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Home My WebLink About2024-09-04 City Council MinutesCITY OF CALDWELL PUBLIC MEETING INFORMATION MEETING LOCATION Caldwell City Hall City Council Chambers 205 South 61' Avenue We invite interested parties to participate in public hearings either electronically or in person. If you have a cough, fever, or are not feeling well, please contact the City Clerk's Office or Planning & Zoning Department (land -use public hearings) to arrange participation remotely. The City of Caldwell follows the CDC guidelines to allow for distancing in the public meeting area and provide masks/hand sanitizer on site. ` Virtual Participation Option: Register in advance to provide public comments electronically or by telephone. During the registration process, you will be asked what item on the agenda you wish to speak about. Please use the case number as listed within the written notice. On-line registration must be submitted at least 24 hours in advance of the meeting. Click on the "public meetings" button on the center of the page. After registration, you will receive a confirmation email containing information about joining the virtual meeting. REGISTER AT: https://www.ci!yokaidwell.oEg Written comments must be received at least eight (8) days in advance of the meeting to the Planning & Zoning Department at P&Z e.cityofcaldwell.org to be included within the staff report. All comments received after the staff report has been transmitted will be included in the case file and provided as late exhibits at the appropriate public hearing. i Live Stream Viewing: If you are not planning to speak, members of the public are encouraged to view the meeting via the live stream option: https://www.youtube.com/channeVUCci7SlAOUJNK6asXxxuf!LGA CITY COUNCIL WORKSHOP SEPTEMBER 4, 2024 5:00 p.m. Caldwell Police Deparlinent: finning & Promotion Presentations: Emma Reeves Evidence Tech Spencer Jones Records Tech Nic Quintana Police Officer Allen Ezell Police Officer Chandler Kumpula Police Officer Preston Raak Police Officer Regan Moore Police Officer Benjamin Holyoak Police Officer 40i. -1 CALrI REGULAR CITY COUNCIL MEETING AGENDA SEPTEMBER 4, 2024 6:00 p.m. INVOCATION OFFERED BY REVERAND RENAE HARDY OF VALLEY CHURCH. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS. • Proclamation: "Elevate Our Everyday Heroes Day" AUDIENCE PARTICIPATION. UPDATE REPORT: a. Caldwell Municipal Swimming Pool Construction Project (Denise Milburn, Recreation Superintendent) Page 1 of 2 CONSENT CALENDAR: ]ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS] I . The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances. 2. Approve minutes for the Regularly Scheduled Caldwell City Council meeting held on August 19, 2024; the City Council Budget Workshop Session on July 30, 2024; the Special City Council meetings held on August 20, 2024 and August 26, 2024; the Planning & Zoning Commission meetings held on February 2, 2024, March 13, 2024, June 12, 2024, July 10, 2024; the Hearing Examiner meetings held on April 234, 2024 and July 23, 2024; and the Caldwell Housing Authority meetings held on April 26, 2024, May 2024, June 28, 2024, and July 2024; and the Caldwell Historic Preservation Commission meetings held on May 20, 2024, and June 17, 2024; 3. Approve the Findings of Facts and Conclusions of Law for Mason Creek Grove #3 Final Plat (SUB24-000016); 4. Approve Resolution authorizing the submittal of the grant application for FY-24 Airport Improvement Program (AIP) in the amount of $360,000.00 as accommodated within the FY-2024 departmental budget; 5. Approve Resolution adopting the "2024 City of Caldwell Collection System Master Plan" for use in planning sewe collection system infrastructure to meet present and near future demands; 6. Approve Resolution accepting the Dedication of sewer, water, pressure irrigation, storm drain and street light facilities within the Brittany Heights Subdivision, Phase 5 from Hubble Homes; 7. Approve Resolution accepting the Dedication of sewer, water, storm drain, and