Loading...
HomeMy WebLinkAbout2023-05-16 City Council Minutes Workshop SessionBOOK 64 PAGE 62 CALDWELL CITY COUNCIL WORKSHOP SESSION May 16, 2023 5:00 p.m. CITY COUNCIL WORKSHOP FOR THE PURPOSE OF DISCUSSION OR PRESENTATION OF: Discussion re$ardinQ the formation of new appointed commission entitled the Parks & Recreation Commission Juli McCoy, Parks and Recreation Director, reported on the formation of a new commission entitled "Caldwell Parks and Recreation Commission." She provided a PowerPoint presentation and noted that there are similar active commissions within the City of Meridian and City of Boise. She outlined the contents of the proposed ordinance. In response to questions from Councilor Stadick, Ms. McCoy confirmed that the commission members would be volunteers with possible term limits. In response to comments from Councilor McGee, Ms. McCoy reported that additional research could be conducted to confirm that the ordinance is compliant with recent amendments to City Code standardizing all Council -appointed boards and commissions. Councilor Allgood asked about the authority of the commission. Ms. McCoy reported she would participate with the commission and recommendations would be brought forward to her as the Parks & Recreation Director. Pertinent items could be brought forward to City Council (as the governing body) for consideration. The Mayor reported that staff would review the proposed ordinance for additional changes before it is brought back for Council's consideration of approval. Go1LBoard Annual Update Report: Chuck Bosen, GolfBoard Chairman, provided the update report. He expressed appreciation to the staff members at the Fairview and Purple Sage GolfCourses. He also noted the involvement of the Women's Golf Association and praised them for their accomplishment of projects and community outreaches. Challenges observed for the Purple Sage Golf Course: 0 Parking is often an issue due to the amount of golfers on site. Fees are under review in association with inflation effecting grounds maintenance items and food court products. o Maintenance issues for the cart storage facilities are under review. o Discussion has been held regarding potential expansion of the food court area. In response to questions from Councilor Allgood, Mr. Bosen noted the increased activity at the Fairview Golf Course. Water at the Fairview site is typically an issue in order to keep the grounds in good condition. The Junior Golf Program is housed at the Fairview Golf Course. Councilor Stadick expressed his appreciation for the changes with the business plan for the Purple Sage and Fairview Golf Courses and the excellent leadership of staff and members of the Golf Board. Airport Commission Annual Update Report: Chairman Steve Kahn provided the update report by outlining the contents of a PowerPoint presentation. He noted that the approved new name - Caldwell Executive Airport - has been well received by the airport community. He noted that the Airport Master Plan is continually reviewed as projects and plans are brought forward for consideration. He presented financial information regarding the economic value of the airport. The Mayor noted that the new "Director of Aviation" position was recently posted and applications have been received. Councilor Allgood addressed the increased growth of the airport facility. Mr. Kahn reported that the Airport Master Plan addresses continued growth issues. Metro Community Services Annual Update Rg ort: Grant Jones, CEO of Metro Community Services provided the annual update report. He noted that recently a new branding logo was developed for the organization. He outlined the many programs offered by Metro Community Services for seniors residing within Caldwell. He explained that the ridership for the Metro Community bus significantly declined during and directly after the COVID-19 epidemic; however, it is showing and upswing of growth this past year. All services offered by Metro Community Resources are in demand. New plans and goals for the organization include planned community events to bring awareness of the organization. There are plans to construct a kitchen at the Metro Community grounds for preparing Meals on Wheels and an onsite cafe. Mayor Wagoner expressed his appreciation to Mr. Jones for the presentation and for the many programs offered by Metro Community Services for the community members. The Mayor thanked the presenters for the tonight's reports. No decisions were made or action taken. BOOK 64 PAGE 63 CALDWELL CITY COUNCIL REGULAR MEETING May 16, 2023 6:00 p.m. Mayor Wagoner opened the meeting at the Caldwell Police Department Community Room at 6:00 p.m. and welcomed those in attendance. Pastor Tony VanManen of the Centennial Baptist Church provided the invocation. Mayor Wagoner led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Doty, Stadick, Register, McGee, Allgood, and Williams. Absent: none. