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HomeMy WebLinkAbout2023-11-21 City Council AgendaPage 1 of 4 CITY OF CALDWELL PUBLIC MEETING INFORMATION We invite interested parties to participate in public hearings either electronically or in person. If you have a cough, fever, or are not feeling well, please contact the City Clerk’s Office or Planning & Zoning Department (land-use public hearings) to arrange participation remotely. The City of Caldwell follows the CDC guidelines to allow for distancing in the public meeting area and provide masks/hand sanitizer on site. Virtual Participation Option: Register in advance to provide public comments electronically or by telephone. During the registration process, you will be asked what item on the agenda you wish to speak about. Please use the case number as listed within the written notice. On-line registration must be submitted at least 24 hours in advance of the meeting. Click on the green “public meetings” button on the center of the page. After registration, you will receive a confirmation email containing information about joining the virtual meeting. REGISTER AT: https://www.cityofcaldwell.org Written comments must be received at least eight (8) days in advance of the meeting to the Planning & Zoning Department at P&Z@cityofcaldwell.org to be included within the staff report. All comments received after the staff report has been transmitted will be included in the case file and provided as late exhibits at the appropriate public hearing. Live Stream Viewing: If you are not planning to speak, members of the public are encouraged to view the meeting via the live stream option: https://www.youtube.com/channel/UCci7S1A0UJNK6asXxxugLGA WORKSHOP AGENDA Tuesday, November 21, 2023 5:30 PM DISCUSSION BY THE PLANNING & ZONING DIRECTOR CONCERNING POTENTIAL AMENDMENTS WITHIN THE CALDWELL CITY CODE - CHAPTER 10. REGULAR CITY COUNCIL MEETING AGENDA November 21, 2023 6:00 p.m. INVOCATION OFFERED BY PASTOR KATEY SCHWIND WILLIAMS OF THE BOONE MEMORIAL PRESBYTERIAN CHURCH. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS. AUDIENCE PARTICIPATION. CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS] 1. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances. 2. Approve minutes for the Regularly Scheduled Caldwell City Council meeting held on November 7, 2023; Friends of the Depot meeting on September 9, 2023; Caldwell Traffic Commission meeting on November 1, 2023; and the Employee Benefit Plan Trustee Meetings held on September 8, 2022, October 21, 2022, February 15, 2023, June 7, 2023, and June 15, 2023; Page 2 of 4 3. Approve the appointment of Philip Whitbeck to the Planning & Zoning Commission for a term to expire December 31, 2024; 4. Approve the appointments to the Caldwell Executive Airport Advisory Board for Justin Harrison for a term to expire December 31, 2024 and John Kreidel for a term to expire December 31, 2025; 5. Approve the appointment of John Nothdurft to the Historic Preservation Commission for a term to expire December 31, 2026; 6. Approve Resolution authorizing the purchase of a 2023 Chevrolet Silverado from Kendall Auto Mall in the amount of $63,822.60 as accommodated within the Street Department 2024 budget; 7. Approve Resolution authorizing the execution of a Memorandum of Understanding – Sheltering, Reunification and Mass Care Facilities – with the Caldwell School District #132 regarding the use of the Caldwell Event Center Facilities; 8. Approve Resolution authorizing the acceptance of a grant award with a required grant match from Idaho Transportation Department, Division of Aeronautics, in the amount of $24,545.22 for Project #AIP037- 38 – Runway, Taxiway, and Apron Rehabilitation as accommodated within the Airport Department 2024 budget 9. Approve Resolution authorizing the implementation of a Longevity Pay Policy and Police Compensation Schedule effective November 21, 2023; 10. Approve Resolution authorizing the execution of a License Agreement with Caiyer, LLC permitting a driveway encroachment into the public right-of-way crossing the Notus Canal Culvert located near Franklin Road; 11. Approve Resolution authorizing the execution of a Professional Services Agreement with J-U-B Engineers, Inc. by the Public Works Director to complete the Lincoln Lift Station/Trunk Sewer Preliminary Engineering Report as accommodated within the Public Works 2024 budget; 12. Approve Resolution authorizing the execution of an Agreement for Use of City Facilities and Youth Sports by Caldwell Youth Baseball Associates, Inc. effective October 1, 2023 to September 30, 2024 as requested by the Parks and Recreation Department; 13. Approve Resolution authorizing the execution of a Studio Proposal and Contract Agreement with Dorian Studio effective October 1, 2023 to September 30, 2024 