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Home My WebLink About2024-01-02 City Council MinutesCITY OF CALDWELL PUBLIC MEETING INFORMATION We invite interested parties to participate in public hearings either electronically or in person. If you have a cough, fever, or are not feeling well, please contact the City Clerk's Office or Planning & Zoning Department (land -use public hearings) to arrange participation remotely. The City of Caldwell follows the CDC guidelines to allow for distancing in the public meeting area and provide masks/hand sanitizer on site. Virtual Partici anon Option. Register in advance to provide public comments electronically or by telephone. During the registration process, you will be asked what item on the agenda you wish to speak about. Please use the case number as listed within the written notice. On-line registration must be submitted at least 24 hours in advance of the meeting. Click on the -green "public meetings" button on the center of the page. After registration, you will receive a confirmation email containing information about joining the virtual meeting. REGISTER AT: httys://www.cityofcaldwell.org Written comments must be received at least eight (8) days in advance of the meeting to the Planning & Zoning Department at P&Zf_a_)ci!yofCaldweIl.org to be included within the staff report. All comments received after the staff report has been transmitted will be included in the case file and provided as Iate exhibits at the appropriate public hearing. Live Stream Viewing- If you are not planning to speak, members of the public are encouraged to view the meeting via the Iive stream option: htti)s://www.youtube.com/channeL[UCci7SIAOUJNK6asXxxugLGA CALDWELL REGULAR CITY COUNCIL MEETING AGENDA January 2, 2024 6:00 p.m. INVOCATION OFFERED BY CHAPLAIN PHIL WHITBECK OF THE CALDWELL FIRE DEPARTMENT. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS. a. Proclamation: Caldwell Human Trafficking and Internet Crimes Again Children Awareness Day, AUDIENCE PARTICIPATION. CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS] 1. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances. 2. Approve minutes for the Regularly Scheduled Caldwell City Council meeting held on December 19, 2023 and the Caldwell Hearing Examiner meetings held on January 11, 2023, February 15, 2023, April 26, 2023, May 10, 2023, June 28, 2023, July 12, 2023, August 23, 2023, September 13, 2023, and October 23, 2023; the Caldwell Planning & Zoning Commission meetings held on January 12, 2023, March 15, 4 2023, March 22, 2023, April 12, 2023, May 24, 2023, June I4, 2023, July 26, 2023, August 9, 2023, and September 27, 2023; the Friends of the Depot Committee meeting held on December 14, 2023; the Historic Preservation Commission meeting held on October 9, 2023; and the Design Review Commission meeting held on February 28, 2023; 3. Approve Resolution No. 118-23A revoking the previous action associated with Resolution 118-23 approved on May 2, 2023; 4. Approve Resolution authorizing the acceptance of the recommended Request for Proposal respondent for the Old Wolf Parcel located at the Caldwell Executive Airport; 5. Approve Resolution accepting the amended Street Lighting Supplemental Specifications; 6. Approve Resolution accepting the Paid Parental Leave Policy and Procedure as part of the City Employee Benefit Package; Page 1 of 2 7. Approve Resolution accepting the Idaho State Liquor Mini -Grant in the amount of $3,000.00 for use by the Caldwell Police Department; 8, Approve Resolution 23-23A amending the Comprehensive Plan and Land -use Map revoking previous action associated with Resolution 23-23 approved on September 5, 2023; 9. Approve Resolution authorizing the purchase of a Graco Linelazer V in the amount of $19,190.34 as accommodated within the Street Department FY-2024 budget; 10. Approve Resolution accepting a Quitclaim Deed from Sun Creek RV. LLC for future right-of-way improvements along Marble Front Road and Aviation Way; 11. Approve Resolution accepting a Permanent Easement from Sun Creek RV, LLC for a Sanitary Sewer and Domestic Water lines; 12. Approve the reappointment of Kahlia Morin to the Audit Committee for a term to expire December 31, 2026; 