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Home My WebLink About2023-03-21 City Council MinutesCITY OF CALDWELL PUBLIC MEETING INFORMATION We invite interested parties to participate in public hearings either electronically or in person. If you have a cough, fever, or are not feeling well, please contact Planning & Zoning staff to arrange participation remotely. The City of Caldwell follows the CDC guidelines to allow for distancing in the public meeting area and provide masks/hand sanitizer on site. Virtual Participation Option: Register in advance to provide public comments electronically or by telephone. During the registration process, you will be asked what item on the agenda you wish to speak about. Please use the case number as listed within the written notice. On-line registration must be submitted at least 24 hours in advance of the meeting. Click on the green "public meetings" button on the center of the page. After registration, you will receive a confirmation email containing information about joining the virtual meeting. REGISTER AT: htti)s://www.cityofealdwell.oriz Written comments must be received at least eight (8) days in advance of the meeting to the Planning & Zoning Department at P&Z(a)cityofcaldwell.org to be included within the staff report. All comments received after the staff report has been transmitted will be included in the case file and provided as late exhibits at the appropriate public bearing. Live Stream Viewing: If you are not planning to speak, members of the public are encouraged to view the meeting via the live stream option: https://www.youtube.com/channel/UCci7SlAOUJNK6asXxxup-LGA REGULAR CITY COUNCIL MEETING AGENDA Tuesday, March 21, 2023 6:00 PM INVOCATION OFFERED BY PASTOR DAVE MCGARRAH OF DEER FLAT FREE METHODIST CHURCH. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS. a. Proclamation: Week of the Young Child b. Annual Update Report: Caldwell Housing Authority Board c. Annual Update Report: Advocates Against Family Violence AUDIENCE PARTICIPATION. CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS] 1. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances. 2. Approve the minutes for the Caldwell City Council Town Hall Meeting & Open House held on March 2, 2023; the Caldwell City Council Regularly Scheduled meeting held on March 7, 2023; and the October 19, 2022 Caldwell Golf Board meeting; 3. Approve request from Canyon Springs High School for a fee waiver of $550.00 for rental of the Caldwell Train Depot and Depot Plaza for an event on April 15, 2023; 4. Approve Resolution awarding informal bid for 2023 RAM 550 Chassis Tradesman/SLT/L to the apparent low bidder, Peterson's Stampede in the amount of $71,070.00 pursuant to Idaho Code 67-2806; 5. Approve Resolution awarding informal bid for a Titan38 Crane Body with crane to the apparent low bidder, Reading Truck in the amount of $135,980.32 pursuant to Idaho Code 67-2806, to be installed on the 2023 RAM 550 Chassis Tradesman truck; 6. Approve Resolution authorizing purchase of a 2024 T480 Kenworth Plow Truck through the Sourcewell Cooperative Purchasing Alliance in the amount of $343,046.00, pursuant to Idaho Code 67-2807, for use by the Caldwell Street Department 7. Approve Resolution authorizing the acceptance of a warranty deed associated with an administrative approval of a lot split involving property known as 4700 Skyway Street, Caldwell Idaho — Parcel #1 (Instrument #2023-007443); 8. Approve Resolution authorizing the acceptance of a warranty deed associated with an administrative approval of a lot split involving property known as 4700 Skyway Street, Caldwell Idaho — Parcel 42 (Instrument #2023-007444); 9. Approve Resolution ratifying the execution of a revised agreement with Idaho State Police for the Idaho Non -Criminal Justice Agency (NCJA) Access Agreement; 10. Approve Resolution authorizing Task Order #2 as provided by Burgess & Niple, Inc for full design plans for the Lake Lowell Corridor Pathway adjacent to Karcher Highway on the north and south sides, and authorizing the City Engineer to execute the Task Order No. 2 for said work; 11. Approve Resolution ratifying the execution of the Utility License Agreement (Pioneer Project No. 08-2023) with Pioneer Irrigation District, allowing Caldwell to cross and encroach upon the Lowline Canal easement for the installation of a