HomeMy WebLinkAbout2023-05-02 City Council Workshop MinutesCITY OF CALDWELL
PUBLIC MEETING INFORMATION
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REGULAR CITY COUNCIL MEETING
WORKSHOP AGENDA
Tuesday, May 2, 2023
4:30 PM
Caldwell Fire Department: Oath of Service for Academy Graduates
• Justin Abell
• Chris Rudfelt
• Bret Gordon
• Josh Maggard
Sean Dockweiler
Theo Rich
• Colten VanVleet
• Ryan Sterling
Caldwell Fire Department: Recoenition for Completion of Probationary Period
• Bryan Walker
• Matthew Buzzell
• Tyler Hyslop
• Mike Aguilar
• Cole Stein
Caldwell Police Department: Retirement Ceremony
• Caldwell Police K-9 "Miller"
Caldwell Police Department: Oath of Office - Sworn Personnel
• Officer Janet Olivo
• Officer Juanita Hernandez
Caldwell Police Department. Promotion and/or Pinnine of Sworn Personnel
• Captain Robert Rosin
• Sergeant Crystal Giambo
• Sergeant Christina Gurrola
• Sergeant Andrew Holmes
• Corporal Greg Wanous
• Corporal Paul Carranza
• Officer Deborah Salinas
• Officer Bradley Davis
• Officer Riggs Anderson
Caldwell Police Department: Recoenition of Non -Sworn Personnel
• Records Tech Makenna Grandmont
• Records Tech Emma Shoemaker
Page 1 of 2
REGULAR CITY COUNCIL MEETING
AGENDA
Tuesday, May 2, 2023
6:00 PM
INVOCATION OFFERED BY CHAPLAIN PHIL WHITBECK OF THE CALDWELL FIRE DEPARTMENT.
PLEDGE OF ALLEGIANCE TO THE FLAG.
ROLL CALL.
CONFLICT OF INTEREST DECLARATION.
SPECIAL PRESENTATIONS.
a. Proclamation: Youth Week (Benevolent and Protective Order of Elks)
AUDIENCE PARTICIPATION.
CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMSI
1- The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances.
2. Approve the minutes for the Caldwell City Council meeting held on April 18, 2023 and the Golf Board meeting held on
October 19, 2022;
3. Approve the Findings of Fact, Conclusions of Law, and Order of Decision for the denial of Cooper Pointe (ANN22-000022
and CPM22-000010);
4. Approve request for issuance of an Alcohol Beverage License (Beer & Wine) to the Sawtooth Sockeyes for Wolfe Field
located at 2420 Griffiths Parkway;
5. Approve request for a rental fee waiver in the amount of $400.00 for use by the Caldwell Train Depot Event Center by
JustServe Caldwell for a Community Baby Shower benefiting local non-profit organizations;
6. Approve request for the destruction of semi -permanent public records located at the Canyon Hill Cemetery;
7. Approve Resolution No. 117-23 authorizing the retirement of Caldwell Police Department K-9 "Miller" to be released to his
former handler, Officer Steve Fisher and acceptance of the "Agreement for Sale of Miller to Steve Fisher";
8. Approve Resolution accepting the ranking for the Request for Proposals for development of an area known as the Northeast
Rectangle parcel located at the Caldwell Executive Airport;
9. Approve Resolution authorizing the execution of an Utility License Agreement with Pioneer irrigation for a pressure
irrigation line crossing of the Peterson Lateral;
10. Approve Resolution accepting an Easement from Soren D. Sorensen to facilitate an irrigation line along frontage located at
3904 S. Indiana Avenue associated with the Indiana and Ustick Roundabout Expansion Project;
11. Approve Resolution accepting a Quitclaim Deed from Richmond Heights, LLC for right-of-way improvements associated
with widening of the existing roundabout located at Ustick and Indiana Avenue.
OLD BUSINESS:
None.