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS a. Update Report from Elaine Clegg of hallow Regional Transit. Ms. Clegg, CEO for Valley Regional Transit (VRT), and Kate Dahl (Principal Planner with Valley Regional Transit) provided the annual update report. She provided a PowerPoint presentation outlining current and future plans for the organization. She noted that many improvements have been made at the Happy Day Transit Center in Caldwell. She outlined the various studies and surveys conducted in 2022 regarding desired transportation options within Caldwell. She noted the need for frequent transportation as well as its affordability and ease of use. Kate Dahl reported on ridership comparison facts within 2022. On -demand service is offered in Caldwell. Ms. Clegg reported that VRT desires to explore transportation opportunities for Routes #52 and #54 in Caldwell. She noted the success of similar transit routes. Findings would be brought back to Council during an upcoming budget workshop session. b. Report from the Audit Committee, City Treasurer and Eide Bailly regarding the City of Caldwell Audit. City of Caldwell Employee Health Trust Audit and the Federal Awards Reports in Accordance with the Uniform Guidance. Bobby Lawrence from Eide Bailly outlined the results ofthe audits conducted for the City of Caldwell. He noted that all audits resulted in clean audit reports. He noted the new requirement by GASB Statement No. 87 regarding lease contracts. Rachelle Castleberry, City Treasurer, provided an overview of the financial reports included within each of the three separate audit reports. In response to questions from Councilor Allgood, she noted that the current long- term debt is under $2 million, which will be paid off by the end of FY-2023. Councilor McGee expressed his appreciation for staff and the report reflecting another clean audit. AUDIENCE PARTICIPATION a. Comments Marding the lack o ro ress with the Municipal Swimming Pool Mike Kaplan commented regarding the fact of no progress being made on the rehabilitation of the public swimming pool at Memorial Park. He referenced his previous presentations before City Council regarding the status of the project and his support of a geo-thermal design element being included in the plans. The Mayor reported that the swimming pool project has been delayed at this time due to budgetary matters relating to extreme construction costs. The City Engineer will be calling for new bids for the project, which will be sought forward in 2023 for Council's consideration. The bid focus will be for functional operations at the pool and will be discussed in upcoming budget workshops. Extra features will be considered at a later time. Mr. Kaplan concluded his comments by again expressing his support of "spa" elements at the site. He recommended a funding request be placed with the Idaho Governor's Office for use of additional park funds. CONSENT CALENDAR I. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code 950-902 for all ordinances. 2. Approve the minutes for the Caldwell City Council meeting held on May 2, 2023, and the Golf Board meeting held on October 19, 2022; the Audit Committee meeting held on August 31, 2022, and the Traffic Commission meeting held on May 3, 2023; BOOK 64 PAGE 64 3. Approve Resolution No. 124-23 authorizing the execution of a Professional Services Agreement with Terry Schreiner for electrical inspection services as needed in the amount of $50 per hour (minimum of four (4) hour blocks); 4. Approve Resolution No. 125-23 authorizing the execution of an Agreement with Autumngold Affordable Housing for administering Community Development Block Grant (CDBG) Year 2020 funds for eligible activities in support oflow -moderate income housing development in the amount of $150,000.00; 5. Approve Resolution No. 126-23 accepting Supplemental No. 1 to the Professional Design Services Agreement with Six Mile Engineering for the Ustick & Indiana Roundabout Expansion Project 6. Approve Resolution No. 127-23 authorizing the issuance of three (3) easements from the City of Caldwell to TDS Metrocom, LLC for the placement of TDS service cabinets as part of their city-wide deployment of fiber option communications infrastructure; 7. Approve Resolution No. 128-23 accepting an Easement from Capitol Distributing II LLC for the A -Drain re- alignment at 1920 South KCID Road; 8. Approve Resolution No. 129-23 accepting the Dedication ofsewer, water, pressure irrigation, storm drain lines, and street lights from Hubble Homes for the Brittany Heights Subdivision, Phase 3; 9. Approve Resolution No. 130-23 accepting the Dedication of sewer, water, pressure irrigation, and street lights from Hubble Homes for the Brittany Heights Subdivision, Phase 4; 10. Approve Resolution No. 131-23 accepting the Dedication of sewer and water improvement from Sunset Landing, LP for the Sunset Landing Apartments located at 1705 Sunset Avenue; 11. Approve Resolution No. 132-23 accepting the Dedication of sewer, water, pressure irrigation, storm drain lines, and street lights from Lennar Homes of Idaho, LLC for the Mandalay Ranch Subdivision, Phase 3. 12. Approve Resolution No. 133-23 accepting the ratification of a Memorandum of Agreement with Valley Regional Transit effective May 1, 2023 through April 30, 2024 in association with the Go Smart Program for City of Caldwell Employees; 13. Approve request to accept the Audit Reports for the year ended September 30, 2022 from Eide Bailly for the City of Caldwell, Caldwell Employee Health Trust and the Federal Awards Reports in Accordance with the Uniform Guidance; 14. Approve Resolution No. 134-23 ratifying the month -by -month Ground Lease Agreement with Evan Wardlaw for City -owned property located on the Northeast corner of Ustick and Farmway; 15. Approve Resolution No. 135-23 authorizing the execution of a Cooperative Agreement with Idaho Transportation Department regarding improvements to City storm water infrastructure in the amount of 315,100.00 in association with the I-84 Widening Project. MOVED by McGee Stadick SECONDED by Register to approve the Consent Calendar as printed. Roll tali vote: Those voting yes: Stadick, Register, McGee, Allgood, Williams, and Doty. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS None. AMENDMENTS TO THE AGENDA MOVED by Doty, SECONDED by Stadick to amend the agenda with the following corrections to New Business: ACTION ITEM 42: Correct Ordinance Number to read: Consider Bill No. 21 (Ordinance No. 3505) ACTION ITEM #5: Correct Ordinance Number & Case Number to read: Consider Bill No. 10 (Ordinance No. 34941 for Case No. ANN23-00. ACTION ITEM #10: Remove this item from the agenda allowing staff and legal counsel additional time to review the request. MOTION CARRIED NEW BUSINESS ACTION ITEM: PUBLIC HEARING TO AMEND THE APPROPRIATION ORDINANCE BY ADOPTING A BUDGET AMENDMENT FOR THE CAPITAL MAINTENANCE FUND, HRA-VEBA FUND AND AGENCY FUND) RaeLynn North, Finance Director, presented the staff report noting that the public hearing was properly noticed pursuant to Idaho Code. She outlined the contents of the proposed ordinance addressing the need for the mid -year budget amendment request. MOVED by McGee, SECONDED by Doty to close the public hearing. MOTION CARRIED CONSIDER BILL NO. 21 [ORDINANCE NO. 35051 AMENDING ORDINANCE NO. 3443, THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023 APPROPRIATING ADDITIONAL MONIES THAT ARE TO BE RECEIVED AND/OR EXPENDED BY THE CITY OF CALDWELL WITH A REQUEST TO MOVE FOR ITS PASSAGE BY TITLE ONLY) BOOK 64 PAGE 65 The Mayor read the ordinance by title only: AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, AMENDING ORDINANCE NO. 3443 (Bill 49), THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER I, 2022 AND ENDING SEPTEMBER 30, 2023 APPROPRIATING ADDITIONAL MONIES THAT ARE TO BE RECEIVED AND -'OR EXPENDED BY THE CITY OF CALDWELL, IDAHO, 1N THE SUM OF $59,500 AND PROVIDING AN EFFECTIVE DATE. MOVED by Allgood, SECONDED by Doty to sponsor Bill No. 21 (Ordinance No. 3505), move for its passage by title only, and approve the summary for publication. Roll call vote: Those voting yes: Allgood, Williams, Doty, Stadick Register, and McGee. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED ACTION ITEM: PUBLIC HEARING 1QUASI-JUDICIALI: CASE NUMBER TE23-000004: HUBBLE HOMES, ON BEHALF OF PROVIDENCE HOLDINGS LLC, IS REQUESTING A PRELIMINARY PLAT 18-MONTH TIME EXTENSION OF MASON CREEK LANDING SUBDIVISION PRELIMINARY PLAT. THE ORIGINAL DEVELOPMENT, SUB-16P-02 WAS APPROVED FOR 311 SINGLE-FAMILY RESIDENTIAL LOTS, TWENTY-ONE (21) 4-PLEX LOTS, THIRTY-FOUR (34) COMMON OPEN SPACE LOTS, AND ONE (1) PROPOSED PARK ON APPROX. 114-ACRES ON DECEMBER 19, 2016. THE DEVELOPMENT HAS RECEIVED ONE IS- MONTH ADMINISTRATIVE TIME EXTENSION (TE-19- 01) ON APRIL 18, 2019, AND HAS RECEIVED ONE HEARING -LEVEL EXTENSION (TE21-000006) BY APPROVAL OF THE CITY COUNCIL ON DECEMBER 6,2021. CITY CODE REQUIRES FINAL PLATS WITHIN PHASED SUBDIVISIONS TO BE RECORDED IN SUCCESSIVE INTERVALS OF NOT MORE THAN 12-MONTHS. MASON CREEK LANDING SUBDIVISION RECORDED PHASE 4 IN JUNE OF 2022, MAKING THE FINAL PLAT RECORDATION FOR PHASE 5 DUE BY JUNE 16, 2023. THE DEVELOPER IS CONCURRENTLY DEVELOPING THE ADJACENT SUBDIVISION, RECORDED UNDER A SEPARATE PRELIMINARY PLAT KNOWN AS MASON CREEK GROVE TO CONSTRUCT THE UTILITIES, ROAD NETWORK, ACCESS POINTS AND DRAINAGE DESIGN ON BOTH SUBDIVISIONS AS IF THEY ARE THE SAME PROJECT, AND HAS AN IMMEDIATE NEED TO PURSUE MASON CREEK GROVE PHASES 2 AND 3 AT THIS CURRENT TIME. THEREFORE, AN 18- MONTH TIME EXTENSION IS BEING REQUESTED FOR THE MASON CREEK LANDING PRELIMINARY PLAT TO ALLOW ADDITIONAL TIME TO RECORD PHASE 5 OF MASON CREEK LANDING. THE SUBJECT PARCEL IS LOCATED APPROXIMATELY 1,164 FEET EAST OF THE INTERSECTION OF SKYWAY STREET AND MIDDLETON ROAD ON THE SOUTH SIDE OF SKYWAY STREET, IN CALDWELL, IDAHO) The Mayor explained the quasi-judicial process and declared the public hearing open. Alex Jones, Associate Planner at 621 Cleveland Boulevard, provided the staff report. He noted that the applicant is requesting an eighteen -month time extension on the preliminary plat to allow additional time to record phase five of the development. The applicant received an administrative time extension in 2019 and a hearing level time extension in 2021. Mr. Jones explained that the applicant is trying to complete two adjacent projects at the same time. The current deadline would require phase five to be recorded by June 2023; thereby the applicant has requested the time extension. In response to questions from Councilor Williams, Mr. Jones confirmed that the adjacent project Mason Creek Grove - is also located within the Caldwell City limits. Patrick Connor, 701 South Allen Street Meridian, spoke in favor of the request and outlined the contents of a PowerPoint Presentation. He explained that the project was approved in 2016 and the first extension was approved in 2019. There were complications with the sewer lift station after the first extension. Phase