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Home My WebLink About2024-06-04 City Council Meeting Minutes - WorkshopCITY OF CALDWELL PUBLIC MEETING INFORMATION NEW MEETING LOCATION Caldwell City Hall City Council Chambers 205 South 6" Avenue We invite interested parties to participate in public hearings either electronically or in person. If you have a cough, fever, or are not feeling well, please contact the City Clerk's Office or Planning & Zoning Department (land -use public hearings) to arrange participation remotely. The City of Caldwell follows the CDC guidelines to allow for distancing in the public meeting area and provide masks/hand sanitizer on site. Virtual Participation Option: Register in advance to provide public comments electronically or by telephone. During the registration process, you will be asked what item on the agenda you wish to speak about. Please use the case number as listed within the written notice. On-line registration must be submitted at least 24 hours in advance of the meeting. Click on the "public meetings" button on the center of the page. After registration, you will receive a confirmation email containing information about joining the virtual meeting. REGISTER AT: httvs://www.cityofcaldwell.orlg Written comments must be received at least eight (8) days in advance of the meeting to the Planning & Zoning Department at P&Z cit ofcaldwell.or to be included within the staff report. All comments received after the staff report has been transmitted will be included in the case file and provided as late exhibits at the appropriate public hearing. Live Stream Viewing: If you are not planning to speak, members of the public are encouraged to view the meeting via the live stream option: httys://www.youtube.com/channel/UCci7SlAOUJNK6asXxxugLGA CALDWELL REGULAR CITY COUNCIL MEETING WORKSHOP June 4, 2024 5:00 p.m. CALDWELL POLICE DEPARTMENT — PINNING & PROMOTION CEREMONY New Hires Autumn Anderson Hunter Shaw Aric Buckiand Edgar Rosales Dustin Filice Jason Amarant Steven Martinez Glenn Baldwin Jeff Peterson Diogo Goncalves Sevastian Marquez Chad Henze Records New Hires Chandler Kumpula Karen Hughes Lea Mae Bunker Promotions Jesse Cooper Andrew Heitzman Bridget Kernan Craig Gregory Chad Hessman Page I of 2 REGULAR CITY COUNCIL MEETING AGENDA June 4, 2024 6:00 p.m. INVOCATION OFFERED BY ROD GRUBB OF THE MONTANA AVENUE BAPTIST CHURCH. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. 0 CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS. AUDIENCE PARTICIPATION. CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS] 1. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances. 2. Approve minutes of the Regular City Council meeting held on May 21, 2024 and the City Council Budget Workshop held on May 23, 2024; 3. Approve Resolution accepting the grant award of the Energy Efficiency Community Block Formula Grant in the amount of $118,914 for use at the Caldwell Executive Airport; 4. Approve Resolution accepting a Right -of -Way Purchase Agreement from Jody C. Davis for property known as 16628 South Florida Avenue, in the amount of $10,000.00 for future right-of-way improvements; 5. Approve Resolution accepting a Quitclaim Deed from Canyon Village Multifamily, LLC for future right- of-way improvements along Homedale Road; 6. Approve Resolution accepting a Quitclaim Deed from Isaias and Maria Velez for future right -of --way improvements along East Ustick Road; 7. Approve Resolution accepting a Quitclaim Deed from Jody C. Davis for future right-of-way improvements along South Florida Avenue; 8. Approve Resolution accepting an Easement from BVA North Ranch, LLC for domestic water, sanitary sewer, and pressure irrigation lines with the necessary appurtenances by BVA North Ranch, LLC. OLD BUSINESS: 1. ACTION ITEM: Consider Resolution No. 199-24 approving a modification to Resolution 369-23 to allow 3-hour free parking privileges in Downtown Caldwell for vehicles with Idaho DMV issued veteran plates. NEW BUSINESS, 1. ACTION ITEM: Consider Resolution No. 200-24 authorizing the use of contingency funds for repayment of CDBG funds regarding the cancellation of the Arthur Street Project in the amount of $106,900.00. 