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CITY COUNCIL WORKSHOP
AGENDA
Monday, February 3, 2020
6:30 PM
A CITY COUNCIL PUBLIC WORKSHOP FOR THE PURPOSE OF A PRESENTATION BY
THE IDAHO FOODBANK.
REGULAR CITY COUNCIL MEETING
AGENDA
Monday, February 3, 2020
7:00 PM
INVOCATION OFFERED BY REVEREND EHUD GARCIA OF THE CALDWELL
PRESBYTERIAN CHURCH.
PLEDGE OF ALLEGIANCE TO THE FLAG.
ROLL CALL.
CONFLICT OF INTEREST DECLARATION.
SPECIAL PRESENTATIONS
'A. Presentation by Caldwell Fire Department Stair Climb Team
AUDIENCE PARTICIPATION.
CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS]
I. Approve the minutes of the Regularly Scheduled City Council Meeting held on January 21, 2020
and the Audit Committee Meeting held on August 27, 2019;
2. Approve request by for approval of an Alcohol Beverage License (Liquor, Beer, Wine) at Shi Sushi
Restaurant, LLC located at 521 Main Street;
3. Approve Resolution ratifying the execution of the Application for Group Insurance with United
Heritage Life Insurance Company for a short-term disability plan with an effective date of January I,
2020;
4. Approve Resolution authorizing the execution of the Farm Lease with Lammey Farms comprising of
approximately 23.5 farmable acres effective immediately upon approval;
5. Approve Resolution authorizing the execution of a Professional Services Agreement with Coffman
Associates in the amount of $32,882,40 to complete the Airport Master Plan (AIP3-16-0045-031-
2019);
6. Approve Resolution authorizing the execution of a Cooperative Agreement (Project No. A022-154)
with Idaho Transportation Department for the design of a five -lane bridge for the Ustick Overpass
using funding committed by the Caldwell Urban Renewal Agency;
7. Approve Resolution accepting the ranking of responsive engineering firms for water -related
engineering services, establish the roster for the subject firms, and direct staff to negotiate contracts,
relegating the next ranked firms as necessary;
S. Approve Resolution accepting a price competitively acquired through Sourcewell (formerly known
as National Joint Powers Alliance) pursuant to Idaho Code 67-2807 in the amount of $665,972.00 in
partnership with College of Idaho, Graye Wolfe, and Anderson & Wood Construction;
9. Approve Resolution authorizing the execution of a License Agreement with Pioneer Irrigation
(Project No. 32-2014) for 500 Lateral Piping and Relocation Linden Road to KCID Road;
10. Approve Resolution authorizing the execution of a Utility License Agreement with Pioneer
Irrigation (Project No. 3-2020) for construction, operation and maintenance of a pressure irrigation
mainline to be placed within the 300 Lateral Easement;
11. Approve Resolution authorizing the execution of contract with Materials Testing & Inspection in the
amount of $22,615.20 for Fire Station No. 3;
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12. Approve Resolution authorizing the execution of a Joint Funding Agreement for the Treasure Valley
Stormwater Public Education Program in the amount of $15,000 with Partners for Clean Water;
13. Approve Resolution authorizing the execution of a Memorandum of Understanding with the City of
Nampa and Canyon Highway District for the Midway Road Pavement Rehabilitation — Karcher
Road (Hwy. 55) to Caldwell Boulevard (Key No. 22016) in the amount of $31,292.87;
14. Approve Resolution accepting the Award of Contract to Diesel Depot for the purchase of two Side
Dump Trailers in the amount of $105,456.00 for use by the Street Department.
OLD BUSINESS:
1. None.
NEW BUSINESS:
I. ACTION ITEM: Public Hearing (Legislative) Case No. OA-19-02 and Case No. 19-05 a request
by the Planning & Zoning Department to amend the City of Caldwell Comprehensive Plan and the
City of Caldwell Comprehensive Plan Map.
2. ACTION ITEM: Consider Resolution No. 37-20 amending the City of Caldwell Comprehensive
Plan in its entirety effective immediately upon approval.
3. ACTION ITEM: Consider Resolution No. 38-20 amending the Comprehensive Plan Map effective
immediately upon approval.
4. ACTION ITEM: Consider Bill No. 6 (Ordinance No. 3265) to annex Peregrine Estates No. 2
(Instrument No. 2019056538) into the Caldwell Municipal Irrigation District with a request to waive
the rules and pass on the first reading.
