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Home My WebLink About2023-07-17 Budget WorkshopsNOTICE #2 REVISED DATES & TIMES Date/Location Thursday July 6, 2023 Wednesday July 12, 2023 Thursday July 13, 2023 Friday July 14, 2023 Monday July 17, 2023 CALO ELL CITY OF CALDWELL CALDWELL CITY COUNCIL 2023 BUDGET WORKSHOPS LOCATION Caldwell Airport Conference Room 4814 E Linden Street - Caldwell Time Agenda Items 4:00 p.m. — 8:00 p.m. I WORKSHOP Budget Discussion 4:00 p.m. — 8:00 p.m. I WORKSHOP 4:00 p.m. — 8:00 p.m. 4:00 p.m. — 8:00 P.M. 6:00 P.M. — 9:00 P.M. Budget Discussion WORKSHOP Budget Discussion WORKSHOP Budget Discussion WORKSHOP Budget Discussion Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reunion debe contactar al Vendedor de Ciudad on 411 Blaine St. o Ilame a #455-4656 antes de la reunion. POSTED: March 23, 2023 REVISED DATES: March 28, 2023 BOOK 64 PAGE 116 CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES July 17, 2023 6:00 P.M. Mayor Wagoner opened the meeting at 6:00 p.m. at the Caldwell Airport Conference Room. Council Members present in person: Doty, Stadick, Register, McGee, Allgood, and Williams. PRESENTATION #1: OPENING REMARKS FROM MAYOR WAGONER: Mayor Wagoner provided opening remarks. Tonight's presentation: Human Resource Department & Finance Director to present wage and benefit reviews with allowance for additional comments and recommendations from the Mayor and Council Members. PRESENTATION #2: PERSONNEL FY-2024 (Shelli Boggle & Raelynn North) Raelynn North provided a PowerPoint outlining the personnel budget. • Certificate pay included as part of hourly pay. • For employees such as Planners, Electricians, Collection Operators 1, II,111 t_. Budget for the higher position to allow an under fill as employee's reach certification, they promote in the same position to the new level and pay • Budgeting in the mid -level paygrade instead of the minimum to allow hiring for experience and flexibility to pay for hiring • Budgeting for benefit as an average base in city costs instead of current selection because we have very competitive benefits and new employees as well as current employees can have a change of life status at any time. Includes 2% 401 K match, if applicable. BUDGET IMPACTS: • Certificate pay included as part of hourly pay • The PERSI increase for Police and decrease for General Employees was not budgeted in FY2023 and that is reflected and stated in July of 2023. • The budget accounts that every position will be filled for the entire year with normal business. • Health insurance increase of 2.9%is included in here. It is spread between the City and Employee costs. COLA (Cost of Living Allowance) • Recommending a 5% COLA • This would be added after the certificate pay • Effective October 2023 • Fire Department has CLA/COLA provisions in place CLASS AND COMPENSATION STUDY • The study is still in process • Budgeted amount of 6°'0' to be set per fund. Class and Compensation Study. HR & Finance to implement the results based on the POLICE COMPENSATION CHANGES • CPD to move from 17 V 168 FSLA hours to 160 FLSA hours, does not increase overtime + Surrounding cities are already doing this, which creates equity • Lieutenant positions to be moved to exempt status. • Allows for I °,' longevity every year starting in FY2025 and a COLA if given by City Council o Would be approved on a yearly basis by City Council POLICY CHANGES • Policies would be voted on by City Council effective September 19, 2023. • Increase Comp Time: From 80 hours to 240 for all City personnel who are eligible o Looking at a quarterly payoff option <> Exempt Straight Time Comp time o This is not for appointed Office or Deputy Department Heads o Allows exempt employees who work overtime to receive straight time comp time to use like PTO. No cash payout for this provision. NEW POSITIONS BEING PROPOSED + Three (3) requests to re -class positions • Two part-time upgraded to full-time positions • Two that were approved in FY2023 in mid -year • 48 new positions • Average wage is $28.45 • Lowest wage is $17.54 — Highest wage is $52.11 BOOK 64 PAGE 117 COMMENTS AND RECOMMENDATIONS • Discussion held regarding the employee bonus allocations. • Discussion held regarding the proposed change with the personnel pay wage, longevity pay, straight time comp pay, and FSLA changes. • Councilor Williams expressed his concern with the proposed changes to the Police Department personnel. He recommended that the pay scale from the Canyon County Sheriff Department be used for a wage comparison. • Councilors Doty and Stadick recommended that the bonus funding should only be awarded to employees based on a merit basis. • Councilor Allgood expressed concern on the longevity and overtime allowance proposal. • Councilor Register commented on her support of a police labor union. • Councilor Register recommended research be conducted with "holiday pay" being offered by the City of Nampa. • Shelli Boggie reported on the negotiations with CPD regarding the salary wage proposals. She clarified that comparisons were conducted with Canyon County Sherriff's and the Nampa Police Department. PRESENTATION #3: CLOSING REMARKS (Mayor Wagoner) • The Mayor expressed appreciation to Raelynn North, Sherri Boggie, and Rachelle Castleberry for their efforts to compile and present the proposed budget. He is in support for the budget as presented with the wage scale changes and proposed new positions. COUNCIL REMARKS: • Canine Unit requested by Caldwell Fire Department Cost of $40,000 was proposed from CFD for a canine purchase o The only fire services canine available is in Salt Lake, Utah o The maintenance of a CFD dog would be extensive o Resources could be put towards the addition of a firefighter 0 Recommended to delay this request for additional research and planning • Bonus of $400 per employee Discussion was held and determined that best practice would be to roll the $400 per employee into the 60-o wage increases • Issue of Concern: Development should be paying for itself Brent Orton reported that a proposal is on the City Council agenda for July 18, 2023 to r increase the connection fees. t Impact Fees Master Plan Study is under the direction of the Finance Director. ■ Fees being re-evaluated Fire/Police/Parks ■ New Impact Fee being considered is for Transportation • The 3%tax allowance should be included within the FY-2024 Budget calculations. ADDITIONAL CITY COUNCIL WORKSHOP NEEDED: It was determined that an additional workshop would be held on Tuesday, July 25, 2023 at 4:00 p.m. the Caldwell Police Department Community Room. • Discussion would be limited to wages and benefits associated with the Caldwell Police Department. • Research would be presented about a comparison of wages & benefits with Nampa Police Department and Canyon County Sheriff's Department by the HR Director and Finance Director. • Deputy Chief Sopoaga to provide a presentation regarding proposed wage/benefit recommendations from CPD. • Chief Ingram to attend the meeting virtually for his input. The workshop dismissed at 8:28 p.m. APPROVED AS WRITTEN THIS_ I" DAY OF Ausust .2023.