2. ACTION ITEM: Consider Resolution authorizing the reimbursement of costs in the amount of $65,574.21 associated with the cancellation of Routes 56 & 58 with Valley Regional Transit. 3. ACTION ITEM: Consider Resolution No. 201-24 authorizing the purchase of a mower in the amount of $68,482.72 from Turf Equipment for use by the Parks Department. 4. ACTION ITEM: Consider Bill No. 44 (Ordinance No. 3605) for 1006 Palrang Drive; Bill No. 4' (Ordinance No. 3606) for Huntington Ridge East Subdivision, Phase No. I; and Bill No. 46 (Ordinanc( No. 3607) for two parcels located in Mandalay Ranch Subdivision thereby annexing all three ro ertie: into the Caldwell Municipal Irrigation District with a request to move for their passage. 5. ACTION ITEM: Finance Report acceptance by Caldwell City Council. COMMENTS: 1. Council Comments. 2. Mayor's Comments. ADJOURNMENT. 11 Next Regularly Scheduled City Council Meeting is on Tuesday, June 18, 2024 at 6:00 p.m. in the City Council Chambers located at Caldwell City Hall 205 South 6th Avenue. Any person needing special accommodations to participate in the meeting should contact the City Clerk's Office at #455-4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell's website. Cuaiquier persona que necesita arreglos especiales para participar en la reuni6n debe comunicarse con el Secretario de la Ciudad al 4 455-4656 antes de la reuni6n. Page 2 of 2 BOOK 65 PAGE 104 CALDWELL CALDWELL CITY COUNCIL WORKSHOP SESSION MINUTES JUNE 4, 2024 5:00 PM CALDWELL POLICE DEPARTMENT— PINNING & PROMOTION CEREMONY Chief of Police Rex Ingram conducted the pinning ceremony and acknowledged each of the newly hired employees. New Employees Recognized Chandler Kumpula Karen Hughes Lea Mae Bunker New Sworn for Badge Pinning Autumn Anderson Hunter Shaw Aric Buckland Edgar Rosales Dustin Filice Jason Amarant Steven Martinez Glenn Baldwin Jeff Peterson Diogo Goncalves Sevastian Marquez Christopher (Luke) Henze Promotions Sergeant Jesse Cooper Sergeant Andrew Heitzman Corporal Bridget Karnan Corporal Chad Hessman Corporal Craig Gregory Corporal Aron Streibel Corporal Bret Howell The workshop finished at 5:24 p.m. WA CALDWELL CALDWELL CITY COUNCIL REGULAR MEETING MINUTES JUNE 4, 2024 6:00 PM Mayor Wagoner opened the meeting at the Caldwell City Hail (Council Chambers) at 6:00 p.m. and welcomed those in attendance. He reported that there was a City Council Workshop held at 5:00 p.m. Rod Grubb of the Montana Avenue Baptist Church provided the invocation. The Mayor led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Doty, Stadick, Register, Williams, Allgood, and Dittenber BOOK 65 PAGE 105 CONFLICT OF INTEREST DECLARATION In response to questions from Councilor Williams, clarification was provided by the City Attorney, Tayler Yett, that no conflict of interest was present concerning New Business Item #2. It was noted that Mayor Wagoner serves as the chair of the Valley Regional Transit Board; however, there is no financial gain associated with the voting member or their family. SPECIAL PRESENTATIONS None. AUDIENCE PARTICIPATION Sue Kushlan, 121 South Louisiana, Caldwell, provided comments concerning the recent Golf Department budget report presented at the City Council Budget Workshop on May 30, 2024. She indicated her concern with the lack of communication between the Parks & Recreation Director and the Golf Superintendent Ken Wheeler about equipment needs for the two golf course facilities. Ms. Kushlan indicated her support of the excellent management skills of Brett Williams who has served as the Golf Pro for Fairview and Purple Sage Golf Courses. She emphasized the need for employees to be treated with respect in conjunction with remarks made during the workshop relating to employees. CONSENT CALENDAR I. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances. 