5. ACTION ITEM: Finance Report acceptance.
6. Council Reports.
7. Mayor's Comments.
8. Adjournment.
Next Regular City Council Meeting is on Tuesday. February 18, 2020 at 7:00 p.m. in the Community
Room at the Caldwell Police Station at 110 South Fifth. Any person needing special accommodations to
participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4656 prior to the
meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell's website:
www.cityofealdwell.com. Cualquier persona que necesita arreglos especiales para participar en la
reuni6n debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o Ilame al # 455 a 4656
antes de la reunion.
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BOOK 61
CITY COUNCIL WORKSHOP
AGENDA
Monday, February 3, 2020
6:30 p.m.
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PAGE 13
A CITY COUNCIL PUBLIC WORKSHOP FOR THE PURPOSE OF A PRESENTATION BY THE
IDAHO FOODBANK.
Mayor Nancolas opened the meeting at 6:30 p.m. and welcomed those in attendance.
The Roll of the City Council was called by the City Clerk with the following members present: Pollard,
McGee, Allgood, Wagoner, Hopper, and Callsen.
City Staff Members present: Brent Orton, Robb MacDonald, and Carol Mitchell,
Karen Vauk, President and CEO of The Idaho Food Bank at 3562 South TK Avenue, Boise, presented
information concerning the Idaho Food Bank and their ongoing programs within the Treasure Valley. She
reported that the Idaho Food Bank has approximately 400 community partners throughout Idaho. There
are three (3) distribution facilities in Idaho: Boise, Lewiston, and Pocatello. Nearly 16,000 donors have
supported hunger relief through the Foodbank within the last year. Food is provided at no charge to the
local community partners. She noted that the Idaho Food Bank will relocate their operations to the vacated
Capitol Distributors facility in Meridian.
Jackie Yarbrough, Vice President of The Idaho Food Bank at 3572 South TK Avenue, Boise, reported that
there are currently fifteen (15) Idaho Food Bank community partners within Caldwell to include Metro
Community Services, Oasis Worship & Food Center, Community Council of Idaho, New Life Celebration,
Seventh Day Adventist, St. Clare's Food Pantry, The Salvation Army, Westem Idaho Community Crisis
Center, World Harvest Church of God of Prophecy, Skyway Elementary, Central Canyon Elementary,
Purple Sage Elementary, and West Canyon Elementary. Additional programs within the community
include Mobile Pantry, School Pantry, Backpack, and Senior Nutrition. Oasis Worship Center organizes the
summer feeding program held daily in the parks.
In response to questions from Mayor Nancolas, Ms. Yarbrough reported that Sacajawea Elementary
(Community School) has not sought a partnership with the Idaho Food Bank at this time.
In response to questions from Councilman Pollard, Metro Community Services has a partnership with The
Idaho Food Bank to provide food boxes to senior citizens. This is a separate program from "Meals on
Wheels".
The workshop adjourned at 6:56 pm.
REGULAR MEETING
Monday, February 3, 2020
7,00 P.M.
Mayor Nancolas opened the meeting at 7-00 p.m. and welcomed those in attendance. He reported that a
City Council Workshop was held at 6:30 p.m. for the purpose ofa presentation from The Idaho Food Bank.
No action was taken or decisions made within the workshop.
Reverend Dave Moody of the Caldwell Presbyterian Church provided the invocation. Mayor Nancolas led
the audience in the Pledge of AI egiance to the Flag.
The Roll of the City Council was called by the City Clerk with the following members present: Pollard,
McGee, Allgood, Wagoner, Hopper, and Callsen.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
A. Caldwell Fire Dewent Stair Climb Team
Jose Martinez, Caldwell Firefighter, thanked the City Council Members for their past support of
the Stair Climb Team. He noted that all proceeds go toward the fight against leukemia and
lymphoma. Last year $3 million dollars was raised by the 2,000 firefighters at the event held in
Seattle The Caldwell firefighter team includes Dan Garcia, KC Zachary, Coltr.n Witsett and Jose
Martinez Mr. Martinez reposed that he would be climbing this year for Ms. Linda Richard,
mother-in-law of Caldwell Fire Prevention Officer 1-isa Richard. Linda Richard was diagnosed
last year with stage three lymphoma. He requested that the Caldwell City Council consider
sponsoring the team in the amount of S 1,000 as donated in 20r9.
By consensus of the Council, it was recommended that a donation be provided to the Caldwell
Firefighters Stair Climb Team in the amount ofS1,000,00.
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BOOK 61 PAGE 14
B. Caldwell High School American Government Class.
The Mayor acknowledged Cheryl Adams, American Government teacher at Caldwell Hig`i
School. Each of the students in attendance stood and introduced themselves.
AUDIENCE PARTICIPATION
None.
