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HomeMy WebLinkAbout2023-05-16 CIty Council Agenda Page 1 of 3 CITY OF CALDWELL PUBLIC MEETING INFORMATION We invite interested parties to participate in public hearings either electronically or in person. If you have a cough, fever, or are not feeling well, please contact Planning & Zoning staff to arrange participation remotely. The City of Caldwell follows the CDC guidelines to allow for distancing in the public meeting area and provide masks/hand sanitizer on site. Virtual Participation Option: Register in advance to provide public comments electronically or by telephone. During the registration process, you will be asked what item on the agenda you wish to speak about. Please use the case number as listed within the written notice. On-line registration must be submitted at least 24 hours in advance of the meeting. Click on the green “public meetings” button on the center of the page. After registration, you will receive a confirmation email containing information about joining the virtual meeting. REGISTER AT: https://www.cityofcaldwell.org Written comments must be received at least eight (8) days in advance of the meeting to the Planning & Zoning Department at P&Z@cityofcaldwell.org to be included within the staff report. All comments received after the staff report has been transmitted will be included in the case file and provided as late exhibits at the appropriate public hearing. Live Stream Viewing: If you are not planning to speak, members of the public are encouraged to view the meeting via the live stream option: https://www.youtube.com/channel/UCci7S1A0UJNK6asXxxugLGA REGULAR CITY COUNCIL MEETING WORKSHOP AGENDA Tuesday, May 16, 2023 5:00 PM  Discussion regarding the formation of a new appointed commission entitled the Parks & Recreation Commission  Golf Board Annual Update Report  Airport Commission Annual Update Report  Metro Community Services Annual Update Report REGULAR CITY COUNCIL MEETING AGENDA Tuesday, May 16, 2023 6:00 PM INVOCATION OFFERED BY PASTOR TONY VAN MANEN OF THE CENTENNIAL BAPTIST CHURCH. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS. a. Update Report from Elaine Clegg of Valley Regional Transit. b. Report from the Audit Committee, City Treasurer and Eide Bailly regarding the City of Caldwell Audit, City of Caldwell Employee Health Trust Audit, and the Federal Awards Reports in Accordance with the Uniform Guidance. AUDIENCE PARTICIPATION. CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS] 1. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances. Page 2 of 3 2. Approve the minutes for the Caldwell City Council meeting held on May 2, 2023, and the Golf Board meeting held on October 19, 2022; the Audit Committee meeting held on August 31, 2022, and the Traffic Commission meeting held on May 3, 2023; 3. Approve Resolution authorizing the execution of a Professional Services Agreement with Terry Schreiner for electrical inspection services as needed in the amount of $50 per hour (minimum of four (4) hour blocks); 4. Approve Resolution authorizing the execution of an Agreement with Autumngold Affordable Housing for administering Community Development Block Grant (CDBG) Year 2020 funds for eligible activities in support of low-moderate income housing development in the amount of $150,000.00; 5. Approve Resolution accepting Supplemental No. 1 to the Professional Design Services Agreement with Six Mile Engineering for the Ustick & Indiana Roundabout Expansion Project 6. Approve Resolution authorizing the issuance of three (3) easements from the City of Caldwell to TDS Metrocom, LLC for the placement of TDS service cabinets as part of their city-wide deployment of fiber option communications infrastructure; 7. Approve Resolution accepting an Easement from Capitol Distributing II LLC for the A-Drain re- alignment at 1920 South KCID Road; 8. Approve Resolution accepting the Dedication of sewer, water, pressure irrigation, storm drain lines, and street lights from Hubble Homes for the Brittany Heights Subdivision, Phase 3; 9. Approve Resolution accepting the Dedication of sewer, water, pressure irrigation, and street lights from Hubble Homes for the Brittany Heights Subdivision, Phase 4; 10. Approve Resolution accepting the Dedication of sewer and water improvement from Sunset Landing, LP for the Sunset Landing Apartments located at 1705 Sunset Avenue; 11. Approve Resolution accepting the Dedication of sewer, water, pressure irrigation, storm drain lines, and street lights from Lennar Homes of Idaho, LLC for the Mandalay Ranch Subdivision, Phase 3. 