HomeMy WebLinkAbout2024-09-16 City Council MinutesCITY OF CALDWELL
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CAL WE
REGULAR CITY COUNCIL MEETING
AGENDA
[ SEPTEMBER 16, 2024
6:00 p.m.
INVOCATION OFFERED BY REVERAND NATHANIEL HAMPTON OF CALVARY TEMPLE CHURCH.
PLEDGE OF ALLEGIANCE TO THE FLAG.
ROLL CALL.
CONFLICT OF INTEREST DECLARATION.
SPECIAL PRESENTATIONS.
• Proclamation: "Hispanic Heritage Month "
• Annual Update Report: TVCC Caldwell Campus (President Young)
AUDIENCE PARTICIPATION.
CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS]
1. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances.
2. Approve minutes for the Regularly Scheduled Caldwell City Council meeting held on September 4, 2024; the
Caldwell Planning & Zoning Commission meeting held on April 10, 2024; and the Caldwell Historic Preservation
Commission meeting held on July 22, 2024;
3. Approve the Findings of Facts and Conclusions of Law for West Haven # 1 Final Plat (SFP24-000001);
4. Approve request from Kindred Vineyards, LLC for an Alcohol Beverage License (Liquor/Beer/Wine) for 616 Main
Street as approved by Idaho State Police Alcohol Beverage Control;
5. Approve Resolution accepting Caldwell Fire Department Local 1821 Collective Labor Agreement effective October
1, 2024 — September 30, 2026;
6. Approve Resolution accepting the City Pay Schedule for FY25 effective September 22. 2024;
7. Approve Resolution accepting the Sworn Police Pay Schedule for FY25 effective September 22, 2024;
8. Approve Resolution authorizing the execution of a Real Estate Lease with Thomas Veazey (Boise, VZ, LLC) for
four (4) parking spaces located at 712 Cleveland Boulevard;
�. Approve Resolution authorizing the execution of a Professional Services Agreement for Legal Services with Jones
Williams Fuhrman Gourley, P.A. not to exceed $100,000.00 for the procurement of right-of-way necessary for the
construction of the Linden Road and Ward Road Roundabout Project;
10. Approve request for a waiver of fees associated with the use of O'Connor Field House in support of the City of
Caldwell sponsored event - Silver Belt Invitational Amateur Boxing;
11. Approve Resolution accepting the Idaho State Historical Society Grant in the amount of $2,500.00 for use at the
Van Slyke Outdoor Museum;
Page 1 of 2
12. Approve Resolution authorizing the execution of the Financial Audit Engagement Letter with Eide Bailly for the
year ended September 30, 2024;
13. Approve Resolution accepting the bid proposal in the amount of $89,237.00 from Mussell Construction for concrete
and trench work at Luby Park as accommodated within the FY-2024 budget;
14. Approve Resolution accepting the bid proposal in the amount of $12,561.00 from Boulder Creek Landscape and
Avalon Landscape for completion of fencing and landscaping at the Parks and Recreation Building as
accommodated within the FY-2024 budget;
15. Approve Resolution accepting change orders in the amount of $21,982.34 from ASC and Neenah Foundry for the
parking lot and bulb -out work at the Parks and Recreation Building as accommodated within the FY-2024 budget;
16. Approve Resolution accepting the Award of Bid in the amount of $75,777.00 from Mussell Construction for
remodel work at the O'Connor Field House accommodated within the FY-2024 budget;
17. Approve Resolution accepting a Temporary Turnaround and Utility Easement from Hubble Homes for the Mason
Creek Landing Subdivision, Phase No. 2;
18. Approve Resolution accepting Temporary Utility Easements from Open Door Rentals, LLC for pressure irrigation,
domestic water and sewer main lines for services to the Topaz Ranch West Subdivision Phase No. l;
19. Approve Resolution accepting a Quitclaim Deed from Bear River LLC for future right-of-way improvements along
Franklin Road;
20. Approve Resolution authorizing execution of the amended Memorandum of Understanding with Canyon Highway
District No. 4 to build shared use shoulders along Indiana Avenue and Orchard Avenue in the amount of $305,011.83
replacing previously approved Resolution No. 173-23 as accommodated within the FY-2024 budget;
21, Approve Resolution authorizing the execution of Additional Services Authorization No. 1 to an existing Professional
Services Agreement with Ardurra Group, Inc. in the amount of $7,450.00 accommodated within the FY-2024 budget;
22. Approve Resolution authorizing the execution of a Cooperative Agreement with Idaho Transportation Department
in the amount of $93,944.00 for the US 20-26,1-84 to Middleton Road Widening Project for installation of domestic
waterline;
23. Approve the reappointment of Appointed Officials: Scott Swanson (Aviation Director), Raeiynn North (Finance
Director), and Robin Collins (Planning & Zoning Director) for a term to expire September 30, 2027;
24. Approve Resolution authorizing the acceptance and transfer of ownership and maintenance of Homedale Road
between Midway Road to Cleveland Boulevard from Nampa Highway District No. 1 to the City of Caldwell.
