September 23, 2024 4:00 p.m. TO BE HELD AT: Caldwell City Hall Council Chambers Room Room #100 205 South 6th Avenue Caldwell AGENDA Executive Session pursuant to Idaho Code, Section 74-206, Section (1)(d) for the purpose of discussing records that are exempt from disclosure provided in Chapter 1, Title 74, Idaho Code. 2. ACTION ITEM: Consider Resolution authorizing the execution of a Reimbursable Agreement with Envision Construction in an amount not to exceed $400,000.00 as accommodated within the FY-2024 departmental budget, and declaring only one vendor is practical, advantageous, and reasonable to perform the work. 3. ACTION ITEM: Consider Resolution authorizing that certain real property commonly known as 0 South 4t' Avenue, 403, 411, and 423 Blaine Street be used as the location for the new Fire Station 41 and Fire Administration Facilities, that real property commonly known as 310 South 71h Avenue be used for any purposes needed by the City, and real property at 205 West Belmont be used for any purposes needed by the City provided that any Fire Impact Fee Fund used to acquire it be refunded. Posted: September 19, 2024 BOOK 65 PAGE 207 CALDWELL CITY COUNCIL SPECIAL MEETING MINUTES September 23, 2024 4:00 p.m. Mayor Wagoner opened the meeting at the Caldwell City Hall (Council Chambers) at 4:00 p.m. and welcomed those in attendance. The Roll of the City Council was called by the City Clerk with the following members present: Doty, Stadick, Williams, Allgood, and Dittenber. Absent: Register. (ACTION ITEM: CONSIDER RESOLUTION NO. 314-24 AUTHORIZING THE EXECUTION OF A REIMBURSABLE AGREEMENT WITH ENVISION CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $400,000.00 AS ACCOMMODATED WITHIN THE FY-2024 DEPARTMENTAL BUDGET, AND DECLARING ONLY ONE VENDOR IS PRACTICAL, ADVANTAGEOUS, AND REASONABLE TO PERFORM THE WORK) Cory James of Envision Construction provided an explanation of the diagrams included within the Reimbursable Agreement. He reported that he had previously met with the Airport Director and the City Engineer to review the Agreement, the budget, and the engineering drawings. Scott Swanson, Airport Director, reported that the Airport Advisory Committee met regarding this matter and agreed with the execution of the Agreement. Councilor Stadick expressed his concern with potential overage of the $400,000 estimate and who would be responsible for any additional expenses with the subject project. Mr. James reported that the budgetary costs were closely reviewed by the City Engineer. The completion of the stormwater portion of the project will absorb the $400,000 estimated budget. Envision Construction would be responsible for extra costs exceeding the $400,000 budget for the stormwater project. 0 Councilor Williams reported that the Airport Advisory Committee reported that Chairman Randy Neary has indicated that he was in support of the proposed Reimbursable Agreement with Envision Construction. In response to questions from Councilor Dittenber, City Engineer Hallie Hart explained the finalized location of the stormwater pond on the east side of the canal, which would infiltrate the stormwater into the ground. There will be no discharge into Indian Creek. Councilor Allgood inquired about a potential easement needing to be in place for the private property potentially involved with the project. Ms. Hart will research this issue. MOVED by Williams, SECONDED by Dittenber to approve Resolution No. 314-24 authorizing the execution of the Reimbursable Agreement with Envision Construction in an amount not to exceed $400,000.00 and declaring only one vendor as practical, advantageous and reasonable to perform the work. Roll call vote: Those voting yes: Doty, Stadick, Dittenber, Allgood, and Williams. Those voting no: none. Absent and/or not voting: Register. MOTION CARRIED (ACTION ITEM: CONSIDER RESOLUTION NO. 313-24 AUTHORIZING THAT CERTAIN REAL PROPERTY COMMONLY KNOWN AS 0 SOUTH 4TH AVENUE, 403, 411, AND 423 BLAINE STREET BE USED AS THE LOCATION FOR THE NEW FIRE STATION #1 AND FIRE ADMINISTRATION FACILITIES, THAT REAL PROPERTY COMMONLY KNOWN AS 310 SOUTH 7TH AVENUE BE USED FOR ANY PURPOSES NEEDED BY THE CITY, AND REAL PROPERTY AT 205 WEST BELMONT BE USED FOR ANY PURPOSES NEEDED BY THE CITY PROVIDED THAT ANY FIRE IMPACT FEE FUND USED TO ACQUIRE IT BE REFUNDED) 0 Chief Frawley indicated his support for the resolution as presented naming the 411 Blaine Street as the selected site. Councilor Dittenber expressed concern with the fire coverage on the north side of Caldwell. He noted that there is discussion regarding the creation of an additional historic district on the north side of Caldwell and emphasized the need for sufficient fire service within the area. Chief Frawley reported that there are plans in the future for the construction of Fire Station No. 4 to accommodate the ongoing need based on data and growth statistics within the community. BOOK 65 PAGE 208 MOVED by Allgood, SECONDED by Williams to approve Resolution No. 313-24 authorizing that certain real property commonly known as 0 South 4ch Avenue, 403, 411, and 423 Blaine Street be used as the location for the new Fire Station #I and Fire Administration Facilities, that real property commonly known as 310 South Th Avenue be used for any purposes needed by the City, and real property at 205 West Belmont be used for any purposes needed by the City provided that any Fire Impact Fee Fund used to acquire it be refunded. Roll call vote: Those voting yes: Doty, Dittenber, Allgood, and Williams. Those voting no: Stadick. Absent and/or not voting: Register. MOTION CARRIED '^ EXECUTIVE SESSION: SECTION (1)(D) FOR THE PURPOSE OF DISCUSSING RECORDS THAT ARE EXEMPT FROM DISCLOSURE PROVIDED IN CHAPTER 1, TITLE 74, IDAHO CODE MOVED by Doty, SECONDED by Stadick to convene into Executive Session pursuant to Idaho Code, Section (1)(d) for the purpose of discussing records that are exempt from disclosure provided in Chapter I, Title 74, Idaho Code at 4:22 p.m. Roll call vote: Those voting yes: Doty, Stadick, Dittenber, Allgood, and Williams. Those voting no: none. Absent and/or not voting: Register. MOTION CARRIED ADJOURNMENT) Mayor Wagoner adjourned the meeting at 5:19 p.m. APPROVED as written THIS Th DAY OF October, 2024. Mayor Cou ilor Doty C nc' or V4 illiams { Councilor Stadick Council Al ABSENT Councilor Register Councilor Dittenber ATTEST: C--L� S1 Debbie Geyer, City Clerk •.•• OV CA1,,0 JAN 15 ; :W10 grj .,�� DUN' •••.