pressure irrigation mainline just east of Florida Avenue; Page i of 2 12. Approve Resolution authorizing the execution of a Cost Sharing Agreement with BHEG Passero Ridge LLC for construction of an irrigation well that will mutually serve Passero Ridge Subdivision and Mallard Park. OLD BUSINESS: 1. None. NEW BUSINESS: 1. ACTION ITEM: Consider Resolution authorizing the execution of a Closure and Removal Agreement with Union Pacific Railroad Company for the closure of 41 Avenue as required by Union Pacific Railroad in exchange for approval of the Ustick Road Railroad Crossing in an anticipated amount of $162,106.00 and agreeing to pay for improvements associated with the closure in the form of curb, gutter, sidewalk, fencing, signage, etc., in an amount not expected to exceed $40,000. 2. ACTION ITEM: Consider Resolution authorizing the reallocation ofARPA funds from infrastructure improvements to public safety equipment needs in an amount not to exceed $130,000.00 to be used by the Caldwell Police Department for the purchase and upgrade of a body camera system. 3. ACTION ITEM: Consider Bill No. 11 (Ordinance No. 3495) amending Chapter 3 of the Caldwell City Code by the addition of a new article, (Article 12) providing for an appointed official to serve as the Airport Manager at the Caldwell Executive Airport, amending Chapter 3, Article 3, Section 03-03-01, of the Caldwell City Code with a request to move for its passage by title only, and approve the summary for publication. 4. ACTION ITEM: Consider acceptance of the Finance Report. 5. Council Reports. 6. Mayor's Comments. 7. Adjournment. Neat Regularly Scheduled City Council Meeting is on Tuesday, April 4, 2023 at 6:00 p.m. in the Community Room at the Caldwell Police Station at 110 South Fifth Avenue. Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell's website: www.cityofcaldwell.ora/your- povernment/transparencylcouncil-documents. Cualquier persona que necesita arreglos especiales para participar en la reunion debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o llame al # 455 a 4656 antes de la reunion. I I: Page 2 of 2 BOOK 64 PAGE 33 CALDWELL CITY COUNCIL REGULAR MEETING March 21, 2023 6:00 p.m. Council President Doty opened the meeting at 6:00 p.m. and welcomed those in attendance. Pastor Phil Whitbeck of Deer Flat Free Methodist Church provided the invocation. Council President Doty led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Doty, Stadick, Register, McGee, Allgood and Williams. Absent: Mayor Wagoner. CONFLICT OF INTEREST DECLARATION None. AMENDMENTS TO THE AGENDA MOVED by Stadick, SECONDED by Williams to move Consent Calendar Items #6, #9 and #12 to New Business for further discussion. Roll call vote: Those voting yes: Stadick, Register, McGee, Allgood, Williams, and Doty. Those voting no: none. Absent and/or not voting: none. SPECIAL PRESENTATIONS MOTION CARRIED a. Proclamation: Week of the Young Chrld Council President Doty read the proclamation into the record: WHEREAS, the Idaho Association for the Education of Young Children (Idaho AEYC) is celebrating the Week of the Young ChildTM, April 1-7, 2023; and WHEREAS, we are working to promote and inspire high -quality early childhood experiences for our state's youngest citizens, that can provide a foundation of learning and success for children in Caldwell, Idaho; and WHEREAS, teachers and others who work with or on behalf of young children birth through age eight, who make a difference in the lives of young children in Caldwell deserve thanks and recognition; and WHEREAS, public policies that support early learning for all young children are crucial to young children's futures and to the prosperity of our society. NOW THEREFORE, 1, .larom Wagoner, Mayor of the City of Caldwell, do hereby proclaim April 1-7, 2023 as the Week of the Young ChildTM in Caldwell, ID and encourage all citizens to work to support and invest in early childhood in Caldwell. b. Annual Update Report: Caldwell Housing Authority Board Teresa Sanchez, Program Specialist of the Caldwell Housing Authority read an update report into the record: In April of 2023, Farmway Village will celebrate its 83id birthday thereby providing housing to the community. In June 2023, the Caldwell Housing Authority (that was created by the Caldwell City Council) will celebrate its77'h birthday. The Caldwell Housing Authority