OLD BUSINESS:
1. DISCUSSION ONLY: (Continued) Consider the relocation of Caldwell Fire Department Station 41.
2. ACTION ITEM: (Continued) Consider Resolution authorizing the execution of a Reimbursable Agreement wid
Envision Construction in an amount not to exceed $400,000.00 as accommodated within the FY-2024 departmental
budget.
NEW BUSINESS:
1. ACTION ITEM: Public Hearin for purpose of receiving public comments on Budget Amendments for Fiscal Year
beginning October 1, 2023 and ending September 30, 2024.
2. ACTION ITEM: Consider Bill No. 67 (Ordinance No. 3628) for the Fiscal Year 2024 Amended Budget with a
request to move for its passage by title only.
3. ACTION ITEM: Public Hearin for the purpose of receiving public comments for Levy Foregone for Fiscal Year
2025.
4. ACTION ITEM: Consider Resolution authorizing the purchase of a sweeper for use by the Parks Department in
the amount of $68,400.00 using Park Impact Fees.
5. ACTION ITEM: Mayor's recommendation for the Urban Renewal Agency Commissioner.
6. ACTION ITEM: Mayor's recommendation for the Appointed Official position of the Parks & Recreation Director
for a term to expire September 30, 2027.
7. ACTION ITEM: Official Oath of Office for the Appointed Officials.
8. ACTION ITEM: Finance Report acceptance by Caldwell City Council.
COMMENTS:
1. Council Comments.
2. Mayor's Comments.
a. Update report from the Public Works Director regarding a possible park donation.
EXECUTIVE SESSION: 0
Executive Session pursuant to Idaho Code, Section 74-206, Subsection (1)(f) for the purpose of discussing pending litigation
or where there is a general public awareness of probable litigation and Section 74-206.
ADJOURNMENT.
Next Regularly Scheduled City Council Meeting is on Monday — October 7, 2024 at 6:00 p.m. in the City Council Chambers
located at Caldwell City Hall 205 South 61h Avenue.
Any person needing special accommodation to participate in the meeting should contact the City Clerk's Office at 4455-4656 prior to
the meeting. The entire agenda packet and minutes maybe viewed on the City of Caldwell's website. Cualquier persona que necesita
arreglos especiales para participar en la reunion debe comunicarse con el Secretario de la Ciudad al # 4554656 antes de la reunion.
Page 2 of 2
BOOK 65
PAGE 199
CALDWELL CITY COUNCIL
REGULAR MEETING
MINUTES
September 16, 2024
6:00 PM
Mayor Wagoner opened the meeting at the Caldwell City Hall (Council Chambers) at 6:00 p.m. and welcomed
those in attendance.
Pastor Nathaniel Hampton of Calvary Temple provided the invocation. Mayor Wagoner led the audience in
the Pledge of Allegiance to the Flag.
The Roll of the City Council was called by the City Clerk with the following members present: Doty, Stadick,
Williams, Allgood, and Dittenber. Absent: Register.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
Proclamation: His unit Heritage Month:
Mari Ramos, Executive Director, Idaho Hispanic Foundation, Nampa, provided an explanation of Hispanic Heritage
Month.