NEW BUSINESS:
1. ACTION ITEM: Public Hearing (Legislative): Case Number OA-23-01: A request by the City of Caldwell Planning and
Zoning Department to amend Chapter 10, Article 2, Section 10-02-13, Caldwell City Code, pertaining to special events, by
removing the restriction of special plaza events for triggering the authority of the plaza operator; to amend Chapter 6, Article
5, Section 06-05-08, Caldwell City Code, pertaining to the location restriction for door to door salesmen, by allowing
operation within a parade route so long as a prior license has been obtained; and to amend Chapter 11, Article 2, Section I I-
02-02 (1) C (B) pertaining to the approved subdivision name on plats, by allowing for a formal procedure to submit and
obtain approval for a subdivision name change during the preliminary plat phase and/or after final plat recordation. This
ordinance would be in full force and effect from and after its passage, approval, and publication, according to law; provides
for severability; and repeals conflicting ordinances, resolutions, and orders. The Planning and Zoning Commission, at the
April 12, 2023 public hearing, made a recommendation to the City Council for approval ofOA-23-01, The recommendation
from the Planning and Zoning Commission originally included to approve the proposed amendments to Chapter 10, of
the Land Use Schedule, however, since then, staff has removed this item from the proposed amendments being presented
to City Council in order to allow for further staff evaluation. Staff will bring any future amendments addressing the land
use schedule back through the public hearing process at a later date for consideration. (Staff Planner: Robin Collins)
2. ACTION ITEM: Consider Bill No. 12 (Ordinance No. 3496) for CASE NO. OA-23-01, with a request to move for its
passage by title only and approve the summary for publication.
3. ACTION ITEM: Consider Bill No. 19 (Ordinance No. 3503) for a partial vacation of a City Water Easement located at
1508 Hope Lane with a request to move for its passage by title only.
4. ACTION ITEM: Consider Resolution authorizing the use of ARFA funds by the Caldwell Fire Department for the purchase
of a fire response squad in the amount of $277,145.00.
5. ACTION ITEM: Consider Resolution authorizing the use of ARPA funds by the Caldwell Fire Department for the purchase
of a new self-contained breathing apparatus units and air bottles in the amount of $562,655.00.
6. ACTION ITEM: Consider acceptance of the Finance Report.
7. Council Reports.
8. Mayor's Comments.
9. Adjournment.
Next Regularly Scheduled City Council Meeting is on Tuesday. May 16, 2023„ at 6:00 mm. in the Community Room at the
Caldwell Police Station at 110 South Fifth Avenue. Any person needing special accommodations to participate in the meeting
should contact the City Clerk at 411 Blaine Street or call #4554656 prior to the meeting. The entire agenda packet and minutes
can be viewed on the City of Caldwell's website: www.citvofcaldwell.org/, our-government/transoarency.'council-documents.
Cualquier persona que necesita arreglos especiales para participar en la reunion debe comunicarse con el Secretario de la Ciudad
en 411 Blaine Street o llame al 9 455 a 4656 antes de la reunion.
Page 2 of 2
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PAGE 57
CALDWELL CITY COUNCIL
WORKSHOP SESSION
May 2, 2023
4:30 p.m.
RECOGNITION OF EMPLOYEES FROM THE CALDWELL FIRE DEPARTMENT AND THE CALDWELL
POLICE DEPARTMENT:
Caldwell Fire Department. oath of Service for Academy Graduates
• Justin Abell
• Chris Rudfelt
• Bret Gordon
• Josh Maggard
• Sean Dockweiler
• Theo Rich
• Colten VanYleet
Caldwell Fire Department.- Recognition for Completion of Probationary Period
• Bryan Walker
• Matthew Buzzell
• Tyler Hyslop
• Cole Stein
Caldwell Police Department., Retirement Ceremony
• Caldwell Police K-9 "Miller"
Caldwell Police Department: Oath of Office - Sworn Personnel
• OffrcerJanet Olivo
• Officer Juanita Hernandez
Caldwell Police Department: Promotion and/or Pinning of Sworn Personnel
•
Captain Robert Rosin
•
Sergeant Crystal Giambo
•
Sergeant Christina Gurrola
•
Sergeant Andrew Holmes
•
Corporal Greg Wanous
•
Corporal Paul Carranza
•
Officer Deborah Salinas
•
Officer Bradley Davis
•
Officer Riggs Anderson
Caldwell Police Department: Reco nition of Non -Sworn Personnel
•
Records Tech Makenna Grandmont
•
Records Tech Emma Shoemaker
CALDWELL CITY COUNCIL
REGULAR MEETING
May 2, 2023
6:00 p.m.
