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Home My WebLink About2023-07-13 Budget WorkshopsNOTICE #2 REVISED DATES & TIMES Date/Location Thursday July 6, 2023 Wednesday July 12, 2023 Thursday CITY OF CALDWELL CALDWELL CITY COUNCIL 2023 BUDGET WORKSHOPS LOCATION Caldwell Airport Conference Room 4814 E Linden Street - Caldwell Time 4:00 P.M. — 8:00 P.M. 4:00 p.m. — 8:00 p.m. 4:00 p.m. — 8:00 P.M. my 13, 2023 Friday 4:00 p.m. — 8:00 p.m. my 14, 2023 Monday my 17, 2023 Agenda Items WORKSHOP Budget Discussion WORKSHOP Budget Discussion WORKSHOP Budget Discussion WORKSHOP Budget Discussion 6:00 p.m. — 9:00 p.m. WORKSHOP Budget Discussion Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en is reunion debe contactar al Vendedor de Ciudad en 411 Blaine St. o Ilame a #455-4656 antes de la reunion. POSTED: March 23, 2023 REVISED DATES: March 28, 2023 BOOK 64 PAGE I I I CALDWELL CITY COUNIL BUDGET WORKSHOP MINUTES July 13, 2023 4:00 P.M. Mayor Wagoner opened the meeting at 4:00 p.m. at the Caldwell Airport Conference Room. Council Members present in person: Doty (virtual attendance), Stadick, Register, McGee (virtual attendance), Allgood, and Williams, 0 PRESENTATION #1: OPENING REMARKS FROM MAYOR WAGONER: Mayor Wagoner provided open remarks. Budget presentation tonight: The Parks & Rec Department (CEC, Golf, Facilities, Capital and Cemetery), the Public Works Department (Streets, Waste Water, Water, Sanitation, Irrigation, Building, Street Lighting and Airport), and the Finance Department Budget. PRESENTATION #2: PARKS & REC DEPARTMENT (Juli McCoy, Director) A PowerPoint was presented by Juli McCoy regarding budgetary requests from the various departments: • GOLF DEPARTMENT: Mower upgrades and conversion of Purple Sage lower level to cart storage • FACILITIES DEPARTMENT: Additional custodian, workflow software, needed custodial equipment, an additional vehicle, and central control/monitoring system for the Caldwell Airport, the Nancolas Center, and O'Connor Field House. • CALDWELL EVENT CENTER: Reclassification of crew chief, heavy-duty equipment, uniforms for staff, and sound system • RECREATION DEPARTMENT: Requesting two new positions to assist with programs. A bid has been posted on the website for rehabilitation of the Municipal Swimming Pool. • PARKS DEPARTMENT: Parks staff will be working with Street Department to take over the decorating for Winter Wonderland, additional vehicles and equipment, updates to Curtis Park. • CEMETERY DEPARTMENT: Addition of one maintenance worker, niche walls, walker mover, split cost of grass sweeper with Parks Department, and starting planning for expansion of the cemetery grounds. COMMENTS & RECOMMENDATIONS: • Brent Orton provided a status report on the installation of fiber optics at the Caldwell Event Center campus. There are funds in FY-2023 budget for the fiber optics project. Raelynn North reported on the use of ARPA funding for completion of the project. • In response to questions from Councilor Wagoner, Ms. McCoy explained the request for professional training for staff and the department director. • Discussion was held concerning the staffing of the Winter Wonderland display by the Parks Department rather than the Street Department crew and the budget line item for replacement of lights. • Discussion was held regarding outsourcing maintenance of the interstate exchanges. PRESENTATION #3: FINANCE DEPARTMENT (Raelynn North and Rachelle Castleberry) Raelynn North and Rachelle Castleberry reviewed the mission, values, and accomplishments of the Finance Department. Challenges: o Lack of personnel and fully trained staff with ability of cross train Lack of documented procedures o Lack of understanding of city -side financial policies and procedures within other departments o Tight deadlines short turnaround periods o Lack of community transparency o Constant new regulations mandated by GASB o Transparent Idaho: Mandates for cities to update financials on the online Idaho State portal • Goals o Electronic payroll o Electronic budget reports • Budgetary request summary: o Applicable software costs have been moved from General Fund to Finance Department : Two new positions - Budget and Comp Specialist and AIR Specialist position BOOK 64 PAGE 112 o New software for managing grants o Office equipment upgrades COMMENTS & RECOMMENDATIONS: Z. In response to questions from Councilor Stadick, Ms. Castleberry confirmed that the new software would manage the airport leases. } Discussion held concerning certification pay appropriated to every department. Discussion held on the new process of reformatting the budget through the OpenGov software system. PRESENTATION #4: PUBLIC WORKS DEPARTMENTS Public Works Department Brent Orton and Ashley Newb • Update Report: Ustick Interchange. • Update Report: VRT Public Transportation Funding. • Update Report: Restructuring of the Public Works Department • Personnel Requests: v Additional Deputy Director Position o Additional Hydro Geologist o Additional Electricians (2) o Control (SCADA) Engineer Building Safety Department Brett Clark `. ,' 0.;'' •,,y • Increase of single-family buildw9lperniits.,;;' ;' • Increase of multi -family buildlhgpeinits'`'^,�' `f • Caldwell provides that quickist turn out times 116?-Fonfractors • Goal: Focus on training with additional inspector certifications • Goal: Additional permit tecliniciap position •: • Goal: Replacement of a depak%mbnt.vehicle . ' :'-.% Street Department (August Medellin' • Goal. To be fully staffed (Short six employees) • Goal: Add a fleet management department • Goal: Maintain roadways/equipment/tool — schedule was developed • Goal: Replace small equipment and the repair of vehicles in city -owned motor pool. Airport Department (Rob Oates) ■ Goal: Move forward with FAA Airport Improvement Program ■ Goal: Move forward with FAA Tower Program ■ Goal: Move forward with Hubler Terminal Area Beautification Project ■ Goal: Purchase of vehicles for two new airport staff positions Water & Irrigation Department (Ter[y Martin) • Goal: Update the well stations to the new SCADA system • Goal: Build a new office complex for the department • Goal: Comply with new lead and copper inventory shop for equipment and materials • Goal: Adding new machinery and two (2) vehicles • Goal: Manpower -- Add three new positions • Goal: Drill one new well every year for the next four or five years Discussion held regarding the numerous roadway projects, which involve water main installation. Wastewater Department (Gus Betterlev) ■ Goal: Request three new jobs ■ Goal: Request an additional vehicle ■ Goal: Construction of shop expansion Note: All new projects are driven by the Sewer Master Plan and the WWTP Facility Plan. Electrical Department (Robert Nelson) • Goal. Addition of two new staff position • Goal: Purchase vehicle and equipment, as needed Irrigation Department (Doug Bergstrom) • Goal: Upgrades for the SCADA system • Goal: Implement a yearly mainline flushing program • Goal: Continue and upgrade undersized pressure irrigation stations. • Goal: Need to replace two vehicles • Goal: Requesting two additional full time employees • Goal: Budget for parts has increased due to price of equipment RECOMMENDATION: Discussion held regarding a citywide mandate implementing an odd/even watering schedule for citizens during the irrigation period. BOOK 64 PAGE 113 NEXT WORKSHOP: Thursday, July 13, 2023. The workshop dismissed at 8.25 p.m. APPROVED AS WRITTEN THIS I- DAY OF —August 2023. 1 1 1l IAAO�a 1 1 FP- Nlavnr councilor McGee ATTEST: of cAlo City Clerk 01 ��'N�`� = JAN IS A 1