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Home My WebLink AboutURA RES 2023-11RESOLUTION NO.2023- / A RESOLUTION OF THE URBAN RENEWAL AGENCY OF THE CITY OF CALDWELL, IDAHO RATIFYING THE ORINGAL PROFESSIONAL CONSTRUCTION ENGINEERING AND INSPECTION SERVICES AGREEMENT WITH ATLAS TECHNICAL CONSULTANTS, INC IN THE AMOUNT OF $124,238.06; AND APPROVING SUPPLEMENTAL NO. 1 TO SAID AGREEMENT IN THE AMOUNT OF $118,993.98; WHICH PROVIDES FOR THE CONSTRUCTION ENGINEERING AND INSPECTION SERVICES NECESSARY FOR THE USTICK ROAD WIDENING PROJECT BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE URBAN RENEWAL AGENCY OF THE CITY OF CALDWELL, IDAHO: V Section 1: Agency hereby authorizes its Chairman to execute Supplemental No. 1 to the Professional Design Services Agreement as set forth in full. Section 2: That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED AND APPROVED THIS 14`h day of August, 2023 `X0%jiIIIIII//,/Z \`\�� aC�( OF THF� V.-' RPOQ,q SEAL ATTEST: 17 •... oN�p�'\�: SECRETLY MEMORANDUM TO: Caldwell Urban Renewal Agency Meeting Date: August 14, 2023 AGENDA ITEM INFORMATION SUBJECT: Department Submittals X to mark initials Building Department Ratification of a Construction, Engineering and CDBG Clerk Inspection Services Agreement, and Approval Supplemental No. 1 to Said Agreement, with Atlas City Attorney Finance Department Technical Consultants, Inc. (Atlas) for the Ustick Human Resources Road Widening project. Planning & Zoning Fire Department Police Department Public Works Street Department Water Department WWTP Engineering TJF Mapping COST IMPACT: Original Agreement: $124,238.06 Parks and Recreation Supplemental No. 1: $118,993.98 FUNDING 05840210-87500 Airport Information Systems SOURCE: TIMELINE: Golf Course OTHER: SUMMARY STATEMENT. April 18, 2022 City Council approved (Res. No.: 162-22) a Construction Engineering and Inspection (CE&I) professional services contract with Atlas to provide said services for the Ustick Road widening project between Lake Avenue & I-84. The attached resolution ratifies this agreement through URA and approves Supplemental No. 1. Caldwell resolution 162-22 is attached, along with the original agreement. Due to many substantial and unexpected issues with this project Atlas has exhausted the funds originally approved by City Council for CE&I services. Atlas and Caldwell have worked together to manage the available CE&I hours as tightly as possible while still providing the proper professional oversight to this project. Some of the issues faced are the many hours spent coordinating with the Idaho Transportation Department and their contractor on the Ustick overpass project, winter conditions, flooding, design changes, challenges with Union Pacific Railroad and the Indian Creek culvert replacement, severe utility relocation efforts, coordination and relocations, unexpected underground utilities, unexpected soils and materials found under the existing roadway, etcetera. Ratifying the original agreement and the approval of said supplemental will bring the CE&I contract total to $243,232.04 and is necessary to complete this project with proper construction oversight to ensure a successful and succinct project. RECOMMENDED ACTION. Approve the attached Supplemental as recommend by the Caldwell Engineering Department. SUPPLEMENTAL AGREEMENT SCOPE OF SERVICES FOR CONSTRUCTION ENGINEERING &INSPECTION (CE&I) SERVICES April 10, 2023 Project: Ustick Rd and Cleveland Blvd Intersection City of Caldwell Project Description: The City of Caldwell has plans for the general reconstruction and widening of Ustick Road from the western edge of the intersection with Cleveland Blvd to the eastern connection with the Ustick Overpass over 1-84 currently under construction by ITD. The intersection of Ustick Rd and Cleveland Blvd will also be reconstructed. It is anticipated inspection/observation will be performed on construction activities and materials that will include but are not limited to excavation, granular subbase, aggregate base, asphalt HMA, concrete curbing & sidewalk, storm -drain components, and MSE wall construction. General Scope of Work: The project has been split into two separate packages, or phases. This scope of work will reflect continued work associated with Phase 1 as well as Phase 3 work which will include work within the railroad right-of-way and the replacement of a large, buried culvert within irrigation district right-of-way. This scope of work is to provide Construction Engineering & Inspection (CEI) Services for Phase 1 and Phase 2 work and will include limited project management, engineering, and inspection/observation under the general direction of the City of Caldwell (CITY) Engineer or assigned City Project Manager for construction of Ustick Rd and Cleveland Blvd Intersection. Atlas Technical Consultants, LLC (CONSULTANT) will provide the CITY with experienced administration and inspection personnel. Through this contract, CONSULTANT will inspect and document to ISPWC standards, the activities associated with the project to the level necessary to administer the contract. Project Duration: It is anticipated that onsite construction work will continue from April 15Y, 2023 and will be completed by September 1", 2023. Number of working days anticipated for this scope of work is approximately 106 days. Assumptions for Estimating Contract Hours and Direct Expenses: • Mileage for vehicles used by ATLAS staff will be a direct cost to the project at the ATLAS audited mileage rate of $0.68/mile. • It is anticipated the project will be staffed with personnel from our Boise office; therefore, no per diem nor lodging expenses will be required. • ATLAS will provide a project manager and field tech nician(s)/inspector(s) for the duration of the project. Inspection/observation is anticipated to be an average on -site time of 4+ hrs. per day, depending on contractor's schedule and work tasks being performed. Anticipate contractor will work 5 days a week for a total of 106 working days. • Contract plans and specs will be per Idaho Standards for Public Works Construction (ISPWC). • Sampling and testing of materials are not considered to be a part of this scope of work. Atlas can provide these services, but they will be considered additional work and will be negotiated separately unless otherwise noted within this scope of work. 1 of 3 1 Ustick Rd & Cleveland -Blvd Intersection The following tasks represent the individual services that are to be provided by CONSULTANT under this agreement: PRIMARY TASKS: 1. Consultant Administration 1.1 N/A 1.2 Monthly Invoicing — Monthly invoices of CONSULTANT labor will be submitted to the CITY project representative for review and processing each month. 2. Construction Administration — CONSULTANT will provide the qualified personnel necessary to help administer the Plans and Specifications to support the CITY in ensuring the project meets City standards. The following sub - tasks represent a partial list of those activities necessary -to administer the contract. 2.1 N/A 2.2 Weekly Coordination Meetings —CONSULTANT will attend & conduct the regularly scheduled partnering meetings. It is anticipated that up to twenty (20) weekly meetings may be scheduled. 2.3 Contractor Invoices — CONSULTANT will review monthly progress estimates provided by the Contractor and provide recommendations and support information regarding quantities to be paid. It is anticipated that five (5) monthly progress estimates will be reviewed. 2.4 Submittal Reviews & Minimum Testing Requirements (MTR's) —CONSULTANT will support the CITY in the review of submittals as required by the plans and specifications. CONSULTANT will review the ISPWC MTR's for the project prior to start of work and this information will be used to help the CITY track the materials testing required on the project. 2.5 Pre -pour and Pre -paving Meetings — CONSULTANT will attend & conduct pre -pour and pre -paving meetings as led by the CITY/Contractor. 2.6 Contract Changes - Requests received from the Contractor for time extensions, contract changes, and extra work will be reviewed and analyzed in coordination with the City Engineer. 3. Project Inspection —Inspection will be performed by CONSULTANT with qualified and certified inspection staff. 