has a long-standing history of providing workforce and farm - labor housing to the greater Caldwell Community. These are a few things you should know about the housing authority: • Tenants of the housing authority earned $10 million in income last year of which most of that money is spent locally. • Over its 83 year history, tenants have contributed more than $350,000,000 to the local Caldwell -area community. • Farmway Village continues to provide rent at less than 65% of market with "NO" local, state, or federal subsidies. • We are the largest 112a agricultural housing provider in the state and our tenants may directly support 40,000 — 60, 000 acres of agricultural land further supporting Caldwell 's "Farm to Fork " motto. The Caldwell Housing Authority is constantly positioning itself to be a friend to the community by providing affordable housing and engaging in worthwhile community projects. Here are a few highlights of our collaboration with the City of Caldwell and the community this last year: • CHA staff resurfaced the 7'h Street footbridge into the plaza, making it safer for pedestrians to cross and will soon resurface the 6'h Street footbridge. BOOK 64 PAGE 34 • CHA staff completed accessibility and other site improvements at Wolfe Field and is doing additional work there now. • Our engineer completed a comprehensive drinking water study and CHA is collaborating with the city to bring drinking water to the new Urban Renewal District. • Our architect completed a 20 year master plan to both increase and improve the housing stock at Farmway Village. Possibly adding another 300 units of housing in the near future. • We are working on a design/build project with a local architect and developer to build a new type of workforce housing in downtown Caldwell. • Staff is remodeling a blighted house in Caldwell to sell to a lucky person who has chosen Caldwell as their preferred communityfor only $169,000—More to come about this in near future. • Collaborating with several community organizations to relocate the historic John C. Rice House from its current location on College Street to Kimball/ Chicago Street in the downtown; developing the first of its kind affordable housing for public safety personnel. • On a monthly basis, CHA staff provides "ready to eat foods" to the blessing box at the Caldwell Police Department, the Caldwell Library, food pantry, and the College of Idaho food pantry. • Sponsors many community activities to include the annual STEM egg -drop contest, Caldwell youth fishing derby, and other celebratory and cultural events. Finally, and most important, CHA provides 248 units of housing and necessary community resources to its tenants. We are both proud of where we came from and excited about where we are going. We are looking to the future and the possibilities of growth that the city presents to the Caldwell Housing A uthority. Thank you all for your support. c. Annual Utxlate Retort; _Advocates Against Family violence Kim Deugan, Executive Director of Advocates Against Family Violence provided the update report via PowerPoint providing an overview of the many services provided through AAFV. She reported that the west wing of the Hope's Door Shelter was recently remodeled. She explained the need for additional staff at AAFV to accommodate within the community. She noted that the City of Caldwell has contributed $5,000 annually since 2014. She requested an increase in the donation to $10,000 from the City of Caldwell. She thanked the City Council for their continued support. AUDIENCE PARTICIPATION None. CONSENT CALENDAR: 1. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances. 2. Approve the minutes for the Caldwell City Council Town Hall Meeting & Open House held on March 2, 2023; the Caldwell City Council Regularly Scheduled meeting held on March 7, 2023; and the October 19, 2022 Caldwell Golf Board meeting; 3. Approve request from Canyon Springs High School for a fee waiver of $550.00 for rental of the Caldwell Train Depot and Depot Plaza for an event on April 15, 2023; 4. Approve Resolution No. 74-23 awarding informal bid for 2023 RAM 550 Chassis Tradesman/SLT/L to the apparent low bidder, Peterson's Stampede in the amount of $71,070.00 pursuant to Idaho Code 67-2806; 5. Approve Resolution No. 75-23 awarding informal bid for a Titan38 Crane Body with crane to the apparent