as requested by the Parks and Recreation Department; 14. Approve Resolution authorizing the execution of a Use of Facilities Agreement with BMX of Idaho effective October 1, 2023 to September 30, 2024 as requested by the Parks and Recreation Department; 15. Approve Resolution authorizing the execution of an Independent Contractor Agreement with Larry Shippy (dba: LS Refereeing) effective October 1, 2023 to September 30, 2024 as requested by the Parks and Recreation Department; 16. Approve Resolution authorizing the execution of a Use of Facilities Agreement with Idaho Inferno Soccer Club, Inc. effective October 1, 2023 to September 30, 2024 as requested by the Parks and Recreation Department 17. Approve Resolution authorizing the execution of a Services Agreement with Crime Stoppers of Southwest Idaho effective October 1, 2023 to September 30, 2024 as accommodated within the Police Department 2024 budget; 18. Approve Resolution ratifying the execution of an Agreement for Services with Eide Bailly for cyber security services in the amount of $34,000 as requested by the Finance Director; 19. Approve Resolution authorizing the execution of a Low/Moderate Income Single Family Housing Development on Elgin Street Lot/Parcel #2 Agreement between the City of Caldwell and Autumngold Senior Services, Inc. in the amount of $50,000 (Community Development Block Grant Funds) effective October 1, 2023; 20. Approve Resolution authorizing the execution of a Low/Moderate Income Single Family Housing Development on Elgin Street Lot/Parcel #3 Agreement between the City of Caldwell and Autumngold Senior Services, Inc. in the amount of $50,000 (Community Development Block Grant Funds) effective October 1, 2023; 21. Approve Resolution authorizing the execution of a Low/Moderate Income Single Family Housing Development on Elgin Street Lot/Parcel #4 Agreement between the City of Caldwell and Autumngold Senior Services, Inc. in the amount of $50,000 (Community Development Block Grant Funds) effective October 1, 2023; 22. Approve Resolution authorizing the execution of a Low/Moderate Income Single Family Housing Development on Elgin Street Lot/Parcel #5 Agreement between the City of Caldwell and Autumngold Senior Services, Inc. in the amount of $50,000 (Community Development Block Grant Funds) effective October 1, 2023; 23. Approve Resolution authorizing the execution of a Low/Moderate Income Single Family Housing Development on Elgin Street Lot/Parcel #6 Agreement between the City of Caldwell and Autumngold Senior Services, Inc. in the amount of $50,000 (Community Development Block Grant Funds) effective October 1, 2023; 24. Approve Resolution authorizing the execution of a Low/Moderate Income Single Family Housing Development on Elgin Street Lot/Parcel #7 Agreement between the City of Caldwell and Autumngold Senior Services, Inc. in the amount of $50,000 (Community Development Block Grant Funds) effective October 1, 2023; Page 3 of 4 25. Approve Resolution authorizing the execution of a Low/Moderate Income Single Family Housing Development on Elgin Street Lot/Parcel #8 Agreement between the City of Caldwell and Autumngold Senior Services, Inc. in the amount of $50,000 (Community Development Block Grant Funds) effective October 1, 2023; 26. Approve Resolution authorizing the execution of a Low/Moderate Income Single Family Housing Development on Elgin Street Lot/Parcel #9 Agreement between the City of Caldwell and Autumngold Senior Services, Inc. in the amount of $50,000 (Community Development Block Grant Funds) effective October 1, 2023; 27. Approve Resolution authorizing the execution of a Low/Moderate Income Single Family Housing Development on Elgin Street Lot/Parcel #10 Agreement between the City of Caldwell and Autumngold Senior Services, Inc. in the amount of $50,000 (Community Development Block Grant Funds) effective October 1, 2023; 28. Approve Resolution authorizing the execution of a Low/Moderate Income Single Family Housing Development on Elgin Street Lot/Parcel #11 Agreement between the City of Caldwell and Autumngold Senior Services, Inc. in the amount of $50,000 (Community Development Block Grant Funds) effective October 1, 2023; 29. Approve Resolution authorizing the execution of a Low/Moderate Income Single Family Housing Development on Elgin Street Lot/Parcel #12 Agreement between the City of Caldwell and Autumngold Senior Services, Inc. in the amount of $50,000 (Community Development Block Grant Funds) effective October 1, 2023; 30. Approve Resolution accepting the Dedication of Sewer, Water, Pressure Irrigation, Storm Drain, and Street Light Facilities from Challenger Development Inc. for the Peregrine Estates Subdivision, Phase 5; 31. Approve Resolution authorizing the execution of a Fleet Car Wash Agreement with Bluebird Carwash Management, LLC