street lights constructed as part of the Roderick Building Project located at 1509 Aviation Way from Roderick Enterprises; 8. Approve Resolution authorizing the execution of a Utility License Agreement (Project Number 34-2024) with Pioneer Irrigation; 9. Approve Resolution authorizing the acceptance of a Local Professional Services Supplemental Agreement for additional design work and construction support for the Ustick Road and Montana Avenue Traffic Signal Project in the amount of $6,000 as accommodated within the FY-2024 departmental budget; 10. Approve Resolution conveying a Permanent Easement to the Idaho Transportation Department for approximately 0.025 acres for the purpose of constructing or installing permanent utilities for the Notus Canal; 11. Approve Resolution accepting the Dedication of sewer and water for the West View Lofts No. 2 Project located at 4711 Enterprise Way from Westview Lofts II Limited Partnership; 12. Approve Resolution accepting a Deed from Brye Patch Properties, LLC for future right-of-way development of southwest corner of CIeveland Boulevard and 10"' Avenue; 13. Approve Resolution authorizing the execution of a Memorandum of Understanding with the City of Middleton and Highway District No. 4 for the Middleton Road and Lincoln Road Roundabout Project; 14. Approve Resolution authorizing the execution of a Municipal Services Agreement for potable water service at the Farmway Village facility located at 22730 Farmway Road; 15. Approve Resolution authorizing the execution of a contract with Idaho Materials and Construction in the amount of $1,517,322 for the completion of Taxiway B-3 (Project AIP 3-16-0045-039-2024) as accommodated in the FY- 2024 budget. OLD BUSINESS: I . ACTION ITEM: (Continued) Consider Resolution authorizing the execution of a Reimbursable Agreement with Envision Construction in an amount not to exceed $400,000.00 as accommodated within the FY-2024 departmental budget; 2. ACTION ITEM: (Continued) Consider Resolution authorizing the use of Contingency Funds for payment of The Car Park invoices in the amount of $78,000.00. 3. ACTION ITEM: (Continued) Consider findings from the Caldwell Fire Department regarding the recommended relocation of Fire Station # I with provision that appropriate documentation would be brought forward for Council's consideration finalizing the relocation plan at the next Regularly Scheduled City Council meeting to be held on September 16, 2024. NEW BUSINESS: I . ACTION ITEM: Consider Bill No. 69 (Ordinance No. 3630) to annex Brittany Heights Subdivision Phase No. 5 and Consider Bill No. 70 (Ordinance No. 3631) to annex Maple Hill Subdivision Phase No. I into the Caldwell Municipal Irrigation District with a request to move for its passage by title only. 2. ACTION ITEM: Consider Resolution authorizing the use of Caldwell Fire Department Lateral Longevity Payments for FY-2024 in the amount of $88,916.45. 3. ACTION ITEM: Consider Resolution authorizing the execution of a Reimbursement Agreement with Idaho Power for sanitary sewer service to 112 West Ithaca Street in the amount not to exceed $50,000.00. 4. ACTION ITEM: Finance Report acceptance by Caldwell City Council. COMMENTS: I. Council Comments. 2. Mayor's Comments. EXECUTIVE SESSION: Executive Session pursuant to Idaho Code, Section 74-206, Subsection (1)(f) for the purpose of discussing pending litigation or where there is a general public awareness of probable litigation and Section 74-206. ADJOURNMENT. Next Regularly Scheduled City Council Meeting is on Monday September 16, 2024 at 6:00 p.m. in the City Council Chambers located at CaldwellCit Hall 205 South 6th Avenue. (Meeting to be held on Wednesday to accommodate the holiday.) Any person needing special accommodation to participate in the meeting should contact the City Clerk's Office at #455-4656 prior to the meeting. The entire agenda packet and minutes maybe viewed on the City of Caldwell's website. Cualquier persona que necesita arreglos especiales para participar en ]a reunion debe comunicarse con el Secretario de la Ciudad