The Mayor read the proclamation into the record:
WHEREAS, each year, Americans observe National Hispanic Heritage Month by celebrating the histories, cultures,
and countless contributions of Americans whose ancestors were Indigenous to North America, including those from
Mexico, the Caribbean, Central America, and South America; and
WHEREAS, Hispanics have enriched and shaped our national character with traditions that span centuries,
reflecting the multi -ethnic and multicultural customs of their communities, while bringing their own distinct and
dynamic perspectives to the story of our country; and
WHEREAS, since the United States first celebrated National Hispanic Heritage Week 56 years ago under President
Lyndon Johnson, Hispanics have become an integral and thriving part of our diverse community; and
WHEREAS, this month's theme, "Pioneers of Change: Shaping the Future Together," reminds us of how our
Hispanic community continues to shape our Nation —as business owners, artists, public servants, and members of
the U.S. military. Latinas and Latinos remain strong leaders and change makers; and
WHEREAS, Hispanics continue to make significant and diverse contributions to the cultural, educational,
economic, and political vitality of the City of Caldwell.
NOW, THEREFORE, I JAROM WAGONER, as Mayor of Caldwell, Idaho do hereby proclaim September 15
through October 15, 2024, as Hispanic Heritage Month in Caldwell, Idaho, and encourage all residents to honor the
rich diversity of the Hispanic community and celebrate the many ways the Hispanic community contributes to our
nation and society.
Annual Update Report: TVCC Caldwell Campus:
Dr, Young, President of Treasure Valley Community College greeted the Council Members. She recognized Angelina
Rom, Interim Director of the Caldwell Campus.
Sandy Porter, Vice President of Academic Affairs, provided up-to-date enrollment information by use of a PowerPoint
presentation. Enrollment for the Fall Quarter 2023-24 is projected to increase in comparison to the summer session.
The four programs offered from the Caldwell Campus include the Aviation Program, Addiction Studies, Cyber
Security and Computer Information Systems, and a Plumbing Apprenticeship Program.
BOOK 65 PAGE 200
Councilor Stadick inquired if the college offers a food processing program? Ms. Porter reported that TVCC is currently
working to establish such a program and are looking for partnerships. They have approached Simplot for their involvement
in such a program.
AUDIENCE PARTICIPATION
Lion's Park Rehabilitation Project:
Dave Moore of the Lion's Club reported on recent improvements made at the Lion's Park facility. He expressed
appreciation for the shade shelter installed by the Caldwell Housing Authority.
The Mayor thanked the members of the Lion's Club, the Caldwell Housing Authority, and R & M Steele for the clean-up
efforts and added amenities now available at Lion's Park. He reported that grant funds were received for enhancements at 60
the park site. A ribbon cutting ceremony will be held at the site in the near future.
Park Site Dedication Proposal - Solstice Development:
Lee Gientke of Solstice Development, reported on the potential gift of a park site from their development. This would be
a 3.5 acre site with the park providing a basketball court, pickle ball court, pathways, and green space. The location is
west of Lake Avenue and on the south side of Ustick Road and is being proposed for use as a city -owned park.
Robb MacDonald provided the staff report noting the pros -and cons of accepting the donation:
Pros:
Additional park acreage added to inventory
Developer to construct park enmities (excluding restroom and parking lot)
Pickleball, basketball, greenspace amenities
Cons:
• Park is located within a subdivision and not visible from Ustick Road
• Lowline Canal pathway portion could be maintenance intensive
• Additional parks maintenance employee would be needed
• Subdivision storm drain retention facility under park f eld, will need easement
• Park that would normally be maintained by the HOA and primarily used by that HOA is now maintained by City
generalfund
Recommendations by City Staff:
• Staff does not want to receive the dedication of the Lowline Canal corridor for ownership or maintenance (only
the immediate park area, approximately 1.9 acres)
• Large visible public park sign placed at entrance of subdivision for public awareness
• General commitment from city Council for at least one(1) additional parks maintenance employee
• No interest in off -site parking lot. New lot would be constructed on park site in additional to a restroom.
Councilor Williams inquired of the Planning & Zoning Director is there is excess space associated with this development?
He noted that the information provided about hiring an additional employee just to maintain a three -acre site seemed
incorrect.
Ms. Collins, Planning & Zoning Director, reported that she would need to review the file concerning the required amount
of open green space for this development.
In response to question s from Councilor Allgood, Mr. MacDonald estimated that construction of a restroom at the site
would cost approximately $250,000. He noted that the cost estimate for a parking lot was not available at this time. He
noted that the drain fields are in place and an easement would be required.
Mr. Gientke explained that they would provide the necessary easement and the Homeowner's Association would maintain
the stormwater infrastructure system. The park site is located within the City's Pathway Master Plan.
Councilor Doty recommended delaying any action until a report is provided from the Planning & Zoning Director
concerning the open space requirements for the development.