Mayor Wagoner opened the meeting at the Caldwell Police Department Community Room at 6:00 p.m. and welcomed
those in attendance.
Chaplain Phil Whitbeck of the Caldwell Fire Department provided the invocation. Mayor Wagoner led the audience in
the Pledge of Allegiance to the Flag.
The Roll of the City Council was called by the City Clerk with the following members present: Doty, Stadick, Register,
McGee, Allgood, and Williams. Absent: none.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
Proclamation: Youth Week Benevolent and Protective Order of Elks):
Mayor Wagoner read the proclamation into the record. Lawrence Hovorka from the Caldwell Elks Lodge # 1448
accepted the proclamation and distributed certificates of appreciation to Mayor Wagoner for Caldwell City Hall, Lt.
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PAGE 58
Wright to the Caldwell Police Department, and Chief Frawley for the Caldwell Fire Department regarding properly
flying the American Flag. Mr. Hovorka acknowledged other members of the Caldwell Elks Lodge in attendance.
Whereas, The Benevolent and Protective Order of Elks has designated May 1-7, as Youth Week to honor
America's Junior Citizens for their accomplishments, and to give fitting recognition of their services to
Community, State and Nation; and,
Whereas, (Caldwell Elks Lodge #1448) will sponsor an observance during that week in tribute to the Junior
Citizens of this Community; and,
Whereas, no event could be more deserving of our support and participation than one dedicated to these young
people who represent the nation's greatest resource, and who in the years ahead will assume the responsibility
for the advancement of our free society; and,
Whereas, our Youth need the guidance, inspiration and encouragement which we alone can give in order to help
develop those qualities of character essential for future leadership; and go forth to serve America; and,
Whereas, to achieve this worthy objective we should demonstrate our partnership with Youth, our understanding
of their hopes and aspirations and a sincere willingness to help prepare them in every way for the responsibilities
and opportunities of citizenship:
Now Therefore, 1 (Jarom Wagoner), Mayor of (Caldwell, Idaho), do hereby proclaim the first week in May as
Youth Week, and urge all departments of government, civic, fraternal and patriotic groups, and our citizens
generally, to participate wholeheartedly in its observance.
AUDIENCE PARTICIPATION
Allowance of Dogs — Indian Creek Plaza:
Scott Tilmant of 4520 Equinox Avenue stated his opposition to the policy restricting the allowance of dogs within
the Indian Creek Plaza. He noted that dogs are allowed at Indian Creek Park, which abuts the plaza site. On Saturday
he observed community members being asked to leave the Indian Creek Plaza premises with their pets. He stated
his concern about the negative connotations of such a policy. The plaza sites located in the City of Boise and City
of Nampa do not restrict dogs. He asked that this policy be rescinded.
The Mayor reported that City staff would review this matter with the Destination Caldwell leadership team.
Caldwell High School Government Class: 0
The Mayor recognized Cheryl Adams, American Government teacher at Caldwell High School. He noted Ms. Adams
would be retiring at the end of this school year.
Councilor Register expressed her appreciation to Ms. Adams, noting that both of her daughters where students of Ms.
Adams.
AMENDMENTS TO THE AGENDA
MOVED by Doty, SECONDED by Stadick to move Consent Calendar Item #8 to New Business as Item # I A for
further discussion.
MOTION CARRIED
CONSENT CALENDAR
1. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all
ordinances.