CONSENT CALENDAR: 1A11 Consent Calendar items are considered action itemsl
I. Approve the minutes of the Regularly Scheduled City Council Meeting held on January 21, 2020
and the Audit Committee Meeting held on August 27, 2019;
2. Approve request by for approval of an Alcohol Beverage License (Liquor, Beer, Wine) at Shi
Sushi Restaurant, LLC located at 521 Main Street;
3. Approve Resolution No. 40-20 ratifying the execution of the Application for Group Insurance
with United Heritage Life Insurance Company for a shoe -term disability plan with an effective
date of January 1, 2020;
4. Approve Resolution No. 41-20 authorizing the execution of the Farm Lease with Lammey Farms
comprising orapproximately 23.5 farmable acres effective immediately upon approval;
5. Approve Resolution No. 42-20 authorizing the execution of a Professional Services Agreement
with Coffman Associates in the amount of $32,892.40 to complete the Airport Master Plan (AIP3-
16.0045-031-2019);
6. Approve Resolution No. 43-20 authorizing the execution of a Cooperative Agreement (Project No.
A022-154) with Idaho Transportation Department for the design of a five -lane bridge for the
Ustick Overpass using funding committed by the Caldwell Urban Renewal Agency;
7. Approve Resolution No. 44.20 accepting the ranking of responsive engineering firms for water -
related engineering services, establish the roster for the subject firms, and direct staffto negotiate
contracts, relegating the next ranked firms as necessary;
8. Approve Resolution No. 45-20 accepting a price competitively acquired through Sourcewell
(formerly known as National Joint Powers Alliance) pursuant to Idaho Cade 67-2807 in the
amount of $665,972.00 in partnership with College of Idaho, Graye Wolfe, and Anderson &
Wood Construction;
9. Approve Resolution No. 46.20 authorizing the execution of a License Agreement with Pioneer
Irrigation (Project No. 32-2014) for 500 Lateral Piping and Relocation .- Linden Road to KCID '
Road;
10. Approve Resolution No. 47-20 authorizing the execution of a Utility License Agreement with
Pioneer Irrigation (Project No. 3-2020) for construction, operation and maintenance of a pressure
irrigation mainline to be placed within the 300 Lateral Easement;
11. Approve Resolution No. 48-20 authorizing the execution of contract with Materials Testing &
Inspection in the amount of $22,615.20 for Fire Station No. 3;
12. Approve Resolution No. 49.20 authorizing the execution of a Joint Funding Agreement for the
Treasure Valley Stormwater Public Education Program in the amount of $ I5,000 with Partners for
Clean Water;
13. Approve Resolution No. 50-20 authorizing the execution of a Memorandum of Understanding
with the City of Nampa and Canyon Highway District for the Midway Road Pavement
Rehabilitation — Karcher Road (Hwy. 55) to Caldwell Boulevard (Key No. 22016) in the amount
of $31,292.87;
14. Approve Resolution No. 39-20 accepting the Award of Contract to Diesel Depot for the purchase
of two Side Dump Trailers in the amount of S 105,456.00 for use by the Street Department.
MOVED by Pollard, SECONDED by Hopper to approve the Consent Calendar as printed.
R1)II call vote: Those voting yes: Pollard, McGee, Allgood, Wagoner, Hopper, and Callsen. Those
voting no: none. Absent and/or not voting none.
MOTION CARRIED
OLD BUSINESS
None.
NEW BUSINESS
(ACTION ITEM: PUBLIC HEARING ILEGISLATIVEI CASE NO.OA-19-02 AND CASE NO.
19-05 A REQUEST BY THE PLANNING & ZONING DEPARTMENT TO AMEND THE
CITY OF CALDWELL COMPREHENSIVE PLAN AND THE CITY OF CALDWELL
COMPREHENSIVE PLAN MAP)
Jerome Mapp, Planning & Zoning Director at 621 Cleve and Boulevard, presented the staff report and
outlined the contents of the Comprehensive Plan
The Mayor reported that the City Staff has met with leadership within Middleton, Star and Nampa in
reviewing and confirming the Area of Impact
BOOK 61 PAGE 15
In response to questions from Councilman Wagoner, City Attorney confirmed that there would be no
conflict of :merest by Mr. Wagoner concerning this matter due to his previous involvement as the
Caldwell Senior Planner.
Mr. Mapp reported that Marvin Quenzer had met with him concerning proposed changes to the
Comprehensive Plan and Comprehensive Plan Map in light of property owned by his family at KCID
Road and Linden.
Councilman Hopper noted that the Comprehensive Plan is a guide is be used in the review of land -use
annexation and zone change requests by City staff members and City Council Members as cases are
brought forward from developers.