12. Approve Resolution accepting the ratification of a Memorandum of Agreement with Valley Regional Transit effective May 1, 2023 through April 30, 2024 in association with the Go Smart Program for City of Caldwell Employees; 13. Approve request to accept the Audit Reports for the year ended September 30, 2022 from Eide Bailly for the City of Caldwell, Caldwell Employee Health Trust and the Federal Awards Reports in Accordance with the Uniform Guidance; 14. Approve Resolution ratifying the month-by-month Ground Lease Agreement with Evan Wardlaw for City-owned property located on the Northeast corner of Ustick and Farmway; 15. Approve Resolution authorizing the execution of a Cooperative Agreement with Idaho Transportation Department regarding improvements to City storm water infrastructure in the amount of $315,100.00 in association with the I-84 Widening Project. OLD BUSINESS: None. NEW BUSINESS: 1. ACTION ITEM: Public Hearing to amend the Appropriation Ordinance by adopting a budget amendment for the Capital Maintenance Fund, HRA-VEBA Fund and Agency Fund. 2. Consider Bill No. 21 (Ordinance No. 3501) amending Ordinance No. 3443, the appropriation ordinance for the fiscal year beginning October 1, 2022 and ending September 30, 2023 appropriating additional monies that are to be received and/or expended by the City of Caldwell with a request to move for its passage by title only. 3. ACTION ITEM: Public Hearing (Quasi-Judicial): Case Number TE23-000004: Hubble Homes, on behalf of Providence Holdings LLC, is requesting a preliminary plat 18-month time extension of Mason Creek Landing Subdivision Preliminary Plat. The original development, SUB-16P-02 was approved for 311 single-family residential lots, twenty-one (21) 4-plex lots, thirty-four (34) common open space lots, and one (1) proposed park on approx. 114-acres on December 19, 2016. The development has received one 18- month administrative time extension (TE-19-01) on April 18, 2019, and has received one hearing-level extension (TE21-000006) by approval of the City Council on December 6, 2021. City Code requires final plats within phased subdivisions to be recorded in successive intervals of not more than 12-months. Mason Creek Landing subdivision recorded Phase 4 in June of 2022, making the final plat recordation for Phase 5 due by June 16, 2023. The developer is concurrently developing the adjacent subdivision, recorded under a separate preliminary plat known as Mason Creek Grove to construct the utilities, road network, access points and drainage design on both subdivisions as if they are the same project, and has an immediate need to pursue Mason Creek Grove phases 2 and 3 at this current time. Therefore, an 18-month time extension is being requested for the Mason Creek Landing Preliminary Plat to allow additional time to record Phase 5 of Mason Creek Landing. The subject parcel is located approximately 1,164 feet east of the intersection of Skyway Street and Middleton Road on the south side of Skyway Street, in Caldwell, Idaho. (Staff Planner: Alex Jones) 4. ACTION ITEM: Public Hearing (Quasi-Judicial) Case Number(S) ANN23-000007, SUP23-000004; A request by Riley Planning Services LLC, on behalf of Justin Fishburn, Gennie Fishburn, and Yellowstone Capital LLC, to annex parcel R3247801000 (approx. 8.18 acres) and R3248700000 (approx. 5.84 acres) with a proposed R-3 (High Density Residential) zoning designation, where Page 3 of 3 designate HDR (High Density Residential) in the 2040 Comprehensive Plan, to include approval of a development agreement associated with ANN23-000007. Concurrently, the applicant is requesting approval for a special use permit for Lavender Crossing, a multi-family residential community with 288 multi-family residences spread throughout twelve (12) separate buildings. Each building consists of six (6) 1-bedroom units, six (6) 3-bedroom units and twelve (12) 2-bedroom units. The subject parcels are uniquely shaped infill parcels located at 4121 and 4114 Laster Lane in the unincorporated county of Canyon, which is generally located east Lake Road, and north and west of the Notus Canal. The Planning and Zoning Commission, at the April 12, 2023 public hearing, made a recommendation to the City Council for approval of the annexation, subject to conditions, and approved the special use permit. (Staff Planner: Alex Jones) 5. ACTION ITEM: Consider Bill No. 7 (Ordinance No. 3401) for CASE NO. ANN22-000021, with a request to move for its passage by title only and approve the summary for publication. 