al # 4554656 antes de la reunion. Page 2 of 2 PAGE 192 CITY COUNCIL WORKSHOP SEPTEMBER 4, 2024 5:00 p.m. Caldwell Police Department: Pinning & Promotion Presentations: Emma Reeves Evidence Tech Spencer Jones Records Tech Nic Quintana Police Officer Allen Ezell Police Officer Chandler Kumpula Police Officer Preston Raak Police Officer Regan Moore Police Officer Benjamin Holyoak Police Officer Chief of Police Rex Ingram conducted the pinning ceremony, recognizing each of the employees and officers and their family members. The workshop adjourned at 5:25 p.m. CAS_ LL CALDWELL CITY COUNCIL REGULAR MEETING MINUTES September 4, 2024 6:00 PM Mayor Wagoner opened the meeting at the Caldwell City Hall (Council Chambers) at 6:00 p.m. and welcomed those in attendance. He referenced the workshop conducted at 5:00 p.m. which was for the purpose of conducting a pinning and promotion ceremony for the Caldwell Police Department. The Mayor provided the invocation, and led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Doty, Stadick, Register, Allgood, and Dittenber. Absent: Williams. CONFLICT OF INTEREST DECLARATION Councilor Dittenber stated that because Consent item #14 references an agreement between the City and his place of employment, he would abstain from voting on the Consent Calendar. SPECIAL PRESENTATIONS Proclamation: "Elevate Our Everyday Heroes Day" Mayor Wagoner read the proclamation into the record: II'III:KE:I,S, ire 1"C'C(1ti111-C' ntrl' lute 01orcement Off cer%, .fire flghterc, EjVf,�, clispalchers, correc"t1011,v, caruucr.�. c1laPlrrill.�, 1V1i1-ecl.fi1•81 rcAPOW/ers. heaftheare itorkej-A, cliniciews, 111ilikrYV menthers. velercnls, awl their.1(nllilie.N us (rc'r►'dcrr heroes. and 11"IIERE-IS. theso heroe.v put thein.velres in harm's IFL!}', Prolecling an(I ser}•ing our cunlnlulli&i v u"ithoul heOfltio ll (A tht:}' are calk(/ to hell), ,Serve, prolect, (111d .Wile li1'ev; al1(l BOOK 65 PAGE 193 1Y1fF.RL:4S. (heir selfless ,cork can lake a great loll on their pkrsical and rnewul heallh and C1I11.5Y'C1llently there has been a devuslulin,v upturn in the numher ofsuic•ides among these professions: and IfYIE_RE.-IS, Idaho bT cru•rew1v lied,fnr.50" in the Uniled Slules fur laming the leusl a►uou►rl ofnzenlal heullh crud ►r-effiless re,Suld• US. curd 1VHG'RL4S, it hu.% been .shown that llnprovhn g access to ginst menial health cnrd wellnevy resources subslanliallt• uff�ct.v the e individuals, their fiauilie_5'' tire'llhc'iuLl, as: hell us the communities in a-hich they .ser•ve: curd IVIIF_RE.4S, ire honor cmd poi- tr•ihme 10 those who have given their 11reS in the lint' of duly or died of suicide, as irell as those who conlinue 10 keep the "Spirit r#f Herorsw alive each dal' bY wrvhig as oru• everrdaY heroes. NOW T11 REI'ORE. 1, .laroln 11'crgone'r•, :111o'Vor• of the Cit,V of C:'uldivell. do hereby pr•ocla nr September l 1, 2024 us " Elevule Our I-)-ei-vdar Heroes Dcn•" In witness whereof, I hereto set my hand and cause to be axed the Seal of the City of Caldwell. Jacki Briggs, Founder and Director of Courageous Survival accepted the proclamation and expressed appreciation to the City Council Members and the City of Caldwell for their support. She noted that on Saturday, September 14' at the Mind Body Studios in Nampa, all services and resources will be free for first responders, veterans, and their significant others. Ms. Briggs also invited everyone to attend the mental health symposium on Friday, November 8, 2024. AUDIENCE PARTICIPATION None. UPDATE REPORT; Caldwell Municipal Swintnting Pool Construction Proiect.• (Denise Milburn, Recreation Sunerintendent) Denise Milburn, Recreation Superintendent, and Hallie Hart, City Engineer, summarized the progress made thus far. They noted that: 0 • Plastering of the pool surfaces will wait until the end due to warranty requirements. • Construction drawings are in the review process now. Demolition of the old pool house/bath house will happen the week of September 16" and be completed by the end of the month. 