Marvin Quenzer, 3320 Marble Front Road, signed in support of the request and reported that the
Quenzer family owns 85 acres at KCID and Linden. He requested that the comprehensive plan
indicate the subject site as medium density rather than low density
Council Hopper explained that proposed amendments to the Comprehensive Plan Map would not enact
a zone change of the subject property- The Comprehensive Plan and Comprehensive Plan Map are
only a guide for future deve:opment-
Mike Gregory, 3498 W. Rueman, Boise, signed in favor of the request but did not provide public
testimony.
MOVED by Allgood, SECONED by Callsen to close the public hearing.
MOTION CARRIED
(ACTION ITEM: CONSIDER RESOLUTION NO. 37-20 AMENDING THE CITY OF
CALDWELL COMPREHENSIVE PLAN IN ITS ENTIRETY EFFECTIVE IMMEDIATELY
UPON APPROVAL)
The Mayor read the resolution into the record:
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RESOLUTION ENACTED BY THE CALDWELL CITY COUNCIL AMENDING THE CITY OF
CALDWELL COMPREHENSIVE PLAN IN ITS ENTIRETY,
WHEREAS, pursuant to Idaho Code 67-6509, the City of Caldwell has adopted and maintained a
Comprehensive Plan to manage future growth and development of the City and the City's area of
impact; and,
WHEREAS, the City of Caldwell first adopted a Comprehensive Plan on February 15, 1977; and,
WHEREAS, the City's Comprehensive Plan was most recently amended on May 17, 2010; and,
WHEREAS, the Mayor and City Council have deemed it appropriate to amend and update the City of
Caldwell Comprehensive Plan; and,
WHEREAS, the Mayor and City Council have provided all the requisite notices, held the necessary
hearings, and received the required information necessary to make a final decision as required by the
Idaho Local Land Use Planning Act to amend the adopted comprehensive plan.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY
OF CALDWELL, IDAHO AS FOLLOWS:
SECTION I: Pursuant to Section 67-6509 of Idaho Code, the Mayor and City Council hereby amends
the City of Caldwell Comprehensive Plan.
SECTION 2: EFFECTIVE DATE. This resolution shall be in full force and effect immediately upon
its adoption.
MOVED by Hopper, SECONDED by Pollard to approve Resolution No. 37 20 as printed.
Discussion followed. Councilman Wagoner stated that he would recommend a total review of the
Comprehensive Plan Map in the future to assure its agreement with the Comprehensive Plan.
In response to questions from Councilman McGee, the Mayor confirmed that the decision by City
Council tonight would not preclude Mr. Quenser from returning with a formal rezone request through
the Planning & Zoning Department for the subject property- Such a request would requ,re a public
hearing and notification of property owners within the surrounding area
Roll call vote: Those voting yes: Hopper, Callsen, Pollard, McGee, and Allgood. Those voting no.
Wagoner. Absent and/or not voting: none,
MOTION CARRIED
BOOK 61 PAGE 16
(ACTION ITEM: CONSIDER RESOLUTION NO. 38-20 AMENDING THE
COMPREHENSIVE PLAN MAP EFFECTIVE IMMEDIATELY UPON APPROVAL)
The Mayor read the reso:ut?on by title only:
RESOLUTION ENACTED BY THE CALDWELL CITY COUNCIL AMENDING THE CITY OF
CALDWELL COMPREHENSIVEPLAN MAP IN ITS ENTIRETY.
WHEREAS, pursuant to Idaho Code 67-6509, the City of Caldwell has adopted and maintained a
Comprehensive Plan to manage future growth and development of the City and the City's area of
impact; and,
WHEREAS, the City of Caldwell first adopted a Comprehensive Plan Map on February 15, 1977; and,
WHEREAS, the City's Comprehensive Plan Map was most recently amended on March 18. 2019; and,
WHEREAS, the Mayor and City Council have deemed it appropriate to amend and update the City of
Caldwell Comprehensive Plan Map; and,
WHEREAS, the Mayor and City Council have provided all the requisite notices, held the necessary
hearings, and received the required information necessary to make a final decision as required by the
Idaho Local Land Use Planning Act to amend the adopted comprehensive plan map
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY
OF CALDWELL, IDAHO AS FOLLOWS:
SECTION I: Pursuant to Section 67-6509 of Idaho Code, the Mayor and City Council hereby amends
the City of Caldwell Comprehensive Plan Map.
SECTION 2: EFFECTIVE DATE. This resolution shall be in full force and effect immediately upon
its adoption.