low bidder, Reading Truck in the amount of $135,980.32 pursuant to Idaho Code 67-2806, to be installed on the 2023 RAM 550 Chassis Tradesman truck; 6. by the Caldwell Street De..aWnenf [Moved to New Business for further discussion] 7. Approve Resolution No. 76-23 authorizing the acceptance of a warranty deed associated with an administrative approval of a lot split involving property known as 4700 Skyway Street, Caldwell Idaho - Parcel #1 (Instrument#2023-007443); 8. Approve Resolution No. 77-23 authorizing the acceptance of a warranty deed associated with an administrative approval of a lot split involving property known as 4700 Skyway Street, Caldwell Idaho Parcel #2 (Instrument #2023-007444); 9. Approve Resolution No. Fmifying the ex-pe-usion of -al fevised "emem with Idaho Siale Peliee foF the idah - N `'- ck' jHstiee Ageney (NCiA) Aeeess "g ent; [Moved to New Business for further discussion] 10. Approve Resolution No. 79-23 authorizing Task Order #2 as provided by Burgess & Niple, Inc for full design plans for the Lake Lowell Corridor Pathway adjacent to Karcher Highway on the north and south sides, and authorizing the City Engineer to execute the Task Order No. 2 for said work; BOOK 64 PAGE 35 11. Approve Resolution No. 80-23 ratifying the execution of the Utility License Agreement (Pioneer Project No. 08-2023) with Pioneer Irrigation District, allowing Caldwell to cross and encroach upon the Lowline Canal easement for the installation of a pressure irrigation mainline just east of Florida Avenue; 12. Approve Reselutien atithOAAflg the exaeutien of a Gest Shar-ing Agreement with 13HEG PasseFe Ridge LLC fef eenstfueiien of an iFFigafien well that will mutually serve PasseFO Ridge Subdivision and N4a!lafd Park. [Moved to New Business for further discussion] MOVED by Stadick SECONDED by Allgood to approve the Consent Calendar as amended. Roll call vote: Those voting yes: Stadick, Register, McGee, Allgood, Williams, and Doty. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS None. NEW BUSINESS (ACTION ITEM: CONSIDER RESOLUTION NO. 81-23 AUTHORIZING THE EXECUTION OF A CLOSURE AND REMOVAL AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY FOR THE CLOSURE OF 4TH AVENUE AS REQUIRED BY UNION PACIFIC RAILROAD IN EXCHANGE FOR APPROVAL OF THE USTICK ROAD RAILROAD CROSSING IN AN ANTICIPATED AMOUNT OF $162,106.00 AND AGREEING TO PAY FOR IMPROVEMENTS ASSOCIATED WITH THE CLOSURE IN THE FORM OF CURB, GUTTER, SIDEWALK, FENCING, SIGNAGE, ETC., IN AN AMOUNT NOT EXPECTED TO EXCEED $40,000.00) Robb MacDonald provided the staff report concerning the expenditure. Discussion followed concerning the next steps to vacate the parcel. MOVED by Allgood, SECONDED by Stadick to approve Resolution No. 81-2023 as printed. MOTION CARRIED (ACTION ITEM: CONSIDER RESOLUTION NO. 82-23 AUTHORIZING THE REALLOCATION OF ARPA FUNDS FROM INFRASTRUCTURE IMPROVEMENTS TO PUBLIC SAFETY EQUIPMENT NEEDS IN AN AMOUNT NOT TO EXCEED $130,000.00 TO BE USED BY THE CALDWELL POLICE DEPARTMENT FOR THE PURCHASE AND UPGRADE OF A BODY CAMERA SYSTEM) Captain Rosin of Caldwell Police Department provided the staff report noting that the current body cam system is outdated and lacks adequate storage. The current server is nearly at capacity. The upfront purchase cost is $130,000 using ARPA funds. In response to questions from Councilor Allgood, Cpt. Rosin reported that the requested amount would provide 79 cameras and extended storage. There would be an additional monthly cost for software maintenance. The current storage will provide the possibly a 90-day storage period before it is at full capacity. MOVED by Register, SECONDED by Stadick to approve Resolution No. 82-23 as printed. Roll call vote: Those voting yes: Register, McGee, Allgood, Williams, Doty, and Stadick. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED ACTION ITEM: CONSIDER BILL NO. 11 (ORDINANCE NO. 3495) AMENDING CHAPTER 3 OF THE CALDWELL CITY CODE BY THE ADDITION OF A NEW ARTICLE, (ARTICLE 12) PROVIDING FOR AN APPOINTED OFFICIAL TO SERVE AS THE AIRPORT MANAGER AT THE CALDWELL EXECUTIVE AIRPORT, AMENDING CHAPTER 3, ARTICLE 3, SECTION 03-03-01, OF THE CALDWELL CITY CODE WITH A REQUEST TO MOVE FOR ITS PASSAGE BY TITLE ONLY, AND APPROVE THE SUMMARY FOR PUBLICATION. MOVED by Williams, SECONDED by Register to continue the item to the next City Council Meeting to be held on April 4, 2023. BOOK 64 PAGE 36 Roll call vote: Those voting yes: Williams, Doty, Stadick, Register, McGee, Allgood, Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (APPROVE RESOLUTION AUTHORIZING PURCHASE OF A 2024 T480 KENWORTH PLOW TRUCK THROUGH THE SOURCEWELL COOPERATIVE PURCHASING ALLIANCE IN THE AMOUNT OF $343,046.00, PURSUANT TO IDAHO CODE 67-2807, FOR USE BY THE CALDWELL STREET DEPARTMENT) [MOVED FROM CONSENT CALENDARI. Raelyn North, Finance Director, recommended that this item be continued to the next Regularly Scheduled City Council Meeting to be held on April 4, 2023. MOVED by Allgood, SECONDED by Stadick that this item be continued to the next Regularly Scheduled City Council Meeting to be held on April 4, 2023 to allow the Finance Director additional review of the request with the Public Works Director. MOTION CARRIED (APPROVE RESOLUTION NO. 78-23 RATIFYING THE EXECUTION OF A REVISED AGREEMENT WITH IDAHO STATE POLICE FOR THE IDAHO NON -CRIMINAL JUSTICE AGENCY (NCJA) ACCESS AGREEMENT) [MOVED FROM CONSENT CALENDAR[ Chairman Doty stated that this item was moved to New Business to provide him the opportunity to clarify on record that he would abstain from voting since he is currently employed by the Idaho State Police. Debbie Geyer, Caldwell City Clerk, provided the staff report. She noted that a records audit was recently conducted by the Idaho State Police of Door -to -Door & Peddler Licenses issued from the City Clerk's Office in conjunction with required FBI background checks. It was noticed by the iSP representative that the existing Agreement was approved in 2018 and recommended that a new agreement be provided with Mayor Wagoner's signature. There is no cost associated with this agreement. MOVED by McGee, SECONDED by Stadick to approve Resolution No. 78-23 as printed. 0 Roll call vote: Those voting yes: McGee, Allgood, Williams, Stadick, and Register. Those voting no: none. Absent and/or not voting: Doty. (APPROVE RESOLUTION NO. 83-23 AUTHORIZING THE EXECUTION OF A COST SHARING AGREEMENT WITH BHEG PASSERO RIDGE LLC FOR CONSTRUCTION OF AN IRRIGATION WELL THAT WILL MUTUALLY SERVE PASSERO RIDGE SUBDIVISION AND MALLARD PARK) /MOVED FROM CONSENT CALENDAR] Robb MacDonald, City Engineer, provided the staff report. He explained that the $200,000 expenditure would be funded from the City Irrigation Department. Raelynn North, confirmed that funding is available through the Irrigation Department. MOVED by Allgood, SECONDED by Stadick to approved Resolution No. 83-23 as printed. Roll call vote: Those voting yes: Allgood, Williams, Doty, Stadick, Register, and McGee. Those voting no: none. Absent and/or not voting: none. ACTION ITEM: FINANCE REPORT ACCEPTANCE BY CALDWELL CITY COUNCIL) Councilor Register reported that the Finance Committee has reviewed current accounts payable in the amount of $2,555,024.57 for the period ending March 14, 2023, and a net payroll of $527,185.24 for the pay period ending February 25, 2023. MOVED by Register, SECONDED by Williams that accounts payable in the amount of $2,555,024.57 represented by check numbers 168326 through 168651 and payroll in the amount of $527,185.24 represented by check numbers 38391 and through 38404 and direct deposits be accepted, payments approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL MEMBER COMMENTS) Councilor Register reported that she participated in a recent training drill conducted by the Caldwell Fire Department. Councilor Stadick reported that he attended the recent firefighter's graduation ceremony. The Caldwell Veterans Memorial Hall fundraiser breakfast was successful and provided approximately $1,000.00. A Memorial Day Celebration is being planned. BOOK 64 PAGE 37 r r r Council President Doty commented on the success of the recent joint event with the Nampa and Caldwell Fire Departments for their graduation recognition ceremony. Councilor McGee commented on The College of Idaho basketball team winning the national championship title. (MAYOR'S COMMENTS) None. (ADJOURNMENT) MOVED by McGee, SECONDED by Stadick to adjourn at 6:53 p.m. Roll call vote: Those voting yes: McGee, Allgood, Williams, Doty, Stadick, and Register. Those voting no: none. Absent and/or not voting: none. APPROVED AS written THIS 4t' DAY OF April . 2023. 0:6cilor Stadick Councilor Register ATTEST: Debbie Geyer, City Clerk Councilor Williams McGee MOTION CARRIED