0 Getting the site ready for a new pool house will begin in October; the build out of the pool house will be in January. • 5,000 sq. ft. area for the new pool house, an increase of about 2,000 sq. ft. of usable space • Mechanical components will now be in a separate building. • Finishes are selected, presentation illustrations show renderings of the different sections of the pool house. • Timelines were reviewed, and the goal for completion is May 1, 2025. Ms. Milburn reported that a grand opening ceremony would be planned before the pool opens for swimming. In response to a question from Councilor Allgood regarding the long-standing leaking issue with the previous pool site, Ms. Hart explained that there was more than one issue. The primary concern was in locating groundwater levels in conjunction with the depth of the pool. The leak was eventually traced to an unknown irrigation pipe. Mayor Wagoner commented that he is excited to see the swim lanes in the renderings, and that the changes in design and size will allow Caldwell to host outdoor swim meets from all over the state. CONSENT CALENDAR 0 I. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances. 2. Approve minutes for the Regularly Scheduled Caldwell City Council meeting held on August 19, 2024; the City Council Budget Workshop Session on July 30, 2024, the Special City Council meetings held on August 20, 2024 and August 26, 2024; the Planning & Zoning Commission meetings held on February 2, 2024, March 13, 2024, June 12, 2024, July 10, 2024; the Hearing Examiner meetings held on April 234, 2024 and July 23, 2024; and the Caldwell Housing Authority meetings held on April 26, BOOK 65 PAGE 194 2024, May 2024, June 28, 2024, and July 2024; and the Caldwell Historic Preservation Commission meetings held on May 20, 2024, and June 17, 2024; 3. Approve the Findings of Facts and Conclusions of Law for Mason Creek Grove 43 Final Plat (SUB24-000016); 4. Approve Resolution 279-24 authorizing the submittal of the grant application for FY-24- Airport Improvement Program (AIP) in the amount of $400,000.00 as accommodated within the FY-2024 departmental budget; 5. Approve Resolution 280-24 adopting the "2024 City of Caldwell Collection System Master Plan" for use in planning sewer collection system infrastructure to meet present and near future demands; 6. Approve Resolution 281-24 accepting the Dedication of sewer, water, pressure irrigation, storm drain and street light facilities within the Brittany Heights Subdivision, Phase 5 from Hubble Homes; 7. Approve Resolution 282-24 accepting the Dedication of sewer, water, storm drain, and street lights constructed as part of the Roderick Building Project located at 1509 Aviation Way from Roderick Enterprises; 8. Approve Resolution 283-24 authorizing the execution of a Utility License Agreement (Project Number 34-2024) with Pioneer Irrigation; 9. Approve Resolution 284-24 authorizing the acceptance of a Local Professional Services Supplemental Agreement for additional design work and construction support for the Ustick Road and Montana Avenue Traffic Signal Project in the amount of $6,000 as accommodated within the FY-2024 departmental budget; 10. Approve Resolution 285-24 conveying a Permanent Easement to the Idaho Transportation Department for approximately 0.025 acres for the purpose of constructing or installing permanent utilities for the Notus Canal; 11. Approve Resolution 286-24 accepting the Dedication of sewer and water for the West View Lofts No. 2 Project located at 4711 Enterprise Way from Westview Lofts 11 Limited Partnership; 12. Approve Resolution 287-24 accepting Deed 1325-24 from Brye Patch Properties, LLC for future right- of-way development of southwest corner of Cleveland Boulevard and 10'h Avenue; 13. Approve Resolution 288-24 authorizing the execution of a Memorandum of Understanding with the City of Middleton and Highway District No. 4 for the Middleton Road and Lincoln Road Roundabout Project; 14. Approve Resolution 289-24 authorizing the execution of a Municipal Services Agreement MS-24-3 for potable water service at the Farmway