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Home My WebLink About2023-08-21 City Council Special Meeting MinutesCITY COUNCIL SPECIAL MEETING Monday August 21, 2023 4:00 pm LOCATION: Caldwell Police Department Community Room 110 South 51 Avenue Caldwell AGENDA • ACTION ITEM: Approve Resolution authorizing approval of a Real Estate Purchase and Sale Agreement for property known as 0 E Ustick Road in the amount of $1,257,141.00. • UPDATE REPORT: Results of Downtown Parking Study (Steve Jenkins) • ACTION ITEM: Approve Resolution authorizing the Award of Bid for Management of Public Parking Facilities in Downtown Caldwell and authorize the Mayor to execute accompanying contracts. Posted: August 17, 2023 6160 %, PAGE 150 CALDWELL CITY COUNCIL SPECIAL MEETING August 21, 2023 4:00 P.M. Mayor Wagoner opened the meeting at 4:00 p.m. and welcomed those in attendance. The meeting was held at the Caldwell Police Department Community Room at 110 South 51h Avenue. The City Clerk called the Roll of the City Council Members present: Doty, Stadick, Register, Williams, Allgood and McGee. Absent: none. (ACTION ITEM: APPROVE RESOLUTION NO.214-23 AUTHORIZING APPROVAL OF A REAL ESTATE PURCHASE AND SALE AGREEMENT FOR PROPERTY KNOWN AS 0 E USTICK ROAD IN THE AMOUNT OF $1,257,141.00) Mayor Wagoner provided an overview of the location and aspects of the subject property being considered for purchase. He provided outlined the area on the virtual map and noted that meetings were held with ITD staff. They have been supportive of the concept to help relieve traffic along the Karcher Road interchange Steve Jenkins, Caldwell Economic Development Director, provided details about the subject property in association with improvements along Ustick Road and a potential interchange being constructed by ITD in the future. It was noted that the property was recently placed on the real estate market. He indicated the possibilities of future retail and commercial projects as the area develops. In response to questions from Councilor McGee, Mr. Jenkins confirmed that the sales price point was negotiated and is accurate. Mayor Wagoner reported that the Finance Director had indicated that funding would come from the Street Department Fund Balance. MOVED by Doty, SECONDED by McGee to approve Resolution No. 214-23 for approval of the Purchase and Sale Agreement for property known as 0 E. Ustick Road in the amount of $1,257,141.00. Roll call vote: Those voting yes: Doty, Stadick, Register, McGee, Allgood, and Williams. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (UPDATE REPORT: RESULTS OF DOWNTOWN PARKING STUDY) Steve Jenkins, Caldwell Economic Development Director provided a PowerPoint with details of the updated Downtown Parking study that was conducted by Kimley-Horn. He noted that the study was focused on inventory, occupancy, and a future needs analysis for the City's Downtown core. Surveyors reviewed and analyzed on -street, off-street public and private parking available in the Downtown. They also reviewed parking related to infrastructure such as wayfinding and lot/sidewalk conditions. The survey provided a future needs assessment and considered future projects that will have parking impacts in the Downtown core. Aerial drone footage and surveying were utilized. Mr. Jenkins reported that the parking associated with the Tilian Project was clarified in preparation for the updated study. Within Downtown Caldwell, 200 public on -street and off-street parking spaces will likely be private, permit -only parking for the use of Tilian (138 spaces) and various Downtown employees (62 spaces). Negotiations are ongoing concerning the parking agreement regarding this matter. TS Development (Creekside Commons) and the planned Arthur Street vacation were updated (16 stalls will likely be removed on Arthur Street). The recommended industry distance for a future garage should be 800 feet to 1200 feet from the Downtown core (Indian Creek Plaza). Discussion was held with Kimley-Horn about the need for a paid parking program to circulate the vehicles in the Downtown. A more in -death study for an additional cost (including interviews and more day of research) is available at a cost of approximately $100k - $ 150k. Overall, Kimley-Horn projects that Downtown Caldwell's existing parking capacity of 1,134 on and off-street public spaces will not be sufficient to meet future parking demand in a variety of feasible redevelopment and background growth scenarios, with demand projects to exceed the industry standard of 85% utilization threshold of functionally full occupancy in all the scenarios Kimley-Horn modeled. The utilization maps are scaled as follows: low utilization (0%- 55% occupied), moderate utilization (56%-70% occupied), medium -high utilization (71%-85%), and full utilization (86%-100%). The eight scenarios included models on typical weekdays and special weekends: Lower Redevelopment - Lower Background (City & regional) growth, Lower Redevelopment + Higher Background growth, Higher Redevelopment - Lower Background growth, and Higher Redevelopment + Higher Background growth. Certain groups like evening restaurant customers who only remain Downtown for 1-2 hours and who value premium, high -convenience parking options may expect parking that is more proximate to the core Downtown area (Main St and Kimball Ave) than the existing peripheral public parking lots offer. BOOK 64 PAGE 151 A parking garage is likely needed to accommodate future parking demand, as evidenced by the fact that all $ scenario models projected an effective supply deficit of250+spaces of the public parking inventory on weekends and weekdays, driven primarily by high evening dining customer presence and high daytime event attendee presence as well as a high overall rate of driving in Caldwell compared to other transportation modes amongst residents, employees, and out-of- town visitors Mr. Jenkins concluded that given the findings detailed in this report, Kimley-Hom recommends the following