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Home My WebLink About2024-06-20 City Council Meeting Minutes - WorkshopCALDWELL iDAMO CITY OF CALDWELL CALDWELL CITY COUNCIL BUDGET WORKSHOP FY-2025 LOCATION: Caldwell Police Department Community Room 110 South 5th Avenue Caldwell City Hall 205 South 6th Avenue DATE TIMEILOCATION AGENDA ITEMS Thursday 4:00 p.m. WORKSHOP May 23, 2024 CPD Community Room Budget Discussion Thursday 4:00 p.m. WORKSHOP May 30, 2024 CPD Community Room Budget Discussion Thursday 4:00 p.m. WORKSHOP June 20, 2024 City Hall Budget Discussion Tuesday 4:00 p.m. WORKSHOP June 25, 2024 City Hall Budget Discussion Monday 4:00 p.m. WORKSHOP July 15, 2024 City Hall Budget Discussion Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #456-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reunion debe contactar al Vendedor de Ciudad en 411 Blaine St. o llame a #455-4656 antes de la reunion. BOOK 65 PAGE 118 CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES June 20, 2024 4:00 pm Mayor Wagoner opened the meeting at 4:00 pm at the Caldwell City Hall Council Chambers. Present: Councilor Doty, Councilor Stadick, Councilor Register, Councilor Dittenber, Councilor Allgood, and Councilor Williams. 0 PRESENTATION #1: CALDWELL POLICE DEPARTMENT Chief Ingram provided opening comments regarding the Caldwell Police Department Budget. He stated the key priorities: community safety through partnerships, commitment to training, proactive engagement, investment in technology, officer wellness, and staffing for a growing community. Deputy Chief Sopoaga provided a PowerPoint presentation regarding elements of the proposed budget. ACCOMPLISHMENTS FY24: • Participation within community events • Implementation of a new patrol schedule • Creation of Crime Analysis Unit • Implementation of COMPSTATE • Initiated Police Allocation Model Study • Implemented Flock License Plate Reader Technology • Implemented Hot Detection • Reduction of Crime GOALS AND REQUESTS: • Police personnel (4% COLA include) • Software and Technology: o Flock Safety: Total Cost $30,000 o Mindbase: Total Cost $8,000 o LEFTA Systems: Total Cost $14,000 o Peregrine: Total Cost $74,000 • Requested Positions o Police Administrator o Community Service Officer (CSO) o Accounting Specialist DISCUSSION BY COUNCIL MEMBERS: • Discussion was held on the use of the LEFTA System and the Peregrine Software. • Discussion was held regarding budgeting options to address graffiti concerns. • Raelynn North, Finance Director, reported that the personnel positions requested this evening have not been included within the budget as outlined by the Finance Director. • Councilor Williams expressed concern with priority given within the overall budget to the needs of the Police Department. • Councilor Stadick questioned why there was a reduction in revenue within the Police Department. Ms. North reported that no ARPA funds are available this year for budgetary needs. Mayor Wagoner reported that the reduction of revenue is also due to the loss of School Resource Officers within the Caldwell School District. • Councilor Allgood emphasized that the department's administrative positions must be proportional to those officers who are in the field responding to calls. • In response to questions from Councilor Allgood, Deputy Chief Sopoaga reported that the other charter schools and school districts have indicated their continued participation in the school resource officer program. Four SRO positions were affected by the loss of the SRO contract with the Caldwell School District. • Councilor Register complimented CPD leadership's ongoing efforts to repair relationships between CPD and other neighboring police departments. • Councilor Dittenber complimented CPD leadership on tonight's budget presentation but inquired as to the duties of the new positions. In response, Chief Ingram reported that the Police Administrator and CSO positions would fulfill day-to-day operations/duties thus allowing officers to readily respond to police/safety services matters. • In response to questions from Councilor Allgood, Ms. North reported that no new vehicles were allocated for purchase within the General Fund. Funding was provided within the Capital Police Fund for vehicle repairs and maintenance needs RECOMMENDATIONS: • Recommended that CPD leadership continue to work with the Finance