Councilor Dittenber thanked Mr. Gientke for bringing the information forward this evening. He noted that at one time the
City of Boise took over several neighborhood parks; however, they were returned to the various homeowner associations
after the residents expressed ongoing concerns with the use of the neighborhood parks by the public.
AGENDA AMENDMENTS:
MOVED by Doty, SECONDED by Williams to amend the Consent Calendar by moving Consent Calendar Items 98, #9,
and #23 to New Business for further discussion, noting that these items will be listed as New Business 5-A, 5-B, and 5-C.
MOTION CARRIED
MOVED by Doty, SECONDED by Williams to amend the agenda by removing Old Business Item #2 as requested by the
City Attorney and New Business Item #5 as requested by Mayor Wagoner.
MOTION CARRIED
PAGE 201
CONSENT CALENDAR
The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for
all ordinances.
2.
Approve minutes for the Regularly Scheduled Caldwell City Council meeting held on September 4, 2024; the
Caldwell Planning & Zoning Commission meeting held on April 10, 2024; and the Caldwell Historic
Preservation Commission meeting held on July 22, 2024;
3.
Approve the Findings of Facts and Conclusions of Law for West Haven # I Final Plat ($FP24-000001);
4.
Approve request from Kindred Vineyards, LLC for an Alcohol Beverage License (Liquor/Beer/Wine) for 616
Main Street as approved by Idaho State Police Alcohol Beverage Control;
' 5.
Approve Resolution 295-24 accepting Caldwell Fire Department Local 1821 Collective Labor Agreement
effective October 1, 2024 — September 30, 2026;
6.
Approve Resolution 296-24 accepting the City Pay Schedule for FY25 effective September 22, 2024;
7.
Approve Resolution 297-24 accepting the Sworn Police Pay Schedule for FY25 effective September 22, 2024;
8.
Approve Resolution 298-24 authorizing the execution of a Real Estate Lease with Thomas Veazey (Boise, VZ,
LLC) for four (4) parking spaces located at 712 Cleveland Boulevard; (MOVED TO NEW BUSINESS]
9.
Approve Resolution 299-24 authorizing the execution of a Professional Services Agreement for Legal Services
with Jones Williams Fuhrman Gourley, P.A. not to exceed $100,000.00 for the procurement of right-of-way
necessary for the construction of the Linden Road and Ward Road Roundabout Project; I MOVED TO NEW
BUSINESS
10. Approve request for a waiver of fees associated with the use of O'Connor Field House in support of the City of
Caldwell sponsored event - Silver Belt Invitational Amateur Boxing;
11. Approve Resolution 300-24 accepting the Idaho State Historical Society Grant in the amount of $2,500.00 for
use at the Van Slyke Outdoor Museum;
12.
Approve Resolution 301-24 authorizing the execution of the Financial Audit Engagement Letter with Eide
Bailly for the year ended September 30, 2024;
13.
Approve Resolution 302-24 accepting the bid proposal in the amount of $89,237.00 from Mussell Construction
for concrete and trench work at Luby Park as accommodated within the FY-2024 budget;
14.
Approve Resolution 303-24 accepting the bid proposal in the amount of $12,561.00 from Boulder Creek
Landscape and Avalon Landscape for completion of fencing and landscaping at the Parks and Recreation
Building as accommodated within the FY-2024 budget;
15.
Approve Resolution 304-24 accepting change orders in the amount of $21,982.34 from ASC and Neenah
Foundry for the parking lot and bulb -out work at the Parks and Recreation Building as accommodated within
the FY-2024 budget;
16.
Approve Resolution 305-24 accepting the Award of Bid in the amount of $75,777.00 from Mussel] Construction
for remodel work at the O'Connor Field House accommodated within the FY-2024 budget;
17.
Approve Resolution 306-24 accepting a Temporary Turnaround and Utility Easement 1277-24 from Hubble
Homes for the Mason Creek Landing Subdivision, Phase No. 2;
18.
Approve Resolution 307-24 accepting Temporary Utility Easements 1278-24 from Open Door Rentals, LLC for
pressure irrigation, domestic water and sewer main lines for services to the Topaz Ranch West Subdivision Phase
No. 1;
19.
Approve Resolution 256-24(A) accepting a Quitclaim Deed 1323-24 (A) from Bear River LLC for future right-
of-way improvements along Franklin Road;
20.