2. Approve the minutes for the Caldwell City Council meeting held on April 18, 2023 and the Golf Board meeting
held on October 19, 2022;
3. Approve the Findings of Fact, Conclusions of Law, and Order of Decision for the denial of Cooper Pointe
(ANN22-000022 and CPM22-000010);
4. Approve request for issuance of an Alcohol Beverage License (Beer & Wine) to the Sawtooth Sockeyes for
Wolfe Field located at 2420 Griffiths Parkway;
5. Approve request for a rental fee waiver in the amount of $400.00 for use by the Caldwell Train Depot Event
Center by JustServe Caldwell for a Community Baby Shower benefiting local non-profit organizations;
6. Approve request for the destruction of semi -permanent public records located at the Canyon Hill Cemetery;
7, Approve Resolution No. 117-23 authorizing the retirement of Caldwell Police Department K-9 "Miller" to be
released to his former handler, Officer Steve Fisher and acceptance of the "Agreement for Sale of Miller to Steve
Fisher";
8. Approve Resolution No. 118-23 accepting the ranking for the Request for Proposals for development of an area
known as the Northeast Rectangle parcel located at the Caldwell Executive Airport; /MOVED TO NEW
BUSINESS FOR FURTHER DISCUSSIONJ
9. Approve Resolution No. 119-23 authorizing the execution of an Utility License Agreement with Pioneer
Irrigation for a pressure irrigation line crossing of the Peterson Lateral;
10. Approve Resolution No. 120-23 accepting an Easement from Soren D. Sorensen to facilitate an irrigation line
along frontage located at 3904 S. Indiana Avenue associated with the Indiana and Ustick Roundabout Expansion
Proj ect;
11. Approve Resolution No. 121-23 accepting a Quitclaim Deed from Richmond Heights, LLC for right-of-way
improvements associated with widening of the existing roundabout located at Ustick and Indiana Avenue.
MOVED by Stadick SECONDED by McGee to approve the Consent Calendar as amended.
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PAGE 59
Roil call vote: Those voting yes: Stadick, Register, McGee, Allgood, Williams, and Doty. Those voting no: none.
Absent and/or not voting: none.
MOTION CARRIED
OLD BUSINESS
None.
NEW BUSINESS
(APPROVE RESOLUTION NO. 118-23 ACCEPTING THE RANKING FOR THE REQUEST FOR
PROPOSALS FOR DEVELOPMENT OF AN AREA KNOWN AS THE NORTHEAST RECTANGLE
PARCEL LOCATED AT THE CALDWELL EXECUTIVE AIRPORT) JMOVED FROM THE CONSENT
CALENDAR —ITEM h'SJ
Rob Oates, Airport Manager, presented the staff report, outlining the subject location. He reported that the two
Request for Proposal submittals were reviewed by a five -member review committee consisting of David Carson,
Steven Kahn, Randy Neary, Rob Oates, and Toby Epler. The outcome was a ranking was the committee's
recommendation for C & C Project Management, LLC.
In response to questions from Councilor Stadick, Mr. Oates provided a conceptual drawing showing seven hangars
being proposed by the RFP submittal. Councilor Stadick recommended that conditions be put in place regarding the
size of the hangar being driven by demand, consistent review of the business plan, and an aggressive construction
timeframe of the hangars.
In response to questions from Councilor McGee, Mr. Oates reported that the proposal made by Tailwinds, LLC only
provided conceptual drawings dealing with a portion of the parcel. He explained that a subdivision model is being
used for future development at the airport. The new model would place the responsibility on the developer to provide
asphalt, underground utilities, and hangar structures. The type/size of the hangar(s) would be based on demand.
In response to questions form Councilor Stadick regarding the ranking process, Mr. Oates provided the criteria used
by the selection committee. .
In response to questions from Councilor Doty, Mr. Oates reported that approximately one year ago, an inspection
was conducted by management staff of every hangar at the airport to confirm proper usage in compliance with FAA
standards. Notifications are provided to hangar owners when there is an issue of non-compliance. A 60-day deadline
is given to the owner to bring the site into compliance with FAA standards.
Councilor Williams emphasized that the hangar construction is market driven and the new leases will provide
adequate income to the airport.
Councilor Allgood inquired about the timeline for the new construction to begin.
Mr. Oates reported that a development agreement would be drafted to address infrastructure components and hangar
construction deadlines. The development plan will be negotiated with the applicant by City staff and the legal team.
Councilor Allgood recommended that the development agreement include a detailed timeline.
MOVED by Williams, SECONDED by Doty to approve Resolution No. 118-23 accepting the request for ranking of
the request for proposal as presented by staff.
Roil call vote: Those voting yes: Williams, Doty, Stadick, Register, McGee, and Allgood,. Those voting no: none.
Absent and/or not voting: none.
MOTION CARRIED
Councilor Stadick expressed the necessity of including language within documentation regarding a size of the hangar
driven by the market and an aggressive timeline for construction.