Village facility located at 22730 Farmway Road; 15. Approve Resolution 290-24 authorizing the execution of a contract with Idaho Materials and Construction in the amount of $1,517,322 for the completion of Taxiway B-3 (Project AIP 3-16-0045- 039-2024) as accommodated in the FY-2024 budget. MOVED by Doty, SECONDED by Stadick to approve the Consent Calendar as printed. Roll call vote: Those voting yes: Doty, Stadick, Register, and Allgood. Those abstaining: Dittenber. Those voting no: none. Absent and/or not voting: Williams. MOTION PASSED OLD BUSINESS: (ACTION ITEM: [CONTINUED FROM 8-5-20241 CONSIDER RESOLUTION AUTHORIZING THE EXECUTION OF A REIMBURSABLE AGREEMENT WITH ENVISION CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $400,000.00 AS ACCOMMODATED WITHIN THE FY-2024 DEPARTMENTAL BUDGET) MOVED by Doty, SECONDED by Stadick to continue this item, at the request of staff, to the City Council meeting on September 16, 2024. MOTION PASSED (CONSIDER RESOLUTION 291-24 AUTHORIZING THE USE OF CONTINGENCY FUNDS FOR PAYMENT OF THE CAR PARK INVOICES IN THE AMOUNT OF $78,000.00) " Raelynn North, Finance Director, provided the staff report and reviewed the amounts for revenue and for specific expenses. She noted that the total due after revenue is applied is $78,141.89. The Car Park expenses were not included in the FY2024 budget, so contingency funds will need to be used for payment. In response to a question from Councilor Register, Ms. North confirmed the management expense amount and the equipment expense amount. Councilor Register recommended the expense amount for equipment not be paid until an investigation is performed looking into all of the matters related. In response to a question from Councilor Allgood regarding if the equipment expense was included in the operating budget for parking management, Councilor Register responded that this is one of several questions that have not yet been answered and that there appears to be nothing in writing. She also BOOK 65 PAGE 195 commented that it is unclear at this time if there should have been an RFP process before purchasing equipment. MOVED by Register, SECONDED by Doty to approve Resolution 291-24, excluding payment of the equipment expense of $30,796.45 and authorizing payment of The Car Park invoices in the amount of $47,345.44. Roll call vote: Those voting yes: Register, AIlgood, Dittenber Stadick, and Doty. Those voting no: none. Absent and/or not voting: Williams. MOTION PASSED (ACTION ITEM: (CONTINUED) CONSIDER FINDINGS FROM THE CALDWELL FIRE DEPARTMENT REGARDING THE RECOMMENDED RELOCATION OF FIRE STATION #1 WITH PROVISION THAT APPROPRIATE DOCUMENTATION WOULD BE BROUGHT FORWARD FOR COUNCIL'S CONSIDERATION FINALIZING THE RELOCATION PLAN AT THE NEXT REGULARLY SCHEDULED CITY COUNCIL MEETING TO BE HELD ON SEPTEMBER 16, 2024) Chief Frawley, provided a PowerPoint summarizing projected site development costs for three possible locations for Fire Station One, and making a recommendation to the Council for a specific location. Chief Frawley reviewed the projections: Relocating Station One to the previous City Hall complex property (1.01 acres). CFD Net Cost of $753,000: o $725K projected cost of demolition and site preparation * $546K from Caldwell Fire Department to City to accommodate land exchange cost. o ($518K) back to impact fees (Belmont Property) from land sale Staying at current Station One location (current site on 71' and Blaine only): CFD Cost $520,000 o $370K demolition and site prep (unknown geology underground) o $150K temporary facilities improvements (rental restrooms, facilities), plus $50 K temporary garage for trucks/engine o Unknown cost for relocation/building of Fire Administration Offices Move to Chicago Street property (current site of Water Department) o $538K site improvements (grade and infill), no building demolition required. 