Approve Resolution 173-23 (A) authorizing execution of the amended Memorandum of Understanding with
Canyon Highway District No. 4 to build shared use shoulders along Indiana Avenue and Orchard Avenue in the
amount of S305,011.83 replacing previously approved Resolution No. 173-23 as accommodated within the FY-
2024 budget;
21.
Approve Resolution 309-24 authorizing the execution of Additional Services Authorization No. 1 to an existing
Professional Services Agreement with Ardurra Group, Inc. in the amount of $7,450.00 accommodated within the
FY-2024 budget;
22.
Approve Resolution 310-24 authorizing the execution of a Cooperative Agreement with Idaho Transportation
Department in the amount of $93,944.00 for the US 20-26, 1-84 to Middleton Road Widening Project for
installation of domestic waterline;
23. Approve the reappointment of Appointed Officials: Scott Swanson (Aviation Director), Raelynn North (Finance
Director), and Robin Collins (Planning & Zoning Director) for a term to expire September 30, 2027; (MOVED
TO NEW BUSINESS]
24. Approve Resolution 31 1-24 authorizing the acceptance and transfer of ownership and maintenance of Homedale
Road between Midway Road to Cleveland Boulevard from Nampa Highway District No. 1 to the City of
Caldwell.
MOVED by Doty, SECONDED by Allgood to approve the Consent Calendar as amended.
Roll call vote: Those voting yes: Doty, Stadick, Williams, Allgood, and Dittenber. Those abstaining:
Dittenber. Those voting no: none. Absent and/or not voting: Register.
MOTION CARRIED
BOOK GS
PAGE 202
OLD BUSINESS:
(DISCUSSION ONLY: 1CONTINUEDI CONSIDER THE RELOCATION OF CALDWELL FIRE
DEPARTMENT STATION #1)
Bryan Daniels, Caldwell Fire Department Deputy Administration, provided a written report regarding
Environmental and Soil Analysis of Former City Hall Site:
Dear Caldwell City Council and Mayor Wagoner,
As a follow-up to the conditional site approval for relocation of Fire Station 1 from the Council on September 4. 2024, the
Caldwell Fire Department has taken steps to begin environmental and soil data collection of the former city hall site and
adjacent properties with the assistance of both internal and external resources.
I worked with Ashley Newbry from the Public Works Department to examine the site's environmental impact history using
Terradex, a mapping system that provides information on sites managed by Waste Management and Remediation
programs. Our investigation did not reveal any significant issues to report.
In response 10 Chief Frawley's request for a comprehensive report to present and under the Council's direction, we have
contacted Terracon, Inc., to submit a proposal for further site assessments. Terracon has a history of working with the city
and has assured us of a quick turnaround should their proposal be accepted. The analysis is estimated to take up to 30
days to complete.
Considering our current working relationship with the city, Terracon also conducted an ancillary desktop analysis and
similarly found no history of contamination or environmental impacts. Both the City's research and Terracon's findings
failed to uncover any concerning issues.
Based on our joint opinion, Ms. Newbry's and Terracon's, supported by historical data, there seems to be no indication of
any contamination issues at the proposed site. Considering the absence of recent changes in the construction site or
occupancy status, it is possible that the environmental impact assessment may not be necessary. Whether to proceed with
actual comprehensive soil analysis is at the discretion of the Council.
Councilor Doty expressed concern with the recommended downtown site in consideration of the economic
loss of using Blaine Street. Discussion followed concerning the other site options.
Chief Frawley commented on the neighborhood relations value of having the location along Blaine Street.
He noted the many community partnerships that have been established over the last few years by Caldwell
Fire. He also emphasized the need for selection of a site that would also provide a fast response time, as
noted with the Blaine Street site.
In response to questions from Councilor Doty, Chief Frawley noted that the Blaine Street site would be
used entirely for the fire station, a training facility, and administration offices.
In response to questions from Councilor Williams, Chief Frawley reported that the whole bond amount
would be used for the relocation of Fire Station # I and the construction of Fire Station #4.
Matt Shupe, Deputy Chief Operations, reported that the extra response time from the Chicago site would
be significant for impacting safety considering additional response times into the downtown area. The
Blaine Street location would allow for quicker response times as well as its importance for public access.