Councilman Hopper noted that the Comprehensive Plan Map reflects the subject parcel owned by Mr
Quenzer as low density.
MOVED by Hopper, SECONDED by McGee to approve Resolution No_ 38-20 as printed. '
Roll call vote Those voting yes: Hopper, Callsen, Pollard, McGee, Allgood, and Wagoner. Those
voting no: none. Absent and/or not voting: none.
MOTION CARRIED
(ACTION ITEM: CONSIDER BILL NO. 6 (ORDINANCE NO. 3265) TO ANNEX
PEREGRINE ESTATES NO. 2 (INSTRUMENT NO. 2019056538) INTO THE CALDWELL
MUNICIPAL IRRIGATION DISTRICT WITH A REQUEST TO WAIVE THE RULES AND
PASS ON THE FIRST READING)
The Mayor read the ordinance by title only:
AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, ANNEXING A PORTION OF
PROPERTY WITHIN THE CORPORATE CITY LIMITS INTO THE CALDWELL MUNICIPAL
IRRIGATION DISTRICT OF THE CITY OF CALDWELL, CANYON, COUNTY, IDAHO, AND
CHANGING THE BOUNDARIES THEREOF; DIRECTING THE CITY ENGINEER TO ALTER
THE BOUNDARY MAP ACCORDINGLY; DECLARING THE INTENT OF THE CITY TO POOL
WATER RIGHTS AND APPLY A UNIFORM METHOD OF ALLOCATING ASSESSMENTS
AND CHARGES; AND PROVIDING AN EFFECTIVE DATE.
The Mayor reported that this is a voluntary request for annexation into the Caldwell Municipal
Irrigation District.
MOVED by Callsen, SECONDED by Hopper to waive the three reading process and consider Bill No
6 (Ordinance 3265) on its first reading by title only.
Roll call vote: Those voting yes: Callsen, Pollard, McGee, Allgood, Wagoner, and Hopper. Those
voting no: none. Absent and/or not voting: none.
MOTION CARRIED
MOVED by Callsen, SECONDED by Hopper to sponsor Biil No. 31 (Ordinance 2P90) and move for
its passage.
Roll call vote: Those voting yes: Callsen, Pollard, McGee, Aligood, Wagoner, and Hopper. Those
voting no: none. Absent and/or not voting: none.
MOTION CARRIED
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BOOK 61
(FINANC V. AND HUMAN RESOURCE ICI{POin's)
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f'AOF II
Councilman Pollard reported that tee Finance Committee has reviewed current accounts payable in the
amount of $2.727,468.61 for the period ending January 23. 2020. a net payroll of S464,137,06 kir the
pay period ending January 18, �020.
MOVED by Pollard, SFCONDF.D b) Ilopper that accounts payable in the mnount of S2,277,468.61
by check numbers 143130 through 143410 and payroll in the amount of S461.13706 represented by
check numbers 34257 through 34368 and direct deposits he accepted. payments approved and
vouchers filed in the office of the CitN Clerk,
MOTION CARRIED
(COUNCIL C0 'm,%TENTS)
Councilinan Pollard reported that he represented the Cit} of ("aldwell at the Elispanic Chamber of
Cunlmrrce Forum at Yion's Bank in downtown Raise. Approxlnsateh) 200 persons were in attendance
Councilman Callsen reported that lie hvould he uorkmg %%ith Susan Miller to plan a lobbying field trip to
the Idalso legislature for the Mayor's Youth Advisory Council members.
(11AVOR'S COVIMF.Nl'S)
fhe Mayor reported on the Idaho Legislature and pnssihle issues that would affect local municipalities.
I Ic invited Council Members to a0end the legislative con(viencc call on Friday at 11;00 am at City Hall.
file May reported that representatives from "Women in Engineering' visited Caldwell last 1 hursday. The
Mayor met with them to answer questions about the dotsnlown rehabilitation projects as well as the
fomtalion ofthc Sky Ranch Business Park,
Qwornrnm Events:
fhe M,syor wil. be attending the NARC C'onlcrence on I cbruary 9-12. 2020. All expenses to attend the
cvcnl are paid by COMPASS_
February 16. 2020 Centennial Rapiish Church will be honoring public empoyces at their 11:00 a.ns
Sunday service
February 17. 2020; Presidents Day.
February 18. 2020: Next City COL0161 Meeting,
(ADJOURNMENT)
MOVI.1) by Hopper, SECOADI:1) by Wagoner to adjourn at 7:57 p at.
M01 ION CARRII 1)
APPROVED AS wrinen ,I llls_18' _ DAY OF Fc a 2020
AI II..S1:
Coy Clerk