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Home My WebLink About2023-07-12 Budget WorkshopsNOTICE #2 REVISED DATES & TIMES I i- *-.— CITY OF CALDWELL CALDWELL CITY COUNCIL 2023 BUDGET WORKSHOPS LOCATION Caldwell Airport Conference Room 4814 E Linden Street - Caldwell Date/Location Time Agenda Items Thursday 4:00 p.m. — 8:00 p.m. I WORKSHOP July 6, 2023 j 1 Budget Discussion Wednesday 4:00 P.M. -- 8:00 P.M. WORKSHOP July 12, 2023 1 1 Budget Discussion Thursday 1 4:00 p.m. — 8:00 p.m. 1 WORKSHOP July 13, 2023 1 1 Budget Discussion Friday 1 4:00 p.m. — 8:00 p.m. I WORKSHOP July 14, 2023 1 1 Budget Discussion Monday 1 6:00 p.m. — 9:00 p.m. I WORKSHOP July 17, 2023 1 1 Budget Discussion Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #456-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reunion debe contactar al Vendedor de Ciudad en 411 Blaine St. o Ilame a #455-4656 antes de la reunion. POSTED: March 23, 2023 REVISED DATES: March 28, 2023 BOOK 64 PAGE 108 CALDWELL CITY COUNIL BUDGET WORKSHOP MINUTES July 12, 2023 4:00 P.M. Mayor Wagoner opened the meeting at 4:00 p.m. at the Caldwell Airport Conference Room. Council Members present in person: Doty, Stadick, Register, McGee (via Zoom), Allgood, and Williams, PRESENTATION 41: OPENING REMARKS FROM MAYOR WAGONER: 0 Mayor Wagoner provided opening remarks. Tonight's budget presentations: Fire, Library, Economic Development Planning & Zoning, Human Recourses, Information Technology, City Clerk, Mayor, and City Council Departments. PRESENTATION #2: FIRE DEPARTMENT (CHIEF RICK FRAWLEY): A PowerPoint was presented by Chief Frawley of the proposed budget for the Fire Department: Challenges and Opportunities: • Vehicle needs • Staffing: Need to review of firefighters to meet the community's growth • Regional Planning • Hazardous Materials Response Team • Facility Updates Accomplishments: + New ladder truck has been implemented after the completion of training. • Onboarding twelve new firefighters -joint training partnership with Nampa Fire Department. • Completed the first "Task Book Development Program". • Completed Fire Investigator training for two additional personnel. • Completing fire station improvements in support of added staff. • Completed additional water and ice rescue training to support current programs. • Initiated fund planning for a new facility growth including a shared facility with Nampa FD. Position Requests/Reclassifications • Add Deputy Chief Support Services/Administration • Add Fire Admin Assistant 2 • Add Support Services Technician + Reclassify FP02 to Deputy Fire Marshal + Add 2 FPO positions with one being plan check qualified * Add Training Captain • Add Division Chief/Reserve Program Coordinator/Wildland Officer/Rural District • Reserve Firefighter program to include up to 12 part-time employees. Capitol Requests • Fire Station Two - Gym/Bathrooms • Fire Station Two Roof • Fire Station Three Kitchen/Shed • Fire Station Rescue Bags and Alter System • Thermal Images Camera Replacement • Water supply to training grounds Add Support Vehicles (5) • Rebuild Fire Engine # 12 COMMENTS & RECOMMENDATIONS: • Comments from Councilor Register were in support of necessary equipment purchases. • Vehicle requests for five vehicles to cover new personnel and replacement of units. • Discussion was held regarding the observed increase of overtime. • Chief Frawley addressed questions regarding the cost increase of EMT supplies and long-term goals for training of additional paramedics. • Chief Frawley addressed questions from Councilor Williams about refining the budget needs. • Chief Frawley addressed questions from Councilor Stadick regarding funding plans for additional fire stations and proposed locations. • Councilor Stadick recommended a "standards of coverage" investigation by a third party review of personnel and budget planning. BOOK 64 PAGE 109 PRESENTATION #3: LIBRARY (LACEY