Captain William Gigray reported that he is stationed on Station #2, which serves the southern portion of
Caldwell. Relocating Station No. I to the Chicago Street site would impact responses by Station No. 2.
He explained that the dispatch selection software picks the safety units to dispatch by location. Station
No. 2 would be negatively impacted by such a move for purpose of safety matters dealing with response
times.
Councilor Stadick recommended that all factors should be reviewed considering new growth at the north
end Caldwell.
Councilor Dittenber recommended that the design should accommodate growth.
Councilor Williams recommended that the forthcoming resolution list Blaine Street as the selected site.
Councilor Allgood recommended that no city property should be sold, but rather all property should be
maintained for future city growth. He indicated his support for the selection of the Blaine Street site.
Mayor Wagoner noted that all of the considered options have been thoroughly researched by fire personnel.
Chief Frawley reported that CFD will prepare the proper documents for the next City Council meeting
listing the Blaine Street site as the final selection.
BOOK 65
PAGE 203
(ACTION ITEM: 1CONTiNUED1 CONSIDER RESOLUTION AUTHORIZING THE EXECUTION OF A
REIMBURSABLE AGREEMENT WITH ENVISION CONSTRUCTION IN AN AMOUNT NOT TO
EXCEED $400,000.00 AS ACCOMMODATED WITHIN THE FV-2024 DEPARTMENTAL BUDGET)
This item was removed from the agenda under a separate motion.
NEW BUSINESS:
(ACTION ITEM: Public Hearing for purpose of receiving public comments on Budget Amendments for
Fiscal Year beginning October 1, 2023 and ending September 30, 2024)
Mayor Wagoner declared the public hearing open.
Rachelle Castleberry, City Treasurer, provided the staff report by outlining the contents of the supporting ordinance.
In response to questions from Councilor Allgood,'Ms. Castleberry noted that unexpected revenue from grants and interest
were the majority of items included in the budget amendments.
The Mayor reported that no one signed up to testify at the public hearing.
MOVED by Doty, SECONDED by Stadick to close the public hearing.
MOTION CARRIED
(ACTION ITEM: CONSIDER BILL NO. 67 JORDINANCE NO. 36281 FOR THE FISCAL YEAR 2024
AMENDED BUDGET WITH A REQUEST TO MOVE FOR ITS PASSAGE BY TITLE ONLY)
ORDINANCE NO. 3628 BY TITLE:
AN ORDINANCE AN ORDINANCE OF THE CITY OF CALDWELL, 1DAHO, AMENDING ORDINANCE
NO. 3525 (Bill 31), AND ORDINANCE NO. 3589 (Bill 27), THE APPROPRIATION ORDINANCE FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 APPROPRIATING
ADDITIONAL MONIES THAT ARE TO BE EXPENDED OF $7,900,834 BY THE CITY OF CALDWELL,
IDAHO, AND PROVIDING AN EFFECTIVE DATE.
MOVED by Williams, SECONDED by Doty to approve the passage of Bill 67 (Ordinance No. 3628) with a request
to move for the passage of the ordinance by title only.
Roll call vote: Those voting yes: Williams, Stadick, Doty, Dittenber, and Allgood. Those voting no: none.
Absent and/or not voting: Register.
MOTION CARRIED
(ACTION ITEM: PUBLIC HEARING FOR THE PURPOSE OF RECEIVING PUBLIC COMMENTS FOR
LEVY FOREGONE FOR FISCAL YEAR 2025)
The Mayor declared the public hearing open and reported that no one signed up to speak.
MOVED by Stadick, SECONDED by Allgood to close the public hearing.
MOTION CARRIED
(ACTION ITEM: CONSIDER RESOLUTION 312-24 AUTHORIZING THE PURCHASE OF A SWEEPER
FOR USE BY THE PARKS DEPARTMENT 1N THE AMOUNT OF $68,400.00 USING PARK IMPACT
FEES)
Rachelle Castleberry, Treasurer, provided the staff report. She reported that the funding source would be the use of
Park Impact Fees.
MOVED by Allgood, SECONDED by Dittenber to approve the resolution as presented authorizing the purchase of
a sweeper for use by the Parks Department in the amount of $68,400.00,
Roll call vote: Those voting yes: Allgood, Dittenber, Doty, Stadick, and Williams. Those voting no: none. Absent
and/or not voting: Register.