one and phase two were completed in August 2020. The plat inadvertently expired as phase three and four were being completed. An administrative extension was granted in 2021 and is set to expire in June 2023. This request is for an eighteenth - month extension to allow completion of phase five, which is anticipated to be completed in 2024. He explained that access/utiIities/drainage.: etc. between the two adjacent developments are connected. He provided a slide showing the timelines between the two developments and the concurrent projects. MOVED by Stadick, SECONDED by McGee to close the public testimony portion of the hearing. MOTION CARRIED EVIDENCE LIST FOR CASE NO. TE23-000004: I . Staff report and presentation documents 2. Sign-up sheets 3. PowerPoint presentation by the applicant ORDER OF DECISION ON CASE NO. TE23-000004: MOVED by Doty, SECONDED by Stadick based upon the testimony and evidence in record in this matter and upon the findings of fact and conclusions of law, that TE23-000004, for a plat time extension be APPROVED with the conditions as outlined within the staff report. BOOK 64 PAGE 66 Roll call vote. Those voting yes: Doty, Stadick, McGee, Allgood, Williams, and Register. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by McGee, SECONDED by Stadick to close the public hearing. MOTION CARRIED ACTION ITEM: PUBLIC HEARING [QUASI-JUDICIAL[ CASE NUMBERISI ANN23-000007, SUP23- 000004; A REQUEST BY RILEY PLANNING SERVICES LLC, ON BEHALF OF JUSTIN FISHBURN, GENNIE FISHBURN, AND YELLOWSTONE CAPITAL LLC, TO ANNEX PARCEL R3247801000 JAPPROX. 8.18 ACRES] AND R3248700000 JAPPROX. 5.84 ACRESI WITH A PROPOSED R-3 1HIGH DENSITY RESIDENTIALI ZONING DESIGNATION, WHERE DESIGNATE HDR [HIGH DENSITY RESIDENTIAL] IN THE 2040 COMPREHENSIVE PLAN, TO INCLUDE APPROVAL OF A DEVELOPMENT AGREEMENT ASSOCIATED WITH ANN23-000007. CONCURRENTLY, THE APPLICANT IS REQUESTING APPROVAL FOR A SPECIAL USE PERMIT FOR LAVENDER CROSSING, A MULTI -FAMILY RESIDENTIAL COMMUNITY WITH 288 MULTI -FAMILY RESIDENCES SPREAD THROUGHOUT TWELVE 1121 SEPARATE BUILDINGS. EACH BUILDING CONSISTS OF SIX 161 I -BEDROOM UNITS, SIX 161 3-BEDROOM UNITS AND TWELVE 1121 2- BEDROOM UNITS. THE SUBJECT PARCELS ARE UNIQUELY SHAPED INFILL PARCELS LOCATED AT 4121 AND 4114 LASTER LANE IN THE UNINCORPORATED COUNTY OF CANYON, WHICH IS GENERALLY LOCATED EAST LAKE ROAD, AND NORTH AND WEST OF THE NOTUS CANAL. THE PLANNING AND ZONING COMMISSION, AT THE APRIL 12, 2023 PUBLIC HEARING, MADE A RECOMMENDATION TO THE CITY COUNCIL FOR APPROVAL OF THE ANNEXATION, SUBJECT TO CONDITIONS, AND APPROVED THE SPECIAL USE PERMIT) Alex Jones, Associate Planner at 621 Cleveland Boulevard, outlined the contents of the staff report. Elizabeth Koecheritz, 601 Bannock, Boise, Applicant's Representative, spoke in favor of the request, and outlined the contents of a PowerPoint regarding the development. In response to questions from Councilors Doty and Allgood regarding insufficient parking for the development, Ms. Koecheritz reported that the plan exceeds the required number of parking spaces, including 471 parking spaces for the 272 units. The code requires 443 spaces. In response to concerns expressed by Councilor Allgood regarding traffic flow for the area, Ms. Koecheritz indicated that the traffic study indicated no impact on the surrounding area She further explained the traffic flow in the proposed development in connection with the neighboring Alante Homes development. Justin Fishburn, 130 North 61' Street, Boise, spoke in support of the request. He noted that workforce housing will assist the growth factor within Caldwell. The development does not create additional sprawl and is in compliance with the zoning. He reported that communication has been held with Vallivue School District and other agencies. He referenced a letter dated May 10, 2023 from Vallivue School District regarding the donation of S1000 per dwelling unit for an estimated total of $272,000 to assist the district with mitigating the impact of new growth. In response to questions from Councilor Stadick, Mr. Fishburn reported that the units would rent for market rate. Gennie Fishburn, 22990 Huckleberry Lane, Middleton, spoke in favor of the project. She noted that this project would help meet the need for housing in Caldwell. Research was conducted regarding multi -family vacancy rates and the need for safe and appropriate housing in the community. She also stated that a Cooperative Agreement with Alante Springs would be put in place regarding access issues after the annexation is approved, and that the development complies with the Caldwell City Code and Comprehensive Plan. In response to comments from Councilor Stadick, Ms. Fishburn that the units would not be available until approximately 1 !,2 years from approval. Size of units would vary, making them affordable for workers, including teachers. She also noted that there is currently a demand for housing for teachers. Councilor Register expressed a concern regarding the number of additional multi -family developments already approved within the subject area and with this development gaining access through the adjacent housing development. In response, Ms. Fishburn clarified that there would only be emergency access for Lavender Crossing within the Alante Springs Subdivision. In response to