3.1 Inspector Diaries — Daily reports will be prepared to record the hours on the site, weather conditions, daily Contractor activities, and observations in general. 3.2 Traffic Control — CONSULTANT Traffic Control Supervisor will regularly review project trafficcontrol setup and maintenance and provide recommendations and/or necessary corrections per the standards outlined in the Manual for Uniform Traffic Control Devices and City of Caldwell Standards. 3.3 Pay Quantity Collection — Pay quantities and quantity measurements will be randomly checked for accuracy and tracked for processing for payment to the Contractor. 3.4 Material Certification and Testing Material — Support the City in receiving and reviewing certifications, test reports, and submittals required by the Contract Documents. 2 of 3 1 Ustick Rd & Cleveland Blvd Intersection 3.5 SWPPP Monitoring - CONSULTANT will provide WPCM personnel who will help review the project site on a weekly basis for compliance with all permits and storm water plans. 3.6 Mobile inspection software (Fieldbook) will be utilized in the daily diary and observation process. The CITY be provided with user access to the inspector diary entries and photographs. 4. Materials Sampling & Testing —The Contractor will provide all materials sampling & testing services as required by ISPWC specifications and the ISPWC minimum testing requirements. CONSULTANT will participate in tracking quantities and necessary testing frequencies and encourage proper timing of Contractor's minimum testing requirements accordingly. 5. Record Drawings & Project Close -Out — 5.1 CONSULTANT will help track changes and deviations from the plans as redline notes in the project plan set. At the completion of the project, redline marked drawings will be submitted to the CITY as supplemental information to the Contractor's required AS -BUILT drawings. 5.2 CONSULTANT will participate in a final inspection, to include representatives from the CITY and the Contractor, to determine if the completed work by the Contractor is acceptable. 6. Professional Service Fee - CONSULTANT will invoice the CITY for professional labor and reimbursable expenses based on the Cost Estimate and will bill only for the efforts actually expensed to complete the project in accordance with the provisions of the Task Order for this work. CONSULTANT will provide a notification to the CITY at 75% invoicing of contract amount. Any work to be completed in excess of negotiated contract amount will require CITY approval and a Supplemental Agreement prior to these services being completed. The fee estimate, level -of -effort projections, and schedule assumptions represent the CONSULTANT'S professional judgment. They are presented to allow a review of our approach. As we initiate activities, it may become apparent some modifications to this proposal are necessary due to changes in the Contractor's schedule. CONSULTANT will advise the CITY of such issues and notify them of any fee and/or schedule impact prior to implementing revised activities. 3 of 3 1 Ustick Rd & Cleveland Blvd Intersection Date: j City of Caldwell 4/6/2022 Consultant Man -Hour Estimate -A ALft Project No. �p Ustick Rd & Cleveland Blvd Intersection A. SUMMARY ESTIMATED MAN -DAY COSTS Position . Name Man -Days Man -Hours Raw Hourly Rate Loaded Hourly Rate Loaded Labor Cost 1 Project Manager / Doc Control Deven Elison 37 = 294 @ $78.00 $206.13 $ 60,602.22 2 Sr. Tech/Inspector James Rice i 46 = 368 @ $53.00 $140.05 $ 51,538.40 3 Clerical Tyra. Hall 2 - 16 @ $33.00 $87.21 $ 1,395.36 TOTAL LOADED LABOR COST $ 113,535.98 B. PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD 129.61% C. NET FEE 15.00% D. FCCM 0.20% E. OUT-OF-POCKET EXPENSE SUMMARY - Task Est. Amount Unit Cost Expense PM Mileage 30 miles round trip 40 trips 1,200 @ $ 0.680 $ 916.00 Inspector Mileage 30 miles round trip 105 trips 3,150 @ $ 0.680 $ 2,142.00 Fieldbook Mobile Inspection Monthly Rate 5 months 5 @ $ 500.000 $ 2,500.00 TOTAL ESTIMATED EXPENSE $ 5,458.00 TOTAL $ 118,993.98 Total -Summary Ustick Rd Atlas Supplemental MR Estimate_4-10-2023 4/17/20236:01 PM