(ACTION ITEM: PUBLIC HEARING (LEGISLATIVE): CASE NUMBER OA-23-01: A REQUEST BY
THE CITY OF CALDWELL PLANNING AND ZONING DEPARTMENT TO AMEND CHAPTER 10,
ARTICLE 2, SECTION 10-02-13, CALDWELL CITY CODE, PERTAINING TO SPECIAL EVENTS, BY
REMOVING THE RESTRICTION OF SPECIAL PLAZA EVENTS FOR TRIGGERING THE
AUTHORITY OF THE PLAZA OPERATOR; TO AMEND CHAPTER 6, ARTICLE 5, SECTION 06-05-08,
CALDWELL CITY CODE, PERTAINING TO THE LOCATION RESTRICTION FOR DOOR TO DOOR
SALESMEN, BY ALLOWING OPERATION WITHIN A PARADE ROUTE SO LONG AS A PRIOR
LICENSE HAS BEEN OBTAINED; AND TO AMEND CHAPTER 11, ARTICLE 2, SECTION 11-02-02 (1)
C (B) PERTAINING TO THE APPROVED SUBDIVISION NAME ON PLATS, BY ALLOWING FOR A
FORMAL PROCEDURE TO SUBMIT AND OBTAIN APPROVAL FOR A SUBDIVISION NAME
CHANGE DURING THE PRELIMINARY PLAT PHASE AND/OR AFTER FINAL PLAT
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PAGE 60
RECORDATION. THIS ORDINANCE WOULD BE IN FULL FORCE AND EFFECT FROM AND AFTER
ITS PASSAGE, APPROVAL, AND PUBLICATION, ACCORDING TO LAW; PROVIDES FOR
SEVERABILITY; AND REPEALS CONFLICTING ORDINANCES, RESOLUTIONS, AND ORDERS)
Robin Collins, Planning & Zoning Director, presented the staff report. She outlined the contents of the ordinance for
the proposed City Code amendments. She explained that a portion of the amendments, presented to the Planning &
Zoning Commission, were removed from tonight's presentation. Further review is being conducted by Planning &
Zoning staff with the legal team regarding those items.
Councilor McGee questioned the process regarding the items not being discussed this evening. Will that information
be brought back later for Council's review?
City Attorney Tayler Yett clarified that the recommendations from the Planning & Zoning Commission would be
brought back for City Council's consideration after finalization of the staff report.
MOVED by Allgood, SECONDED by Doty to close the public hearing.
MOTION CARRIED
(ACTION ITEM: CONSIDER BILL NO. 12 (ORDINANCE NO.34%) FOR CASE NO.OA-23-01, WITH A
REQUEST TO MOVE FOR ITS PASSAGE BY TITLE ONLY AND APPROVE THE SUMMARY FOR
PUBLICATION)
The Mayor read the ordinance by title only:
AN ORDINANCE ENACTED BY THE CALDWELL CITY COUNCIL AMENDING CHAPTER 10, ARTICLE
2, SECTION 10-02-13, CALDWELL CITY CODE, PERTAINING TO THE AUTHORITY OF THE PLAZA
OPERATOR DURING SPECIAL EVENTS; AMENDING CHAPTER 6, ARTICLE 5, SECTION 06-05-08,
CALDWELL CITY CODE, PERTAINING TO THE LOCATION RESTRICTIONS OF DOOR TO DOOR
SALESMEN; AMENDING CHAPTER 11, ARTICLE 2, SECTION 11-02-02, CALDWELL CITY CODE,
PERTAINING TO THE APPROVED NAME OF SUBDIVISIONS ON PLATS; PROVIDING FOR AN
EFFECTIVE DATE; PROVIDING FOR SEVERABILITY; AND REPEALING ALL ORDINANCES,
RESOLUTIONS, ORDERS AND PARTS THEREOF, IN CONFLICT HEREWITH.
MOVED by Allgood, SECONDED by McGee to sponsor Bill No. 12 (Ordinance No. 3496) and move for its passage
by title only and approve the summary for publication.
Roll call vote: Those voting yes: Allgood, Williams, Doty, Stadick Register, and McGee. Those voting no: none.
Absent and/or not voting: none.