for City-owned vehicles; 32. Approve Resolution accepting a Permanent Utility Easement from Open Door Rentals, LLC for the purpose of construction, operations and maintenance of a sanitary sewer, domestic water, and pressure irrigation main lines to the Twin Groves Apartments; 33. Approve Resolution accepting a Quitclaim Deed from Endurance Holdings, LLC for future right-of- way improvements along Linden Road and KCID Road; 34. Approve Resolution authorizing the acceptance of Supplement No. 1 to a Local Professional Services Agreement with Six Mile Engineering for Design of the Middleton Road and Skyway Street Roundabout; 35. Approve Resolution authorizing the acceptance of Supplement No. 2 to a Local Professional Services Agreement with Six Mile Engineering for Design of the Ustick and Indiana Roundabout; 36. Approve the final plat for Passero Ridge Subdivision No. 3; 37. Approve the final plat for Mandalay Ranch Subdivision No. 7; 38. Approve the final plat for Topaz Ranch West Subdivision; 39. Approve Resolution accepting a Warranty Deed for property known as 205 West Belmont Street. OLD BUSINESS: 1. ACTION ITEM: Public Hearing for the purpose of taking public comments concerning fee increases exceeding 5% for the Caldwell Event Center and the Caldwell Police Department. 2. ACTION ITEM: Consider Resolution adopting a schedule of fees for the Caldwell Event Center and the Caldwell Police Department effective October 1, 2023. NEW BUSINESS: 1. ACTION ITEM: Public Hearing (Quasi-Judicial): Case Number: SUB22-000028: Tamee Bilbo, on behalf of J and V Construction LLC, is requesting preliminary plat approval for Baja Spring Subdivision, a 16 lot (14 residential lots, 2 common lots) subdivision. The entrance to Baja Spring Subdivision will come from Woodway Estates Subdivision to the east with an emergency only access point on Indiana Avenue. The 3 acre parcel is zoned as R-2 (Medium Density Residential) and identified as Medium Density Residential within the currently adopted Comprehensive Plan. The subject parcel, R0410001000, is located on the East side of Indiana Avenue, approximately 330 feet south of the intersection with Beech St., in Caldwell, Idaho. The Hearing Examiner recommended approval during the September 13, 2023 public hearing. (Staff Planner: Alex Jones) 2. ACTION ITEM: Consider Bill No. 52 (Ordinance 3546) amending the Caldwell City Code (Chapter 9, Article 7) pertaining to Downtown Caldwell parking provisions with a request to move for its passage by title only and approve the summary for publication. 3. ACTION ITEM: Public Hearing for the purpose of taking public comments concerning a proposed fee schedule for parking in Downtown Caldwell. 4. ACTION ITEM: Consider Resolution adopting a schedule of fees for parking in Downtown Caldwell. 5. ACTION ITEM: Consider Bill No. 46 (Ordinance 3540-A) amending the Caldwell City Code by repealing and replacing Chapter 2, Article 27, pertaining to the Caldwell Executive Airport Advisory Board with a request to move for its passage by title only and approve the summary for publication. Page 4 of 4 6. ACTION ITEM: Consider Bill No. 56 (Ordinance No. 3550) annexing a portion of property within the corporate city limits of the Caldwell Municipal Irrigation District (CMID) known as the Shadow Glen Subdivision Phase 3 (Instrument No. 2023034293) with a request to move for its passage by title only. 7. ACTION ITEM: Consider Bill No. 57 (Ordinance No. 3551) annexing a portion of property within the corporate city limits of the Caldwell Municipal Irrigation District (CMID) known as the Cirrus Point Subdivision Phase 7 (Instrument No. 2022049686) with a request to move for its passage by title only. 8. ACTION ITEM: Consider Bill No. 58 (Ordinance No. 3552) annexing a portion of property within the corporate city limits of the Caldwell Municipal Irrigation District (CMID) known as the Arbor Ridge Subdivision Phase 5 (Instrument No. 2023029813) with a request to move for its passage by title only. 9. ACTION ITEM: Consider acceptance of the complete abstract of votes cast for the candidates at the Consolidated Election held on November 7, 2023 as provided by the Canyon County Board of Canvassers. 10. ACTION ITEM: Consider acceptance of the Finance Report. 11. Council Reports. 12. Mayor’s Comments. 13. Adjournment. Next Regularly Scheduled City Council Meeting is on Tuesday, December 5, 2023 at 6:00 p.m. in the Community Room at the Caldwell Police Station at 110 South Fifth Avenue. Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell’s website: www.cityofcaldwell.org/your-government/transparency/council-documents. Cualquier persona que necesita arreglos especiales para participar en la reunión debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o llame al # 455 a 4656 antes de la reunion.