HomeMy WebLinkAbout2023-08-22 Impact Fee Advisory Committee Minutes� 3
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IMPACT FEE ADVISORY COMMITTEE ! a s 23
REGULAR MEETING MINUTES
Tuesday, August 22, 2023 @ 10:00 am
Caldwell Police Department, Community Room, 110 S. 5" Avenue, Caldwell, Idaho
Finance Director, Raelynn North opened the meeting at 10:04 a.m.
ROLL CALL
Present: Rob Pilote, Mike Dittenber, Jason Jeffries Absent: None
Staff: Robb MacDonald, Raelynn North
CONFLICT OF INTEREST DECLARATION (if any).
None
SPECIAL PRESENTATIONS.
None
CONSENT CALENDAR: (ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS)
REVIEW OF PROCEEDINGS (OPENING STATEMENT)
NEW BUSINESS:
(IMPACT FEE ADMINISTRATION)
Raelynn North (Finance Director) 411 Blaine St., began discussion on when to meet to discuss fee
increases. It was determined, the meeting would take place once a year, with email updates.
(MASTER PLANS)
a. Parks In Progress
b. Police - Will occur in FY2024
c. Fire - Will occur in FY2024
d. Transportation Will be forthcoming next year
Ms. North noted that each department would prepare a Master Plan first, then they would work on a
Capital Improvement Plan. After those two are completed, they would determine what would be eligible
for impact fees and what would not.
The Master Plans would approximately take a year, and the Capital Improvement Plans would return in
FY2025.
The Transportation Plan would go before the Committee for recommendation, before it goes to City
Council.
(UPDATING THE CAPITAL IMPROVEMENT PLAN)
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Impact Fee Advisory Committee Minutes 08;`22.'2023
The Committee would like to vet the Transportation Capital Improvement Plan before it goes to City
Council.
Discussion followed concerning capital improvement fee, the fee calculation and what qualifies and what
does not qualify. Ms. North stated she would submit the updated fee calculation report to the Advisory
Committee by the first of October.
(FY-2024 FEES)
Discussion followed concerning annual reports, and how impact fees need to be spent within eight years
of collection requirement, how the City spent the funds and why a cash balance accumulates.
Discussion followed concerning growth and what was included in growth.
Discussion followed on benchmarks and level of service.
(PROJECT REPORT)
Use of funds There was a discussion of fees, the increase of fees and fee waivers. See
Exhibit A attached for reference.
ADJOURNMENT
Meeting adjourned at 10:55 am.
Respectfully submitted by Ellen Miller, Meeting and Records Clerk.
MINUTES APPROVED AND SIGNED BY RAELYNN NORTH: on the date noted below.
Raelynn North, Finance Director
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Date
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Impact Fee Advisory Committee Minutes 0812212023
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Park Impact Fees
Current Cash $ 6,332,214.75
Total Fees
Unrealized
Received
Misc. Revenue Interest
Gain/Loss
Total Revenue
FY2020 934,065.00
1,023,901.00 37,280.90
1,066.01
1,996,312.91
FY2021 19417,690.00
100,000.00 8,066,96
1,221.70
1,526,978.66
FY2022 1,444,625.00
22,764.35
(17,732.11)
1,449,657.24
FY2023 1,760,112.55
98,793.76
1,858,906.31
Expenses
FY2020
Capital Improvement Plan
966.66
Demo 3905 S Indiana
33,800.15
Land Purchase 3905 S Indiana
850,000.00
Closing 3905 S Indiana
3,741.16
Wolfe Field Lights
425,099.00
Simplot Stadium Lights
290,579,00
Lighting Install Wolfe Field
188,144.00
Lighting install Simplot Stadium
240,873.00
misc. cost for lighting install
997.35
Wolfe field/ Griffith park stadium lights
7,717.67
2,041,917.99
Expenses
FY2021
Elevate Academy Irrigation/ Landscape Plan
108,100.00
Geothermal Well Demo
9,877.84
Brothers Park Landscaping
236,284.32
Brothers Park Parking Lot
15,998.34
City Pool Design
63,035.11
433,295.61
Expenses
FY2022
0 Cleveland, Micro Park
15,144.00
Abatement of Existing Geo Well
58,052.50
Brothers Park Landscaping
212,069.65
Brothers Parking Lot
679,180.33
HydroSee Elevate Academy Activity Field
32,432.00
City Pool Design
482,264,98
1,479,143.46
Expenses
FY2023
Geowel360.00
City Pooll design 8,208.00 EXHISITA
8,568.00
Police Impact Fees $527,101,.43
Total Fees
Unrealized
Received Misc. Revenue
Interest
Gain/Loss
Total Revenue
FY2020
121,609.69
1,255.80
11.70
122,877.19
FY2021
163,266.89
227.05
0.62
163,494.56
FY2022
163,892.80
584.29
(455.88)
164,021.21
FY2023
175,960.07
2,526.62
178,486.69
Expenses
FY2020
Capital Improvement Plan 966.67
Police Vehicle/ Equipment 114,132.00
Internal Loan/Interest 46,000.00
161,098.67
Expenses
FY2021
Internal Loan
44,800.00
44,800.00
Expenses
FY2022
Internal Loan
43,600.00
43,600.00
Expenses
FY2023
Fire Impact Fees $987,399.42
Total Fees
Unrealized
Received Misc. Revenue
Interest
Gain/Loss
Total Revenue
FY2020 616,068.32
24,718.05
3,058.18
643,844.55
FY2021 1,036,551.47
3,455.75
(3,588.16)
1,036,419.06
FY2022 1,071,976.64
6,164.22
(4,806.79)
1,073,334.07
FY2023 1,217,821.70
57,791.53
1,275,613.23
Expenses
FY2020
Capital Improvement Plan
966.67
Station 3 Equipment
104,061.44
Station 3
3,330,426.65
3,435,454.76
Expenses
FY2021
Station 3 Equipment
154,095.39
Station 3
920,326.24
Internal Loan Payoff
105,000.00
1,179,421.63
Expenses
FY2022
Internal Loan Payoff 94,500.00
94, 500.00
Expenses
FY2023
Internal Loan Payoff 84,000.00
84,000.00