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Home My WebLink About2023-01-27 CHA MinutesAPPROVED Caldwell Housing Authority — January 27, 2023 Data CHA Community Center and via ZOOft— Board Members Present: Arnoldo Hernandez, Estella Zamora, Jim Porter, and Side Freeman Board Members Absent: Patricia Benedict, Adam Garcia, Robert Acosta, and Brad Doty Staff Members Present: Mike Dittenber, Marisela Melchor, Edwin Lara, and Rosario Soto In Order of Business 1. Roll call and call to order: Board President Arnoldo Hernandez asked everyone to pause in a moment to reflect on our health and blessing considering an esteemed colleague has been ill. Arnold called the meeting to order at 12:07 p.m. 2. Agenda Approval Jim Porter made a motion to accept the agenda as presented, seconded by Sid Freeman, and approved by the Board at 12:10 p.m. 3. Approval of the December 2022 Meeting Minutes Estella Zamora made a motion to approve the December 2022 minutes, seconded by Jim Ported, and approved by the Board at 12:12 p.m. 4. Financial Report Rosario Soto provided the Board with a December 2022 financial update indicating CHA had approximately $1,000,000 in the bank less accruals. Estella Zamora made a motion to approve the December financials, seconded by Jim Porter, and approved by the Board at 12:30 p.m. Following the vote by the Board, Rosario Soto suggested to the Board that CHA may want to take out an insurance policy on the Director, payable to CHA, in the event of an accident. Mike also indicated our insurance carrier enquired if CHA had a succession plan if/when he left the organization. The Board Directed staff to start assembling a succession plan. 5. H2A update Mike provided the Board information about the 2023 agriculture season and the status of returning H2a workers. He indicated two (2) farms vacated units and one left owing CHA $16,000. After a brief discussion, Sid Freeman agreed to sit with staff and review the list of eligible H2a employers who might need units at CHA. No action taken. 6. Waterline / Lead Update Mike provided the Board an update on the proposed water line. He explained the urgency for the city to cross the canals before March 4`h so water could be delivered to Farmway as soon as possible. He also informed them about the positive lead samples in the older units and CHA's efforts to mitigate the situation. He explained CHA was having a drinking water master plan completed by our engineers and had applied for special funding from DEQ to replace the galvanized lines in our masonry units. After some discussion, Sid Freeman commented that fixing our water delivery system and eliminating the lead from the line was a priority. Mike agreed and explained CHA was at the mercy of the funding providers. No action taken. 7. Master Plan and Annexation Mike explained the city intent to annex additional property north of 20/26 and Farmway would soon be inside the city limits. He spoke about the master plan and how it would drive the development activities of CHA for the next 20 years. Estella Zamora commented on how nice it will be when Farmway Village is improved. No action Taken. 8. Asbestos Certification / Insurance Mike informed the Board the ]CRMP would no longer ensure CHA for its involvement in asbestos abatement activities. He explained how 1CRMP changed their policy in October of 2022 and how CHA may have to find a different insurance policy for abatement activities. He said he would have to evaluate the cost/benefit of such a policy, but was going to continuing recertifying staff every year because there are asbestos containing materials on Farmway. No action taken. 9. Adjourned Adjourned at 1:55 p.m. vouswg -I Executive Director Caldwell Housing Authority February 24, 2023 CHA Community Center and via ZOOM Board Members Present: Amoldo Hernandez, Estella Zamora, Jim Porter, Side Freeman, Patricia Benedict, Adam Garcia, and Robert Acosta. Board Members Absent: Brad Doty Staff Members Present: Mike Dittenber, Teresa Sanchez, Marisela Melchor, Edwin Lara, and Rosario Soto In Order of Business 1. Roll call and call to order: Arnold called the meeting to order at 12:04 p.m. 2. Agenda Approval Sid Freeman made a motion to accept the agenda as presented, seconded by Adam Garcia, and approved by the Board at 12:06 p.m. Note: A financial update was accidently omitted from the agenda. 3. Approval of the January 2023 Meeting Minutes Estella Zamora made a motion to approve the January minutes, seconded by Jim Ported, and approved by the Board at 12:07 p.m. 4. Waterline / Lead Update Mike informed the Board the waterline from the city to Farmway was currently being constructed. He explained how they are boring under the canal and installing a 36" steel sleeve to house the waterline. The city has staged pipe on our property and are ready to start assembling the line in the next couple months. He also informed the Board he was working closely with the city to coordinate the connection to Farmway's system. He concluded by explaining that CHA engineers are completing our water master plan and applying for DEQ funding on CHA's behalf. No action was taken. 5. Downtown Development Mike provided the Board with an update on the downtown development. He explained he has been working with Mike Mussell Construction on the proposed development. He also explained to the Bord how the necessary debt service couldn't be paid by CHA's rent structure. That is why affordable housing cannot be constructed without direct federal subsidies. He did say the value of the building would be l 7% higher than construction costs adding to the assets of the housing authority. Mike Mussell Construction is asking for a $65,000 in a development agreement that Mike said he wasn't comfortable paying for right now until all the funding for the project is in place. He did ask the Board to approve a $5,000 retainer for Mike Mussel] Construction. Sid Freeman made a motion to approve the $5,000 retainer, seconded by Estella Zamora and approved by the Bard at 12:58 p.m. 6. Missing Middle Housing Mike spoke to the Board about some community discussion taking place around Missing Middle Housing (MMH). MMH is both a concept and a book written by Daniel Parolek. His book explains how communities are building $500,000 homes and apartments, but no middle housing. —starter home. Mr. Parolek charges $ 15,000 to $25,000 to come into a community and talk about strategies for creating middle housing. Mike indicated he agreed with the efforts to develop more affordable housing and thought the housing authority should be front and center in the conversation and asked the Board to authorize $5,000 toward the fee for Mr. Parolek, providing there are funding commitments for the remaining balance. Sid Freeman made a motion authorizing $5,000 for Missing Middle Housing, seconded by Adam Garcia and approved by the Board at 1:25 p.m. 7. Master Plan and Annexation Mike explained the city intent to annex additional property north of 20/26 and Farmway would soon be inside the city limits. He spoke about the master plan and how it would drive the development activities of CHA for the next 20 years. Estella Zamora commented on how nice it will be when Farmway Village is improved. No action Taken. 8. Executive Compensation Mike asked the Board for a 3.1 % increase to his base salary and a $3,000 performance bonus. He reminded the Board they authorized a 4.5% in staff salaries for 2023 and salaries have been adjusted accordingly for all other staff. Mike indicated it was the Boards responsibility to set his salary. Finally, he indicated there was a scheduled executive session where the Board could discuss his performance. 9. Executive Session Estell Zamora made a motion to go into executive session, seconded by Jim Porter and approved by the Board at 1:27 p.m. The Board exited executive session at 1:51 p.m. 10. Action Subsequent to Executive Session Arnoldo Hernandez stated the Board was very satisfied with Mike's performance. He continued by stating the Board desired Mike to put a transition plan I exit strategy / succession plan together considering Mike's involvement in the strategic development of the housing authority was not well documented. Following a brief discussion, Sid Freeman made a motion to increase Mike's base salary by 3.1% and authorize a $3,000 bonus, seconded by Adam Garcia, and approved by the Board 1:55 p.m. 11. Adjourn Adjourned at 1:55 p.m. Certified: U P esident, Soar o Director �`aln1 xecutive Director Caldwell Housing Authority March 2023 Meeting Minutes CANCELLED Because of the timing of the Spring Break,#q,"823 meeting was cancelled. �S> Certified: b �i' ent, Boa !f Dl"rect Executive Director