2. Approve minutes of the Regular City Council meeting held on May 21, 2024 and the City Council Budget Workshop held on May 23, 2024; 3. Approve Resolution No. 192-24 accepting the grant award of the Energy Efficiency Community Block Formula Grant in the amount of $1 l 8,914 for use at the Caldwell Executive Airport; 4. Approve Resolution No. 193-24 accepting a Right -of -Way Purchase Agreement from Jody C. Davis for property known as 16628 South Florida Avenue, in the amount of $10,000.00 for future right-of-way improvements; 5. Approve Resolution No. 194-24 accepting a Quitclaim Deed from Canyon Village Multifamily, LLC for future right-of-way improvements along Homedale Road; 6. Approve Resolution No. 196-24 accepting a Quitclaim Deed from Isaias and Maria Velez for future right-of- way improvements along East Ustick Road; 7. Approve Resolution No. 197-24 accepting a Quitclaim Deed from Jody C. Davis for future right-of-way improvements along South Florida Avenue; 8. Approve Resolution No. 198-24 accepting an Easement from BVA North Ranch, LLC for domestic water, sanitary sewer, and pressure irrigation lines with the necessary appurtenances by BVA North Ranch, LLC. MOVED by Doty, SECONDED by Stadick to approve the Consent Calendar as printed. Roll call vote: Those voting yes: Doty, Register, Dittenber, Allgood, Williams, and Stadick. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS: (ACTION ITEM: CONSIDER RESOLUTION NO. 199-24 APPROVING A MODIFICATION TO RESOLUTION 369-23 TO ALLOWING 3-HOUR FREE PARKING PRIVILEGES IN DOWNTOWN CALDWELL FOR VEHICLES WITH IDAHO DMV ISSUED VETERAN PLATES) Tayler Yett, City Attorney, reported the resolution being considered tonight reflects the discussions held at the City Council meeting on May 21, 2024. MOVED by Register, SECONDED by Doty to approve Resolution No. 199-24 as presented thereby modifying Resolution 369-23 to allow three-hour free parking privileges in downtown Caldwell for vehicles with Idaho DMV issued veteran plates. 0 Roll call vote: Those voting yes: Register, Stadick, Dittenber, Allgood, Williams, and Doty. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED NEW BUSINESS: (ACTION ITEM: CONSIDER RESOLUTION NO.200-24 AUTHORIZING THE USE OF CONTINGENCY FUNDS FOR REPAYMENT OF CDBG FUNDS REGARDING THE CANCELLATION OF THE ARTHUR STREET PROJECT IN THE AMOUNT OF $106,900.00) ROOM .", PAGE 106 Raelynn North, Finance Director, provided the staff report and outlined the request for repayment of CDBG funds associated with the Arthur Street Project. Councilor Williams inquired about the amount being requested for repayment. Ms. North clarified that the amount reflects the expenses incurred through the final invoice for the project. In response to questions from Councilor Allgood, Ms. North reported that the federal treasury would issue the money back to the City of Caldwell for reallocation to potential future projects. The two projects currently being discussed are: l) Improvements at Lions Parks for a pathway and landscape berm at the site, and 2) Roof repair at the Advocates Against Family Violence helter. MOVED by Allgood, SECONDED by Doty to approve Resolution No. 200-24 as presented authorizing the payment of $106,900.00 associated with the cancellation of the Arthur Street Project. Roll call vote: Those voting yes: Allgood, Williams, Stadick, Doty, Register, and Dittenber. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (ACTION ITEM: CONSIDER RESOLUTION AUTHORIZING THE REIMBURSEMENT OF COSTS IN THE AMOUNT OF $65,574.21 ASSOCIATED WITH THE CANCELLATION OF ROUTES 56 & 58 WITH VALLEY REGIONAL TRANSIT) Bruce Mills, Public Works Deputy of Transportation at 621 Cleveland Boulevard, outlined the request for reimbursement of costs to Valley Regional Transit (VRT). He explained that Council recently approved the base fee amount of $345,142.00 to VRT rather than the full requested amount of $645,142.00. He noted that the invoice for expenses previously incurred by VRT for the proposed new routes (956 & #58) amounted to $65,574.00. This amount includes both hard costs for signage (56,277.99) and operational costs ($59,296.25). He explained that VRT had moved forward in good faith concerning the new routes, assuming that the budgeted appropriation amount would be approved. There was no agreement with VRT regarding the proposed full amount and/or payment of expenses prior to an agreement being put in place. Councilor Stadick reported that he received an email in February from the VRT Director (Elaine Clegg) outlining costs of the signage estimated at $6,500.00. He noted that approval should be given only for the hard costs as outlined in the