MOTION CARRIED
(ACTION ITEM: MAYOR'S RECOMMENDATION FOR THE URBAN RENEWAL AGENCY
COMMISSIONER)
This item was removed from the agenda.
BOOK 65
PAGE 204
(APPROVE RESOLUTION 298-24 AUTHORIZING THE EXECUTION OF A REAL ESTATE LEASE
WITH THOMAS VEAZEY (BOISE, VZ, LLC) FOR FOUR (4) PARKING SPACES LOCATED AT 712
CLEVELAND BOULEVARD)
Steve Jenkins provided an overview of the request and introduced Thomas Veazey, who joined the meeting virtually.
Mr. Veazey spoke in favor of the request noting the need for the additional parking spaces to accommodate his
business located 716 Blaine Street. He reached out to the neighboring businesses for additional parking space;
however, each building owner wanted to keep their adjacent parking spaces for their own tenants. He requested
approval of the parking lease for four parking spaces at 712 Cleveland Boulevard.
Councilor Williams noted that Council had specific questions regarding the site when a previous parking space lease
was brought forward for consideration. What is the value of the lot and should it be sold? Who was using the lot
currently and did it have proper signage for public use?
Discussion followed regarding the comparison of the rental rate versus the added tax revenue if the parcel were sold.
Mr. Jenkins reported that the employee signage at the lot was removed including the former lessee of parking at the
site. There is no current lease agreement in place for any of the parking spaces. The lot will no longer be used for
employee parking.
Councilor Doty recommended that the entire lot be made available for rental of parking spaces.
The realtor representing Tom Veazey spoke in favor of the parking lease agreement.
Mayor Wagoner reported that there are fourteen spaces available at this location. Staff could move forward with
an effort to fill the remaining available spaces.
MOTION by Allgood, SECONDED;'Stadick to approve Resolution No. 298-24 to authorize the execution of the
lease with Thomas Veazey with additional efforts by staff to acquire leases on the remaining spots at a yearly rate.
MOTION CARRIED
(APPROVE RESOLUTION NO. 299-24 AUTHORIZING THE EXECUTION OF A PROFESSIONAL
SERVICES AGREEMENT FOR LEGAL SERVICES WITH JONES WILLIAMS FUHRMAN GOURLEY,
P.A. NOT TO EXCEED $100,000.00 FOR THE PROCUREMENT OF RIGHT-OF-WAY NECESSARY
FOR THE CONSTRUCTION OF THE LINDEN ROAD AND WARD ROAD ROUNDABOUT PROJECT)
Councilor Stadick inquired about the status of closing down Linden Street associated with an expansion of the
Caldwell Executive Airport. He noted that if the airport was to be expanded in the subject area, was the construction
project necessary?
Robb MacDonald, Public Works Director, reported on the need to complete the project in consideration of the
intersection at Linden and Ward. The roundabout is scheduled for 2025. Discussion followed concerning the future
timing of the expansion project. Mr. MacDonald clarified that the expansion would be triggered with a notable
increase in airport landings.
Scott Swanson, Aviation Director, reported that the twenty-year Airport Master Plan for the airport includes the
closure of Linden Street. He suggested that a that further discussion be held in a workshop session with the Airport
Advisory Board and the Council Members.
MOVED by Dittenber, SECONDED by Dittenber to approve Resolution No. 299-24 authorizing the execution of a
Professional Services Agreement with Jones Williams Fuhrman Gourley, PA. not to exceed $100,000.00 for the
procurement of right-of-way necessary for the construction of the Linden Road and Ward Road Roundabout Project.
MOTION CARRIED
(APPROVE THE REAPPOINTMENT OF APPOINTED OFFICIALS: SCOTT SWANSON (AVIATION
DIRECTOR), RAELYNN NORTH (FINANCE DIRECTOR), AND ROBIN COLLINS (PLANNING &
ZONING DIRECTOR) FOR A TERM TO EXPIRE SEPTEMBER 30, 2027)
Councilor Stadick expressed appreciation for Mr. Swanson's leadership and encouraged him to continue to
concentrate on communication efforts with the Airport Advisory Committee.
MOVED by Williams, SECONDED by Dittenber to reappoint Scott Swanson as the Airport Director for a term to
expire September 30, 2027.
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MOTION CARRIED
MOVED by Doty, SECONDED by Stadick to reappoint Raelynn North as the Finance Director for a term to expire
September 30, 2027.