0 73,000 sq. ft. of ground improvements will be required based on layout of building and lot conditions. o Costs do not include unknown required infrastructure (water, sewer, power) Chief Frawley stated that their recommendation is to use the prior City Hall complex site for the Station One relocation. In response to a question from Commissioner Allgood regarding the footprint at each location, the Chief stated the prior city hall site, and the current site would have a two story building, with the same capacities and number of bays as the current station. The Chicago Street or Belmont Street site would have a single -story building and a different footprint. In response to a question from Mayor Wagoner regarding a recent property purchase on Belmont Steet, Raelynn North, Finance Director, confirmed that Fire Impact Fee funds were used for the purchase with the intention of a possible land swap in appropriate value. In response to a question from Councilor Register regarding which funds would be used to pay for the fire station relocation/construction project, Chief Frawley stated that the funds are proposed to come from existing capital funds, and the property transactions mentioned earlier. The bond funds will be used to pay for construction of Station One with administration and the contributions to Station Four once that project is moving forward. He clarified that the goal is not to impede any additional cost to the taxpayer, and that Station Four would be a collaborative partnership with Nampa Fire for costs. Ms. North noted that Fire Impact Fees are not available to Station One, so bond funds must be used for construction of Station One. Impact fees can only be used for Station Four. In response to a question from Councilor Doty regarding the Chicago Street property, Ms. North confirmed that the Belmont Street property was purchased with impact fees and that the Water Department or the Street Department owns the Chicago Street property. Councilor Doty asked if the location for Fire Station One becomes the old city hal I complex, what happens to the location the Fire Impact Fees were used for on Belmont Street. Ms. North replied that it is her understanding that the Water Department still wants that property, so there would be a transfer to the Water Department with reimbursement of the impact fees. She confirmed that the City would be following the rules correctly in this scenario. Councilor Allgood had concerns regarding whether the prior city hall complex property might have undiscovered soil/groundwater issues. He recommended that environmental testing should be conducted at the site to rule out any contamination issues. BOOK 65 PAGE 196 MOVED by Allgood, SECONDED by Dittenber to move forward with approval of the previous city hall complex site, with the contingency that soil/ground water testing be completed before any demolition+`construction begins, and to instruct staff to prepare the appropriate paperwork for the relocation to be presented for a vote at the next Regularly scheduled City Council Meeting on September 16, 2024. Roll call vote: Those voting yes: Allgood, Dittenber, Doty, Stadick, and Register. Those voting no: none. Absent and/or not voting: Williams. MOTION PASSED NEW BUSINESS: (ACTION ITEM: CONSIDER BILL NO. 69 (ORDINANCE NO. 3630) TO ANNEX BRITTANY HEIGHTS SUBDIVISION PHASE NO.5 AND CONSIDER BILL NO.70 (ORDINANCE NO.3631) TO ANNEX MAPLE HILL SUBDIVISION PHASE NO. I INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT WITH A REQUEST TO MOVE FOR ITS PASSAGE BY TITLE ONLY) ORDINANCE NO. 3630 BY TITLE: AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, ANNEXING A PORTION OF PROPERTY WITHIN THE CORPORATE CITY LIMITS INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, AND CHANGING THE BOUNDARIES THEREOF; DIRECTING THE CITY ENGINEER TO ALTER THE BOUNDARY MAP; ACCORDINGLY, DECLARING THE INTENT OF THE CITY TO POOL WATER RIGHTS AND APPLY A UNIFORM METHOD OF ALLOCATING ASSESSMENTS AND CHARGES; AND PROVIDING AN EFFECTIVE DATE. ORDINANCE NO. 3631 BY TITLE: AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, ANNEXING A PORTION OF PROPERTY WITHIN THE CORPORATE CITY LIMITS INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, AND CHANGING THE BOUNDARIES THEREOF; DIRECTING