6. ACTION ITEM: Public Hearing (Quasi-Judicial): Case No. ANN22-000025, PUD22-000010, and SUB22-000042: A request by Trilogy Development to annex parcel R3523600000 (approx. 45.93 acres) and R3411400000 (approx. 38.69 acres) with a requested zoning designation of R-1 (Low-Density Residential), where the comprehensive plan land use designation is LDR (Low Density Residential), and approval of a development agreement associated with ANN22-000025. Concurrently, the applicant is requesting approval of a Planned Unit Development and Preliminary Plat for Traverse Creek, a single family attached and detached subdivision, which is proposing 279 residential building lots with a density of 3.30 dwelling units per acre, and 54 common lots. The project will include a variety of community amenities including parks with grassy play areas, a tot lot, picnic tables and benches, along with landscape buffers, a sport court, and pathways. The subdivision is proposed to be developed in six (6) phases. The subject parcels are located on the SWC of Lincoln Road and Wells Road; and the SWC of N KCID Rd and Marble Front Road, in Caldwell, Idaho. The Planning and Zoning Commission, at the April 12, 2023 public hearing, made a recommendation to the City Council for approval of the annexation, planned unit development, and preliminary plat, subject to conditions. (Staff Planner: Katie Wright) 7. ACTION ITEM: Consider Bill No. 77 (Ordinance No. 3471) for CASE NO: ANN22-000025 with a request to move for its passage by title only and approve the summary for publication. 8. ACTION ITEM: Consider Resolution authorizing the purchase of OpenGov Budget Planning and Procurement in the amount of $47,500.00 for use by the Finance Department. 9. ACTION ITEM: Consider Bill No. 22 (Ordinance No. 3506) authorizing the annexation of Langley Hall Subdivision (Inst. No. 2023-007841) into the Caldwell Municipal Irrigation District with a request to move for its passage by title only. 10. ACTION ITEM: Consider Bill No. 23 (Ordinance No. 3507) authorizing the de-annexation of a parcel from the Caldwell Municipal Irrigation District recently purchased by Idaho Transportation Department to accommodate the US. Highway 20/26 Widening Project with a request to move for its passage by title only. 11. ACTION ITEM: Consider Resolution authorizing the use of ARPA funds by the Caldwell Fire Department for the purchase of the E-Knox Emergency Access System Upgrade in the amount of $210,010.00. 12. ACTION ITEM: Consider Resolution renewing the contract with Republic Services as Caldwell’s Sanitation Franchise Contractor for a period of ten (10) years. 13. ACTION ITEM: Consider Resolution authorizing the acceptance of assignment of a Purchase and Sale Agreement and the subsequent purchase of the property at 0 Chicago Street adjacent to the Caldwell Water Department for needed expansion of City-owned facilities; 14. ACTION ITEM: Consider Resolution the acceptance of assignment of a Purchase and Sale Agreement and the subsequent purchase of the property at 2910 KCID Road adjacent to the Caldwell Executive Airport for needed expansion of City-owned facilities; 15. ACTION ITEM: Consider acceptance of the Finance Report. 16. Council Reports. 17. Mayor’s Comments. 18. Adjournment. Next Regularly Scheduled City Council Meeting is on Tuesday, June 6, 2023 at 6:00 p.m. in the Community Room at the Caldwell Police Station at 110 South Fifth Avenue. Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell’s website: www.cityofcaldwell.org/your-government/transparency/council-documents. Cualquier persona que necesita arreglos especiales para participar en la reunión debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o llame al # 455 a 4656 antes de la reunion.