resolution. Councilor Williams expressed his concern with the request for reimbursement. He noted that it was inappropriate for VRT to move ahead with the project and incur expenses without an agreement being executed. Council would be setting a precent to approve the reimbursement request. Councilor Register concurred with remarks from Councilor Williams. She noted that there was only an appropriation within the budget, but no agreement with VRT was rendered. Budgetary changes can take place from the time of funding appropriation approval to the period when an agreement is executed with a vendor. Councilor Dittenber and Councilor Allgood stated their approval of approving the request, noting that VRT has been an ongoing partner with the City dealing with transit needs. MOVED by Williams, SECONDED by Register to deny the request for payment to Valley Regional Transit as outlined in the proposed resolution. Councilor Dittenber commented that the City should continue with their original obligation and be careful in fulfilling commitments made to community partners. Councilor Register recommended that VRT provide a detailed list of expenditures associated with the request. Councilor Doty recommended that the email referenced by Councilor Stadick be provided to VRT. He concurred with remarks from Councilor Register regarding VRT providing a detailed list of expenses. Roll call vote: Those voting yes: Williams, Doty, Stadick, and Register. Those voting no: none. Absent and/or not voting: Allgood and Dittenber. MOTION CARRIED (ACTION ITEM: CONSIDER RESOLUTION NO. 201-24 AUTHORIZING THE PURCHASE OF A MOWER IN THE AMOUNT OF $68,482.72 FROM TURF EQUIPMENT FOR USE BY THE PARKS DEPARTMENT) Juli McCoy, Parks & Recreation Director, presented the staff report explaining the need for the expenditure. She noted that such equipment was budgeted within last year's budget. The mower contains a twelve -foot deck, which would be an asset to the mower fleet used by the Parks Department. BOOK 65 PAGE 107 Councilor Doty reported that he conducted research on the proposed purchase. He note that there is a significant reduction of cost with the request in comparison with other vendors. The cost is a fair and the purchase is warranted. In response to questions from Councilor Williams, Ms. McCoy confirmed that she would be asking for two additional mowers in next year's budget. MOVED by Doty, SECONDED by Stadick to approve Resolution No. 201-24 as presented. Roll call vote: Those voting yes: Doty, Register, Dittenber, Allgood, Williams, and Stadick. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (ACTION ITEM: CONSIDER BILL NO.44 (ORDINANCE NO. 3605) FOR 1006 PALRANG DRIVE; BILL NO.45 (ORDINANCE NO.3606) FOR HUNTINGTON RIDGE EAST SUBDIVISION, PHASE NO. 1; AND BILL NO. 46 (ORDINANCE NO. 3607) FOR TWO PARCELS LOCATED IN MANDALAY RANCH SUBDIVISION THEREBY ANNEXING ALL THREE PROPERTIES INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT WITH A REQUEST TO MOVE FOR THEIR PASSAGE) ORDINANCE NO. 3605 BY TITLE: AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, ANNEXING A PORTION OF PROPERTY WITHIN THE CORPORATE CITY LIMITS INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, AND CHANGING THE BOUNDARIES THEREOF; DIRECTING THE CITY ENGINEER TO ALTER THE BOUNDARY MAP ACCORDINGLY; DECLARING THE INTENT OF THE CITY TO POOL WATER RIGHTS AND APPLY A UNIFORM METHOD OF ALLOCATING ASSESSMENTS AND CHARGES; AND PROVIDING AN EFFECTIVE DATE. ORDINANCE NO.3606 BY TITLE: AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, ANNEXING A PORTION OF PROPERTY WITHIN THE CORPORATE CITY LIMITS INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, AND CHANGING THE BOUNDARIES THEREOF; DIRECTING THE CITY ENGINEER TO ALTER THE BOUNDARY MAP ACCORDINGLY; DECLARING THE INTENT OF THE CITY TO POOL WATER RIGHTS AND APPLY A UNIFORM METHOD OF ALLOCATING ASSESSMENTS AND CHARGES; AND PROVIDING AN EFFECTIVE DATE. ORDINANCE NO. 3607 BY TITLE: AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, ANNEXING A PORTION OF PROPERTY WITHIN THE CORPORATE CITY LIMITS INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, AND CHANGING THE BOUNDARIES THEREOF; DIRECTING THE CITY ENGINEER TO ALTER THE BOUNDARY MAP ACCORDINGLY; DECLARING THE INTENT OF THE CITY TO POOL WATER RIGHTS AND APPLY A UNIFORM METHOD OF ALLOCATING ASSESSMENTS AND CHARGES; AND PROVIDING AN EFFECTIVE DATE. MOVED by Dot). SECONDED by Stadick for the passage of Bill 44 (Ordinance No. 3605). Bill No. 45 (Ordinance No. 3606) and Bill No. 46 (Ordinance No. 3607) annexing parcels into the Caldwell Municipal Irrigation District Roll call vote: Those voting yes: Doty, Register, Dittenber, Allgood, Williams, and Stadick. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (ACTION ITEM: FINANCE REPORT ACCEPTANCE BY CALDWELL CITY COUNCIL) Councilor Register stated that the Finance Committee has reviewed current accounts payable in the amount of $3,865,156.36 for the period ending May 28, 2024, and a net payroll of $678,754.78 for the pay period ending May 18, 2024. MOVED by Register, SECONDED by Allgood that accounts payable in the amount of $3,865,156.36 represented by check numbers 178116 through 178464 and payroll in the amount of $678,754.78 represented by check numbers 39428 through 39448 and direct deposits be accepted, payments approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilor Doty stated his support to move forward with an in-house attorney position. The office could be housed at City Hall. Councilor Stadick complimented the Caldwell Police Department concerning the diverse group of officers that were recently hired. BOOK 65 PAGE 108 r Councilor Register inquired if Caldwell Fire Department has determined a new location of Station No. 1. Mayor Wagoner reported that additional information would be forthcoming from Chief Frawley about the recommended location. The final determination would be made by City Council. Councilor Register inquired on the status of the SRO positions with the Caldwell School District considering recent budget cuts by the school board. Chief Ingram responded that no communication has been received from the school district at this time. Councilor Register commented on feedback she has received concerning the downtown parking meters. She emphasized the need to receive input from the community before consideration is given to renew any contract for management of the downtown parking meters. Councilor Williams expressed his appreciation for those involved with the design and completion of the new City Hall facility. He recommended changing the City Council meetings to Monday evenings to accommodate the Farmer's Market event on Tuesday evenings at the Indian Creek Plaza. Mayor Wagoner noted that this could be an agenda item for consideration at the June 18" meeting. Councilor Allgood stated his agreement with moving the City Council meetings to Monday nights. Councilor Dittenber reported that comments have circulated regarding the downtown parking meters. He recommended that a report from the Idaho Tax Commission be reviewed concerning the sales tax revenue of downtown businesses. Such a report would give an accurate summation of whether there has been a loss of review to the businesses in correlation with the installation of parking meters. Councilor Dittenber reminded those in attendance about the Rice House Relocation event on June 29, 2024 and the Historic Fountain Ribbon Cutting event on June 28, 2024 at the Caldwell Train Depot Plaza. (MAYOR'S COMMENTS) Mayor Wagoner reported that Park Mobile reduced the parking meter transaction fee to 35 cents for use of the mobile phone application. This is now the same rate charged in Boise by Park Mobile. Upcoming Event: Family Fun Day event will be held this Saturday (June 8, 2024) at Serenity Park. Mayor Wagoner provided comments concerning a discussion brought forward by Council Members at a recent budget workshop session regarding the duties and performance of an employee. He noted that the employee was present during the workshop. He cautioned that such discussions should be held in private and not within a public forum. He noted that he personally met with the individual; however, the employee had already submitted their resignation. ADJOURNMENT) Mayor Wagoner adjourned the meeting at 6:57p.m. APPROVED as written THIS 18'" DAY OF June, 2024. - - - %-uummor unTenver ATTEST: Debbie G�Clerk •••rr�rrrrrrry•• CAIP (�grlGp� 44j o e CGS JAN IS • n g MOTION CARRIED