THE CITY ENGINEER TO ALTER THE BOUNDARY MAP; ACCORDINGLY, DECLARING THE INTENT OF THE CITY TO POOL WATER RIGHTS AND APPLY A UNIFORM METHOD OF ALLOCATING ASSESSMENTS AND CHARGES; AND PROVIDING AN EFFECTIVE DATE. MOVED by Allgood, SECONDED by Register to approve the passage of Bill 69 (Ordinance No. 3630) annexing Brittany Heights Subdivision, Phase No. 5 and Bill 70 (Ordinance 3631) annexing Maple Hill Subdivision Phase No. 1 into the Caldwell Municipal Irrigation District with a request to move for the passage of both ordinances by title only. Roll call vote: Those voting yes: Allgood, Dittenber, Doty, Stadick, and Register. Those voting no: none. Absent and/or not voting: Williams. MOTION PASSED (ACTION ITEM: CONSIDER RESOLUTION 292-24 AUTHORIZING THE USE OF CALDWELL FIRE DEPARTMENT LATERAL LONGEVITY PAYMENTS FOR FY-2024 IN THE AMOUNT OF $88,916.45) Chief Frawley provided a summary of the resolution noting the department's desire to provide lateral longevity payments for Fire Department FLSA exempt employees in order to support succession planning and pay equity. He noted it also helps create appropriate separation among the rank structures. Raelynn North, Finance Director, noted that this would be a one-time payment, in accordance with the longevity calculation, which uses total years of Fire service, rather than just years of service in Caldwell. She clarified that these would be paid from FY2024 funding and paid in FY2025. The funding would come from the amount previously budgeted but not used from an unfilled salaried position. MOVED by Dittenber, SECONDED by Stadick to approve Resolution No. 292-24 authorizing Caldwell Fire Department Lateral Longevity payments for FY2024 in the amount of $88,916.45. Roll call vote: Those voting yes: Dittenber, Doty, Stadick, Register, and Allgood. Those voting no: none. Absent and/or not voting: Williams. MOTION CARRIED (ACTION ITEM: CONSIDER RESOLUTION 293-24 AUTHORIZING THE EXECUTION OF A REIMBURSEMENT AGREEMENT WITH IDAHO POWER FOR SANITARY SEWER SERVICE TO 112 WEST ITHACA STREET IN THE AMOUNT NOT TO EXCEED $50,000.00) Ashley Newbry, Public Works Deputy Water Resources, provided the staff report. She reported that the reimbursement agreement with Idaho Power is for the Ithaca substation utility. She provided background information supporting their proposal to vacate the sewer easement and to provide Idaho Power with a '•M •` PAGE 197 pump to bypass the current underground conflict and sewer collapse in the area. The City would pay to resolve the issue and to provide the fix; Idaho Power will continue to pay for utility use as they have in the past. MOVED by Doty, SECONDED by Stadick to approve Resolution No. 293-24 authorizing the execution of a reimbursement agreement with Idaho Power for sanitary sewer service to 112 West Ithaca Street in an amount not to exceed $50,000.00. Roll call vote: Those voting yes: Doty, Stadick, Register, Allgood, and Dittenber. Those voting no: none. Absent and/or not voting: Williams. MOTION CARRIED (ACTION ITEM: FINANCE REPORT ACCEPTANCE BY CALDWELL CITY COUNCIL) Councilor Allgood stated that the Finance Committee has reviewed current accounts payable in the amount of $4,083,458.29 for the period ending August 27, 2024, and a net payroll of $686,850.16 for the pay period ending August 10, 2024. MOVED by Allgood, SECONDED by Register that accounts payable in the amount of $4,083,458,29 represented by check numbers 18025I through 180666 and payroll in the amount of $686,850.16 represented by check numbers 39565 through 39586 and direct deposits be accepted, payments approved, and vouchers filed in the office of the City Clerk. {COUNCIL COMMENTS} MOTION CARRIED Councilor Doty asked about whether the RFP process for parking downtown was done properly. Tayler Yett, City Attorney's Office, stated legal counsel believes the RFP process was done legally and properly. She also noted that more research is being conducted and the legal team will provide accurate information to the Council upon completion. Councilor Doty commended those that