menu of options to better distribute parking demand efficiently and maintain a high -quality and accessible Downtown: (1) Prioritize sidewalk and curb cut improvements between all public parking lots and Downtown destinations to improve the pedestrian experience after parking. (2) Implement a targeted, origin -to -destination -based signage and wayfinding strategy to maximize driver -oriented signage approaching public parking lots from outside the Downtown area while focusing on pedestrian -oriented signage and wayfinding features from parking lots to key destinations like Indian Creek Plaza. (3) Consider the provisioning of a Downtown circulator trolley or bus between large public parking lots and key destinations to improve overall Downtown accessibility and the attractiveness of remote lots during large public events. (4) Consider paid parking in high -demand areas such as the Main Street/Kimball Avenue on -street corridors and in new parking garages to distribute parking demand more effectively and deter vehicles from parking longer than posted time limits. (5) The proposed parking garage being explored should be considered to increase the amount of premium commercial parking in the central Downtown and ensure customers and employees can access Downtown businesses. Discussion followed concerning the findings. Mayor Wagoner thanked Mr. Jenkins for the report. (ACTION ITEM: APPROVE RESOLUTION NO. 215-23 AUTHORIZING THE AWARD OF BID FOR MANAGEMENT OF PUBLIC PARKING FACILITIES IN DOWNTOWN CALDWELL AND AUTHORIZE THE MAYOR TO EXECUTE ACCOMPANYING DOCUMENTS) Steve Jenkins provided the staff report by outlining the contents of the proposals from LAZ Parking and The Car Park. He indicated the RFP was issued at the time to accommodate the Winter Wonderland event and the need for parking revisions. Mr. Jenkins noted that staff had reviewed both proposals in detail and recommended acceptance of The Car Park RFP due to the strong proposal and the fact that the company was located locally with a clear understanding of the Treasure Valley. They currently manage the Downtown parking for the City of Boise. In response to questions from Councilor McGee, City Attorney Mark Hilty reported that the RFP process was exempt from public bidding and the selection would be based on the determination of which proposal was the best fit for the City of Caldwell. In response to questions from Councilor Stadick, Mr. Jenkins reported that both proposals included public discussion with the business owners and that the contracted parking company would manage all Downtown parking issues, rather than involving the Caldwell Police Department. Councilor Stadick stated that construction of a parking garage should be high priority. Mayor Wagoner noted that the management services for parking would be an asset to the Caldwell Police Department as well as a needed step in preparation for a Downtown parking garage. Discussion followed regarding details of the proposal from The Car Park. Councilor Doty stated his support of implementing parking meters in conjunction with planning for a future parking garage. Parking meters will assist in keeping cars circulating in the Downtown and thereby allow additional parking opportunities. The revenue should be dedicated to the future parking garage project. The Mayor noted that the meters would be scheduled for operations in the morning and terminate early evening. In response to questions from Councilor McGee, Mr. Jenkins reported that the proposed rates would be lower than the City of Boise with selected high volume areas at $1.50 per hour and other areas at $1.00 per hour. Public workshops would be held to inform the public and business owners as well as to receive public comment. It was recommended by Mayor Wagoner that a two-year contract be considered. In response to comments from Councilor Stadick, Mr. Jenkins reported that ongoing research for contractors and a possible location for a parking garage is ongoing. Discussion was held concerning the involvement of urban renewal funding for construction of a parking garage. Mr. Hilty confirmed that the Caldwell East Urban Renewal Agency funding has been fully allocated to projects since its closure. A new Urban Renewal Allocation Area could be considered in the Downtown core as funding source. BOOK 64 PAGE 152 r The Mayor noted that only technology would be used in the issuance of the parking passes by the parking management passes. MOVED by McGee, SECONDED by Doty to approve Resolution No. 215-23 for the award of bid to The Car Park and authorize Mayor Wagoner to execute the accompanying documents. COMMENTS TO THE MOTION: Councilor Allgood commented that stakeholder meetings should be scheduled as soon as possible with the Downtown business owners. A report should be made in October to City Council concerning the progress of this project. Councilor Williams stated that he was not in opposition to parking meters in the Downtown but felt rushed in making a decision regarding the matter. Roll call vote: Those voting yes: McGee, Allgood, Doty, Stadick, and Register. Those voting no: Williams. Absent and/or not voting: none. MOTION CARRIED (EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 74-206, SUBSECTION (1)(C) FOR THE PURPOSE OF DISCUSSING THE ACQUISITION OF OR AN INTEREST IN REAL PROPERTY NOT OWNED BY A PUBLIC AGENCY) MOVED by Doty, SECONDED by McGee to convene into Executive Session pursuant to Idaho Code, Section 74- 206, Subsection (1)(c) for the purpose of discussing the acquisition of or an interest in real property not owned by a public agency at 5:31 p.m. Roll call vote: Those voting yes: Doty, Stadick, Register, McGee, and Allgood. Those voting no: Williams. Absent and/or not voting: none. MOVED by Williams, SECONDED by Doty to reconvene into Regular Session. ADJOURNMENT MOVED by Doty, SECONDED by Allgood to adjourn at 5:41 p.m. MOTION CARRIED MOTION CARRIED APPROVED AS written THIS 5"' DAY OF September , 2023. ATTEST: City Clerk CALD JAN 15 logo 4