questions from Councilor Allgood about the long-term management plan for the units. Ms. Fishburn reported that the development has not been platted, therefore individual buildings cannot be sold off. A management company will be contracted to manage the development. Councilor Allgood also noted that the updated interiors will be appreciated by the community. Brandon McDagald, 1100 West Idaho Street, Boise, signed in favor of the development. Christina Walker, 4419 Newbridge Street, signed as neutral to the request. She noted that there have been major changes made to the development plan and expressed her appreciation to the developer for listening to the previous USTOYINE PAGE 67 concerns of the residents within the area. She also mentioned potential overcrowding of the local schools and the need to upgrade roadways surrounding the development. Robert McDougal, 5111 Ormsby, spoke in opposition to the request. He expressed concerns regarding traffic congestion along Laster due to the narrow roadway design for Laster. He also noted his concern regarding the lack of sufficient parking. The pathway for the development abuts his property with only an existing 3-ft fence at the site and requested a new fence to serve as a privacy barrier. He concluded with remarks about the long-term management of the development. In response to a question from Councilor Stadick regarding whether Mr. McDougal had attended the neighborhood meeting and made the applicant aware of the fencing issue, Mr. McDougal responded that the fencing matter was brought forward during the Planning & Zoning public hearing, but the developer has not offered a barrier or fence. In rebuttal, Elizabeth Koecheritz, provided the following comments: A six-foot fence will be installed for Mr. McDougal The entire development would be under the supervision of a management company She corrected previous comments regarding the traffic flow along Laster Lane Additional spaces can be added to the plan. Parking plan for the site would include cars registering with the management company and thereby limiting the number of cars at the site. The development team has worked with staff and agree with the conditions of approval given. Councilor Stadick expressed his appreciation for the offer of fencing for Mr. McDougal, as well as communication and negotiations with Vallivue School District. Robb MacDonald provided an update regarding traffic projects within the City limits. Councilor Williams noted that he continues to hear complaints from citizens about ongoing traffic congestion. He also expressed concern regarding the exterior design of the units for this project, to which Ms. Koecheritz reported that the applicant is willing to work with City staff regarding additional exterior design elements. Councilor Register expressed her appreciation to the applicant for the changes in the development plan and their consideration of comments from the local residents surrounding the subject site. Robin Collins, Planning & Zoning Director at 621 Cleveland Boulevard, presented a letter from Brandi Hulme in opposition to the request. Ms. Collins outlined the concerns expressed by Ms. Hulme regarding the height of the buildings, surrounding neighborhoods becoming less desirable, traffic congestion, the project's density, water and wastewater capacity, lack of parking, and the elimination of a regional pathway connection. MOVED by Register, SECONDED by Stadick to close the public testimony portion of the hearing. MOTION CARRIED EVIDENCE LIST FOR CASE NO. ANN23-000007: Staff Report and Presentation documents Sign-up sheets Late exhibits: 1. CC-1001 - Letter from Vallivue School District 2. CC-1002 -Revised conceptual design from the developer 3. CC-1003 - Letter from Brandi Hulme in opposition to the development COMMENTS FROM COUNCIL MEMBERS CONCERNING THE REQUEST: Councilor Register requested, and Councilor Williams concurred that staff conduct design review for the development. Councilor Allgood stated his support of the changes made to the application. ORDER OF DECISION ON CASE NO. ANN23-000007: MOVED by Allgood, SECONDED by McGee based upon the testimony and evidence in record in this matter and upon the findings of fact and conclusions of law, that annexation and zoning for Case No. ANN23-00 0007, to include a development agreement, be APPROVED with inclusion of the following conditions of approval: Developer to participate with Planning & Zoning Department staff for a design review of the residential units with consideration given to recommendation of the design elements as referenced in public testimony. Developer to amend the design of the development to allow additional parking spaces as referenced by the Applicant's Representative (Elizabeth Koecheritz) within public testimony. Developer to provide a six-foot fence as a barrier between the subject residence owned by Robert McDougal at 51 11 Ormsby and the proposed pathway for the development. Roll call vote. Those voting yes. Allgood, Williams, Register, Doty, Stadick, and McGee. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED BOOK 64 PAGE 68 MOVED by Stadick, SECONDED by Doty to close the public hearing. MOTION CARRIED ACTION ITEM:CASE BILL NO. 10 (ORDINANCE NO.3494) FOR CASE NO. ANN23-000007, WITH A REQUEST TO MOVE FOR ITS PASSAGE BY TITLE ONLY AND APPROVE THE SUMMARY FOR PUBLICATION) This item was amended by a previous motion to correct the bill & ordinance number and the case number] The Mayor read the ordinance by title only: AN ORDINANCE DETERMINING THAT CERTAIN LAND LAYS CONTIGUOUS TO THE CITY LIMITS OF THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO, AND THAT SAID LANDS SHOULD BE ANNEXED TO THE CITY OF CALDWELL, IDAHO, AS PART OF THE R-I (LOW DENSITY RESIDENTIAL) ZONE; DECLARING SAID LANDS BY PROPER LEGAL DESCRIPTION AS DESCRIBED BELOW TO BE A PART OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO; DIRECTING THE CITY ENGINEER AND PLANNING AND ZONING DIRECTOR TO ADD SAID PROPERTY TO THE OFFICIAL MAPS OF THE CITY OF CALDWELL, IDAHO; REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH; AND DIRECTING THE CLERK OF THE CITY OF CALDWELL TO FILE A CERTIFIED COPY OF THE ORDINANCE AND MAP OF THE AREA TO BE ANNEXED WITH CANYON COUNTY, STATE OF IDAHO AND THE IDAHO STATE TAX COMMISSION, PURSUANT TO IDAHO CODE, SECTION 63-215. MOVED by Doty, SECONDED by Stadick to sponsor Bill No. 10 (Ordinance No. 3494), move for its passage by title only, and approve the summary for publication. Roll call vote: Those voting yes: Doty, Stadick, Register, McGee, Allgood, and Williams. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED ACTION ITEM: PUBLIC HEARING [QUASI-JUDICIAL: CASE NO. ANN22-000025, PUD22-000010, AND SUB22-000042: A REQUEST BY TRILOGY DEVELOPMENT TO ANNEX PARCEL R3523600000 IAPPROX. 45.93 ACRES[ AND R3411400000 [APPROX. 38.69 ACRES[ WITH A REQUESTED ZONING DESIGNATION OF R-1 ILOW-DENSITY RESIDENTIAL[, WHERE THE COMPREHENSIVE PLAN LAND USE DESIGNATION IS LDR [LOW DENSITY RESIDENTIALI, AND APPROVAL OF A DEVELOPMENT AGREEMENT ASSOCIATED WITH ANN22-000025. CONCURRENTLY, THE APPLICANT IS REQUESTING APPROVAL OF A PLANNED UNIT DEVELOPMENT AND PRELIMINARY PLAT FOR TRAVERSE CREEK, A SINGLE FAMILY ATTACHED AND DETACHED SUBDIVISION, WHICH IS PROPOSING 279 RESIDENTIAL BUILDING LOTS WITH A DENSITY OF 3.30 DWELLING UNITS PER ACRE, AND 54 COMMON LOTS. THE PROJECT WILL INCLUDE A VARIETY OF COMMUNITY AMENITIES INCLUDING PARKS WITH GRASSY PLAY AREAS, A TOT LOT, PICNIC TABLES AND BENCHES, ALONG WITH LANDSCAPE BUFFERS, A SPORT COURT, AND PATHWAYS. THE SUBDIVISION IS PROPOSED TO BE DEVELOPED IN SIX (6) PHASES. THE SUBJECT PARCELS ARE LOCATED ON THE SWC OF LINCOLN ROAD AND WELLS ROAD; AND THE SWC OF N KCID RD AND MARBLE FRONT ROAD, IN CALDWELL, IDAHO) Katie Wright, Associate Planner at 621 Cleveland Boulevard, provided the staff report. She noted that the request complies with the City Code requirements and staff recommends approval of the request. Bonnie Layton, 690 South Industry Way #10, Meridian, spoke in support of the development. She provided a PowerPoint outlining elements of the development. In response to questions from Councilor Stadick, Ms. Layton reported that the developer has communicated with the Vallivue School District regarding the donation of acreage for the construction of a new school at the site. In response to questions from Councilor Williams regarding the five-foot setback request, Ms. Layton reported that the developer typically requests the allowance of a five-foot setback to allow additional backyard space. MOVED by Doty, SECONDED by Stadick to close the public testimony portion of the hearing. MOTION CARRIED EVIDENCE LIST FOR CASE NO. ANN22-000025, PUD22-000010, AND SUB22-000042 Staff Report and Presentation documents Sign-up sheets Applicant Presentation: PowerPoint by Bonnie Layton COMMENTS FROM COUNCIL MEMBERS CONCERNING THE REQUEST: BOOK 64 PAGE 69 Councilor Williams inquired if the applicant could address upkeep of the Mason Creek & Noble Drain in the development. In response, Robb MacDonald recommended that the applicant reach out to Pioneer Irrigation to potentially coordinate a maintenance plan. ORDER OF DECISION ON CASE NO. ANN22-000025, PUD22-000010, AND SUB22-000042: MOVED by Register, SECONDED by Williams based upon the testimony and evidence in record in this matter and upon the findings of fact and conclusions of law, 1 move that ANN22-000025, for annexation and zoning, to includeadevelopmentagreement, and for PUD22-000010 and SUB22-000042 for a planned unit development with a preliminary plat be APPROVED with the conditions as included in the staff report along with an additional conditionofapproval: Developer to contact the irrigation provider regarding a potential provision within the Home Owner's Association regarding the maintenance of the drain and canal at the site. Roll call vote. Those voting yes: Register, Doty, Stadick, McGee, Allgood, and Williams. Those voting no: none. Absent and/or not voting: none. MOVED by Stadick, SECONDED by McGee close the public hearing. MOTION CARRIED MOTION CARRIED ACTION ITEM: CONSIDER BILL NO. 77 (ORDINANCE NO. 3471) FOR CASE NO: ANN22-000025 WITH A REQUEST TO MOVE FOR ITS PASSAGE BY TITLE ONLY AND APPROVE THE SUMMARY FOR PUBLICATION) The Mayor read the ordinance by title only: AN ORDINANCE DETERMINING THAT CERTAIN LAND LAYS CONTIGUOUS TO THE CITY LIMITS OF THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO, AND THAT SAID LANDS SHOULD BE ANNEXED TO THE CITY OF CALDWELL, IDAHO, AS PART OF THE R-1 (LOW DENSITY RESIDENTIAL) ZONE; DECLARING SAID LANDS BY PROPER LEGAL DESCRIPTION AS DESCRIBED BELOW TO BE A PART OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO; DIRECTING THE CITY ENGINEER AND PLANNING AND ZONING DIRECTOR TO ADD SAID PROPERTY TO THE OFFICIAL MAPS OF THE CITY OF CALDWELL, IDAHO; REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH; AND DIRECTING THE CLERK OF THE CITY OF CALDWELL TO FILE A CERTIFIED COPY OF THE ORDINANCE AND MAP OF THE AREA TO BE ANNEXED WITH CANYON COUNTY, STATE OF IDAHO AND THE IDAHO STATE TAX COMMISSION, PURSUANT TO IDAHO CODE, SECTION 63-215. MOVED by Williams, SECONDED by Stadick to sponsor Bill No. 77 (Ordinance No. 3471), move for its passage by title only, and approve the summary for publication. Roll call vote: Those voting yes: Williams, Doty, Stadick, Register, McGee, and Allgood. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED ACTION ITEM: CONSIDER RESOLUTION NO. 136-23 AUTHORIZING THE PURCHASE OF OPENGOV BUDGET PLANNING AND PROCUREMENT IN THE AMOUNT OF $47,500.00 FOR USE BY THE FINANCE DEPARTMENT) RaeLynn North, Finance Director at 411 Blaine Street, provided the staff report by outlining the contents of a PowerPoint presentation. She explained the need for the purchase of the proposed budget software from OpenGov. She noted that this would be a three-year purchase request. The first year request in the amount of $47,500.00 would provide the resources for drafting the FY-2024 budget and accompanying documents. MOVED by Doty, SECONDED by Register to approved Resolution No. 136-23 authorizing the purchase of OpenGov Budget Planning and Procurement in the amount of $47,500.00. Roll call vote: Those voting yes: Doty, Stadick Register, McGee Allgood, and Williams. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED ACTION ITEM: CONSIDER BILL NO. 22 [ORDINANCE NO. 35061 AUTHORIZING THE ANNEXATION OF LANGLEY HALL SUBDIVISION (INST. NO. 2023-00784I) INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT WITH A REQUEST TO MOVE FOR ITS PASSAGE BY TITLE ONLY) The Mayor read the ordinance by title only: AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, ANNEXING A PORTION OF PROPERTY WITHIN THE CORPORATE CITY LIMITS INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT OF THE CITY OF CALDWELL, CANYON, COUNTY, IDAHO, AND CHANGING THE BOUNDARIES BOOK 64 PAGE 70 P'r THEREOF; DIRECTING THE CITY ENGINEER TO ALTER THE BOUNDARY MAP ACCORDINGLY; DECLARING THE INTENT OF THE CITY TO POOL WATER RIGHTS AND APPLY A UNIFORM METHOD OF ALLOCATING ASSESSMENTS AND CHARGES; AND PROVIDING AN EFFECTIVE DATE MOVED by Allgood, SECONDED by Doty to sponsor Bill No. 22 (Ordinance No. 3506) and move for its passage by title only. Roll call vote: Those voting yes: Allgood, Williams, Doty, Stadick Register, and McGee. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED This item was removed by previous motion. ACTION ITEM: CONSIDER RESOLUTION NO. 137-23 AUTHORIZING THE USE OF ARPA FUNDS BY THE CALDWELL FIRE DEPARTMENT FOR THE PURCHASE OF THE E-KNOX EMERGENCY ACCESS SYSTEM UPGRADE IN THE AMOUNT OF $210,010.00) Alan Perry, Fire Marshal, provided the staff report. He outlined the details for the request noting that the new system is operated electronically rather than a standardized key system. He noted the advantages of the upgraded system, thus providing an efficient and safer manner to access buildings located in the City of Caldwell. He noted that other communities within the Treasurer Valley are also moving forward with purchasing the same system. MOVED by Stadick, SECONDED by Register to approve Resolution No. 137-23 for use of ARPA funds in the amount of S2 10,0 10.00. Roll call vote: Those voting yes: Doty, Stadick, Register, McGee, Allgood, and Williams. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED ACTION ITEM: CONSIDER RESOLUTION NO. 138-23 RENEWING THE CONTRACT WITH REPUBLIC SERVICES AS CALDWELL'S SANITATION FRANCHISE CONTRACTOR FOR A PERIOD OF TEN 1101 YEARS) Brent Orton, Public Works Director, provided the staff report. He outlined the details for the Agreement noting that the contract has been updated to include a recycling program for residents as a standard feature. The new project rollout would be completed by April I, 2024. The Recycling Commodity value has been net negative for the past five (5) years, but as it becomes positive, 80% of commodity proceeds would be returned in the form of a monthly rebate to the City. He explained the advantages of use of the recycling carts and that senior and veterans discounts would be available. In response to a question from Councilor Stadick, Mr. Orton clarified that there would be a cost increase to the customer. Rachele Klein of Republic Services spoke in support of the request. She noted that the senior and veteran discounts will require an application process. She also provided information about the proposed rates and noted that there has been a strong response to the recycling program. In response to questions from Councilor Register, Ms. Klein reported that recycling would be embedded into the rate. Every customer would be provided a recycling cart, though customers can opt out of the program. Councilor Williams concurred with the need for such a program to assist with slowing down the filling of the Pickle Butte Landfill. He expressed concern with the proposed rate increase and stated there is a strong need to educate the public to