FORST) A handout was distributed regarding goal and comparison statistics associated with other Idaho libraries. Goals: • Goal #1: Strengthen the library's financial sustainabiiity. • Goal #2: Enhance the library's community engagement effots. • Goals #3: Expand the library's marketing activities to reach a broader audience in the community and increase library users. • Goals 14: Meet community demand for technology resources and skill development. Personnel Requests: • Looking to add one position to assist with library operations. • Upgrade the technology and technical services employee from a part-time to full-time position. PRESENTATION #4: ECONOMIC DEVELOPMENT (Steve Jenkins) A PowerPoint was presented outlining the objects/goals/projects. • Travel Increase - Conferences and Training • Dues and Associations • Special Projects Increase — Site Visits • Office Equipment Increase — Mobile Equipment COMMENTS & RECOMMENDATIONS: • Discussion followed regarding cost allocation budgeting reflected within the CED budget. PRESENTATION #5: PLANNING & ZONING (Robin Collins) A PowerPoint was presented by Robin Collins outlining the mission and goals as well as personnel strategy for the Planning & Zoning Department. Goals: • Fill vacant Planner II/Planner III positions • Reclassify and promote a Planning Technician to Planner I • Provide training for staff to maintain certifications • Provide training for staff seeking certification • No new planner positions proposed for FY23, but if growth continues, consideration should be given to an additional planner in FY25 to accommodate the community's growth. PRESENTATION #6: INFORMATION TECHNOLOGY (Jose Menchaca) A handout was provided by Jose Menchaea+ouilinini budgetary needs for the IT Department. Goals: + Add one fulltime position (�ystekTechnician) = • Review operation upgrades: COMMENTS & RECOMMENDATIONS,,y'*•,,�;, •^'°; 4'`t�� + A comparison should researche(Tcq paring th'-Rumber IT staff in other municipalities f A. / PRESENTATION #7: CITY CLERK (Debbie Geyer) A PowerPoint was presented by City Clerk Debbie Geyer outlining the mission and goals for the department. Goals: • Continue efforts to orchestrate archiving of city -side documents for permanent electronic records. • Continue efforts to research and capture historical information into the cemetery software (CIMS) • Continue efforts for Idaho State (ICCFOA) certification of City Clerk Deputies. • Continue efforts for International (IIMC) certification for the City Clerk. • Contract with American Legal to conduct a one-time audit of the entire Caldwell City Code. Budget Items: • Contract with American Legal Codification Company for a one-time audit of the City Code • Software upgrades • Personnel training • Computer upgrades BOOK 64 PAGE 110 PRESENTATION #8: MAYOR'S OFFICE & CITY COUNCIL BUDGET (Mayor Wagoner) The Mayor presented the budget needs for the Mayor Office and the City Council: Budgetary Items: • The Employee Performance Pay allocation was moved to the Employee Relations line item. • Community Relations line item allows for contributions to community projects within the Mayor's and the City Council's budget. COMMENTS & RECOMMENDATIONS: • The Mayor provided clarification regarding City Council Community Relations line item. • Councilor Allgood asked about vehicle use by the Mayor's Office and staff. The Mayor reported that there are currently two vehicles at city hall shared by several departments. Councilor Doty recommended that research be conducted regarding a leased vehicle for the Mayor. • The Mayor confirmed that no public funds are appropriated to the Mayor's Youth Advisory Council. • Discussion was held regarding potential construction costs for the newly proposed fire station. NEXT WORKSHOP: Thursday, July 13, 2023. The workshop dismissed at 7:05 p.m. APPROVED AS WRITTEN THIS Is' DAY OF Aup-ust .2023. AOMMOM ATTEST: R City Clerk