MOTION CARRIED
MOVED by Dittenber, SECONED by Allgood to reappoint Robin Collins as the Planning & Zoning Director for a
term to expire September 30, 2027.
MOTION CARRIED
(ACTION ITEM: MAYOR'S RECOMMENDATION FOR THE APPOINTED OFFICIAL POSITION OF
THE PARKS & RECREATION DIRECTOR FOR A TERM TO EXPIRE SEPTEMBER 30, 2027)
Mayor Wagoner recommended Tiffany DeFrance to fill the position of Parks & Recreation Director.
Tiffany DeFrance indicated her interest and expressed her appreciation for being considered for the position.
Councilor Dittenber provided comments in support of the appointment, noting that he was on the interview committee for
the position.
MOVED by Dittenber, SECONDED by Doty to accept the appointment of Tiffancy DeFrance as the Parks and
Recreation Director for a term to expire September 30, 2027.
Roll call vote: Those voting yes: Dittenber, Doty, Stadick, Willilams, and Allgood. Those voting no:
none. Absent and/or not voting: Register.
MOTION CARRIED
(ACTION ITEM: OFFICIAL OATH OF OFFICE FOR THE APPOINTED OFFICIALS)
Mayor Wagoner officiated the Oath of Office to the following Appointed Officials: Scott Swanson (Aviation
Director), Robin Collins (Planning & Zoning Director), and Tiffany DeFrance (Parks & Recreation
Director) for terms to expire September 30, 2027.
He noted that Raelyn North (Finance Director) was not able to attend tonight's meeting.
(ACTION ITEM: FINANCE REPORT ACCEPTANCE BY CALDWELL CITY COUNCIL)
Councilor Allgood stated that the Finance Committee has reviewed current accounts payable in the
amount of $2,518,814.32 for the period ending September 10, 2024, and a net payroll of $761,775.81 for
the pay period ending August 24, 2024.
MOVED by Allgood, SECONDED by Register that accounts payable in the amount of $2,518,814.32
represented by check numbers 180667 through 180925 and payroll in the amount of $761,775.81
represented by check numbers 39587 through 39606 and direct deposits be accepted, payments approved,
and vouchers filed in the office of the City Clerk.
MOTION CARRIED
(COUNCIL COMMENTS)
Councilor Doty reported on the success of the Indian Creek Festival.
Councilor Stadick recommended that the City of Caldwell consider an Auditorium District. He
complimented the staff with ongoing plans and operations of the Wastewater Treatment Plant.
Councilor Williams inquired about removal of the Old Business item regarding the Envision Contract.
Mark Hilty, City Attorney, reported that the item would be considered at an upcoming Special City
Council Meeting scheduled for Monday September 23, 2024.
Councilor Allgood inquired about the future plans for the daycare site that is currently located at Lion's
Park but is privately owned. It was determined that a workshop is needed to discuss future plans for the
park site.
Councilor Dittenber reported on the upcoming Housing Summit hosted by the Caldwell Chamber of
Commerce and encouraged the public and Council Members to attend.
(MAYOR'S COMMENTS)
Mayor Wagoner reported on the success of the Indian Creek Festival.
BOOK 65
PAGE 206
He noted that he would be interviewing a potential candidate for the URA Commissioner vacancy with
plans to bring forward a recommendation at the next Regularly Scheduled City Council meeting on
October 7, 2024.
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 74-206, SUBSECTION (1)(f)
FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION OR WHERE THERE IS A
GENERAL PUBLIC AWARENESS OF PROBABLE LITIGATION AND SECTION 74-206)
MOVED by Doty SECONDED by Stadick to convene into Executive Session at pursuant to Idaho Code
Section 74-206, Subsection (1)(f) for the purpose of discussing pending litigation or where there is a
general public awareness of probable litigation and Section 74-206 at 8:15 p.m.
Roil call vote: Those voting yes: Doty, Stadick, Register, Allgood, and Dittenber. Those voting no: none.
Absent and/or not voting: Williams.
MOTION CARRIED
ADJOURNMENT
Mayor Wagoner adjourned the meeting at 9:16 p.m,
APPROVED as written THIS 7th DAY OF October, 2024.
Mayor
Co ' or Doty Coun ' or i /lams
Councilor S adick Councilor Ig 'c
ABSENT t &�
Councilor Register Councilor Dittenber
ATTEST:
Debbie Geyer, City Clerk
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