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Home My WebLink About2023-07-06 Budget WorkshopsNOTICE #2 REVISED DATES A TIMES CALDWELL CITY OF CALDWELL CALDWELL CITY COUNCIL 2023 BUDGET WORKSHOPS LOCATION Caldwell Airport Conference Room 4814 E Linden Street - Caldwell Date/Location I Time Thursday 4:00 p.m. — 8:00 p.m. July 6, 2023 Wednesday 1 4:00 p.m. — 8:00 p.m. July 12, 2023 Thursday 1 4:00 p.m. — 8:00 p.m. July 13, 2023 Agenda Items WORKSHOP Budget Discussion WORKSHOP Budget Discussion WORKSHOP Budget Discussion Friday 4:00 p.m. — 8:00 p.m. WORKSHOP July 14, 2023 Budget Discussion Monday 6:00 p.m. — 9:00 p.m. WORKSHOP July 17, 2023 Budget Discussion Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4666 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reunion debe contactar al Vendedor de Ciudad en 411 Blaine St. o Ilame a #456-4656 antes de la reunion. POSTED: March 23, 2023 REVISED DATES: March 28, 2023 BOOK 64 PAGE 105 CALDWELL CITY COUNIL BUDGET WORKSHOP MINUTES July 6, 2023 4:00 P.M. Mayor Wagoner opened the meeting at 8:00 a.m. at the Caldwell Police Department Community Room. Council Members present in person: Doty, Stadick, Register, McGee (via Zoom), Allgood, and Williams, PRESENTATION W. OPENING REMARKS FROM MAYOR WAGONER: Mayor Wagoner provided open remarks and noted that the Finance Director would provide information regarding the overall budget process. The Police Department and the Engineering Department budgets would be presented tonight. PRESENTATION #2: FINANCE DIRECTOR, RAELYNN NORTH: A PowerPoint was presented by Ms. North outlining the process that has been used in establishing an accurate budget. She emphasized that the budget was compiled using a different approach: • Total general fund revenues budgeted: $50,401,942.91. • Property tax: $26,909,225.00 (Includes the sunset of the East Caldwell Urban Renewal Allocation District, new construction, annexation, and 3% tax levy) • Department heads compiled their full request budget and then worked with the Finance Director to reduce budgets to either match fund balance or use fund balance on one-time projects, if fund balance reserves are available. • Next year the process will start in January 2024 rather than in the summer months. Projects and Priorities: • Employee pay increase o COLA (Cost of living allowance) o Class & compensation study • Looking at meeting current standards before adding new projects • Training: There is a significant increase in budgets across all departments for training. • Equipment: o Minor tools, replacement of equipment o Computers include laptops o Fire and Police equipment • General Funding Sources o Caldwell Event Center o Economic Development o Police o Fire • Transfers from General Fund o Caldwell Event Center o Economic Development o Police o Fire • Cost Allocation Plan o Previously called administrative allocation. Redesigned based on data that can be updated annually and allocates equitable to the enterprise funding sources. o This is a proposed base on the budget, but would reconciled at the end of the year based on actual costs. o This is a best practice and makes it equitable and ensures not over charging the enterprise fund. • Special Revenue Fund Sources o Gas tax c Lease revenue c Program revenues (fees) o Rental revenues o Grave fees o These funds are subsidized with both property tax and sales tax revenue as well as other sources of revenue. • Enterprise Fund Sources o User fees, water`sewer. sanitation/street lighting o Install fees o Septic fees a These funds receive no property funds -- only revenue from system user fees. c. The funds collected can only be used to assist in the fund or indirectly through an overhead cost such as the cost allocation plan. BOOK 64 PAGE 106 COMMENTS & RECOMMENDATIONS: • In response to questions from Councilor Register, Ms. North reported that the increase of revenues stemmed from building permit, sunset of the URA allocation area, increase of SRO contracts, and the increase of property taxes. • In response to questions about the appropriate amount of fund balance, Ms. North reported that best practice indicates a 30% reserve amount within the General Fund. PRESENTATION #3: POLICE DEPARTMENT (REX INGRAM) A PowerPoint was presented outlining the CPD budget: • Personnel Resources • Equipment and Technology • Community Engagement and Outreach • Operational Efficiency Overview of FY-2024 Budget Proposal: • Salary Budget: $12,267,249.20 • Operating Budget: $4,011,193.24 • Requested New Positions: $793,256.36 • COLA: $417,384.92 • Compensation Study: $500,861.92 D GRAND TOTAL: $17,989,945.64 • Population Growth Model: .--Ctildwbll,is,currently at one (1) officer per 1,000 residents. The goal is 1.5 officers per 1,000.resi ntsly.+ 7_ V-2.O ,6. • Proposed Budget Exparidifurd s,l ' o Requesting four (4) additionaI,o(iiceriin the proposed budget at a cost of $472,707.66. 0 Requesting a crime data apalyht position at a cost of $1 13,782.60, o Requesting ine �I) additional S� 'oj'ficer at a cost of $1 15,578.76 split with Thomas Jefferson 04rfer'School and the llecitage Charter School. School allocates 75% of the salary and 259'0, allgcate4.�,y. the CiVof Caldwell. o Requesting one (4) addjj oval V4c6m Witness Coordinator at a cost of $81,728. o Requesting an increase-travting and professional development at a cost of $268,900. There is no overtime allocation for training. Note: Shifts were recently changed to 160 hours rather than 171 hours. a Requesting the purchase of six (6) patrol SUV's, five (5) administrativeidetective vehicles, and one (1) Harley Motorcycle at a cost of $789,000 by using police fund balance. o Requesting the purchase of approximately forty-two (42) Taser 7 devices at a cost of $130,000. COMMENTS & RECOMMENDATIONS: o Councilor Williams commented in support of additional officers. o Councilor Register emphasized the need for replacement of the two vacant detective positions. Discussion followed regarding staffing needs for CPD. PRESENTATION #4: ENGINEERING DEPARTMENT (ROBB MAC DONALD) A PowerPoint was presented by Robb MacDonald outlining the objectslgoalslprojects. • Objective: To provide quality and timely engineering services, plan review, inspections, construction assistance, mapping services, and state Tederal permitting oversight for the City of Caldwell departments to include developers, agencies and all residences, while working efficiently and effectively to deliver the best possible service. • FY-2024 Goals: Continue training new staff and provide improved organizational support and interdepartmental communication for City projects. • Open Positions budget in FY-2023: o Associate Engineer (employee with finishing a degree and not yet a P.E.) o Environmental Superintendent o Plans Examiner I BUDGETARY REQUESTS: • Convert one of the two open associate engineer positions to a project engineer • One deputy within the public works department under the Director within the FY-2024 budget - Transportation & Water Quality. • GIS Technician (Mapping Department) • Three (3) vehicle purchases: Survey truck, inspector pickup, and sedan • New server for GIS Mapping System housed in Mapping Department (1) • Proposed expenditures: $3,252,207 (Engineering) - $591,186 (Mapping) COMMENTS & RECOMMENDATIONS: • Councilor Williams encouraged each Appointed Official to analyze their budget and look for potential ways for the department to reduce expenditures. BOOK 64 PAGE 107 NEXT WORKSHOP Wednesday —July 12, 2023, The workshop dismissed at 6:25 p.m. APPROVED AS WRITTEN THIS Is' DAY OF August �2023. Councilor Doty ATTEST: City Clerk Mayor ,� for Councilor McGee