Director for a prepared balance budget. PAGE 119 PRESENTATION #2: CALDWELL FIRE DEPARTMENT Chief Frawley provided opening remarks noting the goals and accomplishments of the Caldwell Fire Department: • Complete the capital improvements plan • Complete the needs assessment for growth in personnel. • Update systems to reflect regional standards and best practices. • Update fleet to reflect response needs in the community. Deputy Chief Operations Matt Shupe outlined the organizational structure and accomplishments of the Caldwell Fire Department. • There are between 14-19 firefighters on duty per day depending on vacation, sick and training. • Caldwell Fire Department completed 31,617 training hours in 2023. • Three new fire engines have been commissioned for service this year. • The reserve ladder truck has been deployed. • Construction and outfitting of Squad 12, now in service at Station No. 2. • Introduction of new Tri-Band Radios. • The new Automatic Vehicle Location (AVL) system for the closest and auto aid response from surround agencies. • Implementation of a Level 0 tracking system to monitor the number of times no emergency response personnel are available for calls, inclyding-ayto aid response from other agencies. • ProBoard (IFSAC) cdrtificationftes`ting for all certification with Fire Personnel. • Two bedrooms were addetl;to'Fi a Stations I and 2 to accommodate increased staffing. • Cultural shift to meefingtindusft' .staff_Oatds. • Public engagement' Deputy Chief Fire Mar;0';hlan Perry reportedon activities and needs within the Fire Prevention Division. • Conducted edudiitignt•session�,.at. ialkir entary schools amounting to reaching over 4,000 students with fire knowledge.,- • Facilitated Community' Counci1,Safety Education sessions, benefiting over 160 teachers. • Served at Boie State University contributing to the education of prospective forensic specialists. • Conducted inspections and plan reviews for fire safety purposes. Deputy Chief Administration Bryan Daniels reported on CFD administrative issues: • Outlined the additional personnel and promotions within the department. • The design process is currently underway for construction of Fire Station No. 1 and Station No. 4 related to the bond passage for funding. • The Idaho Department of Land ICMC contract was renewed this year. • There has been an increase of community engagement efforts by Bianca Stevenson, who serves the Caldwell Fire Department Project Manager. DISCUSSION BY COUNCIL MEMBERS: • Response times were discussed. Deputy Chief Shupe reported on the proposed methods of dispatch to assist with amenable response times. • In response to questions from Councilor Allgood inquired about recent code changes charging for medical calls to assisted living or care centers for patients who have fallen and cannot get up. Deputy Chief Shupe reported that the calls typically involve care centers with inadequate staff to assist their residents when they fall; however, some of these types of calls are placed by local citizens rather than care centers. CFD continues to assist the community with such needs. • In response to questions from Councilor Allgood, Mr. Shupe noted that there is sufficient infrastructure concerning fire hydrants associated with new development at this time. BUDGET REQUESTS: • Employee training needs. • Fire -fighting equipment. • Reserve funding for replacement of the aerial ladder truck. • Total vehicle updates, -repair and maintenance. • Software updates and purchases. • EMT medical supplies. • Succession plan elements. DELAYED BUDGET REQUEST ITEMS 2024. • Added personnel: o Training Division Chief Position o Additional Line personnel o EMS Training Captain o Logistic Division Chief Position U Administrative Assistant o Account Specialist • Training Ground Building • Advanced Emergency Medical Training BOOK 65 PAGE 120 RECOMMENDATIONS: • Staff to examine the possibility of sharing resources with CPD for the new administrative assistant position. • Ms. North reported that there is currently 1.7 million dollars of tax revenue shared among several departments. • Councilor Dittenber recommended that long-term solutions must be sought to continue having a safe community. The workshop was dismissed at 6:37 a.m. APPROVED AS WRITTEN THIS 2ND ` ' DAY OF July, 2024, Mayor Wagoner t.ounctior uittenber ATTEST: Debbie Geyer�City lerk 1 I