understand the new system. He also raised the question of whether there is a possibility the City could absorb the cost difference. Ms. Klein reported that other communities have embraced the new recycling program. Once a land fill is full, the next step is to rail transport the garbage, which is an expensive option. Messages can be sent to the customers explaining the new program. Councilor McGee commented on the community partnerships established over the years by Republic Services. MOVED by Williams, SECONDED by McGee to approved Resolution No. 138-23 to renew the contract with Republic Services as presented. Roll call vote: Those voting yes: Doty, Stadick, Register, McGee, Allgood, and Williams. Those voting no: none. Absent and/or not voting: none. BOOK 64 PAGE 71 MOTION CARRIED ACTION ITEM: CONSIDER RESOLUTION NO. 139-23 AUTHORIZING THE ACCEPTANCE OF ASSIGNMENT OF A PURCHASE AND SALE AGREEMENT AND THE SUBSEQUENT PURCHASE OF THE PROPERTY AT 0 CHICAGO STREET ADJACENT TO THE CALDWELL WATER DEPARTMENT FOR NEEDED EXPANSION OF CITY -OWNED FACILITIES) Brent Orton, Public Works Director, provided the staff report. He outlined the details for the Agreement noting theneedforthepropertytoenablefutureexpansionoftheCaldwellWaterDepartment. In response to questions from Councilor Doty, Mr. Orton clarified that the purchase would be funded through the Water Department budget by the removal of projects that will not be completed in the current budget year. MOVED by Allgood, SECONDED by Williams to approved Resolution No. 139-23 approving the purchase of thepropertyasdescribed. Roll call vote: Those voting yes: Allgood, Williams, Doty, Stadick, Register, and McGee. Those voting no. none. Absent and/or not voting: none. MOTION CARRIED ACTION ITEM: CONSIDER RESOLUTION NO. 140-23 THE ACCEPTANCE OF ASSIGNMENT OF A PURCHASE AND SALE AGREEMENT AND THE SUBSEQUENT PURCHASE OF THE PROPERTY AT 2910 KCID ROAD ADJACENT TO THE CALDWELL EXECUTIVE AIRPORT FOR NEEDED EXPANSION OF CITY -OWNED FACILITIES) Brent Orton, Public Works Director, provided the staff report. He outlined the details for the Agreement noting the importance of the site for future growth and expansion of the airport facility. The funding would be appropriated from the General Fund and transferred to the Airport Fund. The cost will then be submitted to the Federal Aviation Association (FAA) for reimbursement to the City. Councilor Doty recommended that the reimbursement should be returned to the General Fund. MOVED by Williams, SECONDED by McGee to approved Resolution No. 140-23 for property located at KCID Road as presented by the Public Works Director, Brent Orton. Roll call vote: Those voting yes: Williams, Doty, Stadick, Register, McGee, and Allgood. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED ACTION ITEM: FINANCE REPORT ACCEPTANCE BY CALDWELL CITY COUNCIL) Councilor Register stated that the Finance Committee has reviewed current accounts payable in the amount of 4,053,080.87 for the period ending May 9, 2023 and a net payroll of $568,608.55 for the pay period ending April22, 2023. MOVED by Register, SECONDED by Williams that accounts payable in the amount of $4,053,080.87 represented by check numbers 169558 through 169880 and payroll in the amount of $568,608.55 represented by check numbers 38582 and through 38633 and direct deposits be accepted, payments approved, and vouchers filed in the office ofthe City Clerk. MOTION CARRIED COUNCIL MEMBER COMMENTS) Councilor Register reported on her recent involvement in the Fire Department training exercise and noted she will be sharing a slide show at the next City Council meeting. Councilor Doty questioned if ARPA funds were available for use at the CNR grounds. It was suggested that this matter be reviewed with Council President Doty, Mayor Wagoner and the Finance Director, Raelynn North. Councilor Williams expressed his concern regarding the eight open current positions within the Street Department. He commented that the Airport Commission is working on projects as highlighted in the report provided by Chairman Kahn this evening. He recommended replacement of the hose bibs at the airport. 0 Councilor Allgood reported that the retirement ceremony for Lt. Winfield is tomorrow, May 171h at 3:00 p.m. in the CPD Community Room. MAYOR'S COMMENTS) Brent Orton, Public Works Director, reported that he has enjoyed working with the City for 18 years but would be leaving employment as of August, after the adoption ofthe budget. He suggested pursuing getting the position filled now and consider restructuring the Engineering and Public Works Departments to more efficiently manage the departmental responsibilities. 41a Yit i'7a aFtr eft#t i.•t, st BOOK 64 PAGE 72 The Mayor acknowledged the hard work and dedication of Mr. Orton, as well as the great asset he has been to the City, and the great expertise he has provided over the course of his time here. It also brings up opportunities to restructure Public Works and Engineering to possibly have deputies over specific areas (Water Quality, Transportation, for example) who all answer to the Public Works Director. ADJOURNMENT) MOVED by Allgood, SECONDED by Doty to adjourn at 10:28 p.m. MOTION CARRIED APPROVED AS written THIS 6t' DAY OF June , 2023. ATTEST; Debbie Geyer, City Clerk U 0 66,ice Aj JAN 1S yrj, 18 90 s,O'