MOTION CARRIED
(ACTION ITEM: CONSIDER BILL NO. 19 (ORDINANCE NO.3503) FOR A PARTIAL VACATION OF
A CITY WATER EASEMENT LOCATED AT 1508 HOPE LANE WITH A REQUEST TO MOVE FOR ITS
PASSAGE BY TITLE ONLY)
The Mayor read the ordinance by title only:
AN ORDINANCE RECITING PETITION FOR 6-FOOT PARTIAL VACATION OF A CITY WATER
EASEMENT SPECIFICALLY GRANTED TO THE CITY FOR PLACEMENT OF A WATER METER.
DETERMINING THAT PARTIAL VACATION OF SAID EASEMENT IN THE CITY OF CALDWELL,
CANYON COUNTY, IDAHO, DESCRIBED BELOW, SHALL BE MADE; AND DETERMINING THAT
PARTIAL VACATION OF SAID EASEMENT IS IN THE BEST PUBLIC INTEREST FOR THE CITY OF
CALDWELL, CANYON COUNTY, IDAHO.
MOVED by Doty, SECONDED by Register to sponsor Bill No. 19 (Ordinance No. 3381) and move for its passage
by title only.
Roll call vote: Those voting yes: Doty, Stadick, Register, McGee, Allgood, and Williams. Those voting no: none.
Absent and/or not voting: none.
MOTION CARRIED
(ACTION ITEM: CONSIDER RESOLUTION NO. 122-23 AUTHORIZING THE USE OF ARPA FUNDS
BY THE CALDWELL FIRE DEPARTMENT FOR THE PURCHASE OF A FIRE RESPONSE SQUAD IN
THE AMOUNT OF $277,145.00)
Fire Chief Rick Frawley presented the staff report providing an overview concerning the use of the ARPA funds.
MOVED by Doty, SECONDED by Stadick to approve Resolution No. 122-23 as printed.
MOTION CARRIED
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PAGE 61
(ACTION ITEM: CONSIDER RESOLUTION NO. 123-23 AUTHORIZING THE USE OF ARPA FUNDS
BY THE CALDWELL FIRE DEPARTMENT FOR THE PURCHASE OF A NEW SELF-CONTAINED
BREATHING APPARATUS UNITS AND AIR BOTTLES IN THE AMOUNT OF $562,655.00)
Fire Chief Rick Frawley presented the staff report providing an overview concerning the use of the ARPA funds.
MOVED by Register, SECONDED by Doty to approve Resolution No. 123-23 as printed.
MOTION CARRIED
ACTION ITEM: FINANCE REPORT ACCEPTANCE BY CALDWELL CITY COUNCIL)
Councilor Williams that the Finance Committee has reviewed current accounts payable in the amount of
$3,116,653.24 for the period ending April 25, 2023, and a net payroll of $611,077.78 for the pay period ending April
8, 2023.
MOVED by Williams, SECONDED by Register that accounts payable in the amount of $3,116,653.24 represented
by check numbers 169182 through 169557 and payroll in the amount of $61 t,077.78 represented by check numbers
38506 and through 38581 and direct deposits be accepted, payments approved, and vouchers filed in the office of the
City Clerk.
MOTION CARRIED
(COUNCIL MEMBER COMMENTS)
Councilor Register reported on the recent Youth Master Plan Committee meeting. She recommended that the safety
service departments continue to share information within the local schools.
Councilor Stadick reported that he recently met with Elaine Clegg regarding Valley Regional Transit's new project
"Rapid Transit". Councilor Stadick expressed his concern with the use of tax dollars to fund such a program.
Councilor Doty acknowledged Lt. Wright regarding his recent award as "Officer of Year".
Councilor Williams expressed the need for additional K-9's within the Caldwell Police Department.
Councilor Allgood reported that Lt. Winfield's retirement ceremony would be held on May 17, 2023 at 3:00 p.m.
(MAYOR'S COMMENTS)
Mayor Wagoner expressed appreciation to staff from the Caldwell Fire Department and Caldwell Police Department
for organizing the recognition ceremony this evening.
ADJOURNMENT
MOVED by Doty, SECONDED by Stadick to adjourn at 7:18 p.m.
APPROVED AS written THIS 166 DAY OF
ATTEST:
Debbie Geyer, City CleArkt�
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Mayor
Counc' Williams
Coun 'or I odd
Counc' r McGee
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JAN 15
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MOTION CARRIED