work with the junior golf program and noted he has met and talked with the new golf pro. He also gave a shout out to Ken Wheeler and the grounds crew, noting great comments he has heard on the condition of the golf courses from individuals throughout the valley. Councilor Stadick welcomed Lt. Damon Rice and Chris Ramos as new members on the Veterans Council. Councilor Register congratulated the officers and new staff members at the Police Department and commented that the desire of these employees to be a part of the Caldwell Police Department is atestament to the current CPD leadership. She also gave a shout out of appreciation to Josh, Security Staff from SAS Security. Councilor Register continued her remarks in stating support of implementing an independent investigation to clear up remaining questions on the procedures and processes leading up to and following installation of the parking meters downtown. Councilor Register asked questions regarding a survey she received that was referencing options for an entertainment district and showing the area as a possible location for the amphitheater project. Char Jackson, Public Information Officer stated she would look into the questions and provide updated information to the Council. Councilor Register noted she will not be available to attend the next Council meeting as she will be out of the area. Councilor Allgood noted that he attended the Caldwell Night Rodeo several nights and noted his appreciation for the robust number of Police and Fire in attendance, as well as the public's response to them. Councilor Dittenber stated his appreciation for all the people that made rodeo week happen. He also noted that the Caldwell Chamber of Commerce is hosting the first -ever summit on housing and development on September 20th. Several local experts will be talking about what is specifically happening in Caldwell. {MAYOR'S COMMENTS} Mayor Wagoner also wanted to give a shout out to Dave Moore for all of his organization skills for the Buckaroo Breakfast each year, and for the ongoing sponsorships in the community from organizations he is part of. BOOK 65 PAGE 198 The Mayor recommended that Robin Collins, Planning and Zoning Director, provide comments at a future meeting regarding a new master plan in process for the Caldwell Event Center. The survey mentioned earlier by Councilor Register may be a part of that process. Regarding parking meters, he explained that an investigation is currently taking place concerning the final budget parking expenses/revenues. Receipts have been requested, and questions/discussion with The Car Park are being funneled through the Mayor's Office. Two of the three receipts needed will be ready by Thursday morning. He also stated that parking will still be an issue, and that Councilor Register has recommended that a committee be formed of two council members, city staff and community members regarding parking and possible other downtown issues. The committee could then make recommendations to Council for resolution of parking or other issues. He also noted that how to manage parking for the many people coming into downtown Caldwell is a good problem to have. (EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 74-206, SUBSECTION (1)(fl FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION OR WHERE THERE IS A GENERAL PUBLIC AWARENESS OF PROBABLE LITIGATION AND SECTION 74-206) MOVED by Doty SECONDED by Stadick to convene into Executive Session at pursuant to Idaho Code Section 74-206, Subsection (1)(f) for the purpose of discussing pending litigation or where there is a general public awareness of probable litigation and Section 74-206 at 7:23 p.m. Roll call vote: Those voting yes: Doty, Stadick, Register, Allgood, and Dittenber. Those voting no: none. Absent and/or not voting: Williams. MOTION CARRIED ADJOURNMENT) Mayor Wagoner adjourned the meeting at 9:37 p.m. APPROVED as written THIS 16`h DAY OF September, 2024. f Mayor ABSENT Councilor Williams or Councilor ATTEST: poRRT Debbie Geyer, CityClerk !AN 15 sc�. .o: N ��'•.,�� NCO li