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Home My WebLink About2023-07-14 Budget WorkshopsNOTICE #2 REVISED DATES & TIMES CALDWELL CITY OF CALDWELL CALDWELL CITY COUNCIL 2023 BUDGET WORKSHOPS LOCATION Caldwell Airport Conference Room 4814 E Linden Street W Caldwell Date/Location Time Agenda Items Thursday 4:00 p.m. — 8:00 p.m. WORKSHOP July 6, 2023 Budget Discussion Wednesday 4:00 p.m. — 8:00 p.m. WORKSHOP July 12, 2023 4:00 p.m. — 8:00 p.m. Budget Discussion Thursday WORKSHOP July 13, 2023 Budget Discussion Friday 4:00 p.m. — 8:00 p.m. WORKSHOP July 14, 2023 Budget Discussion Monday 6:00 p.m. — 9:00 p.m. WORKSHOP July 17, 2023 Budget Discussion Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reuni6n debe contactar al Vendedor de Ciudad en 411 Blaine St. o Ilame a #456-4666 antes de la reuni6n. POSTED: March 23, 2023 REVISED DATES: March 28, 2023 PAGE 114 CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES July 14, 2023 4.00 P.M. Mayor Wagoner opened the meeting at 4:00 p.m. at the Caldwell Airport Conference Room. Council Members present in person: Doty, Stadick, McGee, Allgood, and Williams. Absent: Register. PRESENTATION #1: OPENING REMARKS FROM MAYOR WAGONER: Mayor Wagoner provided opening remarks. Tonight's presentation: Human Resource Department and the Finance Director regarding revenue projections: property tax, sales tax, cash availability, and fund balance. Mayor Wagoner would provide the priority projects. PRESENTATION #2: HUMAN RESOURCES (Shelli Boggie) Human Resource Director Shelli Boggie provided facts and budget information via a PowerPoint presentation: • Current amount of City Employees in 2023: 344 (FIT) - 31 (P/T) • Open job position to date: 23 • Employees hired since January 2022: 145 • Employees left employment in 2022: 63 (FIT) [21%turnover] • Employees left employment in 2023 to date: 23 (FIT) [7.6%' turnover] • Average wage not including department heads: $28.00 per hour • Lowest hourly wage for full-time employees: $16.00 per hour • Lowest hourly wage for part-time employees: $9.00 per hour GOALS: • Implement NeoGov and results from the Class & Comp Study. • Train supervisors through "Hire to Retire" courses. • Create a robust new hire orientation session. • Ensure employees understand their benefits. • Draft proposal for tuition reimbursement policy & procedure. • Improve the process for accident and incident reporting to the HR & City Clerk Departments. • Work with CPD on safety assessment and staff training. • Work with relevant departments to implement pre -employment physicals and a trainee program for obtaining CDLs. • Update and create necessary employment policies. • Explore process for bi-lingual pay for Spanish speaking, reading and writing skills used at work. • Begin review of personnel files. BUDGET REQUESTS: • Additional promotional tools for marketing jobs. + Allowance for uniforms. • Employee training & certification COMMENTS & RECOMMENDATIONS: v It was recommended that an organizational study be conducted for an overall review of staffing needs and efficiency factors. In response to questions from Councilor Williams, Ms. Boggie noted that possibly the Lexipol implementation request could be postponed for another year. It was recommended that interns should be sought and routinely placed within departments. v Ms. Boggie reported that the results of a recent survey among employee indicated that employees are satisfied with their benefits. PRESENTATION #3: PROPERTY TAX, SALES TAX, CASH AVAILABILITY, FUND BALANCE) (Raelynn North) Raelynn North reviewed information by use of a PowerPoint regarding the departmental revenue fund (increases and decreases) associated with the overall budget plan. • An explanation was provided regarding sales tax revenues between cities, counties, and special districts. Usually provided to the general fund unless dedicated for a special purpose: o Library o Streets c Airport o Parks c Cemetery o Capital Fund BOOK 64 PAGE 115 + Best Practice Recommendation for Fund Balance in General Fund: 0 30% required: $9,000 in 2023 0 30% required: $13,000 in 2024 (estimated) PRESENTATION #4: FUND BALANCE (Mayor Wagoner) The Mayor presented a PowerPoint presentation of potential projects involving the use of the excess of General Fund $12.3 million. # 1: Quiet Zane: Train will not sound hom in downtown, Ustick and 2 1 " Avenue Union Pacific required sounding horn three times at every crossing Estimated cost: $4.4 million #2: Rehabilitation of the Municipal Swimming Pool Construction cost estimate: $3 million (contribution to existing savings for this project) Swim club has requested alterations in the design to accommodate swim meets at the site. This would be of economic benefit to the city. #3: Additional Police Vehicles. 2024: $1 million for additional purchase of vehicles. (Additional 11 or 12 vehicles.) 2025: $1 million for additional purchase of vehicles. (Additional 11 or 12 vehicles.) This would allow each CPD officer to have their own vehicle and extend the life of each vehicle. #4: College of Idaho Partnership: Wolfe Field and Simplot Stadium Replace the turf/surface for both facilities. C of I has received a grant for turf replacements for both facilities. City of Caldwell would contribute $500,000 for the project. #5: Pickleball Facility at Luby Park Addition of lights at the new facility. Grand Opening of the new facility is August 8, 2023. Estimated cost: $125,000 46. Simplot Stadium Maintenance Refresh the parking lot at the stadium with landscaping/signage/resurfacing. Estimated cost: $800.000 Street Department budget also includes $60,000 Naming rights are also being researched #7: BMX Park at Pipe Dream Park Upgrades to the facility to include a pump track Estimated cost: $800,000 98: O'Connor Field House Upgrades to the interior and exterior Estimated cost: $300,000 #9: GALS Upgrades Completing the existing lighting structures Estimated cost: $500,000 COMMENTS & RECOMMENDATIONS: Councilor McGee provided comments in support of the potential projects as presented. c Councilor Williams inquired about other potential projects. Clarification was provided by Mayor Wagoner and Brent Orton regarding his questions about the Ustick bypass matter and upgrades to Lions Park. NEXT WORKSHOP Tuesday, July 17, 2023 at 6:00 p.m. The workshop dismissed at 8:25 p.m. APPROVED AS WRITTEN THIS I" DAY OF August , 2023. ABSENT Councilor Stadick3 Councilor Doty ATTEST: City Clerk � W�, , Mayor ' IS 614,rD��e+0 )AN 15 f's : D 1890 .•'• �' Iliams McGee