13. Approve the reappointment of Jaqueline Hernandez and Tammy Dittenber to the Friends of the Depot Committee for a term to expire December 31, 2026; 14. Approve the appointment of Phil Whitbeck to the Impact Fee Advisory Committee for a term to expire December 31, 2024; 15. Approve the reappointment of Alexsandra Drake to the Caldwell Public Library Board of Trustees for a term to expire December 31, 2028; 16. Approve the reappointment of Chris Sutherlin to the Youth Master Plan Committee for a term to expire December 31, 2026 and the appointment of Edder Rodriquez to the Youth Master Plan Committee for a term to expire December 31, 2025. OLD BUSINESS: None. NEW BUSINESS: 1. ACTION ITEM: Finance Report acceptance by Caldwell City Council. 2. ACTION ITEM: Official Oath of Elected Council Members: Geoff Williams (Seat #4), Chris Allgood (Seat #5), and Mike Dittenber (Seat #6). ❖ Reception to follow the Official Oath of the Elected Council Members. 3. ACTION ITEM: Election of the City Council President for 2024. 4. ACTION ITEM: City Council Liaison Assignments for 2024. 5. ACTION ITEM: Consider Resolution authorizing the expansion of the scope of work for the Purple Sage Water Main Line Extension Project in the amount of $708,275.78 with Bowen, Collins & Associates. 6. ACTION ITEM: Consider Resolution authorizing the execution of an Addendum to Project No. A- 23(437) with Idaho Transportation Department for repairs to the irrigation systems at the 10t' Street and Centennial interchanges in the amount of $20,000.00. 7. Council Reports. 8. Mayor's Comments. 9. Adjournment. Next Regularly Scheduled City Council Meeting is on Tuesday, January 16, 2024 at 6:00 p.m. in the Community Room at the Caldwell Police Station at 110 South Fifth Avenue. Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call 9455- 4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell's website: www.cit ofcaldwell.org/your-govemment/transparency/council -documents. Cualquier persona que necesita arreglos especiales Para participar en ]a reunion debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o /lame al # 455 a 4656 antes de ]a reunion. CIS Page 2 of 2 BOOK 65 PAGE 1 CALDWELL CITY COUNCIL REGULAR MEETING January 2, 2024 6:00 PM Mayor Wagoner opened the meeting at the Caldwell Police Department Community Room at 6:00 p.m, and welcomed those in attendance. Chaplain Phil Whitbeck of the Caldwell Fire Department provided the invocation. The Mayor led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Doty, Stadick, Register, Allgood, and Williams. CONFLICT OF INTEREST DECLARATION None, SPECIAL PRESENTATIONS Mayor Wagoner read the proclamation into the record and presented it to Deborah Kraft/President of the Canyon County Anti -Trafficking Task Force. Ms. Kraft reported that a community educational event regarding prevention of human trafficking would be held at the CPD Community Room on January 18, 2024 at 6:00 p.m. The event is free and open to the public. NATIONAL HUMAN TRAFFICKING AWARENESS DAY PROCLAMATION WHEREAS, the inherent dignity, freedom, and autonomy of every person deserves to be respected and protected; and WHEREAS, human trafficking is often a hidden crime that knows no boundaries; With more than 27.6 million people -adults and children -are trapped informs of modern slavery around the world, including in the United States: and WHEREAS, over 70% ofthose being trafficked are women and girls who experience high rates ofphysical and sexual violence and internet enticements of our children are a significant point ofgrooming,• and WHEREAS, the majority of Its victims are already part of an al -risk population, including all youth by the nature of their dependence upon adults; and WHEREAS, we acknowledge that we must work together as a community to increase awareness of and prevention from human trafficking and internet crimes against children, and continue to promote the social and emotional well- being of men, women and children in safe, stable, nurturing environments; and WHEREAS, living with our eyes wide open to the reality ofhuman trafficking and the internet crimes being committed against our children in the Caldwell community, knowledge and education remain our best defense: NOW, THEREFORE, I, Jarom Wagoner, Mayor of the City of Caldwell, 1D, do hereby proclaim January 18,2024 as: CALDWELL HUMAN -TRAFFICKING AND INTERNET CRIMES AGAINST CHILDREN AWARENESS DAY in the City of Caldwell and urge all citizens to work together to eliminate the scourge of human trafficking in our community. AUDIENCE PARTICIPATION None. CONSENT CALENDAR !. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances. 2. Approve minutes for the Regularly Scheduled Caldwell City Council meeting held on December 19, 2023 and the Caldwell Hearing Examiner meetings held on January 11, 2023, February 15, 2023, April 26, 2023, May 10, 2023, June 28, 2023, July 12, 2023, August 23, 2023, September 13, 2023, and October 23, 2023; the Caldwell Planning & Zoning Commission meetings held on January 12, 2023, March 15, 2023, March 22, 2023, April 12, 2023, May 24, 2023, June 14, 2023, July 26, 2023, August 9, 2023, and September 27, 2023; the friends of the Depot Committee meeting held on December 14, 2023; the Historic Preservation Commission meeting held on October 9, 2023; and the Design Review Commission meeting held on February 28, 2023; 3. Approve Resolution No. l i 8-23A revoking the previous action associated with Resolution 1 18-23 approved on May 2, 2023; PAGE 2 4. Approve Resolution No. 01-24 authorizing the acceptance of the recommended Request for Proposal respondent for the Old Wolf Parcel located at the Caldwell Executive Airport; 5. Approve Resolution No. 02-24 accepting the amended Street Lighting Supplemental Specifications; 6. Approve Resolution No. 03-24 accepting the Paid Parental Leave Policy and Procedure as part of the City Employee Benefit Package; 7. Approve Resolution No. 04-24 accepting the Idaho State Liquor Mini -Grant in the amount of $3,000.00 for use by the Caldwell Police Department; 8, Approve Resolution 23-23A amending the Comprehensive Plan and Land -use Map revoking previous action associated with Resolution 23-23 approved on September 5, 2023; 9. Approve Resolution No. 05-24 authorizing the purchase of a Graco Linelazer V in the amount of $19,190.34 as accommodated within the Street Department FY-2024 budget; 10. Approve Resolution No. 06-24 accepting a Quitclaim Deed from Sun Creek RV. LLC for future right-of-way improvements along Marble Front Road and Aviation Way; 11. Approve Resolution No. 07-24 accepting a Permanent Easement from Sun Creek RV, LLC for a Sanitary Sewer and Domestic Water lines; 12. Approve the reappointment of Kahlia Morin to the Audit Committee for a term to expire December 31, 2026; 13. Approve the reappointment oflaqueline Hernandez and Tammy Dittenber to the Friends of the Depot Committee for a term to expire December 31, 2026; 14. Approve the appointment of Phil Whitbeck to the Impact Fee Advisory Committee for a term to expire December 31, 2024; 15. Approve the reappointment of Alexsandra Drake to the Caldwell Public Library Board of Trustees for a term to expire December 31, 2028; 16. Approve the reappointment of Chris Sutherlin to the Youth Master Plan Committee for a term to expire December 31, 2026 and the appointment of Edder Rodriquez to the Youth Master Plan Committee for a term to expire December 31, 2025. MOVED by Doty, SECONDED by Allgood to amend the Consent Calendar by removing approval of the minutes of the Regularly Scheduled Caldwell City Council meeting held on December 19, 2023, noting that the item would be brought back for approval on January 16, 2024 at the next Regularly Scheduled City Council meeting. MOTION CARRIED MOVED by Dory, SECONDED by Stadick to approve the Consent Calendar as amended. Roll call vote: Those voting yes: Dory, Stadick, Register, Allgood, and Williams. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS None. NEW BUSINESS (ACTION ITEM: FINANCE REPORT ACCEPTANCE BY CALDWELL CITY COUNCIL) Councilor Williams stated that the Finance Committee has reviewed current accounts payable in the amount of $3,172,282.98 for the period ending December 27, 2023 and a net payroll of $640,402.28 for the pay period ending December 16, 2023. MOVED by Williams, SECONDED by Register that accounts payable in the amount of $3,172,282.98 represented by check numbers 174787 through 175099 and payroll in the amount of $640,402.28 represented by check numbers 39271 through 39283 and direct deposits be accepted, payments approved and vouchers filed in the office of the City Clerk. MOTION CARRIED (ACTION ITEM: OFFICIAL OATH OF ELECTED COUNCIL MEMBERS: GEOFF WILLIAMS [SEAT #41, CHRIS ALLGOOD ISEAT #51, AND MIKE DITTENBER (SEAT #61) Mayor Wagoner officiated the Oath of Office to Council Members Williams, Allgood, and Dittenber. (ELECTION OF CITY COUNCIL PRESIDENT FOR 2024) MOVED by Williams, SECONDED by Stadick to nominate Brad Dory as Council President for 2024. Roll call vote. Those voting yes: Williams, Dory, Stadick, Register, Dittenber, and Allgood. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED BOOK 65 PAGE 3 r (ACTION ITEM: CITY COUNCIL LIAISON ASSIGNMENTS FOR 2024) Mayor Wagoner presented the liaison assignments for 2024: (ACTION ITEM: CONSIDER RESOLUTION NO. 08-24 AUTHORIZING THE EXPANSION OF THE SCOPE OF WORK FOR THE PURPLE SAGE WATER MAIN LINE EXTENSION PROJECT IN THE AMOUNT OF $708,275.78 WITH BOWEN, COLLINS & ASSOCIATES) Ashley Newby, Public Works Director at 621 Cleveland Boulevard, provided the staff report, noting that the contractor would be Granite Excavation, Inc. rather than Bowen, Collins & Associates as stated on the agenda. MOVED by Doty, SECONDED by Stadick to approve Resolution No. 08-24 with the correction of the vendor being Granite Excavation, Inc. Roll call vote. Those voting yes: Doty, Stadick, Register, Dittenber, Allgood, and Williams. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (ACTION ITEM: CONSIDER RESOLUTION NO. 09-24 AUTHORIZING THE EXECUTION OF AN ADDENDUM TO PROJECT NO. A-23(437) WITH IDAHO TRANSPORTATION DEPARTMENT FOR REPAIRS TO THE IRRIGATION SYSTEMS AT THE 10TH STREET AND CENTENNIAL INTERCHANGES IN THE AMOUNT OF $20,000.00. Juli McCoy, Parks & Recreation Director at 621 Cleveland Boulevard, provided information concerning the non- functioning status of the sprinkler irrigation system along the interchanges located at 10" Street & Centennial Blvd. She noted that the Idaho Transportation Department could coordinate the landscaping package in conjunction with the current I-84 Widening Project to resolve this matter. In response to questions from Councilor Doty, Ms. McCoy reported that the $20,000 expenditure would be allocated from the Parks Department budget. MOVED by Allgood, SECONDED by Williams to approve Resolution No. 09-24 as presented. Roll call vote. Those voting yes: Allgood, Williams, Doty, Stadick, Register, and Dittenber. Those voting no: none. Absent and or not voting: none. (COUNCIL MEMBER COMMENTS) MOTION CARRIED Councilor Williams stated that he was looking forward to serving the community as an elected City Council member. He requested that a motion be approved this evening for the City to push forward with a full and complete audit for the sake of transparency and not just for accountability, but for fiscal responsibility. Mayor Wagoner responded that Council could not considera motion during Council Comments portion of the agenda inasmuch as action items require prior notification to the public. It was recommended that this matter be brought back for additional discussion at a future City Council meeting. Councilor Allgood expressed his appreciation to the community for their support through the re-election process Councilor Dittenber expressed his appreciation to the community for their support. BOOK 65 PAGE 4 (MAYOR'S COMMENTS) Mayor Wagoner offered congratulations to the each of the newly elected officials. Police Chief Ingram reported on recent activity of the CPD police department during New Year's Eve. He recognized the outstanding efforts of the Caldwell Police Department officers, noting that for the first time in the City's history, there were no reported instances of property or violent crimes on New Year's Event and into New Year's Day. ADJOURNMENT) MOVED by Dory, SECONDED by Stadick to adjourn at 6:33 p.m. MOTION CARRIED The Mayor welcomed everyone to remain for the reception honoring the newly elected officials. APPROVED as written THIS 16`h DAY OF January. 2024. ATTEST: Debbie Geyer, City Clerk Councilor Dittenber � C,�,•• FOR PORE•• � (0 %. a• � AN